Women's Rights Law Reporter -- Cite-Checking
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Women's Rights Law Reporter -- Cite-Checking

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These slides were used in a research training session for the Women's Rights Law Reporter on 7/17/10. Most of the tips section was taken from the NYU Cite Checkers Guide at ...

These slides were used in a research training session for the Women's Rights Law Reporter on 7/17/10. Most of the tips section was taken from the NYU Cite Checkers Guide at http://www.law.nyu.edu/library/research/researchguides/gettingstarted/index.htm.

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  • The point of today’s presentation is to show you how to use all of the resources that the Law Library makes available for you to use in cite-checking, spading, etc. The primary take-away from this presentation (bolstered by the handouts), 3-prong search test: Search the Newark Law Library Search Rutgers University Libraries Place an ILL request for your item on the law library webpage
  • And so, this is the material we’ll be covering today. Some of this may seem like review to some of you. Some of you may never have performed any of the tasks above. Nevertheless, these are the minimum research competencies that your EIC expects from you, so I’ll walk you through each of these tasks this morning. I’ll make these slides available to editorial. In short, the key to effective research is knowing what you’re looking for. We’ll be talking today about the myriad tools that we and RUL make available for you to retrieve items, WHEN you know what you’re looking for.
  • If you bookmark our homepage, you’ll always have access to the catalog. In any event, our catalog, for the Newark Law Library, is your starting point for every single document or article pull you run.
  • Here you can see how to search our catalog. This interface, combining search dialog boxes (where you type your search terms) and drop-down menus (where you tell the catalog what type of search you want to run) was designed to resemble student expectations of an electronic search engine. The best way to get comfortable with our catalog is to spend time poking around there. Most of the resources the catalog will bring up are not electronic, but we have managed to incorporate a number of e-resources into this database.
  • Here is the result of a ‘keyword’ search for the phrase “Prosser & Keaton on Torts.” While most of you know this hornbook from last year (I hope!), the point of this slide is to let you know that if you’re not sure of the precise title or author, a keyword search is your best bet. Of course, you all will be working from citation lists, so you’ll have (at least an approximation) of the author & title you’re looking for. Which brings me to my first request: staff, PLEASE BRING THE ARTICLE YOU’RE SPADING TO THE LIBRARY! And editors, PLEASE PROVIDE COPIES OF THE ARTICLE TO STAFF! If you need librarian assistance, we’re going to need to see the article.
  • And this slide shows yow how to read the item record proper. The item record will tell you how many copies of an item we have, where the item is located, and whether or not it has been checked out.
  • New law reviews and periodicals are on reserve. Older issues are located on the second floor and are arranged alphabetically by title. HeinOnline tangent! So many sources in PDF format!!! HeinOnline is a great friend to Cite Checkers because it contains PDFs of law review articles and other sources (US Code, UN documents, CFR, and the Federal Register, etc.). For nearly all of the titles Hein has, it has the full run of the title. Just a reminder: Image formats, such as PDF, are exact copies of the original with page numbering and graphics. For cite-checking, PDF copies, just like microforms, are accepted as legitimate substitutes for the original.
  • Follow the link from our home page to the Rutgers University Libraries (the catalog page also has a link to RUL under the link for “IRIS”). IRIS is the name of RUL’s catalog. “IRIS, the Integrated Rutgers Information System, is the online public access catalog for all of the Rutgers University libraries except for the Camden Law Library, the Rutgers Law Library - Newark, the Gottfredson Library of Criminal Justice, and the Schimmel Rare Book Library.”
  • Sometimes the article indexes and databases will give you access to the full text of the article. If so, that’s great, and you’re done. Sometimes, however, you’ll just get an abstract, or a citation. In that event, you need to find the journal entry in IRIS, and for that, you need to know the journal name. (Remember that IRIS only searches what’s in Dana, Alexander, and all the “other” RU libraries. It doesn’t search for what’s in this building.)
