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Microsoft Word -  Keyboard Shortcuts
 

Microsoft Word - Keyboard Shortcuts

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Helpful for working fast in MS Word

Helpful for working fast in MS Word

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    Microsoft Word -  Keyboard Shortcuts Microsoft Word - Keyboard Shortcuts Document Transcript

    • email: info@voxandvive.com www.voxandvive.com Word Keyboard Shortcuts (246 Shortcuts) Navigating within Word Documents with Keyboard Shortcuts 1 END To the end of a line 2 HOME To the beginning of a line 3 CTRL + ARROW LEFT One word to the left 4 CTRL + ARROW RIGHT One word to the right 5 CTRL + ARROW UP One paragraph up 6 CTRL + ARROW DOWN One paragraph down 7 ARROW RIGHT One character to the right 8 ARROW left One character to the left 9 ARROW UP Up one line 10 ARROW DOWN Down one line 11 TAB One cell to the right (in a table) 12 SHIFT + TAB One cell to the left (in a table) 13 PAGE UP Up one screen (scrolling) 14 PAGE DOWN Down one screen (scrolling) 15 CTRL + PAGE DOWN To the top of the next page 16 CTRL + PAGE UP To the top of the previous page
    • email: info@voxandvive.com www.voxandvive.com 17 ALT + CTRL + PAGE UP To the top of the window 18 ALT + CTRL + PAGE DOWN To the end of the window 19 CTRL + END To the end of a document 20 CTRL + HOME To the beginning of a document 21 SHIFT + F5 To a previous revision (change to the document) 22 SHIFT + F5 After opening a document to the location it was in when the document was last closed Word Keyboard Shortcuts for Formatting Word dcouments 23 CTRL + B Apply bold formatting 24 CTRL + U Apply an underline 25 CTRL + I Apply italic formatting 26 CTRL + SHIFT + K Format letters as small capitals 27 CTRL + SHIFT + W Underline words but not spaces 28 CTRL + SHIFT + D Double-underline text 29 CTRL + SHIFT + A Format letters as all capitals. Pressing it again reverses it. 30 CTRL + SHIFT + F Change the f font 31 CTRL + SHIFT + P Change the font size 32 CTRL + SHIFT + C Copy formatting from text 33 CTRL + SHIFT + V Apply copied formatting to text
    • email: info@voxandvive.com www.voxandvive.com 34 CTRL + SHIFT + > Increase the font size 35 CTRL + SHIFT + < Decrease the font size 36 CTRL + ] Increase the font size by 1 point 37 CTRL + [ Decrease the font size by 1 point 38 CTRL + D Change the formatting of characters (Menu: Format - Font) 39 SHIFT + F3 Change the case of letters (all upper, all lower or mixed) 40 CTRL + = Apply subscript formatting ( + and = should be on the same key) 41 CTRL + SHIFT + + Apply superscript formatting ( + and = should be on the same key) 42 CTRL + SHIFT + * Display nonprinting characters 43 CTRL + SPACEBAR Remove manual character formatting. 44 CTRL + SHIFT + Q Change the selection to the Symbol font 45 SHIFT + F1 Review text formatting 46 CTRL + SHIFT + C Copy formats 47 CTRL + SHIFT + V Paste formats 48 CTRL + 1 Single-space lines 49 CTRL + 2 Double-space lines 50 CTRL + 5 Set 1.5-line spacing 51 CTRL + 0 Add or remove one line space preceding a paragraph
    • email: info@voxandvive.com www.voxandvive.com 52 CTRL + E Center a paragraph 53 CTRL + J Justify a paragraph 54 CTRL + L Left align a paragraph 55 CTRL + R Right align a paragraph 56 CTRL + M Indent a paragraph from the left 57 CTRL + SHIFT + M Remove a paragraph indent from the left 58 CTRL + T Create a hanging indent 59 CTRL + SHIFT + T Reduce a hanging indent 60 CTRL + Q Remove paragraph formatting 61 CTRL + SHIFT + S Apply a style 62 ALT + CTRL + K Start AutoFormat 63 CTRL + SHIFT + N Apply the Normal style 64 ALT + CTRL + 1 Apply the Heading 1 style 65 ALT + CTRL + 2 Apply the Heading 2 style 66 ALT + CTRL + 3 Apply the Heading 3 style 67 CTRL + SHIFT + L Apply the List style Working with Word Dialog Boxes in Word (e.g. Open Document) 68 CTRL + O or CTRL + F12 Display the Open dialog box 69 F12 Display the Save As dialog box
