Presentation skills for beginners


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Presentation skills for beginners

  1. 1. by Dr Sally EL-AKKAD
  2. 2. Exercise expectations/concerns
  3. 3. The human brain is a marvelous thing . It begins working the moment we are born and completely ceases to function the minute we stand up to speak in public .
  4. 5. The purpose of presentations <ul><li>1-Convey something you want the audience to know </li></ul><ul><li>2-Tailor information to meet the needs of a particular audience </li></ul><ul><li>3-Provide a forum for discussion of controversial or challenging idea </li></ul><ul><li>4-Find out how people are reacting to a situation or an idea </li></ul><ul><li>5-gain commitment and alignment </li></ul><ul><li>6-provide a call to action </li></ul>
  5. 6. Different types of presentations <ul><li>Information delivery </li></ul><ul><li>Sales </li></ul><ul><li>Persuasion </li></ul><ul><li>Status report </li></ul><ul><li>Product demonstration </li></ul><ul><li>Business plan or strategy </li></ul>
  6. 7. Exercise
  7. 8. Setting up your presentation
  8. 9. Steps for setting up your presentation <ul><li>1- define your objectives </li></ul><ul><li>2- select a strategy that matches your objectives </li></ul><ul><li>3- get to know your audience </li></ul><ul><li>4- match your presentation to your audience </li></ul>
  9. 10. Identify the purpose <ul><li>Why am I making this presentation? </li></ul><ul><li>What do i want my audience to do as a result? </li></ul>
  10. 11. Your objective helps you determine the following: <ul><li>* Whether to give the presentation at all </li></ul><ul><li>* Whether to give it to this particular </li></ul><ul><li>audience under these particular </li></ul><ul><li>circumstances </li></ul><ul><li>* What to say & how to say it </li></ul><ul><li>* What the follow-up needs to be </li></ul><ul><li>* Possible objections </li></ul>
  11. 12. Getting started <ul><li>Who? </li></ul><ul><li>What ? </li></ul><ul><li>When? </li></ul><ul><li>Where? </li></ul><ul><li>Why? </li></ul>
  12. 13. Determine structure <ul><li>1-define your key message </li></ul><ul><li>2-identify the facts that support your messages </li></ul><ul><li>3-identify where it is important to get audience participation, reactions, agreement or buy-in </li></ul>
  13. 15. Organizing your presentation
  14. 16. Opening <ul><li>* Preview the main points to be covered </li></ul><ul><li>* Define the purpose of the presentation </li></ul><ul><li>* get your audience’s interest, attention </li></ul><ul><li>* Establish your credibility </li></ul><ul><li>* What’s in it for me? </li></ul>
  15. 17. Body <ul><li>* Ways to demonstrate your point </li></ul><ul><li>* Involve the audience by asking for their suggestions </li></ul><ul><li>* Test acceptance by asking for feedback </li></ul><ul><li>* Main points </li></ul>
  16. 18. Close <ul><li>Take home message </li></ul><ul><li>Conclusion techniques </li></ul><ul><li>Summary </li></ul><ul><li>Anecdote </li></ul><ul><li>Quotation </li></ul><ul><li>Question </li></ul><ul><li>Call for action </li></ul>
  17. 19. End of first day Evening assignment TIME MACHINE
  18. 20. Second day
  19. 21. exercise <ul><li>Evening assignment </li></ul>
  20. 22. Handling questions <ul><li>* anticipate questions & objections </li></ul><ul><li>* Listen actively to your audience </li></ul><ul><li>* Let your audience know when you will take questions & why </li></ul>
  21. 23. When should I answer questions? <ul><li>At the end </li></ul><ul><li>**to complete your talk </li></ul><ul><li>**be sure that the audience has the whole picture </li></ul>
  22. 24. When should I answer questions? <ul><li>During </li></ul><ul><li>**keeps people engaged </li></ul><ul><li>**gives you feedback about how well they understand your message </li></ul><ul><li>But this may cause you to lose control of your talk </li></ul>
  23. 25. When should I answer questions? <ul><li>at specific points </li></ul><ul><li>** when you want people’s reactions </li></ul><ul><li>**when you want their ideas </li></ul>
  24. 27. Exercise Tell us about a presentation where you were deadly bored
  25. 28. Level of interest <ul><li>Personal stories </li></ul><ul><li>Analogies/Examples </li></ul><ul><li>Graphs & charts </li></ul><ul><li>Humor </li></ul><ul><li>Quotes </li></ul><ul><li>Statistics </li></ul><ul><li>Expert testimony </li></ul><ul><li>Audience involvement </li></ul><ul><li>Your energy, body language </li></ul>
  26. 32. How long should a presentation be?