  • And here we have a basic search query on IRIS. Even though the colors and other surface-level design elements are different from ours, the construction of the catalog follows the same basic principles: drop-down menu and dialog box. Note that IRIS also has some different limits than we do, because IRIS contains more records for more items in more places than we do.
  • Even though IRIS catalogs items that are housed in other RU libraries, you can use it to order items and pick them up here! (Exception: items housed in Dana must be retrieved from Dana. RUL will not send items here from Dana). How can you order items from IRIS? First, find the piece you’re looking for.
  • Pull up the record proper (just as you would in our catalog), and then select the link for “Book Special Request.” That’s because you’re special! DON’T select “Book Delivery/Recall.” That’s for folks who are NOT special. And DON’T select “Article Delivery.” That’s for folks who need articles, but are not special. Actually, we’ll talk about this in greater detail later, but there’s only one occasion for you to use Article Delivery. If there’s one thing I want you to remember vis a vis IRIS, it’s this: YOU ARE SPECIAL. So be sure to use the “Book Special Request.”
  • This is how special people order books. Again, note the drop down menu. Type your bar code (look on the back of your RUID) into the dialog box.
  • Remember when I said there’s only one occasion for you to use the Article Deliver function? That is when: The article you need is NOT available electronically, and Is housed at an RUL library NOT on the Newark campus. If both of these conditions are met, then, and ONLY then should you use ‘Article Delivery.’ All other uses will result in you getting a very mean note from RUL. Not from us, but from RUL.
  • Remember when I said there’s only one occasion for you to use the Article Deliver function? That is when: The article you need is NOT available electronically, and Is housed at an RUL library NOT on the Newark campus. If both of these conditions are met, then, and ONLY then should you use ‘Article Delivery.’ All other uses will result in you getting a very mean note from RUL. Not from us, but from RUL. If you CANNOT obtain your article via article delivery any reason, request your article via ILL on the law library’s website.
  • Whenever you request an item by ILL, use OUR ILL interface. When you need a book from another RU library, use “Book Special Request.” When you need an article that is NOT available in electronic format, and it is NOT on Newark Campus, use “Article Delivery/Request.” The link shown in this slide takes you to OUR ILL interface. This e-form is sometimes down, so be prepared to ask us for the paper ILL form that we keep behind the circulation and the reference desks.
  • Whenever you request an item by ILL, use OUR ILL interface. When you need a book from another RU library, use “Book Special Request.” When you need an article that is NOT available in electronic format, and it is NOT on Newark Campus, use “Article Delivery/Request.” The link shown in this slide takes you to OUR ILL interface. This e-form is sometimes down, so be prepared to ask us for the paper ILL form that we keep behind the circulation and the reference desks.
  • You need to know what “type” of item you’re looking for: book (monograph), book chapter, journal article, dissertation, and so on. Most electronic ILL requests are satisfied within 7-10 days, and many are resolved much more quickly.
  • The more you tell us, the easier it is for us to find what you need. If there’s a ‘dead date’ after which you don’t need the item, let us know that, too. If there are special circumstances to your request, frex, we have the journal, but our collection does not date back far enough to contain the item you need, let us know that, as well.
  • WorldCat is an excellent resource. It is an aggregate holding, derived from the electronic records in member libraries (which include almost all libraries in the world), and holds records for more than 1.4 billion items. If you can’t find it on WorldCat, then you’re not likely to find it.
  • While there is a less-functional, open-access version of WorldCat available from anywhere you can access the Internet, following this trail to WorldCat from campus will get you to the full search capability of this powerful database.
  • Once you follow the links from our website to WorldCat, you need to choose the WorldCat db in order to start searching.
  • WorldCat allows you to create highly specific searches, which is helpful when you have more than a billion different item records to choose from. Select language, item type, define author name or phrase, title or title phrase, year of publication, etc., etc.
  • The results show you individual item records (like you would find in our library), but you can also see where the item is held. We use WorldCat when we fulfill your ILL requests, and we think it’s a good idea that you check WorldCat in order to make sure that your ILL request is valid.
