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Precinct Caucus Training


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  • 1. “All political power is inherent in the people;” Utah State Constitution, Article1, Section 2 2012PRECINCT CAUCUS MEETING TRAINING MANUAL
  • 2. PRECINCT CAUCUS MEETING TRAINING MANUAL SUPPORTED BY: The Salt Lake Chamber Written, Compiled and Edited by: Maura Carabello, Lauren Wall and James Seaman
  • 3. This manual was produced by the Salt Lake Chamberto increase civic engagement and strengthen theUtah economy.For more information about the Chamber,visit
  • 4. Welcome and congratulations for deciding to be involved in one of themost important parts of Utah’s political process—precinct caucus meeting.This is the beginning of a campaign that will culminate when we elect newleaders for the State of Utah on November 6, 2012.Utah’s election system is somewhat unique. It begins with precinct caucusmeetings at neighborhood levels, where the decision-makers are anyone atleast 18 years old, and willing to get involved.This system allows any voterto help make major policy decisions by choosing candidates on behalf ofthousands of their fellow citizens.The caucus system empowers averagepeople, if they just make the effort to get involved.This manual will help you navigate the system and answer your questionsas you participate in your precinct caucus. Citizens who are well informed,thoughtful and motivated are the key to a thriving community.About the ChamberThe Salt Lake Chamber is Utah’s largest business association and Utah’sbusiness leader. A statewide chamber of commerce with members inall 29 Utah counties, the Chamber represents 7,700 businesses andapproximately 500,000 Utah jobs—nearly half the workforce of our state.With roots that date back to 1887, the Chamber stands as the voice ofbusiness, supports its members’ success and champions communityprosperity.
  • 5. January 30, 2012My fellow Utahn:By any measure, 2012 will be a big year.The long anticipated City CreekCenter mixed-use development in downtown Salt Lake City will open.We will also celebrate the opening of two new TRAX light rail lines andFrontRunner commuter rail from Salt Lake City to Provo. And, we willcommemorate the 10-year anniversary of the 2002 Olympic WinterGames. It’s a big year, matched only by the big decisions we will make.This year Utahns will vote for a president and elect a governor, a U.S.Senator, four congressmen, 91 members of the Utah Legislature and manyother elected officials. It is imperative that we engage in the public square.This civic engagement begins with the neighborhood caucus meetings andextends through election day in November.This manual introduces and explains Utah’s unique caucus-conventionsystem. It is a training manual filled with helpful hints, basic definitions, acalendar of dates and contact information.The Salt Lake Chamber encourages Utahns to learn about the system,participate in the system and vote on election day. In doing so, we willstrengthen the voice of business and contribute to the betterment ofour community.Sincerely,Lane BeattiePresident and CEOSalt Lake Chamber
  • 6. TA BL E OF C O NTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Power of the Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7CAUCUS PROCESS Precinct Caucus Process . . . . . . . . . . . . . . . . . . . . . . . . 8–11 Helpful Hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–14 Republican Party:The Process . . . . . . . . . . . . . . . . . . . 16–19 Democratic Party:The Process . . . . . . . . . . . . . . . . . . 20–21 Basic Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22–24CALENDAR 2012 Political Calendar . . . . . . . . . . . . . . . . . . . . . . . . 26–29CONTACT INFO Democratic County Chairs . . . . . . . . . . . . . . . . . . . . . . . . 30 Republican County Chairs . . . . . . . . . . . . . . . . . . . . . . 31–32 County Clerks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33–34 State Party Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Quick Political Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36OTHER Political process chart . . . . . . . . . . . . . . . . . . . . . . . . . insert How do I register to vote? . . . . . . . . . . . . . . . . . . . . . insert Offices up for election . . . . . . . . . . . . . . . . . . . . . . . . . 37–39
  • 7. I N T ROD U C TI O N T his precinct caucus manual will walk you through the steps neces- sary to attend and get elected as a delegate at your precinct caucus meeting.The first step is both the easiest and the hardest – showing up. Other important keys are contacting potential supporters before you attend, and bringing supporters with you that evening.This manual will give you the resources you need to feel informed and to achieve your goals in attending your precinct caucus meeting. PRECINCT CAUCUS SYSTEM AND DELEGATES Getting involved politically can be empowering and fun. It can also be intimidating and confusing. Information and preparation are critical to having a positive experience. The Utah political system is unique.We are one of two states where the delegates at conventions alone determine statewide and legislative nomi- nees. In Utah any person who will be 18 years old by the general election, and fulfill the requirements by their chosen party, can participate in decid- ing who from their party will be running for office.This is an amazing amount of power given to average voters who attend caucus meetings and get elected as delegates. Precinct caucus attendees and delegates form the backbone of cam- paigns and the political party organizations. A strong turn-out for the precinct caucus meetings will create a powerful grassroots force that results in politicians who are responsive to the people. For the precinct caucus system to work as designed lots of people need to participate or a few might bring agendas that don’t represent your neighborhood. This book gives you the tools to participate – Let’s get started.6 all rights reser ved ©2012
