First published in 2009 by Mike Halsey                  ACKNOWLEDGEMENTS  www.thelongclimb.com                            ...
TABLE OF CONTENTS   Starting ....................................................................................... 5    ...
Windows 7 Power Users Guide by Mike Halseywww.thelongclimb.com                         4
Part 1         Starting
INTRODUCTION                               WINDOWS 7                                           EDITIONSMicrosoft Windows 7...
Part 2         Installing
INSTALLING   Windows 7 versions ................................................................................9   Will m...
WINDOWS VERSIONS                  CLEAN INSTALL OR                        As with all editions of                         ...
UPGRADING FROM                             This is the best way to                                           ensure that a...
PLUG IN AND TURN                The wizard in your ―old PC‖                                                        will gu...
COMMON WINDOWS FEATURES BY VERSIONWindows Basic UI           Windows UpdateWindows Aero Glass UI      Windows FirewallAero...
CHOOSING A WEB                HELP                         BROWSER (EU ONLY)QUICK TIP                If you live in the Eu...
STEP BY STEP—INSTALLING WINDOWS 7       Your experience installing Windows 7 will change slightly depending on whether    ...
At the next screen,         depending on whether you         are performing an upgradeor a clean install, you will be aske...
You may want to wipe the drive or partitionbefore installing Windows. This deletes allfiles and data on the disk so you ca...
Windows will now ask you to        enter your product key. This is        the 25 character code that        came with your...
Windows may now        ask you if you want        to set up a HomeGroup. This will enable youto share files, photos, music...
Part 3         Exploring
EXPLORING   The Windows 7 Desktop ........................................................................ 22          The...
QUICK TIPS   A call to action ..................................................................................... 22   J...
THE WINDOWS 7                            THE NOTIFICATIONDESKTOP                                  AREAThere have been some...
THE START MENU                          The Start Menu hasn‘tQUICK TIP                 changed much since                 ...
USING THE TASKBAR                         SHOW DESKTOPThe new taskbar is the mainplace from which to launch               ...
TASKBAR                          JUMPLISTSQUICK TIP                 The new Taskbar                          also has jump...
THE ACTION CENTRE                                   The action centre is your                                             ...
WINDOWS EXPLORER               NAVIGATION PANE                         As with previous versions      The new navigation p...
THE BREADCRUMB BAR                         CHOOSING HOW TOAs with Windows Vista the                                       ...
SORTING AND                     COLLAPSING GROUPS                           GROUPING FILES                  When you are v...
THE DETAILS PANE                          You can change the size of                                          the details ...
HIDING PICTURE AND           FLIP 3D                         PHOTO NAMESQUICK TIP                With most photos from    ...
CHANGING THE DEFAULT VIEW IN WINDOWS EXP LORER       Click on the Change your view       button near the top right of any ...
REMEMBERING                    DRIVE LETTERS AND                        WINDOWS SIZES                  FILE EXTENSIONS IN ...
MOVING YOUR FILES FOR DATA SECURITYMoving your documents away from the drive Windows 7 is installed on can remove anychanc...
Windows will then tell you      how much space it can      shrink the drive to. Selectthe amount you want.You should leave...
You now have a fresh partition. The next stepis to move your document folders to it.PART 2—MOVING YOUR FILES       Open th...
Part 4         Working
WORKING   Managing windows ............................................................................... 40          Aer...
QUICK TIPS   Working on two windows side-by-side ..................................................... 40   Make accessibi...
MANAGING WINDOWS                           AERO SHAKEIn part 2, Installing, I wroteabout some of the new and              ...
ACCESSIBILITY                      One especially useful feature                                                          ...
SCALING YOUR                              There are two ways to get to                                          this setti...
DESKTOP GADGETS                       Right clicking anywhere in a QUICK TIP             blank space on your              ...
Windows 7 power users guide
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  1. 1. First published in 2009 by Mike Halsey ACKNOWLEDGEMENTS www.thelongclimb.com The author would like to thank the following Copyright © Mike Halsey 2009 people without whose help and support this book might not have been possible. The right of Mike Halsey to be identified as the author of this work has been asserted by him in Duncan Buchanan accordance with the Copyright, Designs and Rich Gilbane Patents Act 1988. Richard Gough-Thomas Larry Hall All rights reserved. No part of this publication James Halsey may be reproduced, stored in or introduced into Rachel Hymans a retrieval system, or transmitted in any form or Phil Smith by any means, electronic, mechanical, Jake Webster photocopying, recording or otherwise, without Rory Webster the prior written permission of the copyright holder. And Martin and Everton at Windows 7 News.com Windows®, Windows XP®, Windows Vista®, Finally a big thank you goes out to my mother, Windows 7®, Office 2007® and Office 2010® are whose desire to find out more about how Trademarks of the Microsoft Corporation. Windows works was all the prompting I needed to write this book.Windows 7 Power Users Guide by Mike Halseywww.thelongclimb.com 2
  2. 2. TABLE OF CONTENTS Starting ....................................................................................... 5 About this book Installing ..................................................................................... 7 Installing and getting started with Windows 7 Exploring ................................................................................... 19 Finding your way around Working..................................................................................... 37 Get more done with Windows 7 Searching .................................................................................. 49 Searching for files and data Connecting ................................................................................ 57 Communicating with our home and the outside world Securing .................................................................................... 65 Keeping your PC and your files safe Configuring................................................................................ 75 Get Windows 7 running at its best Playing ...................................................................................... 91 Games and having fun and Windows 7 Communicating ....................................................................... 101 Connecting with your friends, family, work and home Guaranteeing ........................................................................... 107 Helping make sure the worst never happens Maintaining ............................................................................. 115 Keeping Windows 7 running quickly and smoothly Diagnosing .............................................................................. 119 Problem-solving and fixing problems in Windows 7 Tweaking ................................................................................. 129 Tweaks and tips to get even more out of Windows 7 Upgrading................................................................................ 133 Improving your PC and upgrading Windows 7 Finishing ............................................................................................................... 138 Glossary and appendixes
