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IT - ms excel IT - ms excel Presentation Transcript

  • SMT.P.D.HINDUJASMT.P.D.HINDUJA TRUST’STRUST’S K.P.B.HINDUJAK.P.B.HINDUJA COLLEGE OFCOLLEGE OF COMMERCECOMMERCE SELF FINANCE SECTIONSELF FINANCE SECTION FYBAFFYBAF 2011-20122011-2012 INFORMATION TECHNOLOGYINFORMATION TECHNOLOGY
  • CREATED BY GROUP NO. 03
  • POINTS COVERED UNDER
  • INTRODUCTION TO MICROSOFT EXCEL
  • Microsoft excelMicrosoft excel Microsoft Excel is a Microsoft Excel is a commercialcommercial spreadsheet applicationspreadsheet application written and distributed by written and distributed by  MicrosoftMicrosoft for  for Microsoft WindowsMicrosoft Windows and  and Mac OS XMac OS X. It. It features calculation, graphing tools, features calculation, graphing tools, pivot tablespivot tables,, and a macro programming language called Visualand a macro programming language called Visual Basic for ApplicationsBasic for Applications. It has been a very widely. It has been a very widely applied spreadsheet for these platforms, especiallyapplied spreadsheet for these platforms, especially since version 5 in 1993, and it has almost completelysince version 5 in 1993, and it has almost completely replaced replaced Lotus 1-2-3Lotus 1-2-3 as the industry standard for as the industry standard for spreadsheets. Excel forms part of spreadsheets. Excel forms part of Microsoft OfficeMicrosoft Office.. The current versions are 2010 for The current versions are 2010 for MicrosoftMicrosoft WindowsWindows  and 2011 for and 2011 forMac OS XMac OS X..
  • Basic operationBasic operation Microsoft Excel has the basic features of all spreadsheetsMicrosoft Excel has the basic features of all spreadsheets  It can display data as line graphs, histograms and charts, andIt can display data as line graphs, histograms and charts, and with a very limited three-dimensional graphical display. Itwith a very limited three-dimensional graphical display. It allows sectioning of data to view its dependencies on variousallows sectioning of data to view its dependencies on various factors from different perspectives.factors from different perspectives.  It has a programming aspect, It has a programming aspect, Visual Basic for ApplicationsVisual Basic for Applications,, allowing the user to employ a wide variety of numericalallowing the user to employ a wide variety of numerical methods, for example, for solving differential equations ofmethods, for example, for solving differential equations of mathematical physics and then reporting the results back to themathematical physics and then reporting the results back to the spreadsheetspreadsheet..  Finally, it has a variety of interactive features allowing userFinally, it has a variety of interactive features allowing user interfaces that can completely hide the spreadsheet from theinterfaces that can completely hide the spreadsheet from the user, so the spreadsheet presents itself as a so-user, so the spreadsheet presents itself as a so- called application, or decision support system (DSS), via acalled application, or decision support system (DSS), via a custom-designed user interface, for example, a stockcustom-designed user interface, for example, a stock analyzer, or in general, as a design tool that asks the useranalyzer, or in general, as a design tool that asks the user questions and provides answers and reports.questions and provides answers and reports.
  • VBA programming  The Windows version of Excel supportsThe Windows version of Excel supports programming through Microsoft's programming through Microsoft's  Visual Basic for ApplicationsVisual Basic for Applications (VBA), which is a (VBA), which is a dialect of dialect of Visual BasicVisual Basic. Programming with VBA. Programming with VBA allows spreadsheet manipulation that is awkwardallows spreadsheet manipulation that is awkward or impossible with standard spreadsheet techniques.or impossible with standard spreadsheet techniques. Programmers may write code directly using theProgrammers may write code directly using the Visual Basic Editor (VBE), which includes a windowVisual Basic Editor (VBE), which includes a window for writing code, debugging and code modulefor writing code, debugging and code module organization environment.organization environment.  VBA was removed from Mac Excel 2008, as the developers did not believe that a timely release would allow porting the VBA engine natively to Mac OS X. VBA was restored in the next version, Mac Excel 2011..
  • VBA programming
  • ChartsCharts  Excel supports charts, graphs or histograms  generated from specified groups of cells. The generated graphic component can either be embedded within the current sheet, or added as a separate object.  These displays are dynamically updated if the content of cells change. For example, suppose that the important design requirements are displayed visually; then, in response to a user's change in trial values for parameters, the curves describing the design change shape, and their points of intersection shift, assisting the selection of the best design.
