Your Strategic BPM Tool of Choice …




Commercial-in-Confidence
The Project Portfolio Management-
                 cum-Business/IT Process
             Management & Governance Tool of
  ...
What is Team SYNthesis (TS)
     • Team SYNthesis (TS) is an integrated business
       process and Programme and Project ...
TS Key PPM Modules
                                                   Resource             Cost
                       Ris...
Project Cycle Integrated View
Project Portfolio                                                             Track Activity...
Programme/Project Management Tool
                         Team SYNthesis provides 5
                         perspectives...
Project Finance
From a financial perspective, Team SYNthesis supports Project
Managers through the following:
            ...
Project Lifecycle
                                                             The lifecycle contains collective
         ...
Enabled Programme Management Office
           (PMO) Framework
                                                           ...
Project Integration Management

                                                                                          ...
Project Scope Management
                                     TS generates WBS from the pre-
                             ...
Project Time Management




TS helps PM to schedule project activities, identify and track dependencies. It interfaces
bid...
Project Cost/Budget Management




   TS supports Resource Planning, Cost Estimating, Cost Budgeting and Cost
Control acti...
Project Quality Management




TS helps in executing quality planning, assurance and control activities. It supports
   3-...
Project HR Management




TS helps PM to allocate the right-skilled resources and provides latest resource utilization &
 ...
Project Communications Management




             TS promotes closed-loop communication among
             project team m...
Project Risk Management
                                         TS manages risk
                                   mitiga...
Project Procurement Management




TS manages the process to purchase or acquire the resources or services needed
 to deli...
How TS will help PMO?

   •   Project Support: Provide guidance to project
       managers and team member
   •   Project ...
How TS will help Project Manager?

         •   Define Project Organization structure
         •   Acquire Project team wi...
TS Technical
             Architecture
-   Open database (MS SQL Server)
-   Web-based Solution (XML-based)
-   Licensing ...
Team SYNthesis Technical Architecture

            TS relies on the following key components to achieve
            the de...
Team SYNthesis Technical Architecture




               Commercial-in-Confidence
Team SYNthesis Technical Architecture
           HARDWARE REQUIREMENTS
              Processor          Pentium III or com...
Contact US
  Your Make-Things-Happen Team:

    TAN Chee Peng, tancp@teamsynthesis.com, +65-9781-0218
    Harry LOW, harry...
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01 Ts A Pmg Product Write Up

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TS@Asia - Team SYNthesis as the Project Portfolio, Performance Mgt, KPI, Business/IT Process Management & Governance Tool of Choice

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01 Ts A Pmg Product Write Up