  3. 3. Windows 7 Power Users Guide by Mike Halseywww.thelongclimb.com 4
  4. 4. Part 1 Starting
  5. 5. INTRODUCTION WINDOWS 7 EDITIONSMicrosoft Windows 7 offers agreat many advanced features QUICK TIPand is highly configurable. As with all editions ofThere is a great deal you can Windows, Windows 7 comesdo to customise your system, in different product The benefits ofmaintain it, simplify using it versions. The ones you‘ll encounter will be Starter, Windows 7and make it a morepleasurable experience all Home Premium, the most over XP andround. common edition and Vista Professional for advancedThis guide will take you systems and businesses. Ultimate will contain every I have Windowsthrough everything you needto know in easy steps with feature. XP : Windows 7 isquick tips and step-by-step considerably moreguides. Not all features are available in every product secure and safer to edition. In this guide I will use on the internetWHO IS THIS GUIDE display icons to show what than Windows XP. versions features areFOR? available in. For this reason alone you shouldThis guide is for non- consider upgradingtechnical, casual, users of to Windows 7. UseWindows. If you use a PC athome for sending and the upgrade checkerreceiving email, browsing the on the Microsoftweb and maybe odd jobs like website to see ifwriting letters and editing WHY SHOULD Idigital photographs then this your PC will run it.is the book for you. INSTALL WINDOWS 7? I have Windows Any features for Windows 7 makes great Vista : Windows 7 advanced users will leaps over previous versions be highlighted with fixes almost all of of Windows. It is this logo. significantly more secure the performance than Windows XP and issues that caused Windows Vista. Windows Vista toWHAT IS WINDOWS 7? run slowly. The EASE OF ACCESS AND security system,Windows 7 is the latest in along line of different versions User Accountof Microsoft‘s operating DISABILITIES HELP Control (UAC) is alsosystem. now considerably Look for this iconWindows 7 builds on the within this book for less annoying. Anysuccess of operating systems information on how PC runningsuch as Windows XP and fixes to use the ease of Windows Vista willmany of the problems access features. happily runassociated with WindowsVista. You can find out more These are here to help Windows 7.at... people who may have trouble using the Windows www.windows7.com 7 and software because they have trouble reading small text, listening for prompts or using a keyboard and mouse. Windows 7 Power Users Guide by Mike Halsey 6 www.thelongclimb.com
  6. 6. Part 2 Installing
  7. 7. INSTALLING Windows 7 versions ................................................................................9 Will my PC run Windows 7? ......................................................................9 Clean install or Upgrade? .........................................................................9 Upgrading from Windows XP ............................................................9 Upgrading from Windows Vista ....................................................... 10 Upgrading from other versions ....................................................... 10 What is 64 bit Windows? ................................................................ 10 Upgrading from 32 to 64 bit ........................................................... 10 Clean install from upgrade only key ................................................ 10 Plug in and turn on your devices ............................................................. 11 Windows Easy Transfer.......................................................................... 11 Common Windows features by version .................................................... 12 Choosing a web browser (EU only) .......................................................... 13 Help .................................................................................................... 13 Getting Started .................................................................................... 13 Install anti-virus ................................................................................... 13 Step-by-step—Installing Windows 7 ................................................. 14-18QUICK TIPS What is the difference between a clean install and an upgrade? ....................9 32 or 64 bit? ........................................................................................ 10 Always backup your files........................................................................ 11 Missing drivers? .................................................................................... 13
  8. 8. WINDOWS VERSIONS CLEAN INSTALL OR As with all editions of UPGRADE? QUICK TIP Windows, Windows 7 comes in different product When you upgrade your copy What is the versions. The ones you‘ll of Windows all of your files, difference encounter will be Starter, data and programs will remain Home Premium, the most intact. However not every between a version of Windows 7 will common edition and clean install Professional for advanced allow you to upgrade. and an systems and businesses. You cannot upgrade from upgrade Ultimate will contain every any copy of Windows XP feature. and you cannot upgrade fromIf you have files on a copy of Windows Vista that In this guide I will display is a higher product edition toyour computer that icons for the different the version of Windows 7 youaren’t backed up features to say in which are installing. For example,then you should versions of Windows 7 they you cannot upgrade Windowsopt for an upgrade. are available. Vista Ultimate to Windows 7 Home Premium.This will keep allyour files intact. The best advice is always toHowever any make sure all your files and data are backed up, see theproblems that exist Each version of Windows 7 Guaranteeing chapter of thison your PC may also contains more features than book for how to do this, andbe there after the editions below it, a su- do a clean install. This will perset of each one. Home make sure you get the fastest,installing Windows Basic lacks the glass aero least problematic installation7. effects and Media Centre possible. Upgrading can but is fine for low-power cause any problems youA clean install will computers. Home Premium currently have with your copydelete all the files will contain all the features of Windows to also exist after a home user needs. the upgrade to Windows 7.on your drive andyou will also have to Each version of Windows 7reinstall all of your contains more features than UPGRADING FROM the one below it.programs. WINDOWS XP Later in this chapter is a listNot every edition of the most common fea- tures in Windows 7, broken Windows 7 will not allow youof Windows will perform an in-place upgrade down by each edition of theallow you to operating system. from any edition of Windowsupgrade, some will XP, trying to do so will give you an error message.force you to do aclean install WILL MY PC RUN On the Windows 7 DVD is a program called Windows EasyIt is always a good WINDOWS 7? Transfer that you can run inidea to back up all Windows XP (and Vista) to You can find an upgrade back up out files and settingsyour files and data checker to find this out from to another location, either anfirst. Microsoft for Windows 7 at.. external hard disk or another partition, that can later be www.windows7.com restored after performing a clean installation of Windows ...run this software under 7. Getting Started in the Windows XP or Windows Start Menu has an option to Vista. restore this. 9
