Xime erp creation & change management 18082013

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Xime erp creation & change management 18082013

  1. 1. Erp creation & Change MANAGEMENT Sanjay Sahay, IGP, ISD, Bangalore
  2. 2. To innovate is to live To live is to innovate Sanjay Sahay
  3. 3. Why I talk to the next generation?
  4. 4. Would the world have been different if there was no MS Office? What do you understand by pervasiveness of software
  5. 5. Software erp – what and why characteristics development / deployment best practices / benchmarking erp & change management Conclusion
  6. 6. Have you heard of an ERP? Name a few?
  7. 7. In the year 1900 the Gartner Group first employed the acronym ERP Y2K problem ERP II in early 2000
  8. 8. ERP II in early 2000 Web based Real time Collaborative
  9. 9. Why an ERP? Why this metamorphosis?
  10. 10. What is an ERP?
  11. 11. The ERP
  12. 12. Typical architectural components E-business PlatformTech Stack CRM Foundation Web Internet Mobile Wireless e-Mail Call Center ICM/Telephony Interaction Channels Common Data and Object Models, Security, Interfaces, Globalisation E-Business Foundation Marketing Sales eCommerceBusiness Applications Marketing Intelligence Sales Intelligence Customer Intelligence Call Center Intelligence Analytical Applications Interaction History Universal Work Q 1-to-1 Fulfillment Assignment Engine EscalationsTCA Installed Base Tasks Notes Resources Calendar Territories Finance HR
  13. 13. ERP Characteristics An integrated system that operates in real time (or next to real time), without relying on periodic updates.
  14. 14. ERP Characteristics • A common database, which supports all applications • A consistent look and feel throughout each module • Installation of the system without elaborate application/data integration by the Information Technology (IT) department
  15. 15. Govt ERP! How do we create? • No history of software • No history of erp • Lack of managerial human resource • Technical manpower • Humongous effort • Collaboration
  16. 16. Police IT Comprehensive ERP system providing seamless integration of the day to day operations of the Police Department
  17. 17. Police IT In its conceptualization, creation and roll out, it would have a pioneering impact in the way Police in India would go digital in the days to come
  18. 18. Police IT- Features • Centralized Architecture • Bilingual • Workflow design • Role based access • 522 screens and 417 reports
  19. 19. FIR GCR (CO) FIR AssignmentFIR Assignment Crime ClassificationCrime Classification If Heinous CaseIF Case Transferred Final Report/Charge Sheet Final Report/Charge Sheet Court Progress Diary Court Disposal Property Seizure Property Movement Crime Details Arrest/Surrender Witness Details Case Diary Final Report B,C and UDR Proceedings-174/176 CRPC Exhumation Details Post Mortem Request If Victim=Dead If Dead body “Buried” If Final Report B,C or UDR Rejected Forward Forward Accepted I.M (CO) I.M(SDPO) I.M (DPO) CPR (DPO) CPR (SDPO) CPR (CO) FR B,C & U (CO) FR B,C & U (SDPO) FR B,C & U (DPO) Property Seizure Property Movement Crime Details Arrest/Surrender Witness Details Case Diary Bail Bond Result of Appeal Case Transfer GCR (SDPO) GCR (DPO)COD, DCRE,.. External Transfer If Final Report A UDR Disposal If UDR case If B or C case Crime- Investigation Workflow
  20. 20. KSP Wide Area Network 39 locations 2 Mbps leased line 10 Mbps aggregation bandwidth 1400 remote locations, 512 Kbps, VPNoBB 4 Mbps internet leased line SPDC
  21. 21. Police IT Software Development FRS/SRS/HRS Development Change Request Testing/UAT/ Feedback/Roll Out/Bugs/Corrections/HH
  22. 22. Police IT Software Development FRS/SRS/HRS Development Change Request Testing/UAT/ Feedback/Roll Out/Bugs/Corrections/final
  23. 23. Police IT-Modules • Crime • Law & Order • Traffic • Finance • Administration • Stores • Armed Reserve • Motor Transport • Training • Wireless • Forensic Science Laboratory • Executive Information System
  24. 24. What is ERP Roll Out? the complexity!!!!!
  25. 25. What are the challenges?
  26. 26. Insurmountable
  27. 27. Police IT Roll Out • User Acceptance Test • Mandatory Change Requests over 400 • Last phase of development • Pilots for different modules • Capacity Building is most critical • 11 Training Centers established
  28. 28. Police IT Roll Out • Near perfect synchronization of module development, end user training and the completion of all precursor activities would ensure a smooth roll out • 12 modules in 1439 locations • Wipro would do the handholding in 50 locations for 48 months
  29. 29. ERP Roll Out The Show Stoppers
  30. 30. Implementation a long drawn out process
  31. 31. Complimentary to the Roll Out Process
  32. 32. Implementation based on Best Practices Case Studies
  33. 33. Test Bed to Production Help Desk to Warranty Support
  34. 34. Handholding Functionalities
  35. 35. One ERP One India- Final Thought The successful completion of this project would take the police to much higher level of efficiency, near total transparency, all mechanical work would become redundant, more human resources would be available for core tasks, better investigation, qualitative change in planning, split second communication, perfect documentation/ retrieval, no alibi as the application is role based, need based passage of information on the website/ press/individuals, tracking of incidents/facts /details would be flawless etc.
