Organizing and outlining your presentation

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Organizing and outlining your presentation

  1. 1. ORGANIZING AND OUTLINING YOUR PRESENTATION Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  2. 2. REVIEW OF PUBLIC SPEAKING PROCESS Chapter 12: Organizing Copyright © Allyn & Bacon 2007 Select and narrow topic Identify your purpose Develop central idea Generate main ideas Gather supporting material Organize presentation Rehearse presentation Deliver presentation
  3. 3. ORGANIZING AND OUTLINING YOUR PRESENTATION <ul><li>Organizing you main ideas </li></ul><ul><li>Organizing your supporting material </li></ul><ul><li>Organizing your presentation for ears of others </li></ul><ul><li>Introducing and concluding your presentation </li></ul><ul><li>Outlining your presentation </li></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  4. 4. ORGANIZING MAIN IDEAS <ul><li>Strategies for organizing the main ideas of the speech </li></ul><ul><ul><li>Chronological </li></ul></ul><ul><ul><li>Topical </li></ul></ul><ul><ul><li>Spatial </li></ul></ul><ul><ul><li>Cause and effect </li></ul></ul><ul><ul><li>Problem and solution </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  5. 5. ORGANIZING MAIN IDEAS <ul><li>Chronological </li></ul><ul><ul><li>Organization by time or sequence </li></ul></ul><ul><li>Topical </li></ul><ul><ul><li>Organization according to speaker’s discretion, recency, primacy, or complexity </li></ul></ul><ul><li>Spatial </li></ul><ul><ul><li>Organization according to location or position </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  6. 6. ORGANIZING MAIN IDEAS <ul><li>To show cause and effect </li></ul><ul><ul><li>Organization by discussing a situation and its causes or a situation and its effects. </li></ul></ul><ul><li>Problem and solution </li></ul><ul><ul><li>Organization by first discussing a problem and then various solutions. </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  7. 7. HARD/SOFT EVIDENCE <ul><li>Soft evidence includes hypothetical illustrations, descriptions, analogies, and opinions. </li></ul><ul><li>Hard evidence includes factual examples and statistics. </li></ul><ul><li>Consider organization that moves from soft evidence to hard evidence. </li></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007 SOFT HARD
  8. 8. ORGANIZING FOR THE EAR <ul><li>Signposts are verbal or nonverbal organizational signals.. </li></ul><ul><ul><li>Previews </li></ul></ul><ul><ul><ul><li>Statement of what is to come </li></ul></ul></ul><ul><ul><ul><li>Initial previews </li></ul></ul></ul><ul><ul><ul><li>Internal previews </li></ul></ul></ul><ul><ul><li>Transisitions </li></ul></ul><ul><ul><ul><li>Verbal and nonverbal </li></ul></ul></ul><ul><ul><li>Summaries </li></ul></ul><ul><ul><ul><li>Internal summaries </li></ul></ul></ul><ul><ul><ul><li>Final summary </li></ul></ul></ul><ul><ul><ul><li>Re-emphasize the main idea in a memorable way </li></ul></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  9. 9. INTRODUCING YOUR PRESENTATION <ul><li>Introduction </li></ul><ul><ul><li>Get the audience’s attention </li></ul></ul><ul><ul><li>Introduce the topic </li></ul></ul><ul><ul><li>Give the audience a reason to listen </li></ul></ul><ul><ul><li>Establish your credibility </li></ul></ul><ul><ul><li>Preview your main ideas </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  10. 10. CONCLUDING YOUR PRESENTATION <ul><li>Conclusion </li></ul><ul><ul><li>Summarize the presentation </li></ul></ul><ul><ul><li>Re-emphasize the main idea in a memorable way </li></ul></ul><ul><ul><li>Motivate the audience to respond </li></ul></ul><ul><ul><li>Provide closure </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  11. 11. SUMMARIES <ul><li>A summary is a recap of what has been said. </li></ul><ul><li>Internal summaries are recaps of what has been said so far in the presentation. </li></ul><ul><li>The final summary is a recap of all the main points, usually just before or during your conclusion. </li></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007
  12. 12. OUTLINING YOUR PRESENTATION <ul><li>Preparation outline </li></ul><ul><ul><li>Fairly detailed outline of central idea, main ideas, and supporting material </li></ul></ul><ul><ul><li>Standard outline format </li></ul></ul><ul><ul><ul><li>Within each level, make headings grammatically parallel. </li></ul></ul></ul><ul><li>Delivery outline </li></ul><ul><ul><li>Condensed and abbreviated outline from which speaking notes are developed </li></ul></ul>Chapter 12: Organizing Copyright © Allyn & Bacon 2007

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