SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013
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SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013

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SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013 SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013 Presentation Transcript

  • SPS EVENTS KANSAS CITY 2013 Access The New (old) Thing for SharePoint Ruven Gotz - Avanade
  • Thank You for being a part of SharePoint Saturday Kansas City! • Please turn off all electronic devices or set them to vibrate • If you must take a phone call, please do so in the hall • Wi-Fi is available, you will need your Guest ID/password (at registration desk) • Feel free to tweet and blog during sessions. Remember to follow @SPSKC and tag #whattheheck in your tweets!
  • Thanks to our Sponsors!!!
  • About me @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz
  • Buy the Book (or Kindle): http://amzn.to/JnxlcC
  • A little history Microsoft Certified Trainer for Access Teaching development in Access Basic Doing independent consulting with Access Solutions
  • It was capable of a lot
  • But it was a dangerous tool
  • IT Guys hated it
  • Ugly data entry forms (This is one of the better ones)
  • Backup often planned
  • But recovery: Not reliable
  • Mission Critical Data: Lost!
  • Microsoft went back to the lab…
  • Access 2010
  • What was the goal?
  • Industrialize it…
  • Tried to use SP as the database
  • A real breakthrough (hopefully)
  • Turned out weak
  • Who is the target audience?
  • My Assumptions • We are looking at Access as a power-user tool • We are not looking at manipulating the underlying code for Access • In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  • Microsoft went back to the lab… AGAIN
  • Access 2013
  • A new architecture Classic Desktop Architecture Jet Desktop Database File Based Requires Access or Access Runtime Access Services Architecture SQL Server Database Runs in Browser Redistributable as an App
  • The new architecture View and Edit Data Database Design Advanced Reporting & Integration • • • • • Desktop Access Reports Excel Power View Crystal Reports Custom Websites (.NET, PHP, etc.)
  • The new layout structure 2. Choose view 1. Choose table 3. Search and filter 4. Add and edit items Presents a polished, consistent interface. But flexible?
  • Access services on Office 365 O365 Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Azure
  • Access services on premises SP On Prem Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Server
  • Getting Access Services setup onprem is REALLY, REALLY HARD
  • Getting Access Services to work in Office 365 is REALLY, REALLY EASY
  • Let’s do a walkthrough • What’s it like to interact with Access Services • What are the pluses • What are the limitations
  • A brief glimpse at a custom app • Tracking the boats and races at the yacht club.
  • Customization example
  • What is good about Access? • Microsoft has created a really slick tool • They tried to protect the user from him or herself • Very structured page layouts • It uses SQL Server for back-end safety, management and performance  HUGE • Comes with a bunch of pre-built objects that can be very quickly snapped together and slightly modified • It RUNS in most BROWSERS  HUGE
  • What are the downsides • Very difficult to change things from the Microsoft design template • The pre-built items have capabilities that are very difficult to figure out: Creating your own custom entities has limitations • You can’t read/write to SharePoint lists (read-only) • Can’t run SP workflows, can’t send an email from an action
  • My hope: Squeeze some additional juice out of SP • Access would be a great ‘form builder’ tool for power users, allowing them to create good looking forms with relational lookups, enhanced validation, parent-child relationships, etc.
  • Meeting the burden: • I said to you up-front: In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  • Sorry • No
  • Conclusions • I contacted a few MVP’s and others and asked them: Do you see great use-cases for Access Services in SharePoint? • It’s too disconnected from SharePoint • It’s too unintuitive for power users to figure out without wasting a lot of time • As is, it’s just not ready to be a broad-based enduser or even power-user tool for
  • But • Don’t lose faith • Microsoft is hearing us • The ‘cadence’ of delivery is changing • New SP capabilities & features are rolled out all the time • I am hopeful that Access will, in the not too distant future, be the tool we always hoped
  • Thanks! @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz Download this deck from: www.slideshare.net/ruveng Special thanks to: Reza Alirezai, Laura Rogers and other unnamed experts for help and insight in the creation of this deck