SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013

  • 335 views
Uploaded on

 

More in: Technology
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to like this
No Downloads

Views

Total Views
335
On Slideshare
0
From Embeds
0
Number of Embeds
1

Actions

Shares
Downloads
6
Comments
1
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. SPS EVENTS KANSAS CITY 2013 Access The New (old) Thing for SharePoint Ruven Gotz - Avanade
  • 2. Thank You for being a part of SharePoint Saturday Kansas City! • Please turn off all electronic devices or set them to vibrate • If you must take a phone call, please do so in the hall • Wi-Fi is available, you will need your Guest ID/password (at registration desk) • Feel free to tweet and blog during sessions. Remember to follow @SPSKC and tag #whattheheck in your tweets!
  • 3. Thanks to our Sponsors!!!
  • 4. About me @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz
  • 5. Buy the Book (or Kindle): http://amzn.to/JnxlcC
  • 6. A little history Microsoft Certified Trainer for Access Teaching development in Access Basic Doing independent consulting with Access Solutions
  • 7. It was capable of a lot
  • 8. But it was a dangerous tool
  • 9. IT Guys hated it
  • 10. Ugly data entry forms (This is one of the better ones)
  • 11. Backup often planned
  • 12. But recovery: Not reliable
  • 13. Mission Critical Data: Lost!
  • 14. Microsoft went back to the lab…
  • 15. Access 2010
  • 16. What was the goal?
  • 17. Industrialize it…
  • 18. Tried to use SP as the database
  • 19. A real breakthrough (hopefully)
  • 20. Turned out weak
  • 21. Who is the target audience?
  • 22. My Assumptions • We are looking at Access as a power-user tool • We are not looking at manipulating the underlying code for Access • In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  • 23. Microsoft went back to the lab… AGAIN
  • 24. Access 2013
  • 25. A new architecture Classic Desktop Architecture Jet Desktop Database File Based Requires Access or Access Runtime Access Services Architecture SQL Server Database Runs in Browser Redistributable as an App
  • 26. The new architecture View and Edit Data Database Design Advanced Reporting & Integration • • • • • Desktop Access Reports Excel Power View Crystal Reports Custom Websites (.NET, PHP, etc.)
  • 27. The new layout structure 2. Choose view 1. Choose table 3. Search and filter 4. Add and edit items Presents a polished, consistent interface. But flexible?
  • 28. Access services on Office 365 O365 Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Azure
  • 29. Access services on premises SP On Prem Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Server
  • 30. Getting Access Services setup onprem is REALLY, REALLY HARD
  • 31. Getting Access Services to work in Office 365 is REALLY, REALLY EASY
  • 32. Let’s do a walkthrough • What’s it like to interact with Access Services • What are the pluses • What are the limitations
  • 33. A brief glimpse at a custom app • Tracking the boats and races at the yacht club.
  • 34. Customization example
  • 35. What is good about Access? • Microsoft has created a really slick tool • They tried to protect the user from him or herself • Very structured page layouts • It uses SQL Server for back-end safety, management and performance  HUGE • Comes with a bunch of pre-built objects that can be very quickly snapped together and slightly modified • It RUNS in most BROWSERS  HUGE
  • 36. What are the downsides • Very difficult to change things from the Microsoft design template • The pre-built items have capabilities that are very difficult to figure out: Creating your own custom entities has limitations • You can’t read/write to SharePoint lists (read-only) • Can’t run SP workflows, can’t send an email from an action
  • 37. My hope: Squeeze some additional juice out of SP • Access would be a great ‘form builder’ tool for power users, allowing them to create good looking forms with relational lookups, enhanced validation, parent-child relationships, etc.
  • 38. Meeting the burden: • I said to you up-front: In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  • 39. Sorry • No
  • 40. Conclusions • I contacted a few MVP’s and others and asked them: Do you see great use-cases for Access Services in SharePoint? • It’s too disconnected from SharePoint • It’s too unintuitive for power users to figure out without wasting a lot of time • As is, it’s just not ready to be a broad-based enduser or even power-user tool for
  • 41. But • Don’t lose faith • Microsoft is hearing us • The ‘cadence’ of delivery is changing • New SP capabilities & features are rolled out all the time • I am hopeful that Access will, in the not too distant future, be the tool we always hoped
  • 42. Thanks! @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz Download this deck from: www.slideshare.net/ruveng Special thanks to: Reza Alirezai, Laura Rogers and other unnamed experts for help and insight in the creation of this deck