  9. 9. UPGRADING FROM This is the best way to ensure that all yourWINDOWS VISTA hardware and programs will work properly.You can perform an in-place QUICK TIPupgrade from Windows Vista.The following versions will UPGRADING FROM 32 32 or 64 bit?allow an upgrade dependingon what editions of Vista and TO 64 BITWindows 7 you are upgrading The differencefrom and to... Windows won‘t allow you to between 32 and 64 upgrade in-place from a 32 bit software is the bit version of Windows to a 64 bit version, nor will it size of the numbersUPGRADING FROM allow you to perform an the PC can doOTHER VERSIONS upgrade the other way calculations on. around. To change between these versions youWindows 7 will not allow will have to perform a clean 64 bit operatingupgrading from other versions install. systems are slightlyof Windows. This includes allversions before Windows XP faster because of(Windows ME, Windows 98 this.etc.) and all versions of CLEAN INSTALL FROMWindows Server. Windows 7 also UPGRADE ONLY includes additional PRODUCT KEY securityWHAT IS 64 BIT functionality thatWINDOWS? It is possible to perform a makes the 64 bit clean install of Windows 7 with a product key that will version of theEach edition of Windows 7 only allow you to upgrade operating systemcomes in two flavours, 32 bit it.and 64 bit. The edition you more secure.have will be printed on your To do this do a clean installinstall DVD. Most new PCs Windows once without On the downsidenow come with the 64 bit entering a product key, it older hardware andversion of the operating will allow you to do this. software might notsystem pre-installed, however Now run the installer againthere can be a downside. and perform an upgrade be supported. For over the clean install you best results run theWhile the 64 bit versions of have just done. Your Windows 7 upgradeWindows offer better security product key will now beand stability, there is still accepted as valid for checker and checkhardware and software that installation. with awon‘t run on it. manufacturer’sIf you have the Windows Vista Windows 7 website for yourchoice of which hardware to see ifversion to buy then Home Basic Home Basic, Home 64 bit drivers exist.opt for the 32 bit Premium, Professional,version. You should Ultimateonly buy the 64 bitversion of Windows 7 Home Premium Home Premium,at this stage if it has Professional, Ultimatebeen pre-installed onyour PC. Business Professional, Ultimate Ultimate Ultimate Windows 7 Power Users Guide by Mike Halsey 10 www.thelongclimb.com
  10. 10. PLUG IN AND TURN The wizard in your ―old PC‖ will guide you through making ON YOUR DEVICES a backup.QUICK TIP You will have a much You can transfer files toy our new PC through am Easy happier installation Transfer Cable available fromAlways backup experience if all your some PC and electronics your files hardware is plugged in and stores, across a network or switched on when you are via an external hard disk or installing Windows. This USB flash drive.Remember that all greatly increases thesorts of things can chance that Windows will Bear in mind that the size ofpotentially go install the drivers for all the backup the Windows Easy your hardware and that it Transfer wizard makes onwrong when you’re will all work when the your old operating systeminstalling a new installation is complete. could be very substantial asversion of Windows all your music, documents,from a hardware This includes printers, video, pictures and photos will scanners, mp3 players etc. be copied.failure to a simplepower cut. All of If you do not have a storagethese can lose your WINDOWS EASY medium onto which you canvaluable make the backup, or cannot TRANSFER connect the two PCs directlydocuments , photos via a cable or across aand music. Available in every version network, you should back up of Windows since Windows all your data and settingsAlways back up XP, Windows Easy Transfer (see the chapter is a way to transfer all your Guaranteeing for how to doyour data before this) onto removable media documents, email, internetinstalling Windows favourites and more to such as CD, DVD or BluRay7. your new PC. Disc.For information onhow to do this referto chapterGuaranteeing.To find out how toback up your files inWindows XP orVista follow thelinks on page 7 ofthis guide. 11
  11. 11. COMMON WINDOWS FEATURES BY VERSIONWindows Basic UI Windows UpdateWindows Aero Glass UI Windows FirewallAero Peek Windows DefenderAero Snap Windows BackupAero Shake Create System ImageAero Background Advanced BackupWindows Flip Encrypted File SystemWindows Flip 3D Bitlocker Drive EncryptionLive Taskbar Previews Bitlocker To GoExplorer File Preview Automatic Disk DefragmenterJumplists Windows ReadyBoostWindows Search Previous VersionsAction Centre Parental ControlsBasic Games Multi-Touch / Tablet PCPremium Games Sync CentreCalculator Offline FilesPaint Windows Mobility CentreSnipping Tool Windows SideshowSticky Notes HomeGroup sharing JoinWindows Journal Location Aware printingWordpadWindows Photo ViewerWindows Media Player Remote DesktopWindows Media Centre Remote Desktop HostDVD Player Join a domainWindows DVD Maker Connect to a projector
  12. 12. CHOOSING A WEB HELP BROWSER (EU ONLY)QUICK TIP If you live in the European Help is always available in Union the Internet Windows 7 byMissing drivers? Explorer web browser is selecting Help not installed by default in and SupportIf the drivers for any Windows 7. The browser from the Starthardware have not ballot screen will let you Menu.been installed in choose and install aWindows it’s easier browser.that in previous More information on this GETTING STARTEDversions of as and when the EU getWindows to install You can open Getting Started their fact together! from the Start Menu. Herethem. you can personalise Windows,Find out how to do transfer files from your old computer or add users to yourthis in the chapter PC.Configuring. INSTALL ANTI-VIRUS The new Action Centre in the system tray will highlight it‘s warning flag with a red cross to alert you that you will need to install anti-virus software. 13
  13. 13. STEP BY STEP—INSTALLING WINDOWS 7 Your experience installing Windows 7 will change slightly depending on whether you are upgrading or performing a clean install. Your install experiencetherefore may not include all the stepsshown this guide.If you are upgrading from within yourexisting copy of Windows you will beasked if you want to ―go online to get thelatest updates‖. Doing this can make for asmoother installation experience andensure more of your hardware works fromthe moment Windows is installed. If you are performing a clean install you will be asked what country youlive in and what language you wantWindows 7 installed in.Choose these and Press Next. When prompted at the next screen, press the Install Now button to begin your installation. Windows 7 Power Users Guide by Mike Halsey 14 www.thelongclimb.com
  14. 14. At the next screen, depending on whether you are performing an upgradeor a clean install, you will be askedwhich version of Windows 7 you areinstalling. Choose the version for whichyou have a valid licence and click Next. The next step is to accept the licence agreement. You will need to pick a tick in the I agree box andclick Next to proceed. At this point you must choose whether you wish to upgrade your existing copy of Windows, if you have oneinstalled, or perform a clean install.Performing a clean install will giveyou a better, faster copy ofWindows but you will need to makesure you have backed up all of yourfiles first as it will wipe them. The next few steps only apply to doing a clean install. First Windows willask on which disk or partition youwant to install Windows (see theglossary for more informationon what these are) [step continues onnext page] 15