  • WorldCat doesn’t provide access to the item itself, but it DOES provide a lot of detail about the item. Keep an eye out for any “Rutgers Univ” symbols on a WorldCat record. That tells you that the item is housed in RUL. If you see such a symbol, HOW do you order the item? Anyone? Bueller? (There is an indicator for the Newark Law Library that is DIFFERENT from the RUL symbol, and should appear near the top of the entry (if apposite). Don’t try to ILL an item if the entry bears any RUL or Newark Law indicator!!
  • WorldCat doesn’t provide access to the item itself, but it DOES provide a lot of detail about the item. Keep an eye out for any “Rutgers Univ” symbols on a WorldCat record. That tells you that the item is housed in RUL. If you see such a symbol, HOW do you order the item? Anyone? Bueller? (There is an indicator for the Newark Law Library that is DIFFERENT from the RUL symbol, and should appear near the top of the entry (if apposite). Don’t try to ILL an item if the entry bears any RUL or Newark Law indicator!!
  • The Making of Modern Law, or MOML, is a historical database that contains approximately 10 million pages from more than 21,000 Anglo-American law treatises.
  • These treatises are available in html or in .pdf, and you can use the search engine built into the database to find a particular item. You can also browse this collection by author and by work.
  • This is a view of the e-table of contents, which links you to specific content areas in this treatise.
  • You can use HeinOnline to find .pdfs of L.Rev. articles. Hein’s collection is much deeper than either Lexis or Westlaw, dating back to the first issue of each journal they index. Unlike West, which started out as a reporter/digest system, or Lexis, which started out as a db, Hein began as an indexer and repository of L.Revs., so they have expertise in this area.
  • To search Hein, first click on the particular “library” you want to search. Hein adds new collections all the time, so it’s useful to check back into this page, and review it carefully.
  • This is the “Field Search” function of Hein Online, which resembles the “Advanced Search” functions of our library catalogs.
  • Two ways to browse: by citation, or by title.
  • If you know the journal you’re looking for, just scroll down to its entry.
  • And select that entry to access the contents by year or volume.
  • You can toggle through the table of contents to find the article you’re looking for.
  • Open up the article by selecting it from the left-hand window, and there you are!
  • The Sup.Ct’s. website includes recent cases, current docket, argument transcripts, and a whole bunch more.
  • If you search Google Scholar from a Rutgers computer lab, it will provide a link to a version of the article in question from a RUL subscription.

Women's Rights Law Reporter -- Cite-Checking Women's Rights Law Reporter -- Cite-Checking Presentation Transcript

  • Research Orientation for the Women’s Rights Law Reporter Sarah Jaramillo Research Services Librarian [email_address] School of Law – Newark
  • You can download these slides at
    • http://www.slideshare.net/sajarami/citechecker-research-presentation
  • Agenda:
    • The 19 th Edition of the Bluebook, Rule 18!
    • Tips
    • Expectations
    • Making sense of your citation(s)
    • Finding print & electronic sources in the law library
    • Finding Rutgers Univ. (RUL) resources
    • Making interlibrary loan (ILL) requests
    • Good websites & databases for cite checkers
  • The New Edition of the Bluebook
    • The preface notes the locations of the major revisions
    • Rule 18 has been substantially revised. Even though the new revision isn’t terribly clear, it offers more guidance than ever before on how to deal with internet sources and how to deal with having no access to a print version of a source
  • The New Edition of the Bluebook (cont’d)
    • Here are some selected revisions from R.18 that I find “interesting”
    • 18.2: Requires citation to print when AVAILABLE, unless there is a digital copy of the source that is authenticated, official OR an exact copy of the printed source
    • 18.2.2: “An Internet source may be cited directly when it does not exist in a traditional printed format or when a traditional printed source, such as a letter or unpublished dissertation, exists but cannot be found or is so obscure that it is practically unavailable.”
