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How to get published presentation Caroline Lock, SAGE

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Session at IFLA 2013 looking at how to get published in journals.The presentation explores topics such as: why you should seek publication; how to structure and write an article; how to choose a …

Session at IFLA 2013 looking at how to get published in journals.The presentation explores topics such as: why you should seek publication; how to structure and write an article; how to choose a journal; the editorial and peer review process and author support and resources.

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  • 1. Los Angeles | London | New Delhi Singapore | Washington DC How to get published in journals Introductions by Session Chair Christine Wellems Chair of the IFLA Journal Editorial Committee 2013 Why write and seek publication? Ian Johnson How to structure and write an article Ian Johnson Choosing a journal Paul Sturges The editorial and peer review process Paul Sturges Publishing opportunities with IFLA Caroline Lock Author support and resources Caroline Lock Questions
  • 2. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Why write and why seek publication? Ian Johnson
  • 3. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Pressure to publish ● Requirement in a project grant ● Seeking tenure
  • 4. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Self-promotion ● Recognition of efforts ● Career progression
  • 5. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Professional outlook ● What is the situation here? ● Why is it what it is? ● What should it ideally be? ● How might it reasonably be improved? ● What, realistically, could I personally do to improve it?
  • 6. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Helping others ● Are you a knowledge manager? ● Do you want to share information and experience with others in your profession? ● Making sure that they understand what works, how it works, why it works, and in what circumstances it works
  • 7. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC How to structure and write a journal article Ian Johnson
  • 8. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Structure ● Decide on the appropriate structure for type of article and audience; not every paper is a formal research paper ● Aim for balance: - “More than three quarters of the paper is taken up by general comments and literature review, while the part dealing with your survey occupies less than one quarter of the text.” - Comment by Editor of IFLA Journal to an author
  • 9. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Structure continued READ the manuscript submission guidelines • Referencing style • Word limit • Title, abstract, keywords • Conventions of academic writing • Supplemental data?
  • 10. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC The main elements ● Title, abstract and keywords Should reflect content; use key search terms “APPLICATION OF LASER FIBER OPTIC IN BLOOD VELOCITY MEASUREMENT” – title of paper submitted to IFLA Journal ● Authors The silent supervisor: academic supervisors who claim to be co-authors of student papers have a responsibility to ensure their quality ● Aims, objectives, audience - Clear statement of aims and objectives of the article and the target audience - Avoid narrow and parochial topics not of general interest
  • 11. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC The main elements continued ● Introduction and background Provide adequate background information for readers’ understanding, but avoid too much detail ● Literature review Must include comments on the cited sources and their relevance ● Methodology - Use the simplest methodology appropriate to the topic - Explain methodology clearly - Use the simplest statistical tools that are appropriate to the topic - Avoid using advanced tools merely to demonstrate your skills
  • 12. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC The main elements continued - Present the results as clearly as possible “The presentation and interpretation of the survey data are chaotic.” - Check your results ● Meaning Always ask yourself what your results really mean “…there are interesting questions that could have been asked, but you do not seem to have really thought about what your results could mean.”
  • 13. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Practical points ● Spelling, grammar and punctuation Run a spelling and grammar check on the paper in the language of the journal to which it will be submitted ● Citations and references - Citations in the text must match exactly with the corresponding items in the list of references - All cited items must be included in the list - Check that all hyperlinks in text and list of references are working
  • 14. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Practical points continued ● Acronyms Acronyms and abbreviations should be spelled out in full the first time they are used ● Acknowledgments and funding ● Obtain permission for all copyrighted material
  • 15. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC General points ● Plagiarism Avoid plagiarism like the plague! “The most serious problem with your paper is that large parts of the text, apart from those directly describing the results of your survey, are taken almost word for word from one of your sources, …including her mistakes.” ● Previous publication: check publisher policies ● Duplicate submission Do not submit your paper to more than one journal at a time “…your article as published in Library Review …was received by Library Review on 10 April 2011. I received the version you submitted to IFLA Journal on 9 April 2011. It seems clear, therefore, that you submitted the same article to two journals on the same day.” ● Copyright: Contributor Publishing Agreement
  • 16. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC And finally ● THINK: What does it mean? Does it make sense? ● REVIEW: Structure, evidence, meaning, conclusions ● CHECK: Spelling, grammar and punctuation; arithmetic and statistics; citations and references
  • 17. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Choosing a journal Paul Sturges
  • 18. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Why take the trouble to choose a journal? ● Either: • Before writing (so as to aim at meeting a journal’s requirements during the writing process) PREFERRED or • After writing (so as to offer your article to an appropriate journal having modified it as necessary) ● Essential to make an active and informed choice of journal • Editors may well reject an unsuitable article before it can even enter the refereeing process • An unsuitable choice might mean your article is published but not read by the people you hope to reach