  36. 36. Best Practices
  37. 37. What is Best Practice? A best practice is a technique or methodology that, through experience and research, has proven to reliably lead to a desired result A commitment to using the best practices in any field is a commitment to using all the knowledge and technology at one's disposal to ensure success.
  38. 38. Role of Best Practices
  39. 39. Best Practice and Benchmarking Best Practice is a term often used in the literature in ways that treat it as identical to benchmarking. Others connect benchmarking with quantitative indicators and leaves best practice in the realm of more qualitative, extended descriptions of successful firms and their processes. Benchmarking is one aspect of ‘best practice’.
  40. 40. Best Practice Defined A holistic, comprehensive, integrated and cooperative approach to the continuous improvement of all aspects of an organisation’s operations. It includes leadership, planning, people, customers, suppliers, the production and supply of products and services, and the use of benchmarking as a learning tool. These practices, when effectively linked together, can be expected, to lead to sustainable world class outcomes in productivity, quality, customer service, flexibility, timeliness, innovation, cost and competitiveness.
  41. 41. Benchmarking Benchmarking is the process of comparing one's business processes and performance metrics to industry bests and/or best practices from other industries. Dimensions typically measured are quality, time, and cost. Improvements from learning mean doing things better, faster, and cheaper.
  42. 42. Benchmarking Benchmarking involves management identifying the best firms in their industry, or any other industry where similar processes exist, and comparing the results and processes of those studied (the "targets") to one's own results and processes to learn how well the targets perform and, more importantly, how they do it.
  43. 43. Best Practice Requires Communication: Frequent and detailed exchange enhanced by communication Continuous improvement: Ongoing goal formation, preparation of action plans and evaluation Culture consciousness: Constant formal and informal study aimed at a desirable organisational culture In summary Best Practice is a comprehensive, integrated and co-operative approach to the continuous improvement of all areas of the business/service
  44. 44. Why Adopt Best Practice?  Proven quality approach to service delivery  Increased productivity  Increased customer satisfaction  Minimised risk  Reduced costs  Improved communication between IT and the business and your organisation
  45. 45. Choosing Best Practice  How many of us can decide on the Best Practices for the organisation? And that to ERP Some Parameters  Does the practice actually mitigate risk or satisfy a security requirement?  Can practice be implemented as planned?  Does the benefit from a practice outweigh its cost?
  46. 46. Technology • Technology is an enabler, not the driver (it is there to assist the organisation to achieve business goals) • It is a means to an end, not the end
  47. 47. ERP & Change Management
  48. 48. Visionary Change Management Will lead the way!
  49. 49.  42% Leadership  27% Organizational & Cultural Issues  23% People Issues Why ERP Implementations fail?
  50. 50.  4% Technology Issues  4% Other Organizational issues left unchecked often lead to project failure Why ERP Implementations fail?
  51. 51. But the known culprit is always Technology Why ERP Implementations fail?
  52. 52. Planning for ERP is a Critical Success Factor Addressed Primarily by Organizational Change Management Type TypeTypeType Type Type People Process Technology Addressed Primarily by Business Process Redesign Addressed Primarily by Package People and process issues are sometimes overlooked in planning for this type of project. They need to be addressed for the project to be a success.
  53. 53.  Project Initiation – Preparing for Change  Project Planning – Managing Change Planning  Project Executing – Managing Change-execute  Project Controlling – Transition  Project Closing – Monitoring Change Project integration Reinforcing Change
  54. 54.  Active and visible sponsorship  Use of organizational change management processes & tools  Effective communications  Employee involvement  Effective project leadership and planning Great Success Factors
  55. 55.  Resistance from employees and managers  Inadequate senior management & sponsorship  Cultural barriers  Lack of change management expertise Great Obstacles
  56. 56. CM as Communication Hub CM Team Sponsors PM Team End-Users MGRs Business Owners Partner Groups Supervisors
  57. 57. Master Communication Plan Sample
  58. 58.  Ownership  Involvement  Responsibility  Non- negotiable accountability What really Counts?
  59. 59. Conclusion • ERP systems provide a mechanism for implementing systems where a high degree of integration between applications is required • The Business Case or Value Proposition for implementation must be outlined • To successfully implement - a proper mix of people, processes and technology should be maintained
  60. 60. Sincere thanks For your rapt attention!

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