HR Modules at Progiko

PROGIKO LTD
Implementation of HR, SD , FI & MM modules of
SAP ECC6.0 in Progiko Ltd.
'PROGIKO - Your Health is our Concern'
Under the guidance of: Mr.Vivek Arya

GROUP MEMBERS
Nidhi Gupta
Divya Sachdeva
Sumanlata Sadh
Akshi Tewari
Apoorv Gupta
Akhilesh Dadhich
Nikhil Manchanda
Ankur Jain
Nitin Tokas
Sandeep Pal Singh
Salil Kumar Pathak
Vishal Anchal
Sachin Tyagi

COMPANY PROFILE
PROGIKO LTD is India's largest Fast Moving Consumer Goods
Company producing mineral water bottles and tea with global
reach of its products. The potential Indian market has motivated
Progiko Ltd. to acquire expertise & achieve high quality standards.
Founder : Sh. Ram Mittal in 1972.
 Headquarter : Delhi
Plants : Himachal Pradesh & Assam.
Warehouse : Assam, Himachal Pradesh, Gujrat, Bangalore.
Turnover : 800 crores(approx)

INTRODUCTION
VISION : “Health for All”
MISSION: To provide quality products at optimal price to the
railways while constantly working on adoption of the innovative
technology.

PURPOSE:
To work with Integrity
To make a positive impact
To bring our wealth of knowledge to service of customers.
OBJECTIVE:
To Support healthy environment.
Customer satisfaction
Maintaining the highest quality standards for customers.

Human Resource
Department
Group Members:
Nidhi Gupta
Divya Sachdeva
Sumanlata Sadh
Akshi Tiwari

Roles And Responsibilities of HR
Vice President(VP)
 Formulation of Policies , Assisting and Advising Strategic Management HR issues.
 Responsible for budget oversight including evaluating need and use of resources.
General Manager(GM) Fresh Tea
 Create Company Strategic Plan
 Provide leadership and coordination of company HR function.
 Communicate the goals and policies to the staff.
General Manager (GM)Rail Aqua
 Create Company Strategic Plan
 Provide leadership and coordination of company HR function.
 Communicate the goals and policies to the staff.

Manager (R&S)
 Recruitment and selection of all the employees is handled.
 Provide the final authorization for any new hired.
 Implement the company’s policies and procedures.
a) Executive (1) –Sourcing the desired candidate profiles from various job portals, Shortlisting the suitable profiles .
b) Executive (2) –Conducting final interviews , Providing offer letters and onboarding the candidate.
Manager (Payroll)
 Salary distribution and pay slip generation is handled.
 Overall administration of the pay & benefits.
a) Executive(1): Responsible for processing employees wages, calculating time worked and making appropriate deductions to wages.
b) Executive (2) : Responsible for maintaining the employees data along with administering leaves and absence time of employees.
c) Executive(3&4) :Responsible for maintaining the employees data along with administering leaves and absence time of employees for plants
in Himachal & Assam.
d) Executive(5,6,7,8) : Responsible for maintaining the employees data along with administering leaves and absence time of employees for
zonal office (E,W,N,S).

Manager (T&D)
 Strategic planning for training and development.
 Administration of appraisal programme.
 Executive (1) : Responsible for finding the skill gap on the basis of appraisal .
 Executive (2) : Provide training and development to the employees.

ORGANIZATION
MANAGEMENT
&
RECRUITMENT
AT PROGIKO LTD.

Organization management refers to the art of getting people together on a
common platform to make them work towards a common predefined goal.
Recruitment is the process of identifying that the organisation needs to
employ someone up to the point at which application forms for the post have
arrived at the organisation.
Selection consists of the processes involved in choosing from applicants a
suitable candidate to fill a post.

IMPORTANCE:
Making the department more organized with real time
updating of data.
Better coordination among departments.
Maintenance of organization structure.
Forecasting of personnel requirements.
Finding the right candidate and deploy talent in the right
location, at the right time.
Maintain a talent warehouse.

RESPONSIBILITIES
• Understanding the organization structure & recruitment
process in the organization.
• Understanding the policies being followed at Progiko Ltd.
for Recruitment and Selection of the employees.
• Mapping the organization structure & recruitment in SAP.
• Organization Management integration with other modules.

RECRUITMENT PROCESS
Manager fills Requisition Form
Sourcing begins for the post
Applicant Screening
Call for Selection Process
Technical Written
Technical Interview
HR Interview
Reference Check
Offer Letter

RECRUITMENT & SELECTION POLICY
The recruitment and selection process should not commence until a full
evaluation of the need for the role against the area’s strategic plans and budget
has been completed.
Frequency of Recruitment drive is either once a year or as per requirement.
A job description and person specification must be produced or updated for any
vacant post that is to be filled. It should accurately reflect the elements of the
post.

As a minimum all positions will normally be advertised within the Company. In
exceptional circumstances the HR Manager for the department may waive the
need to advertise.
Short listing may involve the whole panel but must be carried out by a minimum
of 2 people to avoid any possibility of bias, one of whom would normally be the
direct line manager.
All candidates (internal and external) should be assessed objectively against the
selection criteria set out in the Person Specification, and only candidates who
meet all the essential criteria should be short-listed. Assumptions about the
qualities of internal candidates should not be made.

Information sought from references should be structured around the requirements
of the job and the job description should be provided and a minimum of two
references are required.
It is desirable to make a verbal offer very shortly after the selection process to
enhance the Company’s ability to recruit the selected candidate. In such cases the
verbal offer will normally be made by the Chair of the selection panel, although
he or she has the discretion to delegate this responsibility if felt appropriate.
Once the successful candidate has accepted the offer of employment and a start
date has been agreed the Head of Department is responsible for preparing a
comprehensive induction programme for the new employee.

Separation will occur at the following occasions :
During/End of Probation Period
Dismissal
Retirement
Death of employee
Resignation

Figure 1 : Path for Defining Company

Figure 2 : Defining Company PROGIKO LTD.