  • 8. POTENTIAL STATE DELEGATE SLOTS Republican approx. 4000 Democrat approx. 2700 2700 4000THE POWER OF THE INDIVIDUALDoes my vote really matter? The answer is YES. Just using this past elec-tion, three months ago, we found the Alta Town Council was decided by acoin toss after the candidates tied in the General Election. In a ProvoMunicipal Council race Gary Winterton barely edged out his competitionby an eleven vote difference and in South Salt Lake a $25million dollarbond proposal for a new civic center failed by just five votes. Your votenot only matters, it’s critical.But as important as it is to vote – Utahans are not turning out.We rank45 of 50 for the percentage of voters participating in elections (source:U.S. Elections Project, George Mason University in The Salt Lake Tribune). Not tomention only about 5% of registered voters attend their precinct caucusto decide who our candidates will be.This really gives meaning to theold adage that the world is run by those who show up.By attending your party caucus and being elected a delegate for yourprecinct, not only do you assure your voice will be heard during the generalelection, you will be one of the few Utahans who will filter out candidatesand decide who will be on the ballot for Primary and General Elections.Voting and political participation make a difference both in the practicaloutcome of elections and in performing our duty to support ourdemocratic form of government. PRECINCT CAUCUS MEETING TRAINING MANUAL 7
  • 9. PRECINCT CAUCUS PROCESS AND BECOMING A DELEGATE: WHY DO CAUCUS MEETINGS TAKE PLACE? Utah’s system is close to the people and rewards engagement. Neighbors come together to select representatives (called delegates) from their own neighborhoods.These people are the official representatives of the views and wishes of the voting precinct within their chosen party.These delegates attend the conventions and cast votes to select candidates to run in general and primary elections on behalf of their political party.These delegates also vote on the content of the party platforms and governing documents (each party has a county, state and national platform). WHAT HAPPENS AT THE CAUCUS MEETING? You and your neighbors gather on Tuesday, March 13 at 7 p.m. if you are a Democrat and Thursday, March 15 at 7pm if you are a Republican. Often the party will have a few precincts meet at the same location (often called consolidation). If this is the case the larger gathering will meet first and party leaders will introduce the agenda and if there are candidates in attendance they will address the large group. Depending on your party officers and which political party’s caucus you are attending, the meeting might begin with the Pledge of Allegiance, prayer and conducting of party business.Then you will break up into your smaller groups with only the neighbors from your precinct. In this smaller group you will introduce yourselves, chat about the issues important to your neighborhood and get to know each other better. Anyone participating can nominate other participants (or themselves) to stand for election as a delegate to county and/or state conventions.Those running for delegate may be asked to give a short speech so that other attendees can learn more about them and why they would like to be a delegate.The attendance at these meetings varies. Depending on the year and your precinct, you may have 5 or 100 people at your meeting.Then at the end of the meeting the group will vote for delegates.8 all rights reser ved ©2012
  • 10. WHEN DO PRECINCT CAUCUS MEETINGSTAKE PLACE?Democratic Caucus Meetings: Tuesday, March 13 at 7:00 p.m. CAUCUS PROCESSRepublican Caucus Meetings: Thursday, March 15 at 7:00 p.m.In even-numbered years, citizens elect candidates to National, Statewide,State House, State Senate, U.S. Congress, U.S. Senate, County and StateSchool Board offices. In any given year, candidate numbers will varybecause different offices have different term lengths.In odd-numbered years we elect mostly non-partisan municipal offices. Inaddition, the political parties hold organizing conventions to elect theirofficers and review party platforms.Delegates elected at the caucus serve two-year terms.WHERE ARE CAUCUS MEETINGS HELD?Caucus meetings are held in libraries, homes, schools, churches and govern-ment buildings. Sometimes a party will consolidate meetings with severalprecincts in the same location, like a school.You will need to know thename or number of your voting precinct, which is printed on your voterinformation card. You can also call or visit the website of your county clerkto determine your voting precinct (see pg. 31-34). Once you know yourvoting precinct number you can find the exact location of your caucus bychecking your local newspaper on the Sunday before the meetings, or byvisiting the State Party websites (see pg. 35). PRECINCT CAUCUS MEETING TRAINING MANUAL 9
  • 11. PRECINCT CAUCUS PROCESS AND BECOMING A DELEGATE HOW DO I BECOME A DELEGATE? You must be elected at your party precinct caucus. You must first be nominated, either by someone who supports you, or you can nominate yourself. If only enough people are nominated to fill the available delegate slots, your election will be easy. If more people are nominated than slots are available, then you will have competition and some nominees will have to be eliminated. The key to becoming a delegate is a little advance work. It might make sense to call your precinct chair and/or leg chair (you can get that name and number from your state or county party, see pg. 30-32.) and let the chair know you are attending and want to run for a delegate slot. Keep in mind that most of the meetings, voting on delegates will not occur until the end, so be prepared to stay the entire time. Most meetings are less than two hours. To increase your chances of being chosen as a delegate you will want to have someone (a friend or family member) be prepared to nominate you. You also should be prepared to explain why you should be the neighbor- hood representative. Occasionally people will bring a handout about themselves, but that is not usually necessary. The best way to get elected is to bring a large number of neighborhood friends and family members to vote for you. After you are elected as a delegate, make sure you schedule time to attend your conventions to represent those who have just elected you. WHO IS ELIGIBLE TO BECOME A DELEGATE? • You must live within the precinct/legislative boundaries of your caucus meeting. • You must be at least 18 years old by the November election. • At Republican caucuses you must be a registered Republican. • You should bring photo ID with you. • You must be a registered voter in Utah.10 all rights reser ved ©2012
  • 12. WHAT IS THE DIFFERENCE BETWEEN ACOUNTY AND STATE DELEGATE? CAUCUS PROCESSState Delegate:Attend the state convention to elect candidates that stand for statewideoffice i.e. Governor, Attorney General, etc., as well as party delegates whochoose Presidential candidates. If a district (i.e. state senate; US Congress)covers multiple counties, delegates from all the represented counties votetogether at the state convention. State delegates also approve the stateplatform and other statewide party issues.The Republican Party of Utah elects up to 4000 state delegates and theDemocratic Party of Utah elects up to 2700 state delegates.The StateParty determines the number of state delegates each precinct can elect.County Delegate:Attend their specific county convention, and address county only issues.These delegates narrow candidates for state house, state senate(if single county) as well as all County elected officials. They also approvethe county platform and all other county party governing issues.The Party County Chair and officers, working with the State Party,determine the number of county delegates each precinct can elect.For additional details see pull-out insert in this manual PRECINCT CAUCUS MEETING TRAINING MANUAL 11