  15. 15. You may want to wipe the drive or partitionbefore installing Windows. This deletes allfiles and data on the disk so you can startwith a clean drive. You can click on Driveoptions (advanced) to get to this featureand then choose Format.Be very careful to only format the drive onwhich you want to install Windows 7.Click Next to start the installation. Windows will now begin the installation process. Yourcomputer will restart once ortwice during this process but youwill not need to do anything elseuntil it completes.This can take 20 to 30 minutes fora clean install or up to severalhours for an upgrade. When installation is complete you will be asked for your name, this will bethe name for the mainadministrator [master] account onthe PC and your name for the PCitself.You might like Bob or Mary and Janeas the account name and the name ofyour PC could be Study or Phil’s PC.You can set these to be anything youwant. You will then be asked if you want to set up a password for this account. If you do notwant to do this just leave theboxes blank and press Next.If you plan on using the parentalcontrols in Windows 7 to helpdetermine what games your childrencan play and when they can use thePC, you will need to set a password. Windows 7 Power Users Guide by Mike Halsey 16 www.thelongclimb.com
  16. 16. Windows will now ask you to enter your product key. This is the 25 character code that came with your copy ofWindows. You will find it on a stickeron the case for your PC or inside the boxyour Windows 7 install DVD came in.You can proceed without entering a productkey if, for instance, you are just evaluatingthe features in a version of Windows 7before choosing which one is best for you tobuy. Windows update is the system that helps keep your copy of Windows secure and up-to-date withthe latest patches. You will be askedif / how you want Windows to updateitself. I recommend you select userecommended settings and click Next. We‘re almost done. The only steps left are to set a few settings particular to yourlocation and preferences.This screen will ask for your time-zone andfor you to confirm the current time anddate. If you have a wireless wi-fi network set up and Windows has recognisedthe drivers, you will be asked whattype of network this is. Select theoption that best describes your wi-finetwork and click Next. Windows willnow set your internet securityaccordingly. 17
  17. 17. Windows may now ask you if you want to set up a HomeGroup. This will enable youto share files, photos, music andvideo with other PCs runningWindows 7 in your home.You can skip this step bypressing Cancel as this featurecan be set up later. We willcover this in the chapterConnecting. We‘re finished! You will now see the Windows 7desktop and can getstarted using Windows. Windows 7 Power Users Guide by Mike Halsey 18 www.thelongclimb.com
  18. 18. Part 3 Exploring
  19. 19. EXPLORING The Windows 7 Desktop ........................................................................ 22 The taskbar ................................................................................. 22 The notification area ..................................................................... 22 The Start Menu .................................................................................... 23 Pinning start menu items ............................................................... 23 Getting started ............................................................................. 23 Using the taskbar ................................................................................. 24 Live thumbnails ............................................................................ 24 Show desktop .............................................................................. 24 Notification area ........................................................................... 24 Taskbar jumplists ......................................................................... 25 Pinning items to jumplists .............................................................. 25 Pinning programs to the taskbar ..................................................... 25 The action centre.......................................................................... 26 Windows Explorer ................................................................................. 27 Navigation Pane ........................................................................... 27 The Breadcrumb Bar ..................................................................... 28 Previous locations ......................................................................... 28 Choosing how to view files ............................................................. 28 Sorting and Grouping Files ............................................................. 29 Previewing Files ............................................................................ 29 Collapsing groups ......................................................................... 29 Working with folders ..................................................................... 29 The details pane ........................................................................... 30 The menu bar .............................................................................. 30 Hiding picture and photo names ............................................................. 31 Switching between windows................................................................... 31 Flip 3D ........................................................................................ 31 Step-by-step—Changing the default view in Windows Explorer ................. 32 Remembering windows sizes .................................................................. 33 Moving your files away from Windows ..................................................... 33 Step-by-step—Moving your files for data security .............................. 34-36 Part 1—Creating a new partition ..................................................... 34 Part 2—Moving your files ............................................................... 36
  20. 20. QUICK TIPS A call to action ..................................................................................... 22 Jumplists in the Start Menu ................................................................... 23 Pin items to the Start Menu ................................................................... 23 Using thumbnails to organise Windows .................................................... 24 Running two instances of a program from the Taskbar .............................. 25 Where have all the notification area icons gone? ...................................... 26 Customise your favourite links ............................................................... 27 Change the default explorer view ........................................................... 28 Sorting and grouping by more criteria ..................................................... 29 Different Views in different folders .......................................................... 29 Use the details pane ............................................................................. 30 Want more detail on files? ..................................................................... 30 Hide the names of all your pictures ......................................................... 31 Keep your documents safe..................................................................... 33