Figure 3 : Path for Defining Company Code

Figure 4 : Defining Company Code PRO

Figure 5 : Edit Address for Company Code PRO

Figure 6 : Path for Defining Personnel Area

Figure 7 : Defining Personnel Area PROH

Figure 8 : Defining Personnel Area PROA

Figure 9 : Defining Personnel Area EAST

Figure 10 : Defining Personnel Area WEST

Figure 11 : Defining Personnel Area NOR

Figure 12 : Defining Personnel Area SOU

Figure 13 : Defining Personnel Sub Area for PROH

Figure 14 : Defining Personnel Sub Area for PROA

Figure 15 : Defining Personnel Sub Area for WEST

Figure 16 : Defining Personnel Sub Area for SOU

Figure 17 : Defining Employee Groups

Figure 18 : Defining Employee Group ‘%’

Figure 19 : Defining Employee Subgroup

Figure 20 : Defining Employee Subgroup

Figure 21 : Assignment of PA to Company Code

Figure 22 : Assignment of PA(PROH) to Company Code(PRO)

Figure 23 : Assignment of Country Grpg to EG

Figure 25 : Table Maintenance v_503_all

Figure 26 : Employee Group/Subgroup Data Maintenance Screen

Figure 27 : Employee group/Subgroup Data Maintenance

Figure 28 : Assignment of Company Code to Company

Figure 30 : Create Chief Position

Figure 31: Create Superior Position

Figure 32 : Create Subordinate Position

Figure 33 : Reporting Structure

Figure 35 : Create Relationship in General Structure

Figure 51 : Assign B. Area for account assignment

Figure 51 : Progiko Ltd. Account Assignment

Figure 39 : Create Personal Data

Figure 41 : Create Organizational Assignment

Personnel
Administration in
Progiko Ltd.

Personnel Administration(AS-IS STUDY)
Personnel administration is concerned with people at work and with their
relationships within an organization. It refers to entire spectrum of an
organization interaction with its human resource from recruitment activity
to retirement process. The primary objective of personnel administration is
to ensure effective utilization of human resource in pursuit of organization
goals.

Personnel Administration
Roles and Responsibilities:
 To study personnel administration process at progiko ltd.
 To maintain employees records in the organization.
 To understand leave management policies.
 To map it to ECC 6.0.

Personnel Administration
Importance:
Through the help of Personnel administration the employee records are
maintained. It contains information like employee id, name, address, phone
number, designation, bank details, training details etc. for easy access and
maintenance of data.
Leave management is beneficial in
• maintaining leaves for employees
• maintain the presence and absence times of employees
• substitution for employees

Employees Leaves:
Employee can avail several types of leaves categorized as:
Casual Leaves
Personal Leave
Maternity Leave
Paternity Leave
Half-pay Leave
Transfer Leave

Employee Leaves
TYPE OF LEAVE PAID/ UN-PAID/
HALF-PAID
ENTITLEMENT CARRY FORWARD
Annual Leave Paid 20 Yes(8)
Half pay leaves (HPL). Half Paid 10 Yes(5)
Maternity Leave Paid 12 weeks No
Paternity Leave Paid 5 days No
Casual Leave (CL) Paid 8 No
Leave without pay Unpaid 365 No
Transfer Leave Paid 5 -

Leave Management (Absence)
Menu Path: SPRO > Time Management >time data recording administration
>absences > absence catalog > group personnel sub areas for attendances
and absences

>absences > absence catalog >

ii. Define entry Screens and time constraint classes

Menu Path: SPRO > Time Management >time data recording
administration >absences > absence catalog > Absence
counting> Rules for absence counting(New)>

Menu Path: SPRO > Time Management >time data recording administration >absences >
absence catalog > Absence counting> Rules for absence counting(New)>
i. Group employee subgroup for time quotas

ii. Group personnel subarea for time quotas

>absences > absence catalog > Assign counting rule to absence types

Attendance
>attendances / Actual working time >
i. Define attendance type

Define entry Screens and time constraint classes

Assigning counting class to periodic work schedule

Substitution
>substitution >
i. Define personnel sub areas for substitution types

Availability
>availability >
i. Group personnel subareas for availability types

iii. Determine Daily work schedule for availability> indicate daily work
schedule for availability

Overtime
Menu Path: SPRO > Time Management >time data recording administration >
overtime> Define types of Overtime compensation

Absence/ attendance time Quotas
Menu Path: SPRO > Time Management >time data recording administration > Managing
time accounts using absence/ attendance quotas >setting grouping for time quotas>

i. Group employee subareas for time quotas

ii. Group employee subareas for time quotas

Time quotas type> Define absence quotas types

Quota deduction using absence/attendance quotas> Define deduction rules for
absence and attendance quotas

Assign deduction rule to counting rules

>absences > absence catalog > Absence counting> Assign counting rules
to absence types

Assign counting rules to absence types

Personal Administration(PA30)
0000 Action

0001 Organization Assignment

0021 Family Members/Dependents

PERSONNEL DEVELOPMENT at
PROGIKO Ltd.
Enrollment no: 04811809911
Name of the student: Sumanlata Sadh
Email address: latasadh@gmail.com
Guide name: Ms. Shipra Sharma
Supervisor’s name: Mr. Vivek Arya
Organization : C- DAC NOIDA
Supervisor’s email address: vivekarya@cdac.in

RESPONSIBILITIES
Understanding the training & appraisal process at PROGIKO Ltd.
Formulating policies for training and appraisal.
Mapping the personal development module into SAP

OBJECTIVE
The objective is to study and implement SAP R/3 in
PROGIKO Ltd.

SCOPE
The scope involves practical implementation all the
practices involve in training and appraisal across
organization in SAP ECC 6.0

INTRODUCTION
TRAINING: It incorporates determination and
representation of further training needs of individuals
embarked on career paths.
APPRAISAL: It comprise a set of definitions of all the
potential criteria and criteria groups that could be used
in an individual appraisal.

AS IS STUDY
Policies formulation for training and appraisal at
PROGIKO Ltd as follows :
Philosophy:The guidelines is to make training an
effective instrument in transforming PROGIKO Ltd.
into a learning organisation.
Coverage: The system covering all employees of the
PROGIKO Ltd.

Cont…..
Classification of training needs:
1.Organization level need.
2.Departmental level need.
3.Individual level need.
Frequency of training:
1.After every two years.

Cont….
Agencies of training at PROGIKO LTD :
1.Employee development centers.
2.Simulator training centers.
3.Management institute.

Training needs analysis(TNA)
1. Systematically identify developmental needs of
employees.
2. Integrate so-identified individual needs with
organizational needs
3. Training need identification in case of executive would
be done by the executive concerned in consultation with
his/her reporting officer.
4. Training need identification in case of non-executive
would be done by their reporting officer as per the
training need.