  • The New Edition of the Bluebook (cont’d)
    • Here are some selected revisions from R.18 that I find “interesting” (cont’d)
    • R.18.3: “Because of the reliability and authoritativeness of LEXIS, Westlaw, Bloomberg Law and other commercial electronic databases such as Dialog, cite such sources, if available, in preference to other sources covered by rule 18.
  • Tips
    • Ask your editor for any sources already obtained from the author or the library
    • Communicate early and often with your editor and fellow staff about work already done on your footnotes. Sharing information saves time and avoids frustration.
    • If possible, bring the complete article text and footnotes when you come to the library. Context often helps to identify a source, and text and footnotes not assigned to you may be helpful for your footnotes.
  • Tips
    • Don’t forget that microfilm is an exact image of the original, including page numbering
    • Ask for assistance at the Law Library Reference Desk
    • Image formats on the Internet, such as PDF, are also exact copies of the original with page numbering and graphics. For cite-checking, PDF copies, just like microforms, are accepted as legitimate substitutes for the original. NB: LexisNexis and WESTLAW have begun to provide PDF images of certain sources, such as public laws and cases.
  • Tips
    • What if the book or journal you need is not on the shelf? Check the carrels and tables nearby. Inquire at the Circulation Desk about a search, or place a hold if the material is checked out. Also, check with your editor to see if another member of the staff has the book for another footnote.
  • Expectations
    • It often difficult if not impossible to obtain the following sources either in PDF, microfilm, or in the original print version; this applies to general searches and ILL requests:
    drafts or internal documents paper copies of materials that exist only online, e.g., WTO documents Foreign laws or cases in English Entire volumes of law reviews or other periodicals Pamphlets Newsletters Rare books & manuscripts Videos, DVDs Reference or reserve items Multi-volume sets Newspaper (articles or entire issues)
  • Making sense of your citation
    • Determine the type of source you need to find. A book? Case? Article? Statute? Regulation? A proposed regulation? This will determine your research path.
    • If your searching for a case, statute, or regulation, use the Bluebook to determine the name of the source for which you should be looking. For foreign or int’l sources, use NYU’s Guide to Foreign & International Citation .
      • Example: The author cites to section of West’s United States Code Annotated, instead as the Bluebook dictates the United States Code
      • Example: Your author cites to an executive by number and lists a website as his source. The Bluebook in Table 1 tells you need to find the EO in the CFR for proper citation.
  • Making sense of your citation
    • Having trouble deciphering an abbreviation?
      • Use Bieber's dictionary of legal citations
        • Print: KF246 .P73 1997
        • It’s on Lexis, too
    (1) Click on the “find a source” tab
  • Making sense of your citation
    • Having trouble deciphering an abbreviation?
      • Use Bieber's dictionary of legal citations (cont’d)
        • Print: KF246 .P73 1997
        • It’s on Lexis, too
    (2) Type in Bieber’s in the search field
  • Making sense of your citation
    • Having trouble deciphering an abbreviation?
      • Use Bieber's dictionary of legal citations (cont’d)
        • Print: KF246 .P73 1997
        • It’s on Lexis, too
    (3) Use the “term” segment to limit your results. For example, your looking for a citation Foye v. Sewell, 21 Abb. N. Cas. 15.
  • Making sense of your citation
    • Having trouble deciphering an abbreviation?
      • Use Bieber's dictionary of legal citations (cont’d)
  • Making sense of your citation
    • Having trouble deciphering an abbreviation? (cont’d)
      • The Bluebook
      • Black’s Law Dictionary
      • Google
    • Still no luck? Search for your citation in Google, Google Scholar, Google Books, Westlaw, and/or Lexis to see if someone else has cited your source
  • Making sense of your citation
    • In Lexis, search for your citation in “Law Reviews, CLE, Legal Journals & Periodicals” database
  • Making sense of your citation
    • In Westlaw, search for your citation in the TP-ALL database. This database searches all law reviews, texts, and bar journals that are on Westlaw.
