“All political power is inherent in the people;” Utah State Constitution, Article1, Section 2 2012PRECINCT CAUCUS MEETING TRAINING MANUAL
PRECINCT CAUCUS MEETING TRAINING MANUAL SUPPORTED BY: The Salt Lake Chamber Written, Compiled and Edited by: Maura Carabello, Lauren Wall and James Seaman
This manual was produced by the Salt Lake Chamberto increase civic engagement and strengthen theUtah economy.For more information about the Chamber,visit www.slchamber.com
Welcome and congratulations for deciding to be involved in one of themost important parts of Utah’s political process—precinct caucus meeting.This is the beginning of a campaign that will culminate when we elect newleaders for the State of Utah on November 6, 2012.Utah’s election system is somewhat unique. It begins with precinct caucusmeetings at neighborhood levels, where the decision-makers are anyone atleast 18 years old, and willing to get involved.This system allows any voterto help make major policy decisions by choosing candidates on behalf ofthousands of their fellow citizens.The caucus system empowers averagepeople, if they just make the effort to get involved.This manual will help you navigate the system and answer your questionsas you participate in your precinct caucus. Citizens who are well informed,thoughtful and motivated are the key to a thriving community.About the ChamberThe Salt Lake Chamber is Utah’s largest business association and Utah’sbusiness leader. A statewide chamber of commerce with members inall 29 Utah counties, the Chamber represents 7,700 businesses andapproximately 500,000 Utah jobs—nearly half the workforce of our state.With roots that date back to 1887, the Chamber stands as the voice ofbusiness, supports its members’ success and champions communityprosperity.
January 30, 2012My fellow Utahn:By any measure, 2012 will be a big year.The long anticipated City CreekCenter mixed-use development in downtown Salt Lake City will open.We will also celebrate the opening of two new TRAX light rail lines andFrontRunner commuter rail from Salt Lake City to Provo. And, we willcommemorate the 10-year anniversary of the 2002 Olympic WinterGames. It’s a big year, matched only by the big decisions we will make.This year Utahns will vote for a president and elect a governor, a U.S.Senator, four congressmen, 91 members of the Utah Legislature and manyother elected officials. It is imperative that we engage in the public square.This civic engagement begins with the neighborhood caucus meetings andextends through election day in November.This manual introduces and explains Utah’s unique caucus-conventionsystem. It is a training manual filled with helpful hints, basic definitions, acalendar of dates and contact information.The Salt Lake Chamber encourages Utahns to learn about the system,participate in the system and vote on election day. In doing so, we willstrengthen the voice of business and contribute to the betterment ofour community.Sincerely,Lane BeattiePresident and CEOSalt Lake Chamber
POTENTIAL STATE DELEGATE SLOTS Republican approx. 4000 Democrat approx. 2700 2700 4000THE POWER OF THE INDIVIDUALDoes my vote really matter? The answer is YES. Just using this past elec-tion, three months ago, we found the Alta Town Council was decided by acoin toss after the candidates tied in the General Election. In a ProvoMunicipal Council race Gary Winterton barely edged out his competitionby an eleven vote difference and in South Salt Lake a $25million dollarbond proposal for a new civic center failed by just five votes. Your votenot only matters, it’s critical.But as important as it is to vote – Utahans are not turning out.We rank45 of 50 for the percentage of voters participating in elections (source:U.S. Elections Project, George Mason University in The Salt Lake Tribune). Not tomention only about 5% of registered voters attend their precinct caucusto decide who our candidates will be.This really gives meaning to theold adage that the world is run by those who show up.By attending your party caucus and being elected a delegate for yourprecinct, not only do you assure your voice will be heard during the generalelection, you will be one of the few Utahans who will filter out candidatesand decide who will be on the ballot for Primary and General Elections.Voting and political participation make a difference both in the practicaloutcome of elections and in performing our duty to support ourdemocratic form of government. PRECINCT CAUCUS MEETING TRAINING MANUAL 7