Training calendar
Each employee development centre/management
institute shall bring out training calendar for need-
based utilization , specifying the schedules of the
programmed , both planned interventions and need
interventions , planned to be conducted by it during
the training year.

Nomination for training programmed
In-house training programme.
Categorization of programmes follows
1.Short –duration : Up to four days.
2.Medium –duration : Five days to ten
training days.
3.Long –duration : Above ten training
days.

Module and duration for training
S . No Module Duration
01 Executive development program 12 weeks
02 Foundation course in general management 10 week
03 Capsule course in general management 11 days
04 Enhancing managerial competence 3 weeks
05 Advanced management program 3weeks

Training calendar
PROJECT: ……………………………………………… YEAR: ………………………………………………
S.NO PROG.
TITLE
PROG.
OBJECTIVES
PROG.
PROFILE
LEVEL DAYS TRAINING
CO-
ORDINATOR
NAME
JAN … DEC

Non-attendance /absence from training
programmes
Non –attendance of any training programme for
which an employee has been nominated will be allowed
only on the basis of approval by HEAD OF
DEPARTMENT concerned all employees.

Training evaluation
It is done at three levels:
1.Pre-training evaluation.
2.Programme feedback.
3.Impact assessment.

Template course
Management institute will design templates for training
programmes in areas like functional/technical training,
attitudinal training, core value actualization,
information technology, executive development
programme etc. for bringing about uniformity across
the company in important areas of training.
Session on yoga/meditation and values shall be included
in all in –house training programmes of long duration
categories.

ERP for training
The aim ERP aims to act as a measurement and
monitoring tool for the following:
1.Implementation of planned training .
2.Coverage of planned percentage of employees.

Training needs form(for employees)
NAME Emp. No. Designation Training needs Developmental needs Remarks
SECTION:
…………………………………………………………
DEPARTMENT: ……………………………………………
HEAD OF DEPARTMENT: ……………………………… SIGNATURE OF REPORTING OFFICER:
………………..
HEAD OF TRAINING: ……………………………… NAME: …………………………………
DESIGNATION: ……………………………

Appraisal process
ESTABLISH FOR JOB EXPECTATIONS
DESIGN AN APPRAISAL PROGRAMM
DETERMINE WHO WILL CONDUCT THE
APPRAISAL (REPORTING OFFICER) METHOD OF PREFORMANCE APPRAISAL
CONDUCT APPRAISAL
FEEDBACK
ACTION PLAN

Cont….
A minimum 12 months of service needs to be
completed in order to qualify for appraisal process.
Overall assessment will be rated between level 1 (below
expectation) and level 5 (role model).
The appraisal manager will discuss the appraisal
report with the appraiser.
Various amendments are made in the Organization
Assignment and basic pay of the Appraisee.

In case of non performers
The HR Manager works with the reporting manager
to write down the issues of the non-performance of the
employee.
The HR Manager will make the conducted employee
aware of the Manager feedback.
The concerned employee will be under a warning
period and no appraisals would be conducted for the
concerned employee during the period.

Performance appraisal form
KEY TASKS AND OBJECTIVES SCORE(1 BELOW
EXPECTATIONLEVEL,5 ROLE
MODEL)
COMMENTS
PRODUCTION
MAXIMUMSING PLANT
PRODUCTION
ACHIEVING OPTIMUM RESULTS
EFFECTIVE OPERATION
MANAGEMENT
GENERAL(TIME
MANAGEMENT,INVENTORY
MANAGEMENT)
SIGNED EMPLOYE………………………………………... SIGNED EMPLOYEE: …………………………………
DATE: …………………………………………………… DATE: …………………………………………………………

Training identified
TRAINING IDENTIFIED:
……………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………
IMPROVEMENTS IDENTIFIED AND AGREE METHODS/TIMING OF IMPROVEMENTS:
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………

TO BE STUDY
T- Codes for personnel development module as
follows:
PPPM(Requirement and qualification).
PEPM(Profile matching).
PPCP(Career planning).
OOQ4(Career maintenance).
PPUP(Career development).

Personnel Development mapping in SAP
ECC 6.0

Menu Path: SPRO>> IMG>> Personnel
Management >> Personnel Development
>> master data

IMG >> PM>>PD>>Master data>>Edit
scales

Characteristic >> Quality scale

New entries >>proficiency >>ascending
order

PM>>PD>>Edit qualification catalog

T -Code PPPM (Requirement and
Qualification)

PPPM >>Position search >> Structure
search

T-Code PPCP for Career Planning

T –Code OOQ4 for CareerMaintenance

T -Code PPST for Success Planning

HR-TIME & PAYROLL
MANAGEMENT
SUBMITTED BY:
AKSHI TEWARI
LOGO

To create Time schedule and Payroll Structure through SAP
implementation at PROGIKO Ltd.
OBJECTIVE

SCOPE
The project involves implementation of SAP in the organization &
its integration with the HR department carrying out:
Creation of policies of Time and Payroll management
Creation of work schedule, break schedule, Defining public holidays,
Calendar.
Designing various reimbursements, benefits, incentive schemes to be
provided to the employees.
Time evaluation and Creation of pay structure of employees.
Integration of Time with payroll program into SAP.

INTRODUCTION
 Time Management involves the process of planning and exercising
conscious control over the amount of time spent on specific activities by
employees, especially to increase effectiveness.
 Payroll is refers to the amount paid to employees for services they
provided during a certain period of time. Thus payroll management is
the management of employee financial records in company.

AS IS STUDY:TIME MANAGEMENT POLICIES
ATTENDANCE POLICY
All employees are expected to report to work on time every day that
they are scheduled to work and to maintain a satisfactory record of
attendance.
System data includes employee ID ,date, in time and out time.
The saved data is then utilized in calculating time for which the
employee has worked. This in turn used in calculating the pay slip.
Time card system is used to record the time when employee is coming
in and going out.
Payroll Calculation rule is used to calculate the pay.

Supervisors are responsible for communicating the attendance policy to
staff as well ensuring that employees are properly trained in the payroll
submittal module.
TIME IN AND TIME OUT
All employees will be required to enter a time-in and a time-out for each
day of work for the progiko. For payroll purposes time-in is the time
you arrive at work and time-out is the time you break from work .
OVERTIME
Overtime will be paid in increments of 1/4 of an hour. Employee should
not work more than 50 hours in a week.

