Building A PMO That Makes Sense To Your

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How to build a PMO

How to build a PMO

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  • 1. Building a PMO that makes sense to your organization
    Ryan Endres, PMP
    UW Madison
    Walker Downey and Associates
  • 2. Overview
    • Executive buy-in on building a PMO
    • 3. Common tools a PMO has in small and large organizations
    • 4. How to mature your PMO with quality improvement
    • 5. Staff development
  • Executive buy-in on building a PMO
    • Who is your audience?
    • 6. We have a problem
    • 7. What are our current problems in our organization (scope creep, over budget, coming in late….)?
    • 8. What if we keep doing more of the same?
    • 9. You need to give them a clear picture of what will happen if you do nothing.
    • 10. What do we need to do to create a PMO?
    • 11. What resources do you need? Funding? Timeline to implement?
    • 12. What is in it for the audience?
    • 13. This is where you need to sell your project. You need to prove to them that accepting your proposal will be their lives easier.
  • Common tools of a PMO
    All PMO’s must have:
    Policies and Procedures
    Common areas for project information
    A person in the PMO that is an expert user of your PM process, including any applications you plan to use
    All PMO’s do not necessary need to have:
    Microsoft Project (it is not a PMO in a box)
    Microsoft SharePoint
  • 14. Templates
    New Project sign-off
    Scope of the project?
    Do we have the resources (people and money)
    Estimate of the timeline?
    Sign off on the project
  • 15. Templates
    Project Charter (you must have)
    Who is the PM
    Scope? Out of scope?
    Who is on the project?
    Project assumptions/constraints
    Communication Strategy
    Risk Management Plan/are there any known Risks?
    Project Team Sign off
  • 16. Templates
    WBS (must have)
  • 17. Templates
  • 18. Templates
  • 19. Templates
  • 20. Templates
    Executive Reports
  • 21. Templates
    Executive Reports
  • 22. Policies and Procedures
    Project Management Manual
    Describes from the birth to the death of the project which templates and processes to follow
  • 23. Common areas for project information
    Small company
    Common location in a folder on your server
    Medium Company
    Create your own website with project information
  • 24. Common areas for project information
    Great for large companies and worldwide projects
  • 25. How to mature your PMO with quality improvement
    Reviews your program performance against established baselines, identifies significant variances in program results, and recommends corrective actions;
    Take one of your PM pocesses and review all of your organizations project to make sure the PM is compling with your policies.
  • 26. Long gone are the days of an employee being dedicated to one employer for their entire career.
    So what can we do to try to keep them for as long as possible? This new breed of Project Manager is looking for:
    Staff development