  • ChartsCharts
  • HistoryHistory of Microsoft excel.of Microsoft excel.  Excel 2.0Excel 2.0  Excel 5.0Excel 5.0  Excel 2000Excel 2000  Excel 2007Excel 2007  Excel 2010Excel 2010
  • Excel 2.0  Microsoft originally marketed a spreadsheet program called Microsoft originally marketed a spreadsheet program called  MultiplanMultiplan in 1982. Multiplan became very popular on  in 1982. Multiplan became very popular on CP/MCP/M  systems, but on  systems, but on MS-DOSMS-DOS systems it lost popularity to  systems it lost popularity to  Lotus 1-2-3Lotus 1-2-3. Microsoft released the first version of Excel for the. Microsoft released the first version of Excel for the Mac in 30 September 1985, and the first Windows versionMac in 30 September 1985, and the first Windows version (numbered 2.05 to line up with the Mac and bundled with a run-(numbered 2.05 to line up with the Mac and bundled with a run- time Windows environment) in November 1987.time Windows environment) in November 1987.  Early in 1993 Excel became the target of a trademark lawsuitEarly in 1993 Excel became the target of a trademark lawsuit by another company already selling a software package namedby another company already selling a software package named "Excel" in the "Excel" in the finance industryfinance industry.  Excel became the first spreadsheet to allow the user to defineExcel became the first spreadsheet to allow the user to define the appearance of spreadsheets the appearance of spreadsheets   Since 1993 Excel has included Since 1993 Excel has included Visual Basic for ApplicationsVisual Basic for Applications  (VBA), a programming language based on  (VBA), a programming language based on Visual BasicVisual Basic which which adds the ability to automate tasks in Excel and to provide user-adds the ability to automate tasks in Excel and to provide user- defined functions (UDF) for use in worksheets.defined functions (UDF) for use in worksheets.
  • Excel 5.0 Versions 5.0 to 9.0 of Excel contain various Versions 5.0 to 9.0 of Excel contain various  EasterEaster eggseggs (an intentional (an intentional hiddenhidden message inmessage in jokejoke or feature in a work such as a  or feature in a work such as a  computer programcomputer program, , web pageweb page, , video gamevideo game, ,  moviemovie, , bookbook or  or crosswordcrossword) , although since) , although since version 10 version 10 MicrosoftMicrosoft has taken measures to has taken measures to eliminate such undocumented features fromeliminate such undocumented features from their products .their products .
  • Excel 2000  For many users, one of the most obvious changes introduced with Excel 2000 (and the rest of the Office 2000 suite) involved a clipboard that could hold multiple objects at once. In another noticeable change the Office Assistant, whose frequent unsolicited appearance in Excel 97 had annoyed many users, became less intrusive.
  • Excel 2007  The most obvious change is a completely revampedThe most obvious change is a completely revamped user interface called the user interface called the RibbonRibbon menu system, which menu system, which means a user must abandon most habits acquiredmeans a user must abandon most habits acquired from previous versions. Some practical advantagesfrom previous versions. Some practical advantages of the new system are greatly improved managementof the new system are greatly improved management of named variables through the Name Manager, andof named variables through the Name Manager, and much improved flexibility in formatting graphs,much improved flexibility in formatting graphs, which now allow (x, y) coordinate labeling and lineswhich now allow (x, y) coordinate labeling and lines of arbitrary weight. The number of rows is nowof arbitrary weight. The number of rows is now 1,048,576 and columns is 16,384. Several1,048,576 and columns is 16,384. Several improvements to pivot tables were introduced. improvements to pivot tables were introduced.  Office Open XMLOffice Open XML file formats were introduced, file formats were introduced, including .xlsm for a workbook with macrosincluding .xlsm for a workbook with macros and .xlsx for a workbook without macros.and .xlsx for a workbook without macros.