  • 19. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Identifying a journal ● Sponsor requirements • Refereed journal • Language preference • Ranked in ISI/IBSS (International Bibliography of the Social Sciences) ● Your subject and text may suggest either professional or academic journals ● The level at which you are writing may suggest a theoretical or general journal ● A specialist journal might be suitable (cataloguing, administration, etc)
  • 20. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC How to identify the right journal ● If you have access to a library with many print journals: • Browse the titles on display • Read articles – who are they citing? • Check aims and scope and publication policies ● Also search online through journal websites ● Discuss with senior colleagues ● What journals do you read? ● Is speed of publication important? • Contact the Editor to ask about turnaround times ● Your first article? • Don’t submit to #1 ranked journal in your field with decline rate of 90%
  • 21. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC When you have identified a journal ● Read the publication policy very carefully ● Study the instructions to authors/manuscript submission guidelines • Either write your article following the guidelines carefully • Or, edit your existing article to fit the guidelines ● The details (length, structure, layout, reference and note style, etc) matter! ● Deliver a ‘Journal X Article’!
  • 22. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC The editorial and peer review process Paul Sturges
  • 23. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC The peer review and editorial process PRELIMINARIES ● When a paper is received: Editor: • Decides on suitability for review • May desk reject without sending for review • Indentifies suitable reviewers • Sends paper for anonymous review
  • 24. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Peer review ● Reviewers: • Review paper in light of journal requirements and own professional knowledge • Provide guidance about revisions required • Indicate whether paper should be rejected, revised or (very rarely) accepted without revision • Indicate if the journal is willing to review a revision ● Editor: • Communicates reviewers’ comments and decision to author ● When revision received: • Minor – to editorial process • Major – re-review following above procedure
  • 25. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC An example of the editorial process ● For IFLA Journal the Editor conducts detailed in-depth examination of paper: “I repeated your LISA search today, and found that the results do not provide a set of references which meet the criteria stated in your paper” ● Paper reviewed ● Major corrections required – paper returned to author (sometimes more than once) with Editor’s comments ● Minor corrections made by Editor ● Final corrected paper either rejected by Editor “… you have not responded to all the earlier queries, have omitted some useful information that was included in the earlier version, have omitted from your reference list items that were included in the previous one, and which are still cited in the text of the current version, and have made (minor) changes in the figures showing your results.” ● Approved by Editor and passed to publisher’s production department for typesetting, printing, etc
  • 26. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Handling revisions ● Follow the timeframes requested ● Demonstrate what you have changed ● Address each referee point in a covering note ● If you can’t meet all criticisms, explain why ● Be positive ● Process can take 2-3 iterations
  • 27. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Handling rejection ● Read the referees’ report and the Editor’s letter ● Focus on why ● Try and rework the paper ● Consider submitting to an alternative journal
  • 28. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Publishing opportunities with IFLA Caroline Lock (SAGE/IFLA Journal)
  • 29. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC IFLA Journal published by • Immediate open access • WLIC conference papers • General submissions • Commissioned articles • http://ifl.sagepub.com Emerald Authors of WLIC conference papers may be approached by Emerald for publication in their library and information science journals. • Open access after 9 months • Contact: Ebreen@Emeraldinsight.com IFLA Book Series Global Studies in Libraries and Information Series Editor Ian Johnson, published by De Gruyter IFLA Publications Series (Greenbacks) Series Editor Michael Heaney, published by De Gruyter • http://www.ifla.org/ifla-publications
  • 30. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC IFLA Journal • Editor: Stephen Parker • Global readership • Print and online • Quarterly journal • IFLA membership benefit • Reach in developing countries • Abstracts in 5 languages • 3,000 – 7,0000 words • Peer reviewed
  • 31. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC • Your article will be open access at www.ifla.org • Available online on the SAGE Journals platform: ifl.sagepub.com hosted by HighWire: 50 million+ monthly users and toll free linking • No embargo on author archiving of accepted version of article in institutional repositories (RoMEO Green) How to submit Visit the IFLA Journal website at http://ifl.sagepub.com or go direct to: http://www.sagepub.com/journalsProdDesc.nav? prodId=Journal201719#tabview=manuscriptSub mission
  • 32. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC General author support from publishers Caroline Lock
  • 33. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Pre-publication services • SAGE: Submission guidance on the SAGE Author Gateway http://www.uk.sagepub.com/journalgateway/authorGateway.htm - Including the How to get published vodcast by Dr Lucinda Becker at the University of Reading: http://www.uk.sagepub.com/journalgateway/getPublished.htm • SAGE Methodspace resources page http://www.methodspace.com/page/resources-1 • Publishing Journal Articles, by L Becker & P Denicolo: www.uk.sagepub.com/books/Book236083/title • Emerald Journals website: author guidelines http://www.emeraldinsight.com/authors
  • 34. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Post-publication services ● Search engine optimization (SEO) ● Usage and citation tracking ● Global dissemination of your work ● Coverage in abstracting and indexing services ● Permanence via electronic legal deposit and feeds to LOCKSS, CLOCKSS, etc ● Reference linking via the CrossRef scheme to facilitate citation ● Social media to increase impact
  • 35. Insert your presentation title here Los Angeles | London | New Delhi Singapore | Washington DC Questions Useful contacts ● Christine Wellems Christine.Wellems@bk.hamburg.de ● Ian Johnson i.m.johnson@rgu.ac.uk ● Paul Sturges R.P.Sturges@lboro.ac.uk ● Caroline Lock, SAGE caroline.lock@sagepub.co.uk ● Eileen Breen, Emerald ebreen@emeraldinsight.com ● Stephen Parker, Editor, IFLA Journal zest@sapo.pt Visit IFLA’s publishing partners at the IFLA WLIC 2013 exhibition

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