SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013

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SPS Kansas City - MS-Access and SharePoint - The new old thing - November 2013

  1. 1. SPS EVENTS KANSAS CITY 2013 Access The New (old) Thing for SharePoint Ruven Gotz - Avanade
  2. 2. Thank You for being a part of SharePoint Saturday Kansas City! • Please turn off all electronic devices or set them to vibrate • If you must take a phone call, please do so in the hall • Wi-Fi is available, you will need your Guest ID/password (at registration desk) • Feel free to tweet and blog during sessions. Remember to follow @SPSKC and tag #whattheheck in your tweets!
  3. 3. Thanks to our Sponsors!!!
  4. 4. About me @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz
  5. 5. Buy the Book (or Kindle): http://amzn.to/JnxlcC
  6. 6. A little history Microsoft Certified Trainer for Access Teaching development in Access Basic Doing independent consulting with Access Solutions
  7. 7. It was capable of a lot
  8. 8. But it was a dangerous tool
  9. 9. IT Guys hated it
  10. 10. Ugly data entry forms (This is one of the better ones)
  11. 11. Backup often planned
  12. 12. But recovery: Not reliable
  13. 13. Mission Critical Data: Lost!
  14. 14. Microsoft went back to the lab…
  15. 15. Access 2010
  16. 16. What was the goal?
  17. 17. Industrialize it…
  18. 18. Tried to use SP as the database
  19. 19. A real breakthrough (hopefully)
  20. 20. Turned out weak
  21. 21. Who is the target audience?
  22. 22. My Assumptions • We are looking at Access as a power-user tool • We are not looking at manipulating the underlying code for Access • In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  23. 23. Microsoft went back to the lab… AGAIN
  24. 24. Access 2013
  25. 25. A new architecture Classic Desktop Architecture Jet Desktop Database File Based Requires Access or Access Runtime Access Services Architecture SQL Server Database Runs in Browser Redistributable as an App
  26. 26. The new architecture View and Edit Data Database Design Advanced Reporting & Integration • • • • • Desktop Access Reports Excel Power View Crystal Reports Custom Websites (.NET, PHP, etc.)
  27. 27. The new layout structure 2. Choose view 1. Choose table 3. Search and filter 4. Add and edit items Presents a polished, consistent interface. But flexible?
  28. 28. Access services on Office 365 O365 Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Azure
  29. 29. Access services on premises SP On Prem Browser Browser Browser runtime Web app 1 Web app 2 design Web app 3 Access IDE … SQL Server
  30. 30. Getting Access Services setup onprem is REALLY, REALLY HARD
  31. 31. Getting Access Services to work in Office 365 is REALLY, REALLY EASY
  32. 32. Let’s do a walkthrough • What’s it like to interact with Access Services • What are the pluses • What are the limitations
  33. 33. A brief glimpse at a custom app • Tracking the boats and races at the yacht club.
  34. 34. Customization example
  35. 35. What is good about Access? • Microsoft has created a really slick tool • They tried to protect the user from him or herself • Very structured page layouts • It uses SQL Server for back-end safety, management and performance  HUGE • Comes with a bunch of pre-built objects that can be very quickly snapped together and slightly modified • It RUNS in most BROWSERS  HUGE
  36. 36. What are the downsides • Very difficult to change things from the Microsoft design template • The pre-built items have capabilities that are very difficult to figure out: Creating your own custom entities has limitations • You can’t read/write to SharePoint lists (read-only) • Can’t run SP workflows, can’t send an email from an action
  37. 37. My hope: Squeeze some additional juice out of SP • Access would be a great ‘form builder’ tool for power users, allowing them to create good looking forms with relational lookups, enhanced validation, parent-child relationships, etc.
  38. 38. Meeting the burden: • I said to you up-front: In today’s talk, I am examining the likelihood that you will want to use Access to build solutions or to release to your power users to take the load off of IT
  39. 39. Sorry • No
  40. 40. Conclusions • I contacted a few MVP’s and others and asked them: Do you see great use-cases for Access Services in SharePoint? • It’s too disconnected from SharePoint • It’s too unintuitive for power users to figure out without wasting a lot of time • As is, it’s just not ready to be a broad-based enduser or even power-user tool for
  41. 41. But • Don’t lose faith • Microsoft is hearing us • The ‘cadence’ of delivery is changing • New SP capabilities & features are rolled out all the time • I am hopeful that Access will, in the not too distant future, be the tool we always hoped
  42. 42. Thanks! @ruveng spinsiders.com/ruveng ruven.gotz@avanade.com Ruven Gotz Download this deck from: www.slideshare.net/ruveng Special thanks to: Reza Alirezai, Laura Rogers and other unnamed experts for help and insight in the creation of this deck

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