    To locate this database, search for “tp-all” in the “search for a database” field
  • Finding print & electronic sources in the law library  The Process …
    • Once you have the correct details related to your source (e.g. author, title, publication date, etc.), here is the process for actually finding your source. I will go over this process in more depth, in subsequent slides.
    • Check CALICO  the law library online catalog
    • If you can’t find the book at our library, check IRIS  the online catalog for the Rutgers University Libraries (RUL) system
    • If that doesn’t work, place an interlibrary loan (ILL) request; there’s an online form for this on our website .
  • To Search CALICO, our libraries online catalog, follow the link from the law library’s website: http://law-library.rutgers.edu/ *CALICO only searches the law library’s collection, not the collections of other Rutgers Libraries
  • How do you use CALICO? Use these drop-down menus to frame your search query. Enter your search terms here ! Search keywords: “Prosser & Keaton on Torts.” Hit “ Search ” for your results!
  • Results of search for “Prosser & Keaton on Torts:”
  • Item record for “Prosser & Keaton on Torts:” Note the location , call #, and status data!
  • How to search for articles in CALICO
    • When you are searching for a specific article, always search for the title of the journal. This is the case whether you are searching for print or electronic versions of an article.
  • How to search for articles in CALICO (cont’d)
    • For example, you’re looking for the following article: Duncan Kennedy, Form and substance in private law adjudication, 89 Harvard L . Rev. 1685 (1976). Your first step will be to search for the Harvard Law Review in CALICO.
  • How to search for articles in CALICO (cont’d) In the catalog record, any electronic subscription we have will be noted. PS: HeinOnline is a great friend to cite checkers! Volume numbers
  • How to search in CALICO (cont’d)
    • If the source for which you’re looking is published by the US Government, call or visit the government documents office to see if they have it. We’re a selective government depository library, so we have numerous government pubications (e.g. hearings, reports, pamphlets, etc.). However, most of the government publications we have are not cataloged (yet).
      • Government Documents office – 2 nd Floor, Law Library
      • Government Documents phone number – (973) 353-5966
  • How to search in IRIS
    • If you are unable to find your source in CALICO, your next step is to search IRIS, the online catalog for all the RUL libraries.
  • How to search in IRIS Select the link for RUL to access IRIS
  • How to search in IRIS IRIS offers a quick search, a simple search, and an advanced search with multiple search queries. Remember that IRIS doesn’t search the law library’s catalog.
  • How to search in IRIS To locate journal articles, search for the title of the journal and then locate the article itself in electronic or print format.
  • How to search in IRIS: If the source you need is available on another campus, you can get it delivered to the library using IRIS Use the “Details” button to pull up an item’s record.
  • How to search in IRIS: Getting an item delivered … This record tells you where in RUL the item is located. Use the “ Book Special Request ” link in the box above to have the item sent to our library. IRIS will deliver items from any RUL but Dana.
  • The “ Book Special Request ” interface: Use this drop-down menu to choose the Law Library for your delivery location. Hit “submit” after entering your bar code.
  • How to search in IRIS: Article Delivery
    • If the source you need is an article and that article is available ONLY in print (i.e., the university doesn’t also have an electronic subscription for the periodical) AND a Rutgers Library on another campus has the periodical, you can use IRIS article delivery.
  • How to search in IRIS: Article Delivery
  • How to search in IRIS: Article Delivery This screen pops up when you select the “Article Delivery” option from the IRIS catalog entry. Use your Pegasus username and password to log on. You’ll need to complete a registration profile the first time you log on.
  • How to search in IRIS: Article Delivery
    • Click on “Article Request.” You will then be prompted to enter your citation info.
    • After you enter your request, you can monitor the status of the request at this same website.
  • Making ILL requests Select “ Interlibrary Loan ” from the drop-down menu.