  • 13. HE LP F U L H I N TS T he following are a few ideas and strategies to help you get elected as a delegate: • First, make sure your family members who are eligible attend your precinct caucus meeting and support your candidacy for delegate. • Make a list of friends and supportive neighbors in your precinct. Call and ask them to attend the caucus meetings and support you in becoming a delegate. • Call your county party and obtain contact information for your legislative district chair, and/or your precinct chair. Call these people before the caucus meeting and let them know that you intend to run for a delegate position. Ask them for any advice and help they can provide. • Call your party precinct chair and legislative district chair if you want to become a delegate but cannot attend your precinct caucus meeting because of a conflict. Sometimes a slot will open later for your district, and then they will have your name as a replacement. Remember their goal is to fill as many slots as possible. • Before you go to the meeting take time to jot down a few reasons why you are running. It is much easier to support people who have thought about what they are doing.You should know your stance on the issues or candidates that may be hot topics, or be prepared to explain that you are undecided and still open to options.These topics can be found by regularly reading the paper or watching the local news. • Be careful about having a strong agenda regarding controversial political issues or candidates.Your views should reflect the platform and positions of your party, but being too firm on controversial issues may hurt you. Usually, but not always, the people gathered that night will want to elect a delegate who doesn’t already have a strong, unmoving agenda on issues or candidates. However, that’s not always the case, and you’ll have to assess the situation.The major candidates running for office will be trying to “stack” the caucuses with their supporters, so it’s possible that supporting a particular candidate might help get you elected. It may be as important to think about what not to say, as what to say.12 all rights reser ved ©2012
  • 14. • Don’t worry if this is your first time. Don’t be intimidated by those who have more experience and who have been delegates in the past. Now it’s your turn.You have as much right as anyone to run and be CAUCUS PROCESS elected.There is no secret to winning a delegate position.You just have to get the votes.You have all the status and experience you need to become a delegate.That’s the fun part.• You may be asked to give a short, informal speech. Often the other attendees will want to know more about you and the others who have been nominated.You should have some thoughts prepared.Tell briefly about yourself and mention some things that are important in your community/neighborhood. Let the others know you are committed to representing them; that you will take the time and be committed to learning about the candidates and issues; and will support the party. Let them know you will attend the conventions—if they vote for you, their vote will not be wasted on a “no show.”• Encourage your community and church groups to not schedule meetings that would conflict with the precinct caucus meetings.• Know your county and state representatives. To find out who they are visit• Handouts. As a general rule, it is not necessary to prepare a handout. But if you know the race for delegate will be competitive you may consider preparing a handout about yourself, why you are running, and what you want for your district and precinct.This should be no more than one page and should be simple and easy to read.You could mail the handout early to those you believe most likely to attend, as well as bring copies the night of the caucus meeting.• Timing. Start talking about the caucus meeting with your family and friends a week or two before the meeting. Make calls a few days before the event. A phone call asking for support can also serve as a reminder to attend. PRECINCT CAUCUS MEETING TRAINING MANUAL 13
  • 15. HE LP F U L H I N TS HOW DO I STAY INVOLVED IN POLITICS? • Make sure every 18 year old you know is registered and votes (if an individual votes in their first eligible election they are significantly more likely to vote in all subsequent elections). • Attend your precinct caucus meeting every year. If you are elected a delegate make sure you attend the organizing conventions in 2013. • Become an ambassador for your party. Get more involved in organizing, become an officer or serve on a committee for the State or County Party. • Stay current on issues that matter to you, and bring them up with friends and family. Encourage others to talk more about community issues. Write a letter to the editor. • Know who your elected officials are and hold them accountable. Contact them. Let them know when they are doing something you care about. Let them know you vote and pay attention. • Spend a day at the State Capitol when the legislature is in session. Visit your state elected officials. • Attend city or county council meetings when issues you care about are being discussed. • Donate money to a party, candidate or issue. • Help a candidate you support: give financial support, become a volunteer or campaign worker, network—talk to others about them. • Most important:VOTE and bring 10 others with you. “Bad officials are elected by good citizens who do not vote.” George Jean Nathan14 all rights reser ved ©2012
  • 16. CAUCUS PROCESS“Let us never forget that government isourselves and not an alien power over us.The ultimate rulers of our democracyare not a President and senators andcongressmen and government officials,but the voters of this country.” Franklin D. Roosevelt PRECINCT CAUCUS MEETING TRAINING MANUAL 15