  1. 1. Your Strategic BPM Tool of Choice … Commercial-in-Confidence
  2. 2. The Project Portfolio Management- cum-Business/IT Process Management & Governance Tool of Choice The future belongs to those who see the possibilities before they become obvious … John Sculley, Former Apple Computer’s CEO Commercial-in-Confidence
  3. 3. What is Team SYNthesis (TS) • Team SYNthesis (TS) is an integrated business process and Programme and Project Management (PPM/PMO) tool • A backbone to formulate the best-practices project management to enforce standardized processes & procedures • Focus on deliverable-based, outcome-centric projects from end-to-end strategy-to-execution activity management and monitoring • Critical events and exceptions are escalated via Early Warning System to promote proactive actions and make things happen • Integrated tool to flow information to the relevant people at the right time – Workflow & Web-based Commercial-in-Confidence
  4. 4. TS Key PPM Modules Resource Cost Risk Mgmt Human Management Management Resource Customer Care Quality Programme & & Sales Mgmt Management Project Management (PPM) Procurement Service Request Doc Management Mgmt Admin Management Communications Scope Time Management Management Management Dashboad & KPI Project Integration & Control Quality & Process Monitoring EWS & Reporting Compliance Performance Proactive Auditing Commercial-in-Confidence
  5. 5. Project Cycle Integrated View Project Portfolio Track Activity Status Project Plan (WBS) Weekly Progress Report Resource Planning Identify Issue/Risk Financial Budget Change Management Deliverables Assignment Cost Management Checklist Compliance PLAN Project Metrics (Information, MONITOR Planning & Organization, IT Resources) Closed Loop Management Cycle EXECUTE Update Activity Status (Acquisition & Implementation, Review Project Plan Delivery & Resolve Issue/Problem Support) Mitigate Risk Perform Deliverables Programme/Project Methodology with Predefined Deliverables, EWS, Workflow & Escalation Commercial-in-Confidence
  6. 6. Programme/Project Management Tool Team SYNthesis provides 5 perspectives in terms of managing a project: • Project Executive Management Provides a bird’s eye view of project status. • Project Management Supports day-to-day project management activities. • Project Deliverables Provides a framework of guidelines, best practices, samples, templates and other resources to ensure projects are managed up to the standard and efficiently guided. • Project Financials Supports some financial processes involved in projects. • Project Information Essential to setup Portfolio, schedule & resources. Allows the project entity to be managed. Commercial-in-Confidence
  7. 7. Project Finance From a financial perspective, Team SYNthesis supports Project Managers through the following: • Project Budget. Budgets are created for different categories of expenditure (e.g. hardware software). Workflows exist for budget extension. • Purchase Requisition. PMs can raise purchase requisitions (PR) that tie in to the project budgets. Amounts are booked when the PR is raised. The booking is only converted into actual amount spent when the PR is fulfilled. The PR system also integrates seamlessly with the inventory system. • Project Inventory. A mini inventory allows PMs to reuse idle resources from other projects. The inventory is automatically populated by the PR system. • Project Billing. Billing schedules are created and managed in this system. Reminders ensure that all parties remain focused on the cash inflow. Bill payment status is also recorded to provide accurate information on a project’s billing status. Commercial-in-Confidence
  8. 8. Project Lifecycle The lifecycle contains collective phases to provide better management control and standard practices to guide the project team in delivering the project. The PM will choose the predefined processes with associated deliverables that appropriately fit the project. TS allows Process Owner or QA to define latest high-level processes as central of best practices and governance control to guide the project team on what steps to follow and deliverables (checklist & document) to achieve from project cycle. Commercial-in-Confidence
  9. 9. Enabled Programme Management Office (PMO) Framework Horace If matters go badly now, they will not always be so … On-going Project Scope, Knowledge & Master Plan Management & Integration Contract and Critical Path Support Management & Time Management Programme Strategy, Objective & Cost & Budget Plan & ROI Management Enabling Tool Tracking Programme Issue, Risk, Quality & Resource Mgt (HR, Communications Change Procurement, Appraisal) Management Management An integrated PMO-Management Audit Tool … avoid spending too much time measuring, focus on doing Commercial-in-Confidence
  10. 10. Project Integration Management M anpow er Fulfillm e nt Sc ore % No. of Headcount Service Deliv ery 40 30 Financ ial 20 54% Perf orm anc e 90% 10 Biz Optimization 0 Q1 Q2 Q3 Q4 70% Human Capital 30% Quarte r 60% Interf ac e Requested Actual Staff Competency Staff Training Staff Overall Performance 12 Competency Level 80 4 10 No. of Training 8 3 60 6 2 % 40 4 1 2 20 0 0 0 2004 2005 2006 Q1 Q2 Q3 Q4 2004 2005 2006 Ye ar Quarte r 2006 Year Target A ctual TS helps integrate the Programme and Project Management (PPM) processes to accomplish project objectives by monitoring and controlling project charter and project plan. It allows portfolio-programme-project-sub project level tracking Commercial-in-Confidence
  11. 11. Project Scope Management TS generates WBS from the pre- defined standard practices to complete the project delivery activities (Initiation, Scope Planning, Scope Definition, Scope Verification, Scope Change Control). Project scope is tracked. Changes are managed through automated workflow for evaluation, approval and execution (via CCB or any established project mechanism) Commercial-in-Confidence