CATEGORIES OF EMPLOYEES & TIME POLICY
Managerial Staff
Executive Staff
Admin Staff
Shift defined for all the department including Security , support staff supervisors and
workers at plant .TOTAL WORKING HOURS 9
SHIFT TIMING 9:00 am -6:00 pm
TOLERANCE LIMIT 15 min
WORKING DAYS Monday-Friday -Full Day
Saturday - Alternate Half Day
Saturday, Sunday -Off

Break Schedule
Break Timings Type
Breakfast 10:00 am – 10:30 am Paid Break
Lunch 1:30 pm – 2:30 pm ½ an hour paid and ½ an
hour unpaid
Tea 4:15 pm – 4:15 pm Paid Break

CALENDAR
HOLIDAY HOLIDAY TYPE FOR ALL ZONES PLANT
LOCATION
Makar sakranti Restricted Holiday R R
Republic Day Gazetted Holiday H H
Vasant Panchami Restricted Holiday R R
Holi Gazetted Holiday H H
Good friday Gazetted Holiday H H
Easter Day Restricted Holiday R R
Rakshabandhan Restricted R R
Diwali Gazetted Holiday H H

TYPES OF HOLIDAYS
Fixed holidays Movable holidays
Republic Day Muharram
Independence day Good Friday
Christmas day Buddha Purnima
Mahatma Gandhi's birthday Janmastami
Mahavir Jayanti
Idul Zuha (Bakrid)

AS IS STUDY:PAYROLL POLICIES
PAYROLL POLICY
A payroll policy describes the payroll process as it relates to
administration of salaries, timekeeping, payroll schedule and payment
methods.
 Payroll Cycle is of 1 month.
Pay reports will be generate Half Year.
Pay will be calculated form 1th
day of month to 1th
of next month
 Salary is paid to employees on the 7th
day of very next month. If 7th
day falls on the weekend or a holiday then salary is credited on next
working day.

PAYSCALE
Basic Salary
 It is the amount received by the employee in lieu of the work done by him/her for a
certain period say a day, a week, a month, etc.
POSITION PAYSCALE
EXECUTIVE 10000-15000
MANAGER 25000-30000
GENERAL MANAGER 35000-40000
VP 50000-55000
CEO 60000-65000

Allowances and benefits
House Rent Allowance
Uniform Allowance
Dearness Allowance
Car Reimbursement
PF (Provident Fund)
Gratuity

HRA
Classification of Cities/Towns Rate of HRA as a % of (Basic pay)
DELHI, MUMBAI, BANGLORE(Other
metropolitan)
50%
OTHERS 40%

BENEFITS
DEARNESS ALLOWANCE
It will depend on the Consumer Price Index and thus It is 0.15% of
Pay.
PROVIDENT FUND
12% by the employee and 8 % by the employer in the employees
account.
UNIFORM ALLOWANCE
Minimum:1000
Maximum:5000

BENEFITS
BONUS: Profit sharing, which rewards every employee for a job well
done after a successful quarter or year.
Bonus can be 5 to 15% of basic
REFER A FRIEND POLICY
CATEGORY A CATEGORY B
SALARY SLAB Salary less than Rs
500000
Salary Rs 500000 or
more
REWARD AMOUNT Rs 1000 Rs 5000

BENEFITS
CAR REIMBURSEMENT
Minimum:2000
Maximum:5000
GRATUITY
The Gratuity limit has been raised from 3.5 lakhs to 10 lakhs.
For the Gratuity calculation the gratuity calculation formula is
1. basic/26 x 15 days x number of years of service

PAYROLL BAND STRUCTURE
Salary
Band
Basic DA HRA PF Tax Night shift
allowance
Level 1 10000 80% of
basic
50% of
basic
12% According to
Tax Slab
NA
Level 2 25000 80% of
basic
50% of
basic
12% According to
Tax Slab
NA
Level 3 35000 80% of
basic
50% of
basic
12% According to
Tax Slab
NA
Level 4 50000 80% of
basic
50% of
basic
12% According to
Tax Slab
NA
Level 5 60000 80% of 50% of 12% According to NA

PAYROLL PROCESS:-
Payroll process includes three steps:-
1. Hire New Employees
2. Collect information through Time card and Employee Data Card
3. Calculate Pay and Calculate applicable Deductions
4. Create payroll Register
5. Enter Payroll information in general ledger
6. Create and issue Paychecks
7. Generate Pay reports

CALCULATION
Gross pay = Basic pay +allowances(HRA+CONV &OTHER)
Net Pay = Gross pay –Deduction
Calculation of PF=12% Basic Salary
Deduction =PF, loans etc
Payable Salary = Gross Salary-Deduction

 SPRO->Time Management->Work Schedule-> Daily Work Schedules-> Define Break Schedules

 SPRO->Time Management->Work Schedule-> Daily Work Schedules->Define Daily Work Schedules-
>New Entry

 SPRO->Time Management->Work Schedule-> Period Work Schedules-> Define Period Work
Schedules

 SPRO->Time Management->Work Schedule-> Work Schedule Rules and Work Schedules->
 Define Employee Subgroup Groupings

 Define Groupings for the Public Holiday Calendar


 Set Work Schedule Rules and Work Schedules


 Generate Work Schedules Manually


 Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Define Period Parameters


Define Period parameter
Define data modifiers

 Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Check
Payroll Accounting Area


 Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Check Payroll Accounting Area-
>Create Control Record

 Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Generate Payroll Periods

 Payroll->Payroll India-> Basic Settings->Environment of Wage Type Maintenance-> Create Wage
Type Catalog


 Payroll->Payroll India-> Basic Settings->Environment of Wage Type Maintenance-> Check Wage Type
Characteristics


MENU PATH: SPRO > Payroll > Payroll:India >Basic Settings >
Environment of wage type maintenance > check wage type characteristics

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Define
EE Subgroup Grouping for PCR and Coll.Agrmt.Prov

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Check
Pay Scale Type

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay->
Check Pay Scale Area

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Check
Assignment of Pay Scale Structure to Enterprise Structure


 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Revise
Pay Scale Groups and Levels

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring
Payments and Deductions-> Wage Types-> Create wage type catalog

Payments and Deductions-> Wage Types-> Check wage type group 'Recurring Payments and
Deductions‘-new entry

 SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and
Deductions-> Wage Types-> Check Wage Type Catalog-> Check wage type characteristics

For Bonus,Uniform allowance Go to Additional
payment

Payments and Deductions-> Wage Types-> Check Wage Type Catalog-> Check entry permissibility per
infotype

Payments and Deductions-> Wage Types-> Check Wage Type Catalog-> Check wage type
characteristics

Give wage type characteristics

Define employee sub grouping for wage type

 SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Define Trust
Details for Provident Fund

 SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Assign
Company Rates for Provident Fund

 SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Maintain
Contribution Details for Provident Fund

OPERATIONS MANAGEMENT
By:
Apoorv Gupta
Akhilesh Dadhich

Organization Structure (Operations)
Total Head Count: 67

Responsibilities
Vice President : Policy Building and business decision
making.
General Manager :
Provides leadership and coordination with other
departments.
Mapping requirements from Sales division to operations.
Manager : To provide a flow of decision to the executive
level as well as ,maintaining team management between
executives.
Executive : Coordinate & perform operations directed by
top level.

PRODUCTION PROCESS OF FRESH TEA

PRODUCTION PROCESS OF RAIL AQUA

INVENTORY MANAGEMENT
By:
Apoorv Gupta

OBJECTIVE
Study and map the inventory management policies of
Progiko Ltd. in SAP ECC 6.0.

SCOPE
Scope of this project revolves around:
 Getting insight about the practices of inventory management followed in
Progiko Ltd.
 To understand policies of inventory management followed in progiko.
 And mapping the facts to SAP ECC 6.0

Overview
Water Bottle Manufacturing Unit
Raw Material: Normal Water.
Equipments/Machines used: Pump, carbon filter, micron filter,
reverse osmosis machine, Ultra violet lamp, packaging machine.
Tea Bags Manufacturing Unit
Raw material: Tea leaves.
Equipments/ Machines used: Rolling machine, drying
machine, packing machine.

Inventory Management at Progiko
Any available resource having economic value but kept ideal is
called inventory.
Inventory are organizations input/supplies to the production
process.
Mainly there are three kind of inventories: ram material, WIP,
finished goods.

Inventory control policies followed in Progiko
For inventory control we will use “Reserve Stock (or
Brown Bag) System”.
It involves keeping a reserve stock of items aside, often
literally reserved quantity will be placed at the rear of the
stock bin or storage area.
When the last unit of open inventory is used, the reserve
stock is opened and the new supplies it contains are
placed in the bin as open stock. At this time, a reorder is
immediately placed.

GRN Format followed in Progiko

Stock Overview continued……

Transfer Posting continued……

Transfer Posting continued…..

Purchasing
Submitted by:
Akhilesh Dadhich

Objective:
To study the Procurement process
and consumption based planning in
the PROGIKO LTD. and mapping the
process to SAP ECC 6.0

Scope (Business Process)
The scope of this work will include,
1.Understanding the documents related to procurement
process & type of procurement activity taking place in the
organization.
2.Creating material plan and production schedule.
3.Study and mapping of consumption based planning in the
areas of production, order, process order & for repetitive
manufacturing with partial orders.

Tasks of Purchasing
External procurement of materials and services
Determination of possible sources of supply for a requirement
identified by the materials planning and control system or arising
directly within a user department.
Monitoring of deliveries from and payments to vendors

Process flow of purchasing
Determination of Requirements
Source determination
Vendor selection and comparison of quotations
Purchase order processing
Purchase order follow-up
Goods and inventory management
Invoice verification

Different types of purchasing documentation
Request for Quotation(RFQ)
Quotation
Purchase order
Contract
Scheduling agreement

Creating Material- Tea leaf (MM01)

Creating Purchase info record for Vendor- Jal 1(ME11)

Creating Purchase info record for Vendor- Tea 1

Creating Purchase info record for Vendor – Tea 5

Creating Purchase requisition(PR) for Tea leaves

Creating Request for Quotation(RFQ) for Purchase
Requisition(PR)

(continued)
On price comparison it was found that
vendor Tea 5 offers the best price

Purchase order(PO) for tea from Vendor Tea 5

Gap analysis
Integration between different SAP modules
Time constraint

Bibliography
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/M
SAP MM functionality and technical configuration, SAP
Press by Martin Murray

Sales and Marketing
Implemented By :
Nikhil Manchanda
Nitin Tokas
Vishal Anchal
Salil Pathak
Ankur Jain
Sachin Tyagi
Sandeep Pal

RESPONSIBILITIES
 VICE PRESIDENT(S&M)- Policy Building of Sales and
Marketing. Aligns with the objectives and goals of
PROGIKO LTD
GENERAL MANAGER :
SALES- Ensuring Sales objectives for both
Products for all the 4 regions.
MARKETING- Developing a holistic Marketing
Strategy for all the 4 regions

RESPONSIBILITIES
 MANAGER : Follow up the business strategies allocated
by GM and coordinating with upper and lower
management.
EXECUTIVES : Report to immediate superior and execution
of the plans proposed by Top Level Management.

Sales and Distribution Process
PRICING FOR
PRODUCTS
TERMS OF PAYMENT
& SALES TAX
PRE-SALES & SALES
ORDER
SHIPPING OF
PRODUCTS
CUSTOMER
INVOICE
DUNNING
PAYMENT
CLEARING

MASTER DATA AND PRE
SALES ACTIVITY
Presented By
Sandeep Pal

OBJECTIVE
Study the MASTER DATA and PRE SALE ACTIVITY at PROGIKO
LIMITED and implement it in SAP ECC 6.0.
SCOPE OF STUDY
 Study and understanding the Master Data and its
maintenance.
 The study of Pre Sale activity used in Progiko Limited.
 Mapping the documentation of Master Data and Pre
Sale Activity into SAP ECC 6.0

MASTER DATA
Master Data is something that can be reused in
transaction processing.
It is a set of data which is commonly used across
the entire organization and all business
processes.
TWO types of master data in SAP S&D module
Customer master data.
Material master data.
PRE SALE ACTIVITY
Presales is a process or a set of activities normally carried out
before a customer is acquired.