  27. 33. How long should a presentation be? <ul><li>* As long as it needs to be to convey at least one message clearly & completely </li></ul><ul><li>* Better to make fewer points & make them well </li></ul><ul><li>* If you don’t have time to make a point clear or acceptable to your audience, save it for another presentation </li></ul><ul><li>* Ending early is better than not completing the talk or rushing through the talk at the end </li></ul><ul><li>* Plan on what to delete if your time is cut down </li></ul>
  28. 34. Third day We are almost there champions !! Assignment !!
  29. 35. Exercise Evening assignment Challenges in business (ppt)
  30. 36. Using visuals <ul><li>A picture </li></ul><ul><li>is worth </li></ul><ul><li>a thousand </li></ul><ul><li>words </li></ul>
  31. 37. Why visuals? <ul><li>Review a structured process </li></ul><ul><li>Present the agenda </li></ul><ul><li>Highlight key points </li></ul><ul><li>To open </li></ul><ul><li>To close </li></ul>
  32. 38. Visuals aids guidelines <ul><li>1-Only allow the audience to see it when it is being discussed </li></ul><ul><li>2-Visuals must support the speech </li></ul><ul><li>3-Visuals aids must be relevant </li></ul><ul><li>4-Maintain attention </li></ul><ul><li>5-Keep it simple </li></ul>
  33. 39. Visuals aids guidelines <ul><li>6-Contain only one concept per slide </li></ul><ul><li>7-Contain only 3 to 6 ideas on flip chart sheet </li></ul><ul><li>8-Use color when possible but not excessively </li></ul><ul><li>9-Talk to your audience not the visual aid </li></ul>
  34. 40. Common types of visual aids <ul><li>Graphs </li></ul><ul><li>Charts </li></ul><ul><li>Pictures </li></ul><ul><li>Cartoons </li></ul><ul><li>Film </li></ul><ul><li>Handouts </li></ul><ul><li>Objects </li></ul><ul><li>models </li></ul>
  35. 41. Methods of presentation <ul><li>PC-based slides </li></ul><ul><li>Overheads </li></ul><ul><li>Slides </li></ul><ul><li>flip chart </li></ul><ul><li>handouts </li></ul>
  36. 42. Speech anxiety
  37. 44. Stage fright symptoms <ul><li>Trouble breathing </li></ul><ul><li>Stomach churn </li></ul><ul><li>Dry mouth </li></ul><ul><li>Sweating </li></ul><ul><li>Stuttering </li></ul>
  38. 45. Overcoming stage fright <ul><li>1-admit it </li></ul><ul><li>2-arrive early </li></ul><ul><li>3-practice,practice,practice </li></ul><ul><li>4-know your equipment </li></ul><ul><li>5-meet & greet your audience before you begin </li></ul><ul><li>6-take a deep breath </li></ul>
  39. 46. Overcoming stage fright <ul><li>7-avoid caffeine the day before & the day of your speech </li></ul><ul><li>8-visualize success </li></ul><ul><li>9-take care of yourself, eat well & get plenty of rest </li></ul><ul><li>10-Don’t eat a heavy meal just before you speak </li></ul><ul><li>11-put water in front of you </li></ul>
  40. 48. Presenting with power
  41. 50. Presenting with power <ul><li>Research has shown </li></ul><ul><li>that voice & tone </li></ul><ul><li>account for one-third </li></ul><ul><li>of the message </li></ul>
  42. 51. Communication types <ul><li>Verbal (4 Ps) </li></ul><ul><li>Non verbal </li></ul>
  43. 52. Verbal communication <ul><li>Power </li></ul><ul><li>Pace </li></ul><ul><li>Pitch </li></ul><ul><li>pause </li></ul>
  44. 53. Non verbal communication
  45. 54. Typical eye contact
  46. 55. Body language
  47. 56. Facial expressions
  48. 57. Dress to impress
  49. 58. Don’ts
  50. 59. Exercise <ul><li>It is all about you!! </li></ul>