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    Virtual Doc how to Virtual Doc how to Document Transcript

    • Virtual Doc - How to Logging into the Virtual Doc! 1 Changing passwords! 1 User profile! 2 Editing your profile! 2 Adding / changing your profile Picture! 3 Editing your Profile! 4 Your Personal Blog! 5 Creating a Personal Blog! 5 Writing a blogpost! 6 Viewing your blog! 7 Changing your blogʼs template! 8 Importing the content of your personal blog into your Virtual Doc web presence! 8 Groups! 9 Creating a Group! 9 Joining a Group! 10 Logging into the Virtual Doc Go to http://virtual-doc.salford.ac.uk/ Type the provided user name and password on to the respective fields (top left-hand corner) This step will give you access to the collective spaces (groups), as well as to your personal profile page. Changing passwords Once you are logged in, go to “My Account” (the menu on the top of the page), select ‘Settings” and then click ‘General’. 1
    • You will be taken to your ‘Personal Space’ Change the password by typing your new password twice. Remember to ‘Save Changes’ User profile Every user will have a profile page where he/she can provide relevant information about his/her research. Editing your profile Go to “My Account” (the menu on the top of the page), select ‘Profile’ and click on ‘Edit Profile’ 2
    • You will be taken to a new page, where you can add information to the fields available. Only the filled out sections will be displayed on your public profile. Make sure to provide as much information as possible in order to help others identify your research interests and research areas. N.B: agreement with the Virtual Doc terms of use is a mandatory filed. Please make sure to signal your choice. Remember to click ‘Save Changes’ to publish your profile. Adding / changing your profile Picture Go to “My Account” (the menu on the top of the page), select ‘Profile’ and click on ‘change avatar’ 3
    • You will be taken to a new page, where you will be able to upload a new picture. Click ‘Browse’, select a picture from your hard drive, and then click ‘Upload Image’. Editing your Profile Go to “My Account” (the menu on the top of the page), select ‘Profile’ and click on ‘Edit Profile’. You will be taken to a new page, where you can add information to the fields available. Click ‘Save Changes’ to publish your profile. 4
    • Your Personal Blog As a member of the Virtual Doc space you will be able to create a personal blog. Creating a Personal Blog Go to “My Blogs” (the menu on the top of the page), and click ‘Create a Blog’. You will be asked to add information regarding your future blog. Type the relevant information to the field boxes and click ‘Create Blog’ to activate it: Blog Name: that will be the web address (url) of your blog. Choose something short and user lower cases. [Please notice that this cannot be changed once the blog has been created] Blog Title - this is the title that will appear on the top of the blog. This can be changed at any time, through your blog’s dashboard 5
    • N.B: Regrading Privacy of your blog, you can chose “not to have it appear in search engines like Google and Technorati”. Yet, if you decide for this option, please be aware that your blog will not appear on the network’s blog directory nor will it be included in your profile. Writing a blogpost Go to “My Blogs” (the menu on the top of the page), select your ‘Blog’s Title’ (in case you have more than one blog), and click ‘Dashboard’ This step will take you to the backend of your blog. It should look similar to the image below. To write a new post (text), click On ‘Post’, on the left hand side menu, and then on “Add New’ The ‘add new post’ page should look like this: 6
    • The ‘Add New Post’ page features two main text boxes, where you will be asked to: •Type the title of your post in the top text box; •Type your text. Tip: Preferably write your text in a word document and copy and paste it on to the main ‘text box’, as not to lose your text in case something fails while saving it. Once, you have written your text, hit the blue ‘Publish’ button on the right hand side frame to publish your post. NB: Posts are usually described with relevant tags (keywords) and categories (themes). Tags are a kind of micro meta-data used to describe the content of your blog posts. They are quite important in the online publishing world as they improve the “searchability” of your content, both within and beyond your Social Network Site presence. Tags and Categories can be added while you are in ‘edit mode’. Tags and categories text boxes can be found right below the blue ‘Publish’ post button Viewing your blog To view your blog, go to “My Account” (the menu on the top of the page), and click on ‘Blogs’. It will take you to your personal page inside the Virtual Doc Site where your blogs are lists (provided you didn’t made the blog private). 7
    • Changing your blogʼs template Go to “My Blogs” (the menu on the top of the page), select your ‘Blog’s Title’, and click on ‘Dashboard’ Click on ‘Appearance’, on the left hand side menu, and then on “Themes’. After identifying the theme you want to use for your personal blog. Click ‘Activate”. It will update the ‘looks’ of your blog. Importing the content of your personal blog into your Virtual Doc web presence This option is useful for those who already keep a personal blog and intend to use it as part of their PhD documented process. It will allow bloggers to automatically ‘replicate’ their blogs posts in the Virtual Doc Space. 8
    • NB: you will need to create a blog in the Virtual Doc before activating this option. To activate this feature, go to “My Blogs” (the menu on the top of the page), and click ‘Dashboard’ [the menu that appears after you hover your mouse on your username/ blog. Once in the ‘dashboard’ scroll down until you see the ‘Syndication’ menu on the left hand side frame. The menu will expand. Click on Syndication and the following screen will appear. Copy and paste your blog’s URL on to the text box and click ‘Add’ Enhanced Syndication features can also be activated in the Syndication menu, which can be found in your ‘Dashboard’ Groups In the Virtual Doc you will be able to ‘Create’ and ‘Join’ existing groups. The group feature is useful if you want to join or create thematic discussions. There will also be generic groups such as Salford PGRs and the Library which we encourage you to join. Creating a Group Go to the “Community” tab on the Virtual Doc main page, and select ‘Groups” from the drop down menu. You will be take to a new screen where all existing groups are listed. You will also be able to create a new one using the ‘Create a Group’ This step will take you to a new page, where you will be able to set up a new group by: 9
    • 1. Naming it and describing its purpose; 2. Defining its privacy settings, enabling the discussion forum and/or a wall for comments by its members; 3. Creating a group blog (please notice this is optional – only use this feature if considered relevant to the activity of the target group) 4. Uploading a ‘Group Avatar’ (=an image identifying the group) [Please respect copyright] 5. Inviting new members to the group (Optional) The group will feature on the Groups’ list of the Virtual Doc. It will also be listed on your profile page, under the option ‘My groups’ too. N.B.: although we have no objections to members creating groups, make sure to manage the groups you create. Don’t create groups just to test the software. Use this feature to develop groups of interest and enhance people’s learning experiences. Group Administrators are ask to take Group moderation responsibility, i.e., facilitate dialogue, set activities, etc. Joining a Group To join a Group, simply browse through the ‘Group List’, using the ‘Community’ tab >> on the Virtual Doc’s homepage. This step will take you to a new page, where all the existing groups in the Virtual Doc are listed. After identifying the groups you would like to join, click ‘Join Group’. N.B: You need to be logged in to join a group. 10
    • Created by Cristina Costa for the Research and Graduate College University of Salford, UK Last updated: Monday, 13 September 2010 11