Pre-sales documents need to be managed within
the presales activities:
Inquiries and Quotations
INQUIRY
An inquiry is a customer’s request to a company
for information in respect to their products or
services without obligation to purchase.
Quotation
A quotation presents the customer with a legally binding offer
for delivering a product or providing a service within certain
fixed conditions

CUSTOMER MASTER DATA
• Customer used in this project is “ INDIAN
RAILWAY “
• Currently the customer data management is done
using excel database, which is managed through
our “PROGIKO LTD.” in house software.
• This software is integrated with these excel
databases and using them as backend storage.


MATERIAL MASTER DATA
 Two type of material are used in this project
 1. RAIL AQUA
 2. FRESH TEA
 Material master data is also managed by excel sheet.

INQUIRY
PROGIKO LTD. uses inquiry as an internal document that
records the information about the request from the prospective
customer.

QUOTATION
 At PROGIKO LTD., quotation can be created by referring to the inquiry
document (if any).

Customer Creation T_code: XD01

Mention the Account Group, Company
Code and Sales area.
Mention the Account Group, Company
Code and Sales area.
Click hereClick here

Enter Sales Area Data, General Data and
Company Code Data. Then Save it.
Enter Sales Area Data, General Data and
Company Code Data. Then Save it.

Customer has been createdCustomer has been created

MATERIAL CREATION T_code: MM01


Material has been createdMaterial has been created

Document is PostedDocument is Posted

PRE SALE ACTIVITY
1.INQUIRY T_code: VA11


PRICING PROCESS AND
PRICING STRATEGIES
By Nikhil Manchanda

ROLES AND RESPONSIBILITIES
Studying the complete business process of PROGIKO LTD.
and getting an understanding of the product lines and
target markets for the product.
Understanding and evaluating various available pricing
strategies on parameters of cost, target population,
organization strategy etc. and selecting the one that is
best fit according to these parameters
Determination of price which includes selection of pricing
objectives, determination of demand, competitors study
and selection of pricing method.

PRICING CONCEPT
 Pricing is the process of determining what a company
will receive in exchange for its products.
 Pricing factors are manufacturing cost, market place,
competition, market condition, and quality of product.
 Pricing is also a key variable in microeconomic price
allocation theory. Pricing is a fundamental aspect
of financial modeling and is one of the four Ps of
the marketing mix

OBJECTIVES
When firms determine a price, they are to be guided by
the objectives they want to attain. Objectives can be
profit oriented in nature, although it should be clear
that this is not always the case.
Product- quality leadership
Maximising current profit

PRICING STARTEGIES
Premium Pricing.
Penetration Pricing.
Economy Pricing.
Price Skimming.
Psychological Pricing.
Cost Based Pricing.
Value Pricing

RATIONALE
Given that no business can make a sale without first
setting a price, the importance of price is self-evident.
Pricing is a key determinant in the decision making
process customers use to purchase a product or service.
Achieve the financial goals of the company (e.g.,
profitability)
Fit the realities of the marketplace (Will customers buy at
that price?)
Support a product's positioning and be consistent with the
other variables in the marketing mix

AS IS STUDY

PRICING STRATEGY AT PROGIKO LTD
• Value Pricing : This approach is used where external
factors such as recession or increased competition force
companies to provide value products and services to
retain sales.
• Value price means that you get great value for money i.e.
the price that you pay makes you feel that you are getting
a lot of product.

PRICING PROCESS AT PROGIKO LTD.
Price determination for many consumer products is
often a function of the cost of production and a desired
level of mark-up. Price determination by this desired
level of mark-up is often referred to as cost-plus pricing,
mark-up pricing or full-cost pricing
To determine a product's selling price using the mark-
up method, the total cost of producing a product on a
per unit basis must me known.

According to mark-up pricing model:
Selling Price = Total Cost x (1 + Mark-Up Percent)
where,
Total Cost = COGS + Operating Cost + S&D Cost + WH + Freight +
Royalty
RULES -OF-THUMB
* Mark-up Percent is the percent of Total Cost that is Profit
* Gross Margin Percent is the percent of the Selling Price that is Profit
* Profit Margin is the difference in Selling Price and Total Cost

PRICE CALCULATION FOR FRESH TEA
MARK UP PERCENTAGE- 23%
Selling Price = 130/225 grams x (1 + 0.23)
Selling Price = 130 x (1.23)
Selling Price = 159.9= Rs160 for 225 grams
ITEMS COST PERCENTAGE
COGS(PACKAGIN
G+INLAY+CONVE
RSION
COST+DEALER
MARGIN)
80 61.5
OPERATING
COST(WAREHOUSE
+FREIGHT)
10 7.69
S&d COST 10 7.69
ROYALTY 30 23.07
TOTAL COST 130

PRICE CALCULATION FOR RAIL AQUA
Selling Price = 12.25/litre x (1 + 0.23)
Selling Price = 12.25 x (1.23)
Selling Price = Rs15 per litre
ITEMS COST PERCENTAGE
COGS(PACKAGING
+INLAY+CONVER
SION
COST+DEALER
MARGIN)
7 57.14
OPERATING
COST(WAREHOUSE+
FREIGHT)
1.5 12.24
S&d COST 1.5 12.24
ROYALTY 2.25 18.36
TOTAL COST 12.25

TO BE PHASE

PRK0- Condition Type for PROGIKO

Pricing Procedure Determination

Special Business Process
Presented By:
Vishal Anchal

Roles and Responsibilities
The Study of the Sales and Distribution Business process.
The understanding of the Special Business Processes, & mapping the same in
SAP ECC 6.0.

IMPORTANCE
Special Business Process
A Special Business Process is a collection of related, structured activities or
tasks that produce a specific service or product for a particular customer or
customers.
Special Business Process Consists of
Consignments,
Rush Orders,
Cash sells.

Consignment
Consignment is the act of consigning, which is placing any
material in the hand of another, but retaining ownership
until the goods are sold.
In case of consignment goods are sent to the agent for
the purpose of sale.
The sender is the ‘Consigner’.
The agent is the ‘Consignee’.

Consignment Process
1. Consignment fill up :-send material to customer consignment(agent/distributor) from
plant stock.
2. Consignment issue :- issue material from customer consignment(agent/distributor) to
end customer .
3. Consignment return:- return material from end customer ownership to customer
consignment.
4. Consignment pickup:- pick up the consignment stock move it to plant

Cash Sales
 Cash sales are an order type for when the customer orders, picks up and
pays for the goods immediately.
 The delivery is processed as soon as the order has been entered.
 Cash invoice can be printed immediately from the order and billing is
related to the order.
 Transaction is completed on the actual trade date.
 Also, as soon as the sales order is received then the delivery and billing is
generated at that time only without any delay.