  • Excel 2007
  • Excel 2010 The changes in Excel 2010 are listed below  Access the right tools, at the right time  Improved ribbon  Microsoft Office Backstage view  Workbook management tools  Make fast, effective comparisons from lists of data  Sparklines  Improved PivotTables  Slicers  Improved conditional formatting  Obtain powerful analysis from your desktop  Power Pivot for Excel add-in  Improved Solver add-in  Improved function accuracy  Improved filter capabilities  64-bit Excel  Performance enhancements  Access workbooks in new ways  Microsoft Excel Web Applications  Excel Mobile 2010 for Windows Phone 7  Create workbooks with more visual impact  Improved charting  Support for equations  More themes  Paste with live preview  Improved picture-editing tools  Collaborate on workbooks in new ways  Co-authoring workbooks  Improved Excel Services  Accessibility Checker  Improved language tools  Extend workbooks in new ways  Improved programmability features  Support for high-performance computing
  • Excel 2010
  • Versions of Microsoft excel. In Microsoft windows.  1987 Excel 2.0 for Windows  1990 Excel 3.0  1992 Excel 4.0  1993 Excel 5.0 (Office 4.2 & 4.3, also a 32-bit version for Windows NT  only on the x86, PowerPC, Alpha, and MIPS architectures)  1995 Excel for Windows 95 (version 7.0) included in Office 95  1997 Excel 97 (version 8.0) included in Office 97 (for x86 and Alpha). This version of Excel includes a flight simulator as an Easter Egg.  1999 Excel 2000 (version 9.0) included in Office 2000  2001 Excel 2002 (version 10) included in Office XP  2003 Office Excel 2003 (version 11) included in Office 2003  2007 Office Excel 2007 (version 12) included in Office 2007  2010 Excel 2010 (version 14) included in Office 2010
  • Versions of Microsoft excel.Versions of Microsoft excel. In Apple Macintosh  1985 Excel 1.0  1988 Excel 1.5  1989 Excel 2.2  1990 Excel 3.0  1992 Excel 4.0  1993 Excel 5.0 (part of Office 4.X—Motorola 68000 version and first PowerPC version)  1998 Excel 8.0 (part of Office 98)  2000 Excel 9.0 (part of Office 2001)  2001 Excel 10.0 (part of Office v. X)  2004 Excel 11.0 (part of Office 2004)  2008 Excel 12.0 (part of Office 2008)  2011 Excel 14.0 (part of Office 2011)
  • Versions of Microsoft excel.Versions of Microsoft excel. OS/2  1989 Excel 2.2  1990 Excel 2.3  1991 Excel 3.0  Versions of Excel up to 7.0 had a limitation in the size of their data sets of 16K (2^14=16384) rows. Versions 8.0 through 11.0 could handle 64K (2^16=65536) rows and 256 columns (2^8 as label 'IV'). Version 12.0 can handle 1M (2^20=1048576) rows, and 16384 (2^14 as label 'XFD') columns.
  • OPENING MICROSOFT EXCELOPENING MICROSOFT EXCEL  CLICK ON STARTCLICK ON START BUTTON.BUTTON.  CLICK ON PROGRAMS.CLICK ON PROGRAMS.  CLICK ON MICROSOFTCLICK ON MICROSOFT EXCEL.EXCEL.
  • MICROSOFT EXCEL
  • IDENTIFY EXCEL COMPONENTS
  • Descriptions of Excel componentsDescriptions of Excel components
  • Navigate within worksheetsNavigate within worksheets  To navigate within a workbook, you use the arrow keys, Page Up, Page Down, or the Ctrl key in combination with the arrow keys to make larger movements.  The most direct means of navigation is with your mouse.  Scroll bars are provided and work as they do in all Windows applications.
  • Navigation keystrokes
  • NAVIGATION THROUGH ANAVIGATION THROUGH A WORKSHEETWORKSHEET
  • The Active CellThe Active Cell
  • Developing a WorksheetDeveloping a Worksheet  Determine the worksheet’s purpose.  Enter the data and formulas.  Test the worksheet and make any necessary edits / corrections.  Document the worksheet and improve appearance.  Save and print the complete worksheet.
  • Entering Data into aEntering Data into a WorksheetWorksheet  To enter data, first make the cell in which you want to enter the data active by clicking it.  Enter the data (text, formulas, dates, etc.) into the active cell.  Use the Alt+Enter key combination to enter text on multiple lines within the same cell.  Use TAB key, arrow keys, or ENTER key to navigate among the cells.
  • Entering Data into a WorksheetEntering Data into a Worksheet
  • Entering FormulasEntering Formulas  A formula is a mathematical expression thatA formula is a mathematical expression that calculates a value.calculates a value.  In Excel, formulas always begin with anIn Excel, formulas always begin with an equal sign (=).equal sign (=).  A formula can consist of one or moreA formula can consist of one or more arithmetic operators.arithmetic operators.  The order of precedence is a set of predefinedThe order of precedence is a set of predefined rules that Excel follows to calculate arules that Excel follows to calculate a formula.formula.
  • Arithmetic Operators
  • Order of Precedence Rules
  • Resize worksheet rows and columnsResize worksheet rows and columns  There are a number of methods for altering row height and column width using the mouse or menus:  Click the dividing line on the column or row, and drag the dividing line to change the width of the column or height of the row  Double-click the border of a column heading, and the column will increase in width to match the length of the longest entry in the column  Widths are expressed either in terms of the number of characters or the number of screen pixels.
