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IT’S AN

ALL YEAR
AF-FAIR
Kendra Wright
It's An All Year Af-Fair
Rodeo Austin
South Texas State Fair
Rodeo Belton/ 4th of July
Celebration
Brazos Valley Fair
Heart O' Texas Fair & Rodeo
Amarillo Tri-State Fair
Fort Bend County Fair
Central Texas State Fair
Comal County Fair
Okeechobee County Fair
Amador County Fair
Chowchilla Fair
Palomino Fest
Lea County
Coors Cowboy Club
Washington County Fair
Texas State Forest Festival
American Royal
Colorado State Fair

EVENT PORTFOLIO
Napa County Fair
Dodge City Round Up
Brazoria County Fair
San Angelo
Rogers County Fair
Greater Baton Rouge State Fair
Central States
Black Hills Stock Show/Rodeo
Los Fresnos
Twas the Lights
Reno Rodeo
Redding Rodeo
Northwest Washington Fair
Sikeston Rodeo
Delaware State Fair
Sangamon County Fair
East Texas
Park of East Texas
Laramie County Fair
Benton-Franklin Fair

Carroll County Fair
Pendleton Round-Up
Pony Express Days
Arizona National Livestock
Show
Yolo County Fair
California Rodeo Salinas
Rio Grande Valley Livestock
Show
Old Sorehead Trade Days
Cuero TurkeyFest
Fiesta San Antonio
Glenn County Fair
State Fair of Louisiana
Four States Fair
Montgomery County Fair
Fiesta San Antonio
Glenn County Fair
State Fair of Louisiana
Four States Fair

OVER

100

Four States Fair
Montgomery County Fair
Agricultural Learning Center
Grant County Fair
North Texas State Fair
Rooftop Rodeo
West End Fair
Crabtree Amusements
Trinity Valley Exposition
Brackenridge Recreation Complex
Kitsap Rodeo Cowpokes
Refugio County Fair
Rockdale Fair & Rodeo
Children’s Center
NILE
MATE
Volusia County Fair
Firefighter’s Fair
Fayette County Fair
Extreme Tix

CLIENTS!

Salvation Army
Jerry Jones Education Town
Wings Stadium
Bradford County Fair
Pasco County Fair
Greeley Stampede
Sweetwater Events Complex
iFest
Hardee County Fair
Angelina Ccounty Fair/Expo
Midland Horseshoe Arena
Harborside Events Center
My River District
Taylor County Expo
Five State Fair
Western Heritage Classic
Extraco Events Center
Central Washington State
Fair
El Paso County Fair
It's An All Year Af-Fair
It's An All Year Af-Fair
PALAMINO FEST
SAFFIRE ASSOCIATION PARTNERS
YOU MAY NOT HAVE A

YEAR-ROUND
EVENT
BUT YOU CAN STAY

RELEVANT & ACTIVE

ALL YEAR-ROUND
IDEA CATEGORIES
•
•
•
•
•
•

Teaser
Promotions
Sales
Outreach
Posts
Newsletter/Advertising
We’ve laid out a

MONTH BY MONTH
plan of ideas…

…but you can

CUSTOMIZE IT

to fit your event dates
THEN

TWEAK
IT!
First, a little

HEART
To heart.
Are you a

LATE
adopter?
In December, many brands saw an average 44%
decrease in organic reach to their content.
Engaged users dropped over 35%, from 16% to 3%.
USER EXPERIENCE

WHY?
& CA$H
ADVICE FOR “NEW” WORLD
Mimic what you see on the platform. Content is King, but
context is even more important.
Don’t interrupt or be intrusive. Talk about what they’re
talking about.
Example: My late talking son.
ADVICE FOR “NEW” WORLD
Share “jabs,” non-direct to what you sell. Aim to hit an
emotion so hard that the customer wants to share it,
because it will say as much about them as your event.
Example: Remember when you were little and asked for ice
cream. What happened?
ADVICE FOR “NEW” WORLD
Be a real person, like a friend. Share:
• Entertainment to help them escape
• Useful information they can utilize
ADVICE FOR “NEW” WORLD
Leverage pop culture
• Show customers you love the music, shows, etc. they do
• BE READY when something happens you can leverage
• Examples: Ponchos, Harlem Shake, Oreos, Sound of Music
ADVICE FOR “NEW” WORLD
Post, and advertise or don’t post.
Advantages:
• Greater targeting
• Greater reach
• It won’t run if people don’t click
January
JANUARY
Teaser
• Begin releasing info about entertainment that will
be at your event
• Build it up; make it fun!
JANUARY
Promotions
• Create a social media contest that gives followers
an opportunity to win tickets to your event
• Medium: Social Media
CREATE CONTESTS FOR INTERACTIVITY
Facebook has changed its contest rules!
• Biggest change: You can now utilize Likes and
Comments as voting mechanisms.
It's An All Year Af-Fair
It's An All Year Af-Fair
EXAMPLE
JANUARY
Sales
• Event tickets go on sale
•