Rush Order
Delivery will be created as soon as we save the sales
order. But billing is done later.
Customer picks up the goods immediately, or we deliver
them on the same day as when the order was created.

To Create a Cash Sale Enter T-Code VA01 and choose
Document Type BV

Fill Required Detail and Click Condition Check

Enter T-Code VA03 to display created sales order and
enter order number

Screen Shot which is showing created Cash Sale

To Create a Rush Order Enter T-Code VA01 and
choose Document Type SO

Fill Required Detail and Click on Condition Type

Screen Shot which is showing created Rush Order

To Create a Consignment Fill-up Enter T-Code VA01
and choose Document Type KB

Fill Required Detail and Click Save

Screen Shot which is showing created Consignment
Fill-up

To Create a Consignment Pick-up Enter T-Code VA01
and choose Document Type KA

Pick-up

To Create a Consignment Issue Enter T-Code VA01
and choose Document Type KE

Issue

To Create a Consignment Returns Enter T-Code VA01
and choose Document Type KR

Returns

SHIPPING

OBJECTIVE
Study of Shipping process at Progiko Ltd. and mapping the
process into SAP (ECC 6.0).

SCOPE OF STUDY
Understand various business processes of the organization with focus on
the shipping and billing process carried out by the marketing department
and its integration with other departments and modules.
In the shipping process the following topics:- Shipping point
determination, Interfacing with the warehouse management, Scheduling
of dispatching of goods,
Routes taken to deliver goods will be covered.

ROLES AND RESPONSIBILITY
The shipping module supports the following functions, which include but are not
limited to:
Deadline monitoring for reference documents due for shipment (sales orders and
purchase orders)
Creating and processing outbound deliveries
Planning and monitoring of worklists for shipping activities
Monitoring material availability and processing outstanding orders
Picking (with optional link to the Warehouse Management system)
Packing deliveries
Information support for transportation planning
Support of foreign trade requirements
Printing and transmitting shipping documents

TO BE STUDY
Shipping – It is a part of outbound logistics process. It basically
involves physical transportation of Goods by land, sea or air. It
consists of following sub processes:
Picking
Packing
Loading
Transportation
Unloading
The products of Progiko Ltd. are manufactured at the plant located in Himachal and Assam Plant. It is
from this plant that the entire range of products is distributed all across the country through Railway and
Truck.

Shipping process
Sales Order is Generated
As per req. of customer in
Regional sales offices
Availability check
credit Limit check
Order is transferred to
Chennai warehouse
As Per the order goods are
Selected for shipping
Info Notebooks are packed as per the
requirements
Delivery document is issued.
Goods are loaded in the assigned
Vehicle with help of cranes.
Goods are transported and finally
Unloaded at customer’s site

Delivery Schedule
Delivery Date 14.04.2013
Transit Time 2 days
Allocation Time & Loading Time 1 day
Pick / Pack time 1 day
Material Availability Date 10.04.2013
 Company follows backward scheduling policy in which expected delivery
date is calculated by going backward from the required delivery date.

Cost of Shipping
Freight Charges For Train = 50 Rs/KM/Boggie (Loading/Unloading Included)
 Capacity of 1 Boggie = 36000 Bottles(=3000 Cartoons)
 Capacity of 1 Boggie = 60000 Packets, each having 100 tea bags(=3000
Cartoons)
 Freight Charges For Truck =100 Rs/KM/Boggie (Loading/Unloading Included)
 Capacity of 1 Truck = 12000Bottles(=1000 Cartoons)
 Capacity of 1 Boggie = 20000 Packets, each having 100 tea bags(=1000
Cartoons)

For Shipping of Bottle (From Himachal Plant to Delhi)
Himachal Plant to Nearest Railway Station via Truck(10 KM)=
For 1 Truck= 100x10 = 1000 Rs (for 1000 Cartoons),then
For 3 Truck= 3x100x10 = 3000 Rs (for 3000 Cartoons)
Himachal Railway Station to Delhi Railway Station(300 KM)=
For 1 Boggie= 50x300 = 15000 Rs (for 3000 Cartoons)
Total Freight Charge = 15000+3000 = 18000/3000cartoon or 36000 Bottles
Means cost per bottle = 18000/36000 = 50 Paisa/Bottle

For Shipping of Tea Packets (From Assam Plant to
Delhi)
Assam Plant to Nearest Railway Station via Truck(10 KM)=
For 1 Truck= 100x10 = 1000 Rs (for 1000 Cartoons),then
For 3 Truck= 3x100x10 = 3000 Rs (for 3000 Cartoons)
Assam Railway Station to Delhi Railway Station(2000 KM)=
For 1 Boggie= 50x2000 = 100000 Rs (for 3000 Cartoons)
Total Freight Charge = 100000+3000 = 103000/3000cartoon or 60000 Tea
Bags Packets
Means cost per Tea Bag = 103000/60000 = 40 Paisa/Tea Bags Packet

Define Shipping point Code---OVXD

Shipping Point CreatedShipping Point Created

Assign Plant to shipping Point Tcode-OVXC

Shipping point determination Tcode-OVL2

Define delivery document Tcode-OVLK

Create outbound Delivery Tcode-VL01N

To study and
implement billing in
Progiko ltd
Objective

BILLING
Billing refers to the process of creating a
legal document that contains the details of
quantity, price, discounts and taxes for the
products sold or services rendered to a
customer.
This legal document known as billing
document is sent to the customer as an
invoice, against which the customer has to
pay the amount for the goods purchased or
services received.

BILLING
The customer will receive the products at
the delivery date promised in sales order
document.
 The finance department will generate a
billing document and send an invoice form to
the customer.
 The invoice will request the customer to pay
the products we have sent at the price
condition and terms of payment we have

AS IS STUDY
Billing in Progiko ltd.

Billing in Progiko ltd
Billing in Progiko ltd is done manually through bill book.

