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Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
Club Advisor Training Workshop
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Club Advisor Training Workshop

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Workshop on event planning.

Workshop on event planning.

Published in: Education
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  • 1. Clubs/Organizations Advisor Training Session PVCC Spring Learning Week Student Life & Leadership Staff January 13, 2012
  • 2. Agenda <ul><li>Welcome </li></ul><ul><li>PB & J Activity </li></ul><ul><li>5 Stages of Event Planning </li></ul><ul><li>What’s New? </li></ul><ul><li>Active Status Requirements </li></ul><ul><li>The Club Hub </li></ul><ul><li>Thank You! </li></ul>MEChA students Bryanna & Isabel with PAWS the Puma
  • 3. Activity Time <ul><li>Peanut Butter & Jelly Time </li></ul><ul><li>During this activity one of you will give instructions on how to make a PB & J sandwich to your partner. After the instructions have been made, your partner will follow the instructions you have given to make the sandwich. </li></ul><ul><li>Find a partner at your table; </li></ul><ul><li>Decide who will give the instructions and who will receive them; </li></ul><ul><li>Go and get the ingredients you need from the back table; </li></ul><ul><li>You have 15 minutes to complete this activity. </li></ul>
  • 4. The 5 Stages of Event Planning <ul><li>Assess the needs </li></ul><ul><li>Goals and Objectives </li></ul><ul><li>Program Plans </li></ul><ul><li>Implementation </li></ul><ul><li>After the Event/Evaluation </li></ul>
  • 5. Stage 1: Assess the Needs <ul><li>Assessment is a means of assisting the committee in determining the needs of those for whom the program is planned. </li></ul>Fall 2011 Involvement Fair
  • 6. Stage 2: Goals & Objectives <ul><li>Goals </li></ul><ul><ul><li>The directions to go. </li></ul></ul><ul><li>Objectives </li></ul><ul><ul><li>The means to achieve. </li></ul></ul><ul><li>“ What is the overall purpose of doing this program?” </li></ul>
  • 7. Stage 3: Program Plans <ul><li>Approvals </li></ul><ul><li>Submit to Student Life! Official Functions, Petty Cash, Travel </li></ul><ul><li>Date and Time </li></ul><ul><li>Check on R25 if space is available on that date </li></ul><ul><li>Physical Arrangements </li></ul><ul><li>Location, M&O Helpdesk, Tents, etc. </li></ul><ul><li>Marketing/Publications </li></ul><ul><li>Flyers, Posters, Student Life Blog/FB </li></ul><ul><li>Finances </li></ul><ul><li>Budget, Club Account, SLC Allocation </li></ul><ul><li>Delegate </li></ul><ul><li>Assign Duties!! </li></ul>
  • 8. Stage 4: Implementation of Plans <ul><li>Follow Through! Follow Through! </li></ul><ul><li>Have a backup! </li></ul><ul><li>Brainstorm alternatives and select the best solution </li></ul><ul><li>Identify problems as they arise and what the cause may be </li></ul>
  • 9. Stage 5: After the Event <ul><li>What to do after the event? </li></ul><ul><ul><li>Thank everyone (Volunteers and Attendees) </li></ul></ul><ul><ul><li>Clean up </li></ul></ul><ul><ul><li>Reconcile funds </li></ul></ul><ul><ul><li>Return equipment </li></ul></ul><ul><li>Evaluate </li></ul><ul><ul><li>Survey </li></ul></ul><ul><ul><li>Plus/Delta </li></ul></ul>
  • 10. The Club Hub <ul><li>The Club Hub </li></ul>Here you will find information on all the clubs and organizations we offer, as well as campus events & activities, schedules, resources and policies, forms and the latest training dates. 
  • 11. Active Status Requirements <ul><li>Club Participation </li></ul><ul><ul><li>SLC Constitution </li></ul></ul><ul><li>Club Statement of Activity Form </li></ul><ul><li>Advisor Update Form (if needed) </li></ul>
  • 12. What ’s Next? <ul><li>Turn in FORMS </li></ul><ul><li>Club Statement of Activity Form </li></ul><ul><li>Advisor Update Form </li></ul><ul><li>Sign up for: Club Showcase 1/17-19 ~ All Day Involvement Fair 1/25 ~ 10am-6pm </li></ul><ul><li>Email Ryan to reserve a table </li></ul><ul><li>Pick up a display board from Student Life (if needed) </li></ul><ul><li>Schedule a student(s) to man the table </li></ul><ul><li>Training Workshops </li></ul><ul><li>Check the Club Hub for upcoming training dates </li></ul><ul><li>Sign up club members and self </li></ul>
  • 13. Student Life Announcements <ul><li>Club Showcase: Jan 17-19, KSC Hallway, 9am-6pm </li></ul><ul><li>Involvement Fair: Jan 25, 10am-6pm, KSC Courtyard </li></ul><ul><li>Paradise BBQ – Hot Dog!! Jan 25, 11-1pm, KSC Courtyard </li></ul><ul><li>PumaPalooza – March 28, 2012, KSC Courtyard. Food, games, prizes and tons of fun!! </li></ul>
  • 14. Questions? <ul><li>Thank you for your continued support of our students and programs!!! </li></ul>

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