WHEN DO PRECINCT CAUCUS MEETINGSTAKE PLACE?Democratic Caucus Meetings: Tuesday, March 13 at 7:00 p.m. CAUCUS PROCESSRepublican Caucus Meetings: Thursday, March 15 at 7:00 p.m.In even-numbered years, citizens elect candidates to National, Statewide,State House, State Senate, U.S. Congress, U.S. Senate, County and StateSchool Board offices. In any given year, candidate numbers will varybecause different offices have different term lengths.In odd-numbered years we elect mostly non-partisan municipal offices. Inaddition, the political parties hold organizing conventions to elect theirofficers and review party platforms.Delegates elected at the caucus serve two-year terms.WHERE ARE CAUCUS MEETINGS HELD?Caucus meetings are held in libraries, homes, schools, churches and govern-ment buildings. Sometimes a party will consolidate meetings with severalprecincts in the same location, like a school.You will need to know thename or number of your voting precinct, which is printed on your voterinformation card. You can also call or visit the website of your county clerkto determine your voting precinct (see pg. 31-34). Once you know yourvoting precinct number you can find the exact location of your caucus bychecking your local newspaper on the Sunday before the meetings, or byvisiting the State Party websites (see pg. 35). PRECINCT CAUCUS MEETING TRAINING MANUAL 9
WHAT IS THE DIFFERENCE BETWEEN ACOUNTY AND STATE DELEGATE? CAUCUS PROCESSState Delegate:Attend the state convention to elect candidates that stand for statewideoffice i.e. Governor, Attorney General, etc., as well as party delegates whochoose Presidential candidates. If a district (i.e. state senate; US Congress)covers multiple counties, delegates from all the represented counties votetogether at the state convention. State delegates also approve the stateplatform and other statewide party issues.The Republican Party of Utah elects up to 4000 state delegates and theDemocratic Party of Utah elects up to 2700 state delegates.The StateParty determines the number of state delegates each precinct can elect.County Delegate:Attend their specific county convention, and address county only issues.These delegates narrow candidates for state house, state senate(if single county) as well as all County elected officials. They also approvethe county platform and all other county party governing issues.The Party County Chair and officers, working with the State Party,determine the number of county delegates each precinct can elect.For additional details see pull-out insert in this manual PRECINCT CAUCUS MEETING TRAINING MANUAL 11
• Don’t worry if this is your first time. Don’t be intimidated by those who have more experience and who have been delegates in the past. Now it’s your turn.You have as much right as anyone to run and be CAUCUS PROCESS elected.There is no secret to winning a delegate position.You just have to get the votes.You have all the status and experience you need to become a delegate.That’s the fun part.• You may be asked to give a short, informal speech. Often the other attendees will want to know more about you and the others who have been nominated.You should have some thoughts prepared.Tell briefly about yourself and mention some things that are important in your community/neighborhood. Let the others know you are committed to representing them; that you will take the time and be committed to learning about the candidates and issues; and will support the party. Let them know you will attend the conventions—if they vote for you, their vote will not be wasted on a “no show.”• Encourage your community and church groups to not schedule meetings that would conflict with the precinct caucus meetings.• Know your county and state representatives. To find out who they are visit www.vote.utah.gov• Handouts. As a general rule, it is not necessary to prepare a handout. But if you know the race for delegate will be competitive you may consider preparing a handout about yourself, why you are running, and what you want for your district and precinct.This should be no more than one page and should be simple and easy to read.You could mail the handout early to those you believe most likely to attend, as well as bring copies the night of the caucus meeting.• Timing. Start talking about the caucus meeting with your family and friends a week or two before the meeting. Make calls a few days before the event. A phone call asking for support can also serve as a reminder to attend. PRECINCT CAUCUS MEETING TRAINING MANUAL 13