  21. 21. THE WINDOWS 7 THE NOTIFICATIONDESKTOP AREAThere have been some changes One of the criticisms in QUICK TIPmade to the desktop with previous versions ofWindows 7. Some of these Windows was how annoying A call to Actionchanges may be familiar to the notification area became.you, especially if you‘ve been This is the area on the right The new flag in theusing Windows Vista, others side of the taskbar that filledare completely new. up with icons and alert notification area, the far right of the taskbar, is now the only place you need to go to , to receive notifications about Windows and other software (including anti-virus software). The flag will highlight with a cross when there’s a message for you.THE TASKBAR balloons, telling you about things happening on yourSometimes called the superbar PC.this is completely redesigned inWindows 7. You can read more I will talk at more lengthabout the new taskbar and how about the new notificationit works later in this chapter area later in this chapter.but it is now a place fromwhich you can both launch andmanage running and non-running programs andapplications.It isessentially amerging ofthe oldtaskbar andquick launcharea. Windows 7 Power Users Guide by Mike Halsey 22 www.thelongclimb.com
  22. 22. THE START MENU The Start Menu hasn‘tQUICK TIP changed much since Windows Vista but now includes jumplists whichJumplists in the will pop out when you Start Menu click the arrow on the right side of some StartSome Start Menu Menu items.items have a small There is also a searcharrow to their right. box you canClicking this will use to find programs andbring out a list of files.options or recentfiles / disk locations.This can simplifyaccess to commonfiles and featureswithin programs. PINNING START MENU ITEMS You can pin programs Pin items to to the Start Menu sothe Start Menu they always appear there.If you pin a program You can do this by right clicking withto the Start Menu it your mouse andwill always appear selecting Pin toin the Start Menu taskbar. You can also pin items towhenever you press the taskbar thisthe Windows key. way and unpin items.Right click theprogram with yourmouse and select GETTING STARTEDpin / unpin to Start The first item in theMenu to do this. Start Menu is called Getting Started. You can click on this to open it in it‘s own window or open its jumplist. Here you can perform post-install duties such as personalising your desktop and adding more users. 23
  23. 23. USING THE TASKBAR SHOW DESKTOPThe new taskbar is the mainplace from which to launch QUICK TIPprograms and manage runningprograms. At the very bottom right of UsingYou can pin programs to the your screen (the far right of thumbnails totaskbar in the same way as the taskbar) is a small organisepinning them to the Start button which will show youMenu (see Pinning Start Menu your desktop. windowsItems) on the previous page. If you have a lot of windows open on your desktop you can use the live thumbnails to organise them. Hovering over a thumbnail on the taskbar will make all other windows transparent and show you the Rolling your mouse over this selected window,LIVE THUMBNAILS button will make all the windows on your desktop go even if that window transparent. Clicking it will is minimised. minimise every window. If you click this button again every window will beThe live thumbnails have been restored to its full-size.improved since Windows Vista.Rolling over an icon on thetaskbar will show you NOTIFICATION AREAthumbnails of the program. Inthe case (above) there are two By default Windows 7 showstabs open in Internet Explorer three icons in theand it will show you both tabs. notification area. The flag is the new action centre, moreRolling your mouse over a on that in a bit. Next isthumbnail will show you the your network connection,Window full size, making all either wired or wireless.other windows transparent. The icon for wi-fiThis will also work for connections will showminimised windows, it will connectivity and signalrestore them for you. strength. The final icon is for sound. Clicking on it will bring up the volume control. Windows 7 Power Users Guide by Mike Halsey 24 www.thelongclimb.com
  24. 24. TASKBAR JUMPLISTSQUICK TIP The new Taskbar also has jumplists Running two for manyinstances of a programs. Youprogram from can access these either by right the taskbar clicking on the icon with your mouseIf a program is open or by left clicking with your mouse andclicking it’s taskbar pushing the mouseicon will only upwards, away fromminimise and the icon.maximise it. There These jumplists can showare two ways to you recent files and diskopen a new locations. They can alsoinstance of the contain features within a program you may want toprogram (say, two access easily.explorer windows).1) right click the icon PINNING ITEMS TOand click on the JUMPLISTSname of theprogram to open a You may want to pinsecond instance of items to jumplists onit. the taskbar.2) click the scroll You can do this by right clicking on the jumplistwheel between the item and selecting pin /buttons on your unpin to this list.mouse (if you have This can be used to gainone) which will also quick access to documentsopen a second or disk locations you useinstance of the regularly, such as a home finance spreadsheet.program PINNING PROGRAMS TO THE TASKBAR If you want to pin a program to the new taskbar you can either right click on it in the Start Menu and select Pin to Taskbar or right click on it‘s icon when it is running and do the same. 25
  25. 25. THE ACTION CENTRE The action centre is your first port of call to diagnoseClicking on the flag in the notification and fix problems witharea will bring up the action centre. Windows 7.This is where all the alert messages,informing you about things There are options here tohappening with your computer are to Troubleshoot problemsbe found. with Windows or use QUICK TIP Recovery tools if WindowsIf there is a message this flag with needs repairing. Where have allchange from plain white to a flag the notificationwith a red cross on it. Alerts will be colour-coded red, yellow or green area icons goneThe first alert you will see after depending how seriousinstalling Windows 7 is one advising Windows believes they are. Icons that the newyou to install anti-virus notification areasoftware. You can click onthe message to find out more hides by default canabout it or click on open be displayed byaction centre to see the action clicking a small upcentre full size.It‘s in the full action centre arrow that appearsthat you have control over next to the actionwhat alerts you choose to centre flag.see. You can follow step-though guides to fix commonproblems and also view Clicking thearchived messages. customise link in the window that appears will allow you to set programs, such as anti-virus software, to always display in the notification area. Windows 7 Power Users Guide by Mike Halsey 26 www.thelongclimb.com
  26. 26. WINDOWS EXPLORER NAVIGATION PANE As with previous versions The new navigation pane on QUICK TIP of Windows, Windows the left side of explorer Explorer is the main way windows allows quick access you access and organise to Libraries, drives and your your files and folders. It‘s network.Customise your not changed much sincefavourite links Windows Vista, but there Each section is collapsible and are important changes folds out into a full tree. InCustomising the none the less. addition you can view your Homegroupfavourite links in the (more on thisNavigation Pane on in the chapterthe left side of Connecting) There is also aexplorer windows new Favouritescan be a section intotremendous time which you can drag and dropsaver. folders, drives and otherHere you can drag locations forand drop your quick and easy accessfavourite and most to them.commonly accessedfolders and drives, It‘s welleither on your own worth spendingPC or on a local some timenetwork. By default now, starting putting your Windows Explorer will mostIt’s well worth show you the new commonly Libraries. I‘ll write about used placesspending some time into the these more later in thissetting this up. chapter. The toolbar along Favourites the top of the screen now section as has handy text labels that it‘s an will change depending on enormous the content you‘re looking time saver. at. These commands will allow you to do things from creating folders to burning files to CD or DVD. The Breadcrumb bar also still sits at the top of Windows Explorer and I‘ll talk about this more in a moment. The biggest change is the Navigation pane along the left side of the window. 27
