Your SlideShare is downloading. ×
0
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Version control and storage
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Version control and storage

1,075

Published on

Version control

Version control

Published in: Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
1,075
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
2
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. Where did Max store those templates??? 85% of documents are never retrieved, 50% are duplicates and 60% are obsolete. Kevin Crane – Designing document strategy www.document-strategy.com
  • 2. I can’t remember what I called it…Help?? Maybe letter something? Also where did I put it - I cannot find it on my USB or on my computer. I think it must be on my laptop at home.
  • 3. <ul><li>How do you keep your documents in order and properly named? </li></ul>
  • 4. <ul><li>You need to define a set of file naming conventions and stick to them. </li></ul><ul><li>File naming conventions usually cover both the directory structure and the actual names files will be given </li></ul><ul><li>Give folders names that help identify the files they contain </li></ul><ul><li>Give files meaningful, memorable names. </li></ul><ul><li>Dates included in filenames should be written in reverse order and justified with a 0. eg feb = 02 </li></ul><ul><li>Use hyphens or underscore to separate words. </li></ul><ul><li>Do not use spaces: although supported by current Windows Oss, spaces are not tolerated in URLs </li></ul><ul><li>Use the autotext function to generate the filename and path in the footer </li></ul>meeting_report_20100109 January 9, 2010 YYYY = year MM = month DD = day
  • 5. Organisational chart of Administration folders
  • 6. Example of Master Register of Documents
  • 7. Version control <ul><li>What is version control ? </li></ul><ul><li>Check out these links </li></ul><ul><li>http://www.tendersuccess.com.au/Tender-Writing/Using-Document-Version-Control.htm </li></ul><ul><li>An example of version control on a document from TAFESA Business program </li></ul>
  • 8. Storage <ul><li>Storage means keeping your documents in order, properly named, in a secure environment in the most appropriate format for publication, reuse or conservation. </li></ul><ul><li>In what file formats should you store your documents? Word/RTF, HTML, PDF or XML or all of them . Do you know what the formats mean? </li></ul>
  • 9. Jane’s request <ul><li>Please create an Electronic filing system suitable for standard administration documents. See the Slide 5 - Organisational Chart of Administration files </li></ul><ul><li>Create a useable filing naming convention </li></ul><ul><li>Make sure that the letterhead and fax templates you have already created have now got the file name and path and version control in the footer. </li></ul><ul><li>Create an Admin document Register in excel with hyperlinks to the stored letterhead and fax templates. See slide 6 example of Master Register of Documents </li></ul><ul><li>Update the new Timeteam Style guide with your new instructions on Filename convention, version control and file storage and use of the register. </li></ul><ul><li>Please upload </li></ul><ul><ul><li>document with screen dump of the filing system, </li></ul></ul><ul><ul><li>electronic copy of the fax and letterhead template with file name and path and version control </li></ul></ul><ul><ul><li>Electronic copy of the register </li></ul></ul><ul><ul><li>Updated style guide </li></ul></ul>

×