  • 17. REPUBLICAN PARTY: THE PROCESS REPUBLICAN PARTY: THE PROCESS (Source: Utah Republican State Party, 2012) Who can participate in the Republican Caucuses? As always, anyone can attend the Republican Precinct Caucus meeting. However, a Republican qualified attendee card is necessary to take part in vot- ing procedures and to be officially recognized to speak.To acquire a qualified attendee card you must be: • At least 18 years of age by November 6, 2012 • A registered Republican • Live within the precinct boundaries (proof of residency may be necessary) If you are already a registered republican you will be issued a qualified attendee card upon arrival. This will act as your voting card. For those who are not yet registered as a republican, you may do so at registration. Once you have officially affiliated yourself to the Republican Party, you will be issued a qualified attendee card. Who runs the meeting? The current or acting Precinct Caucus Chair shall conduct the entire meeting, even if a new Precinct Chair is elected at that meeting. Caucus Meeting Agenda The State Republican Party sets the agenda. The individual precincts cannot adopt or amend the agenda. If multiple precincts meet in the same location they may complete all required business, as a group, prior to the Nominations and Elections section of the agenda. Only the business set forth in the agenda may be conducted at this meeting. Each caucus meeting will follow the following format: • Registration of Attendees/ Other Administrative Matters • Welcome/Introductions • Prayer16 all rights reser ved ©2012
  • 18. • Pledge of Allegiance • Reading of the State or County Platform • Collection of donations CAUCUS PROCESS • Review of Rules, Procedures, Duties of Precinct and Delegate Positions • Nominations and Elections (County Parties may change the order) for: • Precinct Chair • Precinct Vice chair • Precinct Secretary and/or Treasurer • State Delegate • County Delegate • Other Business as directed by State and/or County Parties • Select Election Judges • Adjournment of the MeetingCAUCUS RULES AND PROCEDURES Candidates for Precinct Offices and Delegate Position Qualifications Those residents living within the Precinct boundaries, who will be at least 18 by the time of the general election, and who are registered with the Republican Party including any residents affiliating that night, and properly credentialed may run for precinct offices and/or delegate positions. Rules of Order The State Republican Party sets the rules for caucuses. These rules cannot be suspended in whole or in part. Robert’s Rules of Order will not be utilized in the caucus meetings. In addition to these caucus rules, the state party will provide a caucus packet for each precinct that includes all required materials and additional administrative instructions deemed necessary to facilitate a successful caucus meeting. PRECINCT CAUCUS MEETING TRAINING MANUAL 17
  • 19. REPUBLICAN PARTY: THE PROCESS Rules for Debate/Speaking Everyone will have an opportunity to speak to an issue once before any- one can speak twice to that same issue. If time limits on debate/speak- ing become necessary, they can be imposed by a majority vote of the eligible attendees. Nominations Nominations for each office shall be taken from the floor. Seconds are not necessary. Only those with qualified attendee cards may nominate or be nominated. A qualified attendee may self-nominate. A nominee need not be in attendance.The Precinct Host may close nominations for an office only when no further nominations are offered. Elections The qualified participants will determine the length of the candidate speeches for each office by a majority vote. Disclosures of candidates with regard to platform planks, employment, personal views, support for individual candidates, etc. are in order. Voting will be by secret ballot in contested races. Absentee voting is not permitted. Proxy voting is not permitted. Only those qualified and in attendance may vote. Election results can be declared by acclamation if only one nominee is submitted for any given office. A majority vote (more than half of the ballots cast) is required to be elected to any office. If a majority is not obtained in the first round, multiple rounds of balloting may be necessary. Ties shall be determined by a coin toss. Precinct hosts shall designate two or more non-candidate ballot counters and inform each candidate they may provide a poll watcher.18 all rights reser ved ©2012
  • 20. PRECINCT OFFICER DUTIESChair: Conduct next Caucus meetings in 2012 & 2013 and direct partyaffairs within the precinct. Assist the County Central Committee by direct- CAUCUS PROCESSing party affairs with in the precincts. These activities could include:Recruit party volunteers, assist the county party chair, keep precinct mem-bers informed, assist Party campaigns and nominees, organize direct Get-Out-The-Vote campaigns, serve on the County Central Committee andattend party meetings.Vice-chair: Assist the Precinct Chair with all of his/her assignments, par-ticularly with the Voter ID and Get-Out-The-Vote efforts. Attend theCounty Central Committee meetings when the Chair cannot.Secretary: Keep accurate records, minutes, and lists for the precinct.Treasurer: Keep accurate and detailed financial records for the precinct,including all revenue and expenditures.The term of service for all positions is two years. If desired, the positions ofPrecinct Secretary and Treasurer may be combined into one office.Remember, precinct officers must be or become registered affiliatedRepublicans on their voter registration forms. PRECINCT CAUCUS MEETING TRAINING MANUAL 19
  • 21. DEMOCRATIC PARTY: THE PROCESS DEMOCRATIC PARTY:THE PROCESS (Source: Utah State Democratic Party) Who can participate in the Democratic Caucuses? You must live within the precinct/legislative boundaries of your caucus meeting, be registered to vote and be at least 18 years old by the November election.You may be registered to any political party or you may be unaffiliated and still participate or be elected. Who runs the meetings? The current or acting Precinct Caucus Chair shall conduct the entire meeting, even if a new Precinct Chair is elected at that meeting. Caucus meeting agenda, rules and procedure The Precinct Caucus meeting agenda, rules and procedures are deter- mined by each individual County Party organization. (See pg. 30-32 for County Party contact information) State and County Delegates County and State delegates will be elected in the 2012 Precinct Caucus Meetings. The number of county delegates per precinct is determined by the County party.You can get this information for your precinct by calling your precinct or County chair. All Delegates are elected for two years.You are expected to attend con- ventions both in 2012 and 2013. Become familiar with Democratic issues and candidates. Following the Party caucuses, the candidates may contact you to gain support. It is important that you be well informed so you can make smart choices. Remember, you represent the other Democrats in your precinct. If you cannot attend the meeting, you can still be nominated and elected if you provide a letter in advance to the Precinct Chair stating that you would like to be elected.20 all rights reser ved ©2012