  • Making ILL requests: A link to the ILL form is also available in CALICO … Click on the bottom, right-hand portion of the screen
  • Follow the step-by-step instructions . . . Select the link at left that best describes the format of the item you’re looking for. Please ask at the Reference Desk if you have questions about item formats. Note that journal articles tend to arrive by email, and as such, often arrive within a few days.
  • . . . to order the item you need! The more of this data you enter into the dialog boxes, the more quickly we can fulfill your Interlibrary Loan! And don’t forget to include your name and bar code data from your RU ID card!
  • Double-Check & Speed up your ILL request with Worldcat  A Link to Worldcat is on the CALICO page Click on “other catalogs” on the bottom, right-hand portion of the screen
  • Select “WorldCat” N.B.: You won’t be able to access WorldCat from home. Also, RUL only allows a certain number of WorldCat users at any given time. If you can’t log on, wait 20 minutes, and try again.
  • Pull drop-down menu for “ Advanced Search. ”
  • Define search queries with the drop-downs,
  • . . . and click “Search” to return your results. Note the “Libraries Worldwide” feature.
    • Through Worldcat , you can determine the following things:
    • Make sure that the law library or another Rutgers library does not own the source for which you’re looking. If you place an ILL request for a book we own or another RU library owns, the request will be denied and you will have wasted lots of your valuable time
    • Through Worldcat , you can determine the following things:
    • If time is of the essence, you can see if another library nearby has the book. For example, NYPL has an enormous collection and there are many other law school libraries in the metro area.
    • You can get the OCLC number or the ISBN number; this speeds up the process immensely. If you include either of these identifiers in your search, you will be assured that the item will be correctly & speedily placed.
  • In Worldcat, do not use the “place ILL request” link. Use the ILL form from law library’s webpage.
  • Summary of research process:
    • Search CALICO
    • Search IRIS
    • Request any items you can’t find using steps 1 & 2 via ILL on the law library’s website: http://law-new.rutgers.edu/screens/ill.html
    • WARNING : DO NOT USE the ILL form on RUL’s site. They will send a nasty email if you do. Use our ILL on the law library’s website.
  • Good websites & databases for cite checkers
    • If you can’t find your source in the library or in one of the library’s electronic subscriptions, check google.
      • Google often has PDFs of books that are in the public domain via Google books
        • Example: Old versions of state codes.
      • Google will often have links to official versions of documents (e.g., EU cases, CFR pdfs, UN documents, etc.).
    • Also, for government publications such as the CFR, Federal Register, etc., go to FDsys or GPOAccess to get official, authenticated PDFs of these publications.
  • Good websites & databases for cite checkers  Find historical materials on MOML. Again, use the drop-down menus and dialog boxes to construct your search.
  • Full-text of 21,000+ treatises (1800-1926)
  • View MOML documents as . pdfs or e-text.
  • Good websites & databases for cite checkers  Find PDFs of L.Rev. articles & other materials on HeinOnline ! Use the drop-down menus on our home page to find HeinOnline.
  • HeinOnline’s front page: HeinOnline offers the complete full-text of materials in pdf format, providing access to sources dating much farther back than either of its major competitors provide.
  • Searching HeinOnline’s Law Journal Library Select the “search” option hidden in the top left corner to search L.Revs.
  • Browsing Hein Online’s Law Journal Library. Use the Citation Navigator, or browse by title.
  • Click on the journal that you’re looking for.
  • Click on a particular volume for the contents.
  • Use the ToC menu at left to find an article. Or, toggle through the page controls to browse content page-by-page. N.B.: this page is a pdf of this journal’s title page.
  • Click on the “page #” link to open the article. And click on the print icon to print it.
  • Good websites & databases for cite checkers  Find pdfs of recent cases on Sup.Ct. website. Follow this link!
  • Good websites & databases for cite checkers – Google Scholar  Great for getting copies of articles and verifying citation information
  • The End
    • Questions?
    • Feel free to contact me at the reference desk, my office (164, in the New Jersey Room), or by email – sjaramillo@kinoy.rutgers.edu