CAUCUS PROCESS“Let us never forget that government isourselves and not an alien power over us.The ultimate rulers of our democracyare not a President and senators andcongressmen and government officials,but the voters of this country.” Franklin D. Roosevelt PRECINCT CAUCUS MEETING TRAINING MANUAL 15
• Pledge of Allegiance • Reading of the State or County Platform • Collection of donations CAUCUS PROCESS • Review of Rules, Procedures, Duties of Precinct and Delegate Positions • Nominations and Elections (County Parties may change the order) for: • Precinct Chair • Precinct Vice chair • Precinct Secretary and/or Treasurer • State Delegate • County Delegate • Other Business as directed by State and/or County Parties • Select Election Judges • Adjournment of the MeetingCAUCUS RULES AND PROCEDURES Candidates for Precinct Offices and Delegate Position Qualifications Those residents living within the Precinct boundaries, who will be at least 18 by the time of the general election, and who are registered with the Republican Party including any residents affiliating that night, and properly credentialed may run for precinct offices and/or delegate positions. Rules of Order The State Republican Party sets the rules for caucuses. These rules cannot be suspended in whole or in part. Robert’s Rules of Order will not be utilized in the caucus meetings. In addition to these caucus rules, the state party will provide a caucus packet for each precinct that includes all required materials and additional administrative instructions deemed necessary to facilitate a successful caucus meeting. PRECINCT CAUCUS MEETING TRAINING MANUAL 17
PRECINCT OFFICER DUTIESChair: Conduct next Caucus meetings in 2012 & 2013 and direct partyaffairs within the precinct. Assist the County Central Committee by direct- CAUCUS PROCESSing party affairs with in the precincts. These activities could include:Recruit party volunteers, assist the county party chair, keep precinct mem-bers informed, assist Party campaigns and nominees, organize direct Get-Out-The-Vote campaigns, serve on the County Central Committee andattend party meetings.Vice-chair: Assist the Precinct Chair with all of his/her assignments, par-ticularly with the Voter ID and Get-Out-The-Vote efforts. Attend theCounty Central Committee meetings when the Chair cannot.Secretary: Keep accurate records, minutes, and lists for the precinct.Treasurer: Keep accurate and detailed financial records for the precinct,including all revenue and expenditures.The term of service for all positions is two years. If desired, the positions ofPrecinct Secretary and Treasurer may be combined into one office.Remember, precinct officers must be or become registered affiliatedRepublicans on their voter registration forms. PRECINCT CAUCUS MEETING TRAINING MANUAL 19
Precinct Officer DutiesChair CAUCUS PROCESSPrecinct Chairs are members of the County Party Central Committee,which is the policy making body of the County Party. As Chair you areexpected to attend County Central Committee meetings, and assist withother duties as requested by County Party Officers. Submit names ofpersons willing to serve as Election Judges, giving preference to activeDemocrats. Help Democratic Party candidates campaign in your precinct.Recruit campaign volunteers. Be prepared to host the next PrecinctCaucus or find someone who will.Vice ChairPrecinct Vice Chairs are also members of the County Party CentralCommittee, which is the policy making body of the County Party. As ViceChair you are expected to attend County Central Committee meetings.Assist the Precinct Chair with their duties. In the absence of the Chair,assume the duties of the Chair. If the Chair should give up the position,then the Vice Chair shall become Chair.SecretaryKeep a list of all known Democrats in your precinct. Inform otherDemocrats in your precinct of Party meetings, events and encouragethem to attend. Help the Chair organize Democrats in your precinctto be campaign volunteers.TreasurerWhile it is unusual, under party rules precincts may raise funds for thesupport of the Party and its candidates.To prevent having to fulfill legalreporting requirements yourself, we suggest that you ask the CountyParty Treasurer to manage the funds and handle the reporting tasks.TheCounty Party Treasurer could deposit the funds for your precinct andwrite checks for disbursements as needed.Note: See pg. 22 for definitions of a nominating vs. organizing convention. PRECINCT CAUCUS MEETING TRAINING MANUAL 21