  • 22. Precinct Officer DutiesChair CAUCUS PROCESSPrecinct Chairs are members of the County Party Central Committee,which is the policy making body of the County Party. As Chair you areexpected to attend County Central Committee meetings, and assist withother duties as requested by County Party Officers. Submit names ofpersons willing to serve as Election Judges, giving preference to activeDemocrats. Help Democratic Party candidates campaign in your precinct.Recruit campaign volunteers. Be prepared to host the next PrecinctCaucus or find someone who will.Vice ChairPrecinct Vice Chairs are also members of the County Party CentralCommittee, which is the policy making body of the County Party. As ViceChair you are expected to attend County Central Committee meetings.Assist the Precinct Chair with their duties. In the absence of the Chair,assume the duties of the Chair. If the Chair should give up the position,then the Vice Chair shall become Chair.SecretaryKeep a list of all known Democrats in your precinct. Inform otherDemocrats in your precinct of Party meetings, events and encouragethem to attend. Help the Chair organize Democrats in your precinctto be campaign volunteers.TreasurerWhile it is unusual, under party rules precincts may raise funds for thesupport of the Party and its candidates.To prevent having to fulfill legalreporting requirements yourself, we suggest that you ask the CountyParty Treasurer to manage the funds and handle the reporting tasks.TheCounty Party Treasurer could deposit the funds for your precinct andwrite checks for disbursements as needed.Note: See pg. 22 for definitions of a nominating vs. organizing convention. PRECINCT CAUCUS MEETING TRAINING MANUAL 21
  • 23. B A SI C D E F I N I T IONS Politics – Practice and exercise of influence for a cause or on behalf of another person, group or interest Precinct – Geographical area with no more than 1,000 voters Caucus – A meeting, usually for a political purpose Precinct Caucus – A meeting of the members of a political party to make policy decisions and select delegates who will choose candidates for office.These meetings take place every 2 years on even numbered years. Sometimes referred to as: Precinct meeting, mass meeting, neighborhood gath- ering and neighborhood caucus. Delegate - Person elected at the caucus meeting who votes at the Party conventions to choose candidates to represent the Party in the elections. Delegates also vote on the party’s platform and other business. Nominating Convention – Occurs in even-numbered years for delegates to elect the party’s nominees to run in the primary and general elections against the other party’s candidates Organizing Convention – Occurs in odd-numbered years to elect political party leaders, review party platforms and organizing documents. Precinct Officers - Chair,Vice-Chair, Secretary,Treasurer (see pg. 16-21) Leg – Slang for Legislative. Pronounced ledge, as in the prefix leg, not leg the body part. Leg. Chair – The person appointed by the county party to organize the legislative district in which they live.They are often the ones responsible for picking the location of the caucus meetings, communicating and slotting delegates and working with potential candidates. Partisan – Being affiliated with a political party. Partisan Politics – Politics that require an affiliation with a political party. Examples: Governor, U.S. Senate, U.S. House. Non-partisan - Not affiliated with a specific political party. Examples: municipal (city) elections, initiatives, bond elections, referendums, school board.22 all rights reser ved ©2012
  • 24. Grassroots – Refers to the underlying support and organization of apolitical campaign at the local and often individual level, including: the vol-unteers, the strategy to make personal contacts, the organizational system CAUCUS PROCESSin place that supports the activities the campaign does to reach out to vot-ers. A good political structure must have strong neighborhood roots, whichis the foundation of a good campaign.Primary Elections – Held when one candidate does not receive 60% ofdelegates voting at their party conventions. Primary elections are used tonarrow the candidate field to one from each party.District – The geographical area that an elected official represents.Thesedistricts are often created by the State Legislature, every 10 years in con-junction with the national census, unless they follow established boundariessuch as a city, county or state.State races– Refers to political contests within the State of Utah. Statewideoffices are those in which candidates run in all 29 counties, (ie Governor).Others have smaller established districts such as the State House ofRepresentatives.Federal races- Refers to political representatives for Utah on theNational level. Utah has six federal representatives: 2 U.S. Senators;4 members of Congress.County races – Refers to partisan elections in each of the 29 countiesthat have county-wide jurisdiction.Municipal races – Refers to non-partisan elections in cities.GOTV – Get Out The Vote. A political term referring to the process,organization and strategy that a campaign is using to make sure theirsupporters get out and vote for them on Election Day.Targeting – Refers to a process of choosing who is most likely to votefor the candidate. Good campaigns will use their resources communicatingwith those most likely to be persuaded and interested in voting for them. PRECINCT CAUCUS MEETING TRAINING MANUAL 23
  • 25. B A SI C D E F I N I T IONS Re-districting – The process of redrawing political boundary lines for Federal, State, and County districts based upon changes or shifts in population, usually with a good dose of political jockeying to create the best districts for the party in control.This occurs every 10 years after the National Census. Consolidation – When multiple precincts in a legislative district meet at one location i.e. school.They will meet first as the large group for party business and then break into small precinct groups (i.e. individual class- rooms) to elect delegates and precinct officers. Multiple round voting – If no candidate receives a majority vote in the first round, the candidates with the most votes advance to additional rounds of voting until a winner is determined. Instant-runoff (or preferential voting) – This is a voting system where delegates or voters rank candidates in order of preference.The first-choice candidate on each ballot receives one vote. If a candidate secures a majority of votes cast, that candidate wins. If no candidate secures a majority of the votes, the candidate with the fewest votes is eliminated, and a new round of counting (not voting) takes place based on ranked preference. Elimination of candidates with the fewest votes continues until one of the remaining candidates receives a majority of the votes. So because you only fill out one ballot – one time, the trick is not only who receives your first vote, but your second, third and so on. Early Voting – Voting is not just open on Election Day anymore. Voters can begin voting early up to 2 weeks before Election Day at designated early voting locations. Contact your county clerk for the early voting locations, dates, and times. (See pg 33-34) Vote By Mail – Voters now have options. • Are you sick of going to the polls to vote? You can now vote by mail from your kitchen table every election. Simply request a permanent vote by mail ballot from your county clerk and they will mail you a ballot 2 weeks in advance of every election. Fill it out and mail it back. • Are you going to be out of town Election Day? Request a vote by mail ballot from your county clerk and vote before you go. (See pg 33-34)24 all rights reser ved ©2012
  • 27. 2012 C AL E N DAR OF IMPORTA NT DATES JANUARY 23 2012 Legislative Session Begins 31 County Clerk finalizes Precinct boundaries FEBRUARY 1 Republican Legislative Breakfast 15 Republican State Convention Rules Available MARCH 1 State Elections Office Certifies Precinct Boundaries 8 Legislative Session Ends 9 Declaration of Candidacy Opens 13 Democratic Caucus Night Box Elder County Democratic Convention Garfield County Democratic Convention Piute County Democratic Convention Rich County Democratic Convention San Juan County Democratic Convention 15 Declaration of Candidacy Closes 15 Republican Caucus Night 16-17 Carbon County Democratic Convention* Emery County Democratic Convention* Grand County Democratic Convention* 20 Democratic Party Jubilee 20 State Convention Booth Draw at 11am 21-24 Wayne County Democratic Convention* Sevier County Democratic Convention* Kane County Democratic Convention* Beaver County Democratic Convention*26 all rights reser ved ©2012
  • 28. MARCH (continued)22 Rich County Republican Convention23 Summit County Republican Convention Wasatch County Republican Convention24 Iron County Democratic Convention* Washington County Democratic Convention*24 Daggett County Republican Convention Uintah County Republican Convention Duchesne County Republican Convention27 Grand County Republican Convention CALENDAR San Juan County Republican Convention27-28 Uintah County Democratic Convention* Duchesne County Democratic Convention* Daggett County Democratic Convention* Wasatch County Democratic Convention*28 Last Day for Governor to Sign or Veto Bills28 Piute County Republican Convention28 Wayne County Republican Convention29 Sevier County Republican Convention29 San Pete County Republican ConventionAPRIL2 Juab County Republican Convention3 Garfield County Republican Convention Box Elder County Republican Convention4 Tooele County Democratic Convention*4 Emery County Republican Convention Carbon County Republican Convention5 Morgan County Democratic Convention6 Kane County Republican Convention PRECINCT CAUCUS MEETING TRAINING MANUAL 27
  • 29. 2012 C AL E N DAR OF IMPORTA NT DATES APRIL (continued) 7 Cache County Democratic Convention* Weber County Democratic Convention* Davis County Democratic Convention* Utah County Democratic Convention 7 Washington County Republican Convention Iron County Republican Convention Beaver County Republican Convention 10 Juab County Democratic Convention San Pete County Democratic Convention Millard County Democratic Convention 10 Tooele County Republican Convention 11 Cache County Republican Convention 12 Weber County Republican Convention Morgan County Republican Convention 13 Davis County Republican Convention 13-14 Summit County Democratic Convention 14 Salt Lake County Democratic Convention* 14 Salt Lake County Republican Convention Utah County Republican Convention 17 Millard County Republican Convention 20 Republican Pre- Convention Dinner Fundraiser 21 State Republican Convention 21 State Democratic Convention 23 Parties certify Candidates for Primary 25 Lt. Governor certifies Candidates to Clerks28 all rights reser ved ©2012
  • 30. MAY7 Last day a veto-override session may begin8 Normal effective date for legislative bills12 Ballots mailed to the Military29 Mail in voter registrations due for Primary ElectionJUNE12 Early Voting Begins22 Early Voting Closes26 Primary Election CALENDARJULY-SEPTEMBER Campaigning continuesOCTOBER9 Mail in voter registrations due for General Election23 Early Voting beginsNOVEMBER2 Early Voting closes6 General Election*Tentative dates available at time of print. Contact StateParty’s for more current information. www.utahdemocrats.orgor (see pg. 35) PRECINCT CAUCUS MEETING TRAINING MANUAL 29
  • 31. DEMOCRATIC PARTY COUNTY CHAIRS County Name Website Contact Email Beaver Currently Open Box Elder Currently Open Cache Vince Wickwar (435) 512-1124 vincent.wickwar@ Carbon Jason Llewelyn (435) 650-1918 Daggett David Hughes Davis Brett Garner daviscountydemocraticparty. (801) 573-4759 Duchesne Roland Uresk (435) 671-2882 Emery Gary Petty (435) 286-2395 Iron Douglas Hawks www.ironcountydemocrats (435) 868-1024 .com/ Juab Currently Open Kane Caralee Woods (435) 689-1095 Millard Edgar Phillips (435) 757-2686 Morgan Ray Worthen (801) 876-2572 Rich Currently Open Salt Lake Mary Bishop www. (801) 910-4620 marybishop4@ San Juan Currently Open Sanpete Debra Fraser (801) 631-3883 Sevier Charice Black (435) 896-8121 Summit Glenn Wright www. (435) 615-1417 Tooele John Odonnell (435) 830-5490 Uintah Megan Risbon (801) 891-7445 Utah William (337) 499-9220 willmatheson@ Matheson Wasatch Rudi Kohler (435) 671-3183 Washington Dorothy www.thewashingtondems Engelman .com Wayne Carol Gnade (435) 425-3099 Weber Steven Olsen (801) 731-3881**Chairs are subject to change- contact State Party for updates. See pg. 35.30 all rights reser ved ©2012
  • 32. REPUBLICAN PARTY COUNTY CHAIRSCounty Name Website Contact EmailBeaver Toni Rollins (435)387-5558 trollins@netutah.comBox Elder Tom Peterson (435) 723-1293 tpeterson@yahoo.comCache Boyd Pugmire (435) 755-7663 boydmayor@ hotmail.comCarbon Pete Yakovich (435) 637-4517 pete.yakovich@ gmail.comDaggett Chad Reed (435) 784-3576 clreed@dsdf.orgDavis Rusty Cannon (801)294-4518 rustycannon@gmail.comDuchesne Brooks Snow (435)722-2446 bsnow@ubtanet.comEmery Bill Dellos (435) 748-2488 trainmaster@etv.netGarfield Elaine Baldwin (435) 676-2403 elainebaldwin@ gmail.comGrand Jeramy (435) 260-0084 jermandmary@ McElhaney frontiernet.netIron Dorian Page (435) 590-7726 page@suu.eduJuab Connie Smith (435) 623-1572 conniesmith2010@ ymail.comKane Mac Robinson (435) 644-8973 CONTACT INFOMillard Peter (435) 857-2555 petergreathouse@ Greathouse netscape.netMorgan Lars Birkeland (801) 876-3991 larsleifbirk@hotmail.comPiute Bill Sudweeks (435) 326-4314 bssuds@yahoo.comRich Cloyd Cornia (435) 793-4578 cloydcornia@yahoo.comSalt Lake Julie Dole julieanndole@gmail.comSan Juan Al Clarke (435)678-3334 abclarke@frontiernet.netSanpete Steven Clark (435)427-0561 stevec@cut.netSevier Mark McIff (435) 896-4461 mmciff@gmail.comSummit Henry Glasheen (435) 615-9775 henryglasheen@ CountyRepublicans comcast.netTooele Chris Sloan (435) 840-5031 chrisgroup1@msn.comUintah Joni Crane joni@sbtnet.comUtah David Acheson (801)226-6250 dacheson@gmail.comWasatch Aaron (435) 657-9544 Gabrielson PRECINCT CAUCUS MEETING TRAINING MANUAL 31