  27. 27. THE BREADCRUMB BAR CHOOSING HOW TOAs with Windows Vista the VIEW FILESbreadcrumb bar is your main QUICK TIPway of navigating Windows The default way of viewingExplorer through the drives files and folders is by noand folders on your PC. means the only way of doing so. Change theEach section (folder) is defaultseparated by an arrow. In the top explorer viewClicking this arrow will display right ofa drop-down menu that will explorerallow you to instantly move to windows By default,any other branch in that point are two Windows Explorerof the tree. icons to will just show you an alphabetical list of a folder’s contents. It’s worth customising this view to another that is more helpful and better suits your personalFor instance, in the image needs.(above) you can see we‘re onthe Windows 7 (C:) drive, in Follow my step-by-the Users folder and then in step guide on howthe Mike and Contacts folders,both sub-folders of that. to do this later in this chapter.PREVIOUS LOCATIONSIn the top left of explorerwindows are left and rightarrows to take you to backand forward between the change the view you can see.folders and disks you‘ve Clicking the first icon willlooked at. bring up a slider control you can use to change theYou can also thumbnail and icon sizejump directly for files and folders into anywhere that explorer view. Youyou‘ve can also select otherrecently been views here including List,by clicking Details and my personalthe down favourites, the veryarrow interesting and helpfulbetween Tiles and Content.these buttonsand thebreadcrumbbar. Windows 7 Power Users Guide by Mike Halsey 28 www.thelongclimb.com
  28. 28. SORTING AND COLLAPSING GROUPS GROUPING FILES When you are viewing filesQUICK TIP and folders organised by By default the standard groups you can collapse some view of files and folders in groups to make it easier to Windows Explorer isn‘t very see and get access to the files Sorting and helpful, being just a simple you want. Grouping by alphabetical list. You can more criteria change this as per previous At the left side of each group versions of Windows easily is a small arrow you can click though. to collapse and restore theThere are more group.than just the Right clicking anywhere in astandard criteria for blank space in the explorer window willsorting and bring up a contextgrouping files. menu that will allowClicking on More... you to sort and group files byWill bring up a long different criterialist of many such as when theydifferent criteria were last modified, how big they areyou can sort files or, my personaland folders by. favourite, what type of file they are.These include Exif Sorting files by adata from a digital criteria will keep themcamera and artist as one large list. Groupingand composer them will separate them WORKING WITHdetails for music into groups determined by the criteria you have set. FOLDERSfiles. While the Favourites in the PREVIEWING FILES Navigation Pane and the Breadcrumb bar make it easyDifferent views to navigate through your files and folders, if you have lots of in different files sitting together in your folders documents folder, creating additional folders you canThe view you set for Just next to the help button move some files into can help in the top right of explorer make things easier to find andan individual folder organise. windows is a button towill not affect any toggle the preview pane.others, so you can This will open up at the side The New Folder button on the of the window and will give explorer toolbar will allow youset different sets of to do this. you a large preview offolders to display many file types when youfiles differently. click on them. 29
  29. 29. THE DETAILS PANE You can change the size of the details pane by right clicking in it whenAlong the bottom of explorer no file is selectedwindows sits the details pane. and choosing how QUICK TIPClicking on a file will bring up big you wantinformation about that file from the sizehere. This information could context menu Use the detailsinclude the date the file was that appears. panecreated, it‘s size, tags or The bigger it isratings (for information on the moretags and ratings see the information it will display. The details panechapter Searching). along the bottom of explorer windows is interactive, you can use it to add and update information about a file, such as its Tags or Rating (see the chapter Searching for ore information on these). Want more detail on files? If you want more details about the files you click on displayed in the details pane you canThis can be especially usefulwith digital photographs where THE MENU BAR right click in thethe details pane can show details pane whenwhat camera the photo(s) Along the top of every no file is selectedwere taken with, the resolution explorer window is the menu and change its size.of the photograph and bar. The menu items willadditional information. change depending on the The bigger it is, the content the window is more information it displaying but can include will display. options from sharing files to burning them to disc. Windows 7 Power Users Guide by Mike Halsey 30 www.thelongclimb.com
  30. 30. HIDING PICTURE AND FLIP 3D PHOTO NAMESQUICK TIP With most photos from digital cameras named A more attractive way to Hide the DSC123 we don‘t really switch between windows is to need to know what the hold down the Windows key names of all names of the photos are. while also pressing the Tab your pictures Fortunately we can turn key will bring up Flip 3D. This this feature off when will show all your windows in looking at a folder of an attractive three-You might want to pictures. dimensional way.hide the names ofall your pictures, Right click anywhere inespecially if all the a blankimages on your PC space and intend to be digital the context menu thatphotographs. appears select ViewTo do this right click and thenin any folder Hide filedisplaying images names. You will now onlyand select View and seeHide file names. thumbnails of theThen click on the pictures in that folder.Organise button inthe top left of theexplorer windowand Folder andSearch options from SWITCHING BETWEEN You can cycle through these by pressing the Windows keythe menu that WINDOWS + Tab or by using the scrollappears. wheel on your mouse. There are two ways toIn the window that switch between openpops up click on the windows. Hold down the Alt key on your keyboardView tab and press while pressing the Tab keythe Apply to folders will bring up each windowbutton. in a panel of thumbnails across the middle of your screen. 31
  31. 31. CHANGING THE DEFAULT VIEW IN WINDOWS EXP LORER Click on the Change your view button near the top right of any explorer window.Here you can select the view you like. Mypreference is Tiles. Right click anywhere in a black space in the explorer window andselect Sort by or Group by andthen select a criteria.My preference is so group by Type.This will separate files and folders intotheir file type. Click the Organise button in the top left of the explorer window and select Folder andSearch options. In the window that appears, click on the View tab and press the button Apple to Folders. All your documents folders will not take on this appearance. Windows 7 Power Users Guide by Mike Halsey 32 www.thelongclimb.com