    • email: info@voxandvive.com www.voxandvive.com 70 TAB Move forward between options or areas in the dialog box 71 SHIFT + TAB Move forward between options or areas in the dialog box 72 F4 or ALT + I Open the Look in or Save in list 73 ALT + 1 Go to the previous folder 74 ALT + 2 Open the folder up one level from the open folder (reach the same effect by pressing BACKSPACE after pressing SHIFT + TAB to move the focus to the directory tree) 75 ALT + 4 Delete the selected folder or file (Delete button) 76 ALT + 5 Create a new subfolder in the open folder (Create New Folder button) 77 ALT + 6 Switch between List, Details, Properties Preview Thumbnails, Tiles and Icons views (click the arrow next to Views) 78 ALT + 7 or ALT+ L Show the Tools menu (Tools button). 79 SHIFT + F10 Simulates right mouse button 80 HOME Move to the beginning of the entry. 81 END Move to the end of the entry. 82 ARROW LEFT or ARROW RIGHT Move one character to the left or right. 83 CTRL + ARROW LEFT Move one word to the left. 84 CTRL + ARROW RIGHT Move one word to the right. 85 SHIFT + ARROW LEFT Select or unselect one character to the
    • email: info@voxandvive.com www.voxandvive.com left. 86 SHIFT + ARROW RIGHT Select or unselect one character to the right. 87 CTRL + SHIFT + ARROW LEFT Select or unselect one word to the left. 88 CTRL + SHIFT + ARROW RIGHT Select or unselect one word to the right. 89 SHIFT + HOME Select from the insertion point to the beginning of the entry. 90 SHIFT + END Select from the insertion point to the end of the entry. 91 F5 Update the files visible in the Open or Save As dialog box (File menu) Working with the Word Help Task Pane using Keyboard Shortcuts 92 F1 Display the Help task pane 93 F6 Switch between the Help task pane and the Word Work Area 94 TAB Select the next item in the Help task pane 95 SHIFT + TAB Select the previous item in the Help task pane 96 ENTER Perform the action for the selected item 97 ARROW DOWN , ARROW UP In a table of contentsselect the next and previous item 98 ARROW RIGHT , ARROW LEFT In a table of contentsexpand and collapse the selected item respectively
    • email: info@voxandvive.com www.voxandvive.com 99 ALT + ARROW LEFT Move back to the previous task pane 100 ALT + ARROW RIGHT Move forward to the next task pane 101 CTRL + SPACEBAR Open the menu of task panes 102 CTRL + F1 Close and reopen the current task pane 103 ARROW RIGHT Expand a +/- list 104 ARROW LEFT Collapse a +/- list Create, view and save Word documents with Shortcuts 105 CTRL + N Create a new document of the same type as the current or most recent document 106 CTRL + O Open a document 107 CTRL + W Close a document 108 ALT + CTRL + S Split the document window 109 ALT + SHIFT + C Remove the document window split 110 CTRL + S Save a document 111 CTRL + F Find text 112 ALT + CTRL + Y Repeat find (after closing Find and Replace window) 113 CTRL + H Replace text 114 CTRL + G Go to a page 115 ALT + CTRL + Z Switch between documents or sections of a document
    • email: info@voxandvive.com www.voxandvive.com 116 ESC Cancel an action 117 CTRL + Z Undo an action 118 CTRL + Y Redo or repeat an action Working with the Word Help Window using Keyboard Shortcuts 119 TAB Select the next hidden text or hyperlink or Show All or Hide All at the top of a topic 120 SHIFT + TAB Select the previous item 121 ENTER Perform the action for the selected item 122 ALT + ARROW LEFT Move back to the previous Help topic 123 ALT + ARROW RIGHT Move forward to the next Help topic 124 CONTROL + P Print the current Help topic 125 ARROW UP , ARROW DOWN Scroll small amounts up and down 126 PAGE UP , PAGE DOWN Scroll larger amounts up and down 127 ALT + U Change the Help window from being separate from (untiled) to connected to (tiled) Word 128 SHIFT + F10 Simulates right mouse button Working with the Word Outline view 129 ALT + SHIFT + ARROW LEFT Promote a paragraph 130 ALT + SHIFT + ARROW RIGHT Demote a paragraph