  • 33. REPUBLICAN PARTY COUNTY CHAIRS County Name Website Contact Email Washington Willie Billings (435) 635-0232 Wayne Stanley Wood (435) 836-2772 Weber Matthew Bell (801) 475-8771 **Chairs are subject to change- contact State Party for updates. See pg. 35. We’ve got to do a better job of getting across that America is freedom – freedom of speech, freedom of religion, freedom of enterprise.... Let’s start with some basics: more attention to American History, and a greater emphasis on civic ritual.” President Ronald Reagan32 all rights reser ved ©2012
  • 34. C O U NTY C LERKSCounty clerks can help you determine whether you are a registered voter, findwhich precinct you’re in and tell you where you should go to vote.Beaver County Daggett County Grand CountyPaul B. Barton Vickie McKee Diana Carroll435-438-6463 435-784-3154 435-259-1321P.O. Box 392 P.O. Box 219 125 E. CenterBeaver, UT 84713-0392 Manila, UT 84046-0219 Moab, UT http://www.grandcounty Elder County Davis CountyMarla R.Young Steve Rawlings Iron County1 S Main St 801-451-3213 David I.YardleyBrigham City, UT P.O. Box 618 435-477-834084302-2548 Farmington, UT 84025 P.O. Box 429Tel. (435) 734-3393 Parowan, UT 84761-0429Fax (435) 723-7562 david@ironcounty.netmyoung@boxelder Duchesne Diane Freston Juab County 435-738-1100 Patricia Ingram P.O. Box 270 435-623-3410 CONTACT INFOCache CountyJill Zollinger Duchesne, UT 84021 160 N. Main435-716-7150 Nephi, UT 84648-1412179 No. Main Street, Ste. 102 pati@co.juab.ut.usLogan, UT 84321 Emery County Brenda Tuttle Kane County PO Box 907 Karla JohnsonCarbon County Castle Dale, UT 84513-0907 435-644-2458Robert P. Pero Tel. (435) 381-5106 76 North Main435-636-3224 Fax (435) 381-5183 Kanab, UT 84741-0050120 East Main clerkkj@kanab.netPrice, UT 84501-3050 auditor/ Millard County Garfield County Norma Brunson Camille Moore 435-743-6223 435-676-8826 765 S. Highway 99, Ste. 6 P.O. Box 77 Fillmore, UT 84631-5002 Panguitch, UT 84759-0077 PRECINCT CAUCUS MEETING TRAINING MANUAL 33
  • 35. COU N TY C L E RKS Morgan County Sanpete County Utah County Stacy Lafitte Sandy Neil Bryan E.Thompson 801-845-4011 435-835-2131 801-851-8128 P.O. Box 886 160 N. Main 100 East Center, Rm 3600 Morgan, UT 84050-0886 P. O. Box 100 Provo, UT 84606 Manti, UT 84642 Piute County Sevier County Wasatch County Valeen H. Brown Steven C. Wall Brent R.Titcomb 435-577-2840 435-893-0401 435-654-3211 P.O. Box 99 P.O. Box 607 25 No. Main Junction, UT 84740-0099 Richfield, UT 84701-0607 Heber City, UT 84032-1827 Rich County Summit County Washington County Becky Peart Kent H. Jones Kim C. Hafen 435-793-2415 435-336-3204 435-634-5712 20 South Main P.O. Box 128 197 E.Tabernacle P.O. Box 218 Coalville, UT 84017-0128 St. George, UT 84770-3473 Randolph, UT 84064-0218 index.php Wayne County Salt Lake County Tooele County Ryan Torgerson Sherrie Swensen Marilyn K. Gillette 18 S Main St 385-468-7400 435-843-3140 P.O Box 189 2001 S. State 47 So. Main Loa, UT 84747 Street,#S1100 Tooele, UT Tel. (435) 836-1300 Salt Lake City, UT 84190 84074-2194 Weber County San Juan County Uintah County Ricky Hatch Norm Johnson Mike Wilkins 2380 Washington Blvd 435-587-3223 435-781-5361 Ste. 320 P.O. Box 338 147 East Main Ogden, UT 84401-1456 Monticello, UT 84535-0338 Vernal, UT 84078-2643 Tel. (801) 399-8400 Fax (801) 399-8300 _Auditor/ all rights reser ved ©2012
  • 36. STATE PARTY CONTACTSUtah State Democratic Party Green Party of Utah825 N. 300 W. Suite C400 P.O. Box 2215SLC, UT 84103 SLC, UT 84110(801) 328-1212 (801) 679-1220Fax: (801) 328-1238 utahgreens@greenpartyofutah.org Libertarian Party of UtahLiaison: Jim Dabakis, State Chair P.O. Box 526025 SLC, UT 84152Utah Republican State Party (801) 565-1988117 East South Temple Office: (801) 565-0894SLC, UT 84111 www.lputah.orgToll Free: (800) 230-UTAH 533-9777 Liaison: Jake Shannon, State ChairFax: (801) Constitution Party of P.O. Box 1215Liaison:Thomas Wright, State Chair Bountiful, Utah 84010 (801) 566-0099 CONTACT INFO Liaison: David Perry, State Chair “Every county is renewed out of the unknown ranks and not out of the ranks of those already famous and powerful and in control.” President Woodrow Wilson PRECINCT CAUCUS MEETING TRAINING MANUAL 35
  • 37. QUI C K P OL I T I C A L L INKS Want to know your elected officials? Visit Want to track your 2012 candidates? Visit or Want to know what your legislators are up to? Visit “Elections belong to the people. It is their decision. If they decide to turn their back on the fire and burn their behinds, then they will just have to sit on their blisters.” Abraham Lincoln36 all rights reser ved ©2012
  • 38. 2012 OF FICES UP FO R ELEC TIO NUnited States Representative (Districts 1, 2, 3 & 4)Term: A U.S. Representative holds office for two years beginning on the3rd day of January, unless, by law a different day is appointed.Qualifications: To be eligible for U.S. Representative from Utah a personmust be 25 years old at the time the oath of office is taken, a U.S. citizen for7 years, and a resident of Utah when elected.Governor and Lt. GovernorTerm: The governor and lieutenant governor hold office for four yearsbeginning on the first Monday of January after the election.Qualifications: To be eligible for governor or lieutenant governor aperson must: a) be 30 years of age or older at the time of the election b) have been a resident citizen of the state for five years preceding the election c) be a qualified voter: Qualified voter: 1) U.S. Citizen, 2) a resident of Utah for at least 30 days prior to the next election, 3) at least 18 years old by the next election, and 4) their principal place of residence is in a specific voting precinct in Utah.United States SenatorTerm: A United States Senator holds office for six years beginning on the OTHER3rd day of January, unless, by law a different day is appointed.Qualifications: To be eligible for U.S. Senator from Utah a person must: a) be 30 years old at the time the oath of office is taken b) a U.S. citizen for nine years and, c) an inhabitant of Utah when elected. PRECINCT CAUCUS MEETING TRAINING MANUAL 37