  32. 32. REMEMBERING DRIVE LETTERS AND WINDOWS SIZES FILE EXTENSIONS IN QUICK TIP By default all Explorer WINDOWS 7 windows will always open at the same size, but this size Why do we need to see drive Keep your may not suit you. The good letters (C:, D: etc) and filedocuments safe news is that this is easily extensions (.doc, .pdf) in changed. Windows? Fortunately they‘re easily turned off.By default all your You can resize the windowdocuments are by dragging and dropping itstored in the same from a corner. When youplace as Windows have it the size you want hold down the ctrl key whilestores all its files. closing it. The next timeThis means that if you open that windows itdisaster strikes and will be the size you want.Windows 7 needs aclean install, all MOVING YOURthose documentswill be wiped. DOCUMENTS AWAY FROM WINDOWSYou can use asecond hard disk or Your hard drive is a bigcreate a new block of storage space, apartition on which bit like a garage. In this space is installed your copyto keep your files of Windows 7 and also keptsafely. Follow the here are all yourstep-by-step guide documents, photographs, music and video.later in this chapterfor details on how Windows 7 is extremelyto do this and keep stable but disasters doyour documents, unfortunately happen. Should your copy ofphotographs and Windows 7 become corruptvideos safe. and need a fresh install, those files could be wiped. You can back up your files and restore them from that but how recent will your backup be? Will you still lose files? Click the Organise button in A simpler way is to move the top left of an explorer your files to another hard window and select Format and disk or partition. When you search options. Under the partition your hard drive, view tab you can untick Show you divide it into several drive letters and toggle Hide sections using software, extensions for known file each of which is treated as types, which will be on by its own drive. So if one of default. those partitions needs to be wiped, the others won‘t be. 33
  33. 33. MOVING YOUR FILES FOR DATA SECURITYMoving your documents away from the drive Windows 7 is installed on can remove anychance that your files will be lost if there is a serious problem with the operatingsystem.If you have two separate hard disks on your PC, or your hard disk is already partitionedinto separate drives you can ignore steps 1 to 9 and go straight to step 10.Always back up your files before doingthis. If you can move them to an externaldisk while you partition your disk you will beable to shrink your Windows 7 disk more.PART 1—CREATING A NEW PARTITIONFirstly, make sure all your files are backed up.Changing anything with the partition structure onyour computer can occasionally result in disaster! Open the Start Menu and type computer into the search box there. When Computer Management appears, click torun it.If you already have third-party partitioning toolsyou can also use those. In the window that appears click on Disk Management in the leftcolumn. Next right click on your Windows 7 drive and in the context menu thatappears select Shrink Volume. Windows 7 Power Users Guide by Mike Halsey 34 www.thelongclimb.com
  34. 34. Windows will then tell you how much space it can shrink the drive to. Selectthe amount you want.You should leave your Windows 7 driveas a minimum of 50Gb ideally, butmake sure you will have plenty of roomleft for your files.The shrinking process might take sometime so be patient. Press Shrink whenyou are ready to start. You will now see some disk space that is marked as unallocated. Right click inthis space and select New SimpleVolume. The New Simple Volume Wizard will now appear and walk you through creating a newpartition. It will ask what size youwant it to be, use the maximum spaceit offers, and what drive letter youwant to give it.Finally it will ask if you want to format thedisk. Select NTFS and format it. You willnot be able to write files to the newpartition. [step continued on next page] 35
  35. 35. You now have a fresh partition. The next stepis to move your document folders to it.PART 2—MOVING YOUR FILES Open the Start Menu and click on your name at the top right to open your user folder. Select all the folders in the user folder (except Desktop which doesn‘t like beingmoved). You can do thisby holding down the CTRLkey and clicking each folder.Right Click on one ofthem when they arehighlighted and selectCut. Use the Navigation Pane to find the new empty partition you have created. In any blankspace right click and selectPaste from the context menuthat appears. You user folders will now be moved to the new drive or partition. Windows 7 Power Users Guide by Mike Halsey 36 www.thelongclimb.com
  36. 36. Part 4 Working
  37. 37. WORKING Managing windows ............................................................................... 40 Aero Snap ................................................................................... 40 Aero Shake .................................................................................. 40 Turning off Aero Snap and Shake ................................................... 40 Accessibility ......................................................................................... 41 Magnifier ..................................................................................... 41 Ease of Access Centre ................................................................... 41 Scaling your desktop screen........................................................... 42 More on Windows Accessibility ....................................................... 42 Desktop Gadgets .................................................................................. 43 Calculator ............................................................................................ 43 Paint ................................................................................................... 43 Snipping tool ....................................................................................... 43 XPS Viewer .......................................................................................... 43 WordPad ............................................................................................. 44 Sticky notes ......................................................................................... 44 Other tools .......................................................................................... 44 Touch control ....................................................................................... 44 Multi-Touch gestures ..................................................................... 44 Multi-touch software ..................................................................... 45 Tablet PC Input Panel .................................................................... 45 On-Screen Keyboard ..................................................................... 45 Windows Journal .......................................................................... 45 Maths Input Panel ......................................................................... 45 Speech Recognition .............................................................................. 45 Media Player and Photo Viewer ............................................................... 46 Windows Live Essentials ................................................................ 46 Zune Player ................................................................................. 46 Sideshow............................................................................................. 46 Windows Mobility Centre ....................................................................... 47 Using a projector .................................................................................. 47 Multiple displays ................................................................................... 47 Uninstalling and repairing programs ........................................................ 48 Windows components ........................................................................... 48 Compatibility mode ............................................................................... 48