Grassroots – Refers to the underlying support and organization of apolitical campaign at the local and often individual level, including: the vol-unteers, the strategy to make personal contacts, the organizational system CAUCUS PROCESSin place that supports the activities the campaign does to reach out to vot-ers. A good political structure must have strong neighborhood roots, whichis the foundation of a good campaign.Primary Elections – Held when one candidate does not receive 60% ofdelegates voting at their party conventions. Primary elections are used tonarrow the candidate field to one from each party.District – The geographical area that an elected official represents.Thesedistricts are often created by the State Legislature, every 10 years in con-junction with the national census, unless they follow established boundariessuch as a city, county or state.State races– Refers to political contests within the State of Utah. Statewideoffices are those in which candidates run in all 29 counties, (ie Governor).Others have smaller established districts such as the State House ofRepresentatives.Federal races- Refers to political representatives for Utah on theNational level. Utah has six federal representatives: 2 U.S. Senators;4 members of Congress.County races – Refers to partisan elections in each of the 29 countiesthat have county-wide jurisdiction.Municipal races – Refers to non-partisan elections in cities.GOTV – Get Out The Vote. A political term referring to the process,organization and strategy that a campaign is using to make sure theirsupporters get out and vote for them on Election Day.Targeting – Refers to a process of choosing who is most likely to votefor the candidate. Good campaigns will use their resources communicatingwith those most likely to be persuaded and interested in voting for them. PRECINCT CAUCUS MEETING TRAINING MANUAL 23
MARCH (continued)22 Rich County Republican Convention23 Summit County Republican Convention Wasatch County Republican Convention24 Iron County Democratic Convention* Washington County Democratic Convention*24 Daggett County Republican Convention Uintah County Republican Convention Duchesne County Republican Convention27 Grand County Republican Convention CALENDAR San Juan County Republican Convention27-28 Uintah County Democratic Convention* Duchesne County Democratic Convention* Daggett County Democratic Convention* Wasatch County Democratic Convention*28 Last Day for Governor to Sign or Veto Bills28 Piute County Republican Convention28 Wayne County Republican Convention29 Sevier County Republican Convention29 San Pete County Republican ConventionAPRIL2 Juab County Republican Convention3 Garfield County Republican Convention Box Elder County Republican Convention4 Tooele County Democratic Convention*4 Emery County Republican Convention Carbon County Republican Convention5 Morgan County Democratic Convention6 Kane County Republican Convention PRECINCT CAUCUS MEETING TRAINING MANUAL 27
MAY7 Last day a veto-override session may begin8 Normal effective date for legislative bills12 Ballots mailed to the Military29 Mail in voter registrations due for Primary ElectionJUNE12 Early Voting Begins22 Early Voting Closes26 Primary Election CALENDARJULY-SEPTEMBER Campaigning continuesOCTOBER9 Mail in voter registrations due for General Election23 Early Voting beginsNOVEMBER2 Early Voting closes6 General Election*Tentative dates available at time of print. Contact StateParty’s for more current information. www.utahdemocrats.orgor www.utgop.org (see pg. 35) PRECINCT CAUCUS MEETING TRAINING MANUAL 29