    • email: info@voxandvive.com www.voxandvive.com 131 CTRL + SHIFT + N Demote to body text 132 ALT + SHIFT + ARROW UP Move selected paragraphs up 133 ALT + SHIFT + ARROW DOWN Move selected paragraphs down 134 ALT + SHIFT + + Expand text under a heading 135 ALT + SHIFT + - Collapse text under a heading 136 ALT + SHIFT + A Expand or collapse all text or headings 137 / on numeric keypad Hide or display character formatting 138 ALT + SHIFT + L Show the first line of body text or all body text 139 ALT + SHIFT + 1 Show all headings with the Heading 1 style 140 CTRL + TAB Insert a tab character Change View in Word with Keyboard Shortcuts 141 ALT + CTRL + P Switch to print layout view 142 ALT + CTRL + O Switch to outline view 143 ALT + CTRL + N Switch to normal view 144 ALT + R Switch to Reading View Access and use menus and toolbars in Word 2003 145 F10 or ALT Select the menu
    • email: info@voxandvive.com www.voxandvive.com 146 CTRL + TAB or CTRL + SHIFT + TAB Select a task pane or toolbar after pressing F10 or ALT to select the menu bar 147 TAB or SHIFT + TAB Select the next or previous button or menu after pressing F10 or ALT 148 ENTER Open the selected menu or perform the action for the selected button or command 149 SHIFT + F10 Simulates right mouse button 150 ALT + SPACEBAR Display the title bar shortcut menu 151 ARROW KEYS Navigate in menu after pressing F10 or ALT 152 HOME or END Select the first or last command on the menu or submenu 153 ESC Close an open menu When a submenu is open close only the submenu 154 SHIFT + ARROW DOWN Open the selected menu 155 CTRL + ARROW DOWN When a shortened menu is opendisplay the full set of commands Working with Word 2003 Task Panes 156 CTRL + F1 Open the task pane or hide the current task pane 157 F6 Move to a task pane from another pane in the program window (You may need to press F6 more than once) 158 CTRL + TAB When a menu or toolbar is active, move to a task pane (You may need to press CTRL+ TAB more than once)
    • email: info@voxandvive.com www.voxandvive.com 159 CTRL + SPACEBAR Open the menu of task panes 160 ALT + HOME Go to the Getting Started task pane 161 ALT + ARROW LEFT Reverse the sequence of task panes you opened 162 ALT + ARROW RIGHT Repeat the sequence of task panes you opened 163 ESC Close a menu if one is currently open or go back to the document 164 TAB or SHIFT + TAB When a task pane is active select the next or previous option in the task pane 165 ARROW DOWN or ARROW UP Move among choices in a selected submenu or move among certain options in a group of options 166 SPACEBAR or ENTER Open the selected menu or perform the action assigned to the selected button 167 SHIFT + F10 Open a shortcut menu in a document 168 HOME or END When a menu or submenu is visible select the first or last command on the menu or submenu 169 PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list 170 CTRL + ARROW RIGHT Expand collapsible item in the gallery list 171 CTRL + ARROW LEFT Collapse a collapsible item in the gallery list 172 CTRL + HOME or CTRL + END Move to the top or bottom of the selected gallery list Insert special characters
    • email: info@voxandvive.com www.voxandvive.com 173 CTRL + F9 Insert a field 174 SHIFT + ENTER Insert a line break 175 CTRL + ENTER Insert a page break 176 CTRL + SHIFT + ENTER Insert a section break 177 CTRL + SHIFT + SPACEBAR Insert a nonbreaking space 178 ALT + CTRL + C Insert the copyright symbol 179 ALT + CTRL + R Insert the registered trademark symbol 180 ALT + CTRL + T Insert the trademark symbol 181 ALT + CTRL + . Insert an ellipsis 182 Number and ALT + X Insert characters by using Unicode character code For example type 20AC in a regular word document, then press ALT+ X 183 ALT + Number on numeric keyboard Insert ANSI character for the specified ANSI (decimal) character code For example hold ALT key and press 0128 on the numeric keypad to show Euro Symbol Working with Word Dialog Boxes 184 ALT + F6 Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior 185 TAB Move to the next option or option group 186 SHIFT + TAB Move to the previous option or option group 187 CTRL + TAB Switch to the next tab in a dialog box