  38. 38. QUICK TIPS Working on two windows side-by-side ..................................................... 40 Make accessibility easy ......................................................................... 41 Scaling the desktop .............................................................................. 42 The calculator ...................................................................................... 43 Press and tap = Right mouse click .......................................................... 44 Windows touch features availability ........................................................ 45 Parental control and Windows Live Essentials ........................................... 46 Work longer when you‘re mobile ............................................................ 47 Repair your programs ........................................................................... 48APPENDIXES Windows keyboard shortcuts...................................................... Appendix B
  39. 39. MANAGING WINDOWS AERO SHAKEIn part 2, Installing, I wroteabout some of the new and QUICK TIPimproved desktop features inWindows 7. These included the Aero shake is a good way tonew show desktop button and get rid of all the windows on Working onimproved thumbnails on the the screen except the onetaskbar. There are yet more you are working on. two windowsenhancements to the Windows side-by-side7 desktop to aid productivity. If you grab a window and shake it with your mouse all the other open windows on It’s easy to work onAERO SNAP your screen will be two windows side- automatically minimised. by-side in WindowsAero snap is a new way to If you shake the window 7 using Aero Snap.quickly use and arrange again the windows will bewindows on your screen. Aero restored to the desktop. Just drag onesnap works in two ways. window to the farIf you drag a window to the top left of your screenof the screen it will maximise TURNING OFF AERO and the other to theto fill your entire screen. SNAP AND SHAKE far right. They willDragging it back from the top expand to fillwill restore it to its original size Aero Snap and Aero exactly half of yourAlternatively if you drag a Shake can cause screen on each sidewindow to one side of the inconvenience for people with motor so both can be seenscreen it will expand to fillexactly 50% of your screen, problems. Go to the Ease of at once.either left or right, depending Access centre in the Starton what side of the screen you Menu and click on Make thedragged it to. This can be mouse easier to use you canextremely useful when working tick Prevent windows fromwith, for example, two explorer being automaticallywindows to move or compare arranged... to turn it off.documents.Dragging a window back fromthe side of the screen willreturn it to its previous size. Windows 7 Power Users Guide by Mike Halsey 40 www.thelongclimb.com
  40. 40. ACCESSIBILITY One especially useful feature is called Let Windows suggest Ease of Access Settings. Over the years QUICK TIP Microsoft has gone to This is a short questionnaire great lengths to make that will recommend the Windows as easy to settings you should change Make use as possible, and with and take you directly to them, accessibility Windows 7, things have all on one page for easy been further improved. The management. easy Getting Started panel, which is the first thing to appear inOpen the Start the Start Menu afterMenu and type ease installing Windows 7, gives you the option to change theinto the search box text size on the screen.there. The option More about this later.Let Windowssuggest ease ofaccess settings will MAGNIFIERappear. Shortly after installing Windows theThis is a wizard with Magnifier will arrear ina short the Start Menu. Thisquestionnaire to is an excellent tool if you are finding your way around,help determine and finding access to thewhat ease of access Ease of Access Centresettings will be best difficult. It will increase the size of everything on thefor you. screen and moves with your mouse, making it easy toWhen the get around the desktop.questionnaire iscomplete theappropriate settingswill be displayed foryou, so you can The Ease of Access Centre isswitch them on if the control panel for everyone who might have problems withyou wish. their sight, hearing, motor control and concentration. Everything in the Ease of Access Centre is automatically read out to you, if you have speakers connected to your PC. EASE OF ACCESS If more than one person uses CENTRE your PC, clicking Change Administrative Settings in the left hand pane will allow you Opening the Start to also set these settings for Menu and typing Ease the log-on screen. into the search box will bring up results for the Ease of Access Centre and associated features. 41
  41. 41. SCALING YOUR There are two ways to get to this setting.DESKTOP SCREEN In the Start Menu, open the A new feature with Getting Started panel and QUICK TIP click on Change Text Size (in Windows 7, and by far the Getting Started jumplist) one of the best is the or Change the size of the Scaling the ability to scale the text on your screen (in thedesktop by up to 150%. full window). desktop Many people can find text and cons hard to see on today’s high resolution screens. Opening the Display settings from the control panel, right clicking in any empty desktop space or from within the GettingThis increases the size of Alternatively right click in Started window youeverything on the screen blank space on your desktopwithout making your picture and select Screen Resolution can select Changefuzzy. from the menu that appears. the size of text on In the Window that opens your screen.Until now the only way to do click the link Make text andthis was to reduce the other items larger or smaller. This will scaleresolution on your screen.This doesn‘t work well on flat everything o yourscreen monitors as the picture screen by up todistorts. The new scaling MORE ON WINDOWS 150% withoutoptions get around this andthe effects are very sharp. ACCESSIBILITY blurring it, making things considerably You can find out easier to read. more about the accessibility options in Windows 7, and see demonstrations at... www.microsoft.com/enable Windows 7 Power Users Guide by Mike Halsey 42 www.thelongclimb.com
  42. 42. DESKTOP GADGETS Right clicking anywhere in a QUICK TIP blank space on your desktop will bring up a context menu from whichThe Calculator you can select Gadgets. These are the same utilitiesThe Windows formerly seen in Windows Vista‘s now defunct Sidebar.calculator has long You can drag and dropbeen a forgotten these gadgets anywherefeature, but in into your desktop and click the link Get more gadgetsWindows 7 it has online to download more PAINTbeen considerably from the Microsoft website.improved and now Windows Paint is another application thatincludes conversion has had a majorutilities, several makeover canpanel layouts and now includesadditional features image cropping and scalingsuch as mileage and features. As amortgage basic graphicscalculators. package it‘s now reasonably powerful and features the useful ribbon interface first seen in Microsoft Office 2007. CALCULATOR The calculator has been SNIPPING TOOL significantly improved in Windows 7. Clicking the Typing snipping into the View menu in it now brings search box in the Start Menu up a host of new features will bring up the snipping tool. including unit (length, This can be used to capture weight, volume etc.) and areas of the screen as graphic date conversion and images. mortgage calculations. XPS VIEWER Adobe‘s PDF may still be the format of choice for portable documents but Microsoft‘s XPS is still with us. Windows 7 includes a built-in XPS viewer so you can view these files. 43

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