Gets people excited and adds cash flow

• Medium: Website, In Person
MAKE FOLLOWERS INSIDERS
• Make sure your email subscribers, Facebook & Twitter
followers are the first to know about entertainers, ticket
sales and other announcements.
• Tie them all together (IFTT, BufferApp, etc.)
Be bigger than

YOURSELF
BE BIGGER THAN YOURSELF
• Promote events that are relevant to the community
• Support good causes
• Community outreach
JANUARY
Outreach
• Promote your scholarships
• Medium: Social Media, Website
It's An All Year Af-Fair
February
PROMOTE YOUR SPONSORS
• Use your social media as a way to interact with
your sponsors—especially big ones!
• You get retweets and likes, they get exposure

EVERYBODY WINS.
TWITONOMY
It's An All Year Af-Fair
FEBRUARY
Outreach
• Speak out about a
good cause
• Medium: In person,
Social Media
ANTI BULLYING

ASSEMBLY
It's An All Year Af-Fair
It's An All Year Af-Fair
FEBRUARY
Promotions
• Give a free or discounted ticket to people who
come to your outreach effort
•

Do bigger discounts the farther out the event is!

• Medium: In person
FEBRUARY
Post
• On Valentine’s Day, post a cake recipe
•

Put your fair’s winning recipe to good use!

• Medium: Social Media
March
MARCH
Outreach
• Find a local event to be a part of
•

Remember-be bigger than yourself!

• Medium: In person
• Ex: Farm Fair
FARM FAIR
It's An All Year Af-Fair
MARCH
Promotions
• Offer free or discounted tickets to people who
attended the event
• Medium: In Person
It's An All Year Af-Fair
MARCH
Post
• Post about your involvement with the local event
• Medium: Social Media
INCORPORATE INSTAGRAM
Mainly

MOBILE
Known for image

DOCTORING
Trends

YOUNGER
MARCH
Post
• Do “Throwback Thursday” posts
•

#throwbackthursday, #tbt

• Medium: Social Media
• Ex: Faces of the fair
April
APRIL
Sales
• Have a one-day sale on tickets to
your event
• Medium: In person, Website
APRIL
Promotion
• Advertise the one day sale
• Medium: Social Media, Website, Email, PR
It's An All Year Af-Fair
ALWAYS BE

ACTIVE
ON SOCIAL MEDIA.
BUT REMEMBER:

EMAIL MARKETING
IS NOT

DEAD
EMAIL MARKETING
Top Revenue Generator

Most Cost-Effective
Fastest Results
May
WELCOME TO

EVENT
SEASON!
MAY
Outreach
• Find a local event to be a part of
•
•

Have a booth or an info session
As a volunteer, this could be a great way to get involved!

• Medium: In person, Social Media
SALMON

SUMMIT
It's An All Year Af-Fair
It's An All Year Af-Fair
MAY
Post
• Post about your involvement
with local events
• Medium: Social Media
MAY
60-Days-Out To Do List
• Schedule social media posts
• Schedule emails
•

Could be the time to schedule advertising

Bottom Line: As busy as you are, you’re less busy than
you will be! This ensures you reuse info and it is
cohesive.
June
JUNE
Outreach
• Award your event’s scholarship
•

Just in time for graduation!