TO BE STUDY
Billing document

Defining Billing Document Types
The billing document is similar to the delivery document
in that it has a header and item level, but no schedule
line level, as in the sales documents. Thus one must
configure the header document type and the relevant
item categories.
To define the billing document type, use the following
menu path.
 --SAP Customizing Implementation Guide | Sales and
Distribution | Billing |Billing Documents | Define Billing
Types | Define Billing Types

DELIVERY TYPES
F1 Order-related invoice
F2 Delivery-related invoice
F5 Pro forma invoice for sales orders
F8 Pro forma invoice for deliveries
G2 Credit memo
L2 Debit memo
S1 Cancellation invoice

CREATE BILLING DOCUMENT
 T-CODE:VF01

T CODE USED TO CREATE INVOICE- VF01,
FOLLOWING SCREEN APPEARS

CREDIT MANAGEMENT
AND
REBATE AGREEMENT
Ankur Jain

OBJECTIVE
To study the Credit Management and Rebate
Agreement Process at Progiko Ltd. And map it to
SAP ECC 6.0

SCOPE
Study the overall business process of Progiko Ltd.
To understand Credit Management activities :- Risk
Assessment, Debt Collection, Billing.
To understand Rebate Agreement activities:- Configuring
rebate, Setting up Rebate Agreements, Managing Rebate
Agreements.

Credit Management
 Credit means delaying payment for goods or services you have already
received until a later date.
 The credit and risk management function is responsible for creating
policies and exercising continuous control in order to minimize credit
risks.
 Credit management is concerned with making sure that organisations,
who buy goods or services on credit, or individuals who borrow money,
can afford to do so and that they pay their debts on time.

Credit Management Functions
 Set different credit limits for different customers.
Check whether or not the customer has paid the entire
credit amount within the specified credit period.
Block a customer from further purchasing goods and
services if the credit amount is not paid within the credit
period.

Terms of Payment
Any payment types are acceptable except cash.
Credit Period of 30 days will be given from the date of Invoice
generated.
In case of any default in payment, a rate 2% rate of interest
per month will be added till realization of the amount starting
from the date of invoice.

Credit Evaluation
The Credit Department establishes terms and limits for all active
customers.
Terms and limits are based on the average terms and credit limits
reported in The Credit Collective and financial statements, when
necessary.
 Individual orders are referred to the credit department when an
account is over its limit or 15 days past due.

Collection Procedure
Customers will be invoiced on the same day as the shipment is
sent Invoices shall be sent separately from the shipment.
Customers will be contacted two weeks after the shipment in
order to ensure the shipment arrived without damages to
check for any discrepancies with the invoice.

Contd…
Accounts with open invoices above 50,000 shall be called one
week prior to the due date in order to ensure the invoice is
scheduled for payment. If there are any discrepancies they
will be discussed and solved.
Accounts will be called when they are one week past due and
calls will continue weekly. If no payments are received after
calls, the sales representative will be asked to contact the

Contd…
If an account is 30 days late, pre collection services will be
ordered from the Credit Collective.

Credit Management Process Flow

Rebate Agreement
A rebate is a special discount which is paid retroactively
to a customer. This discount is based on the customer's
sales volume over a specified time period.
A rebate agreement represents a contract between two
business partners, defining the terms and conditions of a
discount that is paid after the purchase of a product.

Rebate Process
Rebate agreement is valid over a period of two years.
Company will grant customer a 1% discount for purchases
made of product during this time.
Company may agree to pay the discount on a monthly basis.
A rebate agreement settled when issuing a credit memo to the
customer for the accumulated rebate total.

Contd…
 In the Rebate Activity Summary, an overview of the rebates accumulated to
date by the rebate recipient.
 Information is available per item in the rebate agreement and per due list
item in the rebate agreement item.
 If rebate conditions are determined based on the extract in pricing,
accruals are updated in the rebate due list. Once the extract is sent to
accounting, accruals are also posted in accounting. The rebate due list
update and posting of accruals in accounting can take place simultaneously.

Features of Credit Management in SAP
 Automatic credit limit checks according to a range of criteria and in
line with company’s requirements & at what point the system carries
out these checks (order, delivery, goods issue).
 Critical credit situation alerts the Credit Representative as soon as
order processing starts.
 Automatically notified of critical credit situations via internal mail.

Features of Rebate Agreement in SAP
Discount on the basis of a billed sales volume
within a certain period.
Royalties

Define Credit Control Area: T-Code: OB45

Assign Company Code to Credit Control Area: T-Code: OB38

Assigning Customer Credit Limit to Customer: T-Code: FD32

Defining Customer Risk Category: T-Code: OB01

Defining Credit groups: T-Code: OVA6

Defining Automatic Credit control

Rationale
The organization will benefit from the project as it will allow
Sales Department that helps organization monitor, evaluate
and control credit situations and credit allocations.
It allows us to grant credit terms to our customers and also
perform credit checks on the sales transactions.
 In SAP, rebates are handled by the rebate processing
component of the billing application. Here we can provide
rebates based on both sales volume and performance.

Sales order processing
Nitin Tokas

Role and Responsibilities
• Understand sales order process in Progiko
Limited.
• Implement the sales order process of Progiko
Limited in SAP ECC 6.0

What is sales order?
A sales order is an agreement between a sales
organization and a customer (sold-to-party) for the
supply of services or products over a specific period of
time and in certain quantity.
A sales order gets the master data from the customer
master record and the material master record for a
specific sales area.
The customer's PO is the originating document which
triggers the creation of the sales order. A sales order,
being an internal document, can therefore contain many
customer purchase orders under it.

A Sales order must contain the information of
• Customer information.
• Materials or services sold to the customer.
• Quantity of materials or services.
• Price of products.
• Delivery dates.
• Shipping processing.
• Billing processing, such as terms of payment, etc

Selling Process
Pre-Sales Activity
Sales Order Process
Shipping
Billing
Customer Payments

TO-BE Study
Enter T-code VA01 in command field.
Enter order type OR for Standard order.
Enter Sales organization / Distribution Channel / Division
in Organizational Data block.
Click on create with reference button,for create sales
order from Inquiry / Quotation.

Enter Ship-To-Party / PO number / PO date.
Enter Req. delivery date. We can change order quantity.
Click save.

Rationale
Updated information
Sales order is used to keep customer information about the
type of order, delivery time and venue.
Keep track on flow of product
The physical delivery of goods can be monitored with the
help of sales order documents
Keep financial information regarding customer payments
Sales order is also used to find the amount that customers
have to pay to the organisation for the product the ordered
for and are delivered to them.

Limitation
It is a virtual company and some processes & results may
not be true.
Complexity in integration with other modules.

HR Modules at Progiko

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