C O U NTY C LERKSCounty clerks can help you determine whether you are a registered voter, findwhich precinct you’re in and tell you where you should go to vote.Beaver County Daggett County Grand CountyPaul B. Barton Vickie McKee Diana Carroll435-438-6463 435-784-3154 435-259-1321P.O. Box 392 P.O. Box 219 125 E. CenterBeaver, UT 84713-0392 Manila, UT 84046-0219 Moab, UT firstname.lastname@example.org email@example.com firstname.lastname@example.org/ www.daggettcounty.org/ http://www.grandcounty utah.net/Box Elder County Davis CountyMarla R.Young Steve Rawlings Iron County1 S Main St 801-451-3213 David I.YardleyBrigham City, UT P.O. Box 618 435-477-834084302-2548 Farmington, UT 84025 P.O. Box 429Tel. (435) 734-3393 email@example.com Parowan, UT 84761-0429Fax (435) 723-7562 www.daviscountyutah.gov/ firstname.lastname@example.org@boxelder http://www.ironcounty.net/county.org Duchesne Countywww.boxeldercounty.org/ Diane Freston Juab County 435-738-1100 Patricia Ingram P.O. Box 270 435-623-3410 CONTACT INFOCache CountyJill Zollinger Duchesne, UT 84021 160 N. Main435-716-7150 email@example.com Nephi, UT 84648-1412179 No. Main Street, Ste. 102 duchesne.utah.gov/ firstname.lastname@example.orgLogan, UT 84321 http://email@example.com Emery Countyhttp://www.cachecounty.org/ Brenda Tuttle Kane County PO Box 907 Karla JohnsonCarbon County Castle Dale, UT 84513-0907 435-644-2458Robert P. Pero Tel. (435) 381-5106 76 North Main435-636-3224 Fax (435) 381-5183 Kanab, UT 84741-0050120 East Main www.emerycounty.com/ firstname.lastname@example.orgPrice, UT 84501-3050 auditor/ email@example.com Brenda@co.emery.ut.uswww.carbon.utah.gov/ Millard County Garfield County Norma Brunson Camille Moore 435-743-6223 435-676-8826 765 S. Highway 99, Ste. 6 P.O. Box 77 Fillmore, UT 84631-5002 Panguitch, UT 84759-0077 firstname.lastname@example.org email@example.com millardcounty.com/ garfield.utah.gov/ PRECINCT CAUCUS MEETING TRAINING MANUAL 33
STATE PARTY CONTACTSUtah State Democratic Party Green Party of Utah825 N. 300 W. Suite C400 P.O. Box 2215SLC, UT 84103 SLC, UT 84110(801) 328-1212 (801) 679-1220Fax: (801) 328-1238 firstname.lastname@example.org://email@example.com Libertarian Party of UtahLiaison: Jim Dabakis, State Chair P.O. Box 526025 SLC, UT 84152Utah Republican State Party (801) 565-1988117 East South Temple Office: (801) 565-0894SLC, UT 84111 www.lputah.orgToll Free: (800) 230-UTAH firstname.lastname@example.org(801) 533-9777 Liaison: Jake Shannon, State ChairFax: (801) 533-0327www.utgop.org Constitution Party of Utahthomas@utgop.org P.O. Box 1215Liaison:Thomas Wright, State Chair Bountiful, Utah 84010 (801) 566-0099 www.utah-constitution-party.org/ CONTACT INFO Liaison: David Perry, State Chair “Every county is renewed out of the unknown ranks and not out of the ranks of those already famous and powerful and in control.” President Woodrow Wilson PRECINCT CAUCUS MEETING TRAINING MANUAL 35
2012 OF FICES UP FO R ELEC TIO NUnited States Representative (Districts 1, 2, 3 & 4)Term: A U.S. Representative holds office for two years beginning on the3rd day of January, unless, by law a different day is appointed.Qualifications: To be eligible for U.S. Representative from Utah a personmust be 25 years old at the time the oath of office is taken, a U.S. citizen for7 years, and a resident of Utah when elected.Governor and Lt. GovernorTerm: The governor and lieutenant governor hold office for four yearsbeginning on the first Monday of January after the election.Qualifications: To be eligible for governor or lieutenant governor aperson must: a) be 30 years of age or older at the time of the election b) have been a resident citizen of the state for five years preceding the election c) be a qualified voter: Qualified voter: 1) U.S. Citizen, 2) a resident of Utah for at least 30 days prior to the next election, 3) at least 18 years old by the next election, and 4) their principal place of residence is in a specific voting precinct in Utah.United States SenatorTerm: A United States Senator holds office for six years beginning on the OTHER3rd day of January, unless, by law a different day is appointed.Qualifications: To be eligible for U.S. Senator from Utah a person must: a) be 30 years old at the time the oath of office is taken b) a U.S. citizen for nine years and, c) an inhabitant of Utah when elected. PRECINCT CAUCUS MEETING TRAINING MANUAL 37
Utah School Board Districts:1*, 4, 7, 8, 10, 11, 12, 13, 15Term: 4 yearsQualifications: A candidate must be and remain a registered voter in theboard district from which the member was elected or appointed and mustmaintain his/her primary residence within the board district from whichthe member was elected or appointed.No person serving as member of the State School Board shall also serveas an employee of the Utah State Office of Education, or the Utah StateOffice of Rehabilitation.Process: The Governor appoints nominating committees for each schooldistrict by May 1.The Governor will designate one member to serve aschair of the committee.The Lt. Governor will then submit a list of all indi-viduals who filed a declaration of candidacy to the chair of the nominatingcommittee by June 1.The nominating committee then has until August 1 tosubmit a list of up to five, but no fewer than three candidates for the StateBoard of Education to the Governor.The Governor will select two ofthese candidates to be placed on the ballot by September 1. “You cannot be... an active spectator. We have too many high sounding words, OTHER and too few actions that correspond with them.” Abigail Adams, to her husband John PRECINCT CAUCUS MEETING TRAINING MANUAL 39