  • Resize a columnResize a column
  • Identify cell rangesIdentify cell ranges  A group of worksheet cells is known as a cell range, or range.  Working with ranges in a worksheet makes working with the data easier.  Ranges can be adjacent or nonadjacent.  An adjacent range is a single, rectangular block of cells  Select an adjacent range by clicking on a cell and dragging to an opposite corner of a rectangle of cells  A nonadjacent range is comprised of two or more adjacent ranges that are not contiguous to each other  To select a nonadjacent range, begin by selecting an adjacent range, then press and hold down the Ctrl key as you select other adjacent ranges
  • Select and move worksheet cellsSelect and move worksheet cells  To select a large area of cells, select the first cell in the range, press and hold the Shift key, and then click the last cell in the range.  Once you have selected a range of cells, you may move the cells within the worksheet by clicking and dragging the selection from its current location to its new one.  By pressing and holding the Ctrl key as you drag, Excel will leave the original selection in its place and paste a copy of the selection in the new location.  To move between workbooks, use the Alt key while dragging the selection.
  • Adjacent and nonadjacent rangesAdjacent and nonadjacent ranges
  • Range selection techniquesRange selection techniques
  • Moving selected cell rangesMoving selected cell ranges
  • Insert worksheet rows and columnsInsert worksheet rows and columns  You can insert one or many additional rowsYou can insert one or many additional rows or columns within a worksheet with just aor columns within a worksheet with just a few steps using the mouse or menu options.few steps using the mouse or menu options.  You can insert individual cells within a rowYou can insert individual cells within a row or column and then choose how to displaceor column and then choose how to displace the existing cells.the existing cells.  You can click the Insert menu and then selectYou can click the Insert menu and then select row or column, or right click on a row orrow or column, or right click on a row or column heading or a selection of cells andcolumn heading or a selection of cells and then choose Insert from the shortcut menu.then choose Insert from the shortcut menu.
  • Delete worksheet rows and columnsDelete worksheet rows and columns  To delete and clear cells, rows, or columns,To delete and clear cells, rows, or columns, you can use the Edit menu, or right click on ayou can use the Edit menu, or right click on a heading or a selection of cells and chooseheading or a selection of cells and choose Delete from the shortcut menu.Delete from the shortcut menu.  Clearing, as opposed to deleting, does notClearing, as opposed to deleting, does not alter the structure of the worksheet or shiftalter the structure of the worksheet or shift uncleared data cells.uncleared data cells.  What can be confusing about this process isWhat can be confusing about this process is that you can use the Delete key to clear cells,that you can use the Delete key to clear cells, but it does not remove them from thebut it does not remove them from the worksheet as you might expect.worksheet as you might expect.
  • The Insert dialog boxThe Insert dialog box
  • Use the Undo and Redo featuresUse the Undo and Redo features  Editing is an intrinsic task in any document,Editing is an intrinsic task in any document, and especially useful are the Undo and Redoand especially useful are the Undo and Redo actions.actions.  The Undo feature allows you to sequentiallyThe Undo feature allows you to sequentially back up to a certain action, such as a delete, aback up to a certain action, such as a delete, a move, an entry, etc. and allows you to reversemove, an entry, etc. and allows you to reverse those actions.those actions.  Redo allows you to reapply actions one stepRedo allows you to reapply actions one step at a time that you have previously undoneat a time that you have previously undone
  • Insert, move, and rename worksheetsInsert, move, and rename worksheets  Worksheets are much like pages within aWorksheets are much like pages within a book; you peruse through them like you flipbook; you peruse through them like you flip the pages of a book.the pages of a book.  There are several ways to move, copy andThere are several ways to move, copy and work with worksheets.work with worksheets.  Right click on the sheet tab and choose MoveRight click on the sheet tab and choose Move or Copy. Select a new position in theor Copy. Select a new position in the workbook for the worksheet or click theworkbook for the worksheet or click the Create a copy checkbox and Excel will paste aCreate a copy checkbox and Excel will paste a copy of that worksheet in the workbook.copy of that worksheet in the workbook.  The same shortcut menu for the sheet tab alsoThe same shortcut menu for the sheet tab also gives you the option to insert, delete orgives you the option to insert, delete or rename a worksheet.rename a worksheet.
  • Print a workbookPrint a workbook  To Print a worksheet, you can use:To Print a worksheet, you can use:  A menuA menu  The Print button on the standard toolbarThe Print button on the standard toolbar  The Ctrl-P keystroke to initiate a printoutThe Ctrl-P keystroke to initiate a printout of the worksheetof the worksheet  Excel uses the same basic methods forExcel uses the same basic methods for printing as other Windows andprinting as other Windows and Microsoft Office applications.Microsoft Office applications.
  • The Print dialog boxThe Print dialog box
  • ACKNOWLEDGEMENT
  • BIBLIOGRAPHY
  • ……………….THANK YOU..THANK YOU.