• Medium: In person
JUNE
Publicity
• Involve the press in your scholarship winner
announcement
• Medium: In person, Website
JUNE
Outreach
• Sponsor a community team
•

Ex: Little league teams

• Medium: Social Media
It's An All Year Af-Fair
It's An All Year Af-Fair
July
One month until the BIG event
KICK YOUR

ADVERTISING
INTO HIGH GEAR.
JULY
Press
• Strategically plan emails to go out before the
morning news
•

Allows local news station to talk about your event

• Medium: Email (Media List)
JULY
Newsletter
• Distribute your event’s newsletter or magazine
•

Send at same time as press

• Medium: Print, Email, Website
JULY
Advertising
• Run a billboard ad
• Medium: Billboard
JULY
Social Media
• Make sure someone who isn’t going crazy can post
•
•
•

Behind the scenes
Last-minute news
Sharable moments
August
EVENT

TIME
AUGUST
Promotions
• Make sure your website’s event schedule is
complete
• Medium: Website
It's An All Year Af-Fair
It's An All Year Af-Fair
Event

TIME
AUGUST
• Your customers are texting; consider joining the conversation.
• Text deals and special announcements.

RELEVANCY BAR IS HIGH!
Offer people the opportunity to sign up for text,
even if you don’t know what you’ll do with them.
It's An All Year Af-Fair
AUGUST
Post
• Let your followers know what’s going on every day
of your big event
•
•

Post highlights ongoing
This is your “Christmas”

• Medium: Social Media, Email, Traditional Media
It's An All Year Af-Fair
It's An All Year Af-Fair
AUGUST
• Don’t post when you have news!
•
•

Schedule posts ahead of time
Strategize them to appear at the optimal times
AUGUST
BufferApp
AUGUST
IFTTT
It's An All Year Af-Fair
September
SEPTEMBER
Post
• Thank everyone who made your event possible
• Medium: Social Media, Website, Email
It's An All Year Af-Fair
SEPTEMBER
Post
• The event may be over, but it’s
time to post your videos and
pictures!
• Medium: Social Media, Website
PHOTO SHARING
Uploading and sharing photos is the most popular
Facebook activity!
• Photos are “Liked” two times more than text
updates
Videos are shared

12x MORE
than links/text posts
SEPTEMBER
Promotions
• Encourage event-goers to share their photos of
your event with a contest
• Medium: Social Media
It's An All Year Af-Fair
GOOGLE+
GOOGLE+
GOOGLE+
GOOGLE+
October
OCTOBER
Outreach
• Promote Halloween safety by joining or hosting a
fun Halloween bash
• Medium: In person
OCTOBER
Promotion
• Give away a ticket to next year’s event at the bash
•

Encourages attendance!

• Medium: In person & promote on Social Media
SAFE TREAT STREET
OCTOBER
Outreach
• Donate to a good cause on your event’s behalf
•

October is breast cancer awareness month!

• Medium: In person
It's An All Year Af-Fair
OCTOBER
Publicity
• Invite the press to your
check presentation
•

Gain exposure!

• Medium: In person
OCTOBER
Post
• Post photos related to your cause and donation
• Medium: Social Media
November
NOVEMBER
Post
• Post about the holidays and pies – it’s
Thanksgiving and everyone loves pie!
• Medium: Social Media
It's An All Year Af-Fair
December
DECEMBER
Sales
• Sell carnival wristbands as Christmas gifts
•

Comes with a stuffed animal and ticket to Kid’s Day at the fair

• Medium: Online, In person
DECEMBER
Outreach
• Donate toys for kids
• Medium: In person
DECEMBER
Promotions
• Give away a kid’s tickets to your event during the
toy drive
•

Kid’s tickets are less expensive, and they’ll always need an
adult to go with them.

• Medium: In person
DECEMBER
Post
• Consider Elf on a Shelf!
• Medium: Social Media
DECEMBER
Post
• Encourage followers to share their New Year’s
resolutions with a unified hashtag
• Medium: Social Media
STAY ORGANIZED
CREATE AN EDITORIAL CALENDAR
www.saffireevents.com/editorialcalendar

http://www.saffireevents.com/editorialcalendar.aspx
FREE ONLINE MARKETING TIPS
Website
Facebook
Twitter
Instagram
Pinterest
YouTube

www.saffireevents.com
Saffire Events
@SaffireEvents
saffireevents
saffireevents
saffirestudio

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