  12. 12. Project Time Management TS helps PM to schedule project activities, identify and track dependencies. It interfaces bidirectionally with MS Project but has its own native web scheduler. It has an integrated timesheet system and calculates SPI. It allows PM to calculate timeline ETC, EAC Commercial-in-Confidence
  13. 13. Project Cost/Budget Management TS supports Resource Planning, Cost Estimating, Cost Budgeting and Cost Control activities and provides project financial variances between budgeted and actuals. Cost Performance Index (CPI) is auto computed based on Earned Values management –ETC, EAC, Cost variances. TS is IFRS-compliant. Commercial-in-Confidence
  14. 14. Project Quality Management TS helps in executing quality planning, assurance and control activities. It supports 3-prong QA approach (project, peer, external), institutionalizing checklist and ensures quality responsibility to all stakeholders. It monitors compliance to quality procedures and meeting of the pre-defined quality standards. Commercial-in-Confidence
  15. 15. Project HR Management TS helps PM to allocate the right-skilled resources and provides latest resource utilization & availability (integrated with Leave). Project team hierarchical structure is provided to facilitate progress reporting and timesheet submission & approval. Overall, TS helps in Organizational Planning, Staff Acquisition, Team Development and Managing Staff Appraisal. Commercial-in-Confidence
  16. 16. Project Communications Management TS promotes closed-loop communication among project team members as well within the project team eco-system. Features include Feedback Management, To-do Assignment and Early Warning (EWS) designed to promote proactive actions covering all aspects of Communications Planning, Information Distribution, Performance Planning and Administrative Closure. Commercial-in-Confidence
  17. 17. Project Risk Management TS manages risk mitigation throughout the project. It helps to decrease the probability and impact of events adverse to the project. It tracks Risk Identification, Risk Quantification, Risk Assessment, Risk Response Development and Risk Response Control. Commercial-in-Confidence
  18. 18. Project Procurement Management TS manages the process to purchase or acquire the resources or services needed to deliver the project. Approval workflow is provided to capture from Request to final Approval stages. In addition, TS provides project-based inventory tracking for asset management and maximization purposes. TS allows Outsourcing Planning, Solicitation Planning, Solicitation, Source Selection, Contract Administration, Contract Close-out, Managing Sub-Contractor & Vendors Commercial-in-Confidence
  19. 19. How TS will help PMO? • Project Support: Provide guidance to project managers and team member • Project Methodology: Develop and implement a consistent and standardized process • Project Mentoring: Advise project team on: • Implementation Strategies • Project Planning (Scope, Time, Cost, Communication) • Quality Assurance • Risk Management • People Management • Critical Resource Management • Procurement Management • Technical Standards Commercial-in-Confidence
  20. 20. How TS will help Project Manager? • Define Project Organization structure • Acquire Project team with relevant skilled professionals • Establish and manage Project Scope & Budget • Define PM processes and map into Work program • Review and approve deliverables produced by project team • Conduct weekly progress report (issues, risks, changes, QA), status and budget review • Capture and escalate issues with early warning • More … your personal 24x7 virtual assistant Commercial-in-Confidence
  21. 21. TS Technical Architecture - Open database (MS SQL Server) - Web-based Solution (XML-based) - Licensing by Module/Server (unlimited user licenses) Commercial-in-Confidence
  22. 22. Team SYNthesis Technical Architecture TS relies on the following key components to achieve the desired objectives: 1.A data repository for storing information 2.A workflow engine to allow collaboration 3.A messaging system for communication 4. Information systems to automate process flows. Commercial-in-Confidence
  23. 23. Team SYNthesis Technical Architecture Commercial-in-Confidence
  24. 24. Team SYNthesis Technical Architecture HARDWARE REQUIREMENTS Processor Pentium III or compatible @ 1000MHz Memory 512 MB RAM Hard Drive 4GB for Windows partition and 16GB for data Network Card 10/100 Mbps Ethernet Card Backup Tape Drive or other backup solution Install Media CD-ROM or DVD drive Other Keyboard, Mouse SOFTWARE REQUIREMENTS Operating System Microsoft Windows 2000 Server (SP2) Web Server IIS 5.0 (included in Windows 2000) Database Server Microsoft SQL Server 2000 (SP2) Crystal Decisions - Crystal Reports 8.5* Others SMTP mail server Microsoft Office 2000 Microsoft Project 2000 Commercial-in-Confidence
  25. 25. Contact US Your Make-Things-Happen Team: TAN Chee Peng, tancp@teamsynthesis.com, +65-9781-0218 Harry LOW, harrylow@teamsynthesis.com, +65-9011-6319 David THEAN, theancl@teamsynthesis.com, +6012-308-7188 Dr LIM Chia Ni, limcn@teamsynthesis.com, +6016553-6003 Joyce WONG, wongmc@teamsynthesis.com, +6012-219-3284 Liz YAU, yausn@teamsynthesis.com, +6012-306-8728 Ashvin PUDARUTH, pudarutha@teamsynthesis.com, +230-256-3090 Naina CHONG, chongky@teamsynthesis.com, +230-256-2040 Andre HOFFMANN, hoffmann@teamsynthesis.com, +27 78 8002686 Stephanie BUDLENDER, budlenders@teamsynthesis.com, +27 82 4468595 The future belongs to those who see the possibilities before they become obvious … John Sculley, Former Apple Computer’s CEO Commercial-in-Confidence

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