    • email: info@voxandvive.com www.voxandvive.com 188 CTRL + SHIFT + TAB Switch to the previous tab in a dialog box 189 ARROW KEYS Move between options in an open drop- down list or between options in a group of options 190 SPACEBAR Perform the action assigned to the selected button 191 ALT + LETTER Select the underlined option 192 ALT + ARROW DOWN Open a selected drop-down list 193 ESC Close a selected drop-down list 194 ENTER Run the selected command Delete text and graphics with Shortcuts 195 BACKSPACE Delete one character to the left 196 CTRL + BACKSPACE Delete one word to the left 197 DELETE Delete one character to the right 198 CTRL + DELETE Delete one word to the right 199 CTRL + X Cut selected text to the Office Clipboard 200 CTRL + Z Undo the last action 201 CTRL + F3 Cut to the Spike Copy and move text and graphics 202 CTRL + C Copy text or graphics
    • email: info@voxandvive.com www.voxandvive.com 203 F2 then ENTER F2 move the insertion point and press ENTER moves text or graphics 204 ALT + F3 Create AutoText 205 CTRL + V Paste the Office Clipboard contents 206 CTRL + SHIFT + F3 Paste the Spike 207 ALT + SHIFT + R Copy the header or footer used in the previous section of the document Using Word Keyboard for selecting Text 208 SHIFT Select text by holding down SHIFT and pressing the key that moves the insertion point 209 CTRL Select multiple areas that aren not next to each other After making your first selectionhold down CTRLand then select any other items you want 210 F8 Turn extend selection mode on. Then use for example ARROW KEYS to extend selection 211 SHIFT + F8 Reduce the size of a selection 212 ESC Turn extend mode off 213 SHIFT + ARROW RIGHT Extend selection one character to the right 214 SHIFT + ARROW LEFT Extend selection one character to the left 215 CTRL + SHIFT + ARROW RIGHT Extend selection to the end of a word 216 CTRL + SHIFT + ARROW LEFT Extend selection to the beginning of a word
    • email: info@voxandvive.com www.voxandvive.com 217 SHIFT + END Extend selection o the end of a line 218 SHIFT + HOME Extend selection o the beginning of a line 219 SHIFT + ARROW DOWN Extend selection one line down 220 SHIFT + ARROW UP Extend selection one line up 221 CTRL + SHIFT + ARROW DOWN Extend selection to the end of a paragraph 222 CTRL + SHIFT + ARROW UP Extend selection to the beginning of a paragraph 223 SHIFT + PAGE DOWN Extend selection one screen down 224 SHIFT + PAGE UP Extend selection one screen up 225 CTRL + SHIFT + HOME Extend selection to the beginning of a document 226 CTRL + SHIFT + END Extend selection to the end of a document 227 ALT + CTRL + SHIFT + PAGE DOWN Extend selection to end of a window 228 CTRL + A Select the the entire document 229 CTRL + SHIFT + F8 And then use the arrow keys: Select a vertical block of text. Press ESC to cancel selection mode Working with Word Tables with Keyboard Shortcuts 230 TAB Jump/ Select the next cells contents 231 SHIFT + TAB Jump/ Select the preceding cells contents 232 SHIFT + ARROW KEYS Hold down SHIFT and press an arrow key
    • email: info@voxandvive.com www.voxandvive.com repeatedly extends a selection to adjacent cells 233 ALT + 5 on the numeric keypad Select an entire table (with NUM LOCK off) 234 ALT + HOME Jump to first cell in a row 235 ALT + END Jump to last cell in a row 236 ALT + PAGE UP Jump to first cell in a column 237 ALT + PAGE DOWN Jump to last cell in a column 238 ARROW UP Go to previous row 239 ARROW DOWN Go to next row 240 ENTER New paragraphs in a cell 241 CTRL + TAB Tab characters in a cell Other frequent Word Shortcuts 242 CTRL + P P rint a document 243 ALT + CTRL + M Insert a co m ment 244 CTRL + SHIFT + E Turn track changes on or off 245 ALT + CTRL + F Insert a f ootnote 246 ALT + CTRL + D Insert an en d note Disclaimer: This data is prepared by Vox & Vive to provide general information about the MS Word key board shortcuts. The information contained in this article is not our comprehensive or exhaustive study but for the general information of the readers. It is not meant to address any particular set of circumstances. We strongly recommend users to seek advice before taking any decision.