  • 39. 2012 O F F I C E S U P F OR EL ECT ION Utah Senate Districts: 1, 6, 7, 8, 10, 13, 14, 16, 19, 20, 23, 24, 25, 27, 28*, 29 Term: A state senator holds office for four years beginning on the first day of the annual general session after the election. * Due to midterm vacancy, the candidate elected in this district will serve only a two-year term.The district will be up for re-election again in 2014. Utah House of Representative Districts: Districts 1-75 Term: A state representative holds office for two years beginning on the first of January after their election. Qualifications for Utah Legislature: To be eligible for the Utah Legislature a person must be a U.S. Citizen at the time of filing, 25 years old at the filing deadline time, three-year resident of Utah at the filing deadline time, and be a resident for 6 months of the senate or representa- tive district from which elected at the filing deadline time. No person hold- ing any public office of profit or trust under authority of the United States, or of this State, shall be a member of the Legislature (provided, that appointments in the State Militia, and the offices of notary public, justice of the peace, United States commissioner, and postmaster of the fourth class, shall not, within the meaning of this section, be considered offices of profit or trust). Candidates must also be a qualified voter. A qualified voter is a U.S. Citizen, a resident of Utah for at least 30 days prior to the next elec- tion, and at least 18 years old by the next election and their principal place of residence is in a specific voting precinct in Utah.38 all rights reser ved ©2012
  • 40. Utah School Board Districts:1*, 4, 7, 8, 10, 11, 12, 13, 15Term: 4 yearsQualifications: A candidate must be and remain a registered voter in theboard district from which the member was elected or appointed and mustmaintain his/her primary residence within the board district from whichthe member was elected or appointed.No person serving as member of the State School Board shall also serveas an employee of the Utah State Office of Education, or the Utah StateOffice of Rehabilitation.Process: The Governor appoints nominating committees for each schooldistrict by May 1.The Governor will designate one member to serve aschair of the committee.The Lt. Governor will then submit a list of all indi-viduals who filed a declaration of candidacy to the chair of the nominatingcommittee by June 1.The nominating committee then has until August 1 tosubmit a list of up to five, but no fewer than three candidates for the StateBoard of Education to the Governor.The Governor will select two ofthese candidates to be placed on the ballot by September 1. “You cannot be... an active spectator. We have too many high sounding words, OTHER and too few actions that correspond with them.” Abigail Adams, to her husband John PRECINCT CAUCUS MEETING TRAINING MANUAL 39
  • 41. N OT E S40 all rights reser ved ©2012
  • 42. HOW D O I RE GI ST E R TO VOT E HOW DO I REGISTER TO VOTE In order to register to vote in Utah you must: • be at least 18 years old, • a U.S. Citizen • and a resident of Utah for at least 30 days.“Politics ought to be the part-time You must re-register only if you: • Move or • Change your name, orprofession of every citizen who would “One person can make a difference and • Wish to affiliate with a different party.protect the rights and privileges of free every person should try.” If you meet the requirement to be a registered voter, there are severalpeople and who would preserve what is John F. Kennedygood and fruitful in our national heritage.” ways to fill out the required paper work. • Online. Voter registration forms can be found at or from your local county clerk’s website. If you don’t want to register Dwight D. Eisenhower online, simply print out the form and mail it in. Don’t forget the postage. • In-Person. Individuals can register to vote at any county clerk’s office up until 15 days before the election. (Registrations received less than 30 days before the election will not be eligible for early voting.) Voter Registration Deadlines Remember voter registration forms must be mailed my Tuesday, May 29, 2012 to vote in the Primary Election and Tuesday, October 9, 2012 to vote in the General Election. If you miss the mail in deadline you can still register in-person at the county clerk’s office and online at up to 15 days before the election. Remember! Don’t forget to take a valid ID to the polls on Election Day!!!
  • 43. NOTE: Candidates who receive 60% or more of the delegate votes in convention move directly to the general election; if that does not happen the top 2 vote getters Political Process move to a primary election Precinct Caucus Meeting thru General Election COUNTY CONVENTION Delegates: PRIMARY ELECTION ELECTED COUNTY DELEGATES 2012 • Nominate or narrow the party’s candidates for State June 26, 2012 House, State Senate and County officials NOTE: if a district covers multiple counties (i.e. state senate) • Vote on races that did not get settled by delegates from all the counties vote together at the state convention delegates at conventions • Approve party platform; vote on amendments • Any registered voter may vote in the Democratic Primary • Must be a registered Republican to vote as a delegate at Republican convention • Must be a registered Republican to vote • Rules vary by party, check with party officials for qualifications in the Republican Primary Precinct Caucus Meeting 2013 • Nominate and elect party officers Democrats: Tuesday March 13 • Approve party platform; vote on amendments 7:00pm Republicans: Thursday March 15 7:00pm • Elect 1, 2 or 3 delegates from every precinct to attend conventions • Must be at least 18 years old by the November election and meet party requirements S TAT E C O N V E N T I O N GENERAL ELECTION Delegates: 2012 • Nominate or narrow the party’s candidates for State House, November 6, 2012 State Senate, statewide offices, US Senate and US Congress • Every registered voter may vote • Elect national delegates to attend the National Party convention to determine the partys choice on who will be the next on all offices up for election; ballot presidential candidate initiatives, referendums and • Approve party platform; vote on amendments constitutional amendments • Must be a registered Republican to vote as a delegate at Republican conventionVisit party websites for caucus ELECTED STATE DELEGATES • Rules vary by party, check party official for qualificationslocations: 2013 • Nominate and elect party officers • Approve party platform; vote on amendments
  • 44. A PUBLICATION BY THE E XORO G ROUP 10 WEST 100 SOUTH , SUITE 300 SALT LAKE CITY, UT 84101 801.537.0900A L L R I G H T S R E S E RV E D . C O P Y R I G H T 2012.