HOW D O I RE GI ST E R TO VOT E HOW DO I REGISTER TO VOTE In order to register to vote in Utah you must: • be at least 18 years old, • a U.S. Citizen • and a resident of Utah for at least 30 days.“Politics ought to be the part-time You must re-register only if you: • Move or • Change your name, orprofession of every citizen who would “One person can make a difference and • Wish to affiliate with a different party.protect the rights and privileges of free every person should try.” If you meet the requirement to be a registered voter, there are severalpeople and who would preserve what is John F. Kennedygood and fruitful in our national heritage.” ways to fill out the required paper work. • Online. Voter registration forms can be found at www.vote.utah.gov or from your local county clerk’s website. If you don’t want to register Dwight D. Eisenhower online, simply print out the form and mail it in. Don’t forget the postage. • In-Person. Individuals can register to vote at any county clerk’s office up until 15 days before the election. (Registrations received less than 30 days before the election will not be eligible for early voting.) Voter Registration Deadlines Remember voter registration forms must be mailed my Tuesday, May 29, 2012 to vote in the Primary Election and Tuesday, October 9, 2012 to vote in the General Election. If you miss the mail in deadline you can still register in-person at the county clerk’s office and online at www.vote.utah.gov up to 15 days before the election. Remember! Don’t forget to take a valid ID to the polls on Election Day!!!
NOTE: Candidates who receive 60% or more of the delegate votes in convention move directly to the general election; if that does not happen the top 2 vote getters Political Process move to a primary election Precinct Caucus Meeting thru General Election COUNTY CONVENTION Delegates: PRIMARY ELECTION ELECTED COUNTY DELEGATES 2012 • Nominate or narrow the party’s candidates for State June 26, 2012 House, State Senate and County officials NOTE: if a district covers multiple counties (i.e. state senate) • Vote on races that did not get settled by delegates from all the counties vote together at the state convention delegates at conventions • Approve party platform; vote on amendments • Any registered voter may vote in the Democratic Primary • Must be a registered Republican to vote as a delegate at Republican convention • Must be a registered Republican to vote • Rules vary by party, check with party officials for qualifications in the Republican Primary Precinct Caucus Meeting 2013 • Nominate and elect party officers Democrats: Tuesday March 13 • Approve party platform; vote on amendments 7:00pm Republicans: Thursday March 15 7:00pm • Elect 1, 2 or 3 delegates from every precinct to attend conventions • Must be at least 18 years old by the November election and meet party requirements S TAT E C O N V E N T I O N GENERAL ELECTION Delegates: 2012 • Nominate or narrow the party’s candidates for State House, November 6, 2012 State Senate, statewide offices, US Senate and US Congress • Every registered voter may vote • Elect national delegates to attend the National Party convention to determine the partys choice on who will be the next on all offices up for election; ballot presidential candidate initiatives, referendums and • Approve party platform; vote on amendments constitutional amendments • Must be a registered Republican to vote as a delegate at Republican conventionVisit party websites for caucus ELECTED STATE DELEGATES • Rules vary by party, check party official for qualificationslocations: 2013 http://utahdemocrats.org • Nominate and elect party officers http://www.utgop.org • Approve party platform; vote on amendments
A PUBLICATION BY THE E XORO G ROUP 10 WEST 100 SOUTH , SUITE 300 SALT LAKE CITY, UT 84101 801.537.0900A L L R I G H T S R E S E RV E D . C O P Y R I G H T 2012.