Google Apps an Overview - Russell Masters

idea designing & out of the box thinking
introducingGoogle Apps
Presented by Russell Masters

Google Apps3
1
3
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What are
Google Apps
Migration &
Adoption
Apps in
Your Business
Supporting processes for every step of the way

1
Google Appswhat are they?
Design, organize, and collaborate

Getting Startedwith Cloud Computing
Cloud Apps are simply applications
provided as a service over the internet
without the need to install software.
Because cloud applications are accessed
over the internet it eliminates the
software and operating system
requirements specified by software
Applications.
Google Apps are a suite of cloud applications
The simplest common appeal is that regardless of whether staff are in house or work remotely on Mac or PC, Google Apps just work with your existing infrastructure.

24/7 customer support
Around-the-clock phone and priority email support.
Premier Edition has a 99.9% uptime guarantee SLA.*
BlackBerry, iPhone and Microsoft Outlook interoperability, enhanced contacts management, and more.
Advanced virus and spam protection by Postini, forced SSL, and more.
More comprehensive administrative controls
Easily connect Google Apps to your existing IT infrastructure.
Business-grade hosted email & collaboration tools

With 25 GB of storage per user inbox quotas are a thing of the past. Email is easily accessible on the iPhone, BlackBerry, or other smart phones for full “on the road” access, as well as being accessible from your favourite email application on Windows or Mac.
Never forget another event. Get event reminders via email or have text messages sent right to your mobile phone. Agenda management, scheduling, shared online calendars and mobile calendar sync.
Google Sites is a structured wiki application offered by Google.Create all types of websites: corporate intranet, team, project, training, wikis, and more. Sites can be shared internally with external users like partners & clients.
Google Docs is an online word processor, presentation, spreadsheet and form application, which allows users to collaborate in real-time by creating and editing documents online.Easy, web-based video sharingGoogle securely hosts and streams your videos - no need to email large files, store videos locally, or purchase a video storage solution.
Google Talk is an instant messaging and voice over internet protocol (VOIP) service offered by Google. Google also provides a free chat client called Google Talk, which is available only for Windows.

Collaboration
Simultaneous edits on one single document. No more waiting your turn or managing multiple versions.
It’s about team work, and co-authoringwill get you there.

2
Google AppsIn your business
designing the fit

Questions
Are you looking for maximised cost efficiency?
Is team collaboration important?
Is remote access to email, calendar and files required?
Do you want to preserve your current workflow?

Google Apps Email
Get control of spamAdvanced filters keep spam from employees' inboxes so they can focus on messages that matter.
Keep all your emailManage your email. 25 GB of storage per user means that inbox quotas and deletion schedules are a thing of the past.
Integrated instant messagingConnect with contacts instantly without launching a separate application or leaving your inbox. No software required.
Built-in voice and video chatVoice and video conversations, integrated into Gmail, make it easy to connect face-to-face with co-workers around the world.
Find messages instantlyPowerful Google search technology is built into Gmail, turning your inbox into your own private and secure Google search engine for email.
Mobile integrationEmail and IM are easily accessible on the iPhone, BlackBerry, or other smart phones through client applications or web interfaces optimized to run on mobile browsers.

Google Apps Email

Google Apps Calendar
Easily schedule appointmentsOverlay multiple calendars to see when people are available. Enter meeting details, and Google Calendar sends invitations and updates RSVPs.
Share project calendarsCalendars can be shared company-wide or with select co-workers. Users can select from a range of permission settings when sharing calendars with others - choosing who sees event details or makes calendar changes.
Embed calendar on web pagesEmbed a daily, weekly or monthly calendar in Google Sites or on any web page; no programming required.
Publish calendarsPublicize external company events by publishing a calendar and making it searchable to the world in the Google Calendar gallery.
Mobile accessView event details, add new events, and invite guests, using mobile devices like BlackBerry and iPhone. Receive calendar notifications via SMS.

Google Apps Calendar

Google Apps Docs
Real-time, simultaneous editingMultiple users can work together, editing online files at the same time. Real-time collaboration can be done internally, or, by invitation, with external partners and clients.
No need for file attachmentsVersion control is easy because workers share the same online copy of each doc. All revisions are saved, organized, and recoverable.
Present and publish through the webDeliver presentations to remote audiences through an open browser window, and publish documents and spreadsheets as internal web pages for easy employee review.
Easy-to-make surveys and web formsThe "forms" feature within Google spreadsheets lets users easily create forms for collecting survey data, simple registrations, or other form-based input. These forms can be published as web pages, embedded in documents, or sent as an email. Form input automatically populates the associated spreadsheet.
Manage and access files onlineAll Google Docs files (documents, spreadsheets, and presentations) are available and searchable online, letting authorized users access their files from anywhere, even on mobile devices like BlackBerry and iPhone.

Google Apps Docs

Google Apps Sites
Build any type of websiteCreate all types of websites: corporate intranet, team, project, departmental, training, wikis, and more. Sites can be shared internally with external users like partners, clients, and vendors.
Embed rich contentDisplay documents, spreadsheets, presentations, videos, web forms, photo slide shows, and gadgets all in one place, with no coding required.
Find information instantlyGoogle search technology is built in, so employees can find business content simply by using the familiar Google search box.

Google Apps Sites

Google Apps Sites
Chat directly from the browserWith Google Talk, instant messaging is embedded within the suite with no additional hardware or software requirements. Employees can chat right from their inbox, including video and audio chat.
Secure instant messagingAdministrators won't need to worry about employees using unsanctioned IM software. Google Talk is located within your secure corporate communication platform.
Facilitate communicationEmail conversations can be too slow. Google Talk lets employees chat in real-time so they don't have to wait several hours for an email response.
Easily connect with co-workersAll employees' IM accounts are connected to their business email accounts.

Google Apps Sites

Google Apps Sites
Communicate visuallyShare more information in less time, making company content like trainings and executive communications more personal, visual, and engaging.
Easy, web-based video sharingGoogle securely hosts and streams your videos - no need to email large files, store videos locally, or purchase a video storage solution.
Everyone can participateEmployees can upload or view internal videos without needing any special software - just a standard browser.
Embed videos anywhereVideos can be easily displayed on Google Sites, your existing intranet, or any web page.
Community featuresCommunity features Users can rate videos, add comments, and use internal tags to make videos more discoverable for subsequent viewers.
Centralize video managementAdministrators can view all uploaded content and remove videos if necessary.

Google Apps Sites

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Google Appsmigration
Spark Consulting for seamless migration

Google Apps Migration
Migrating from your current email platform
Setting up Google Apps generally requires assistance from someone with a technical background in Email platforms, DNS domain settings and migration procedures.
Our process for a seamless migration is:
Setup your account in Google (including payment of the required accounts if using Premier)
Setting up the required apps top be deployed to users (email, calendar, docs, sites etc…)
Setup Mobile access and permissions
Migrate Email, Contacts & Calendar Data from your existing email accounts
Provide training for you and any other users
You’re live and have officially “Gone Google”
Support? we’ve got you covered with our responsive support
Setting up third party apps to play with Google
Need integration with a CRM or online Project Manager? The Google Apps marketplace is alive with numerous options for applications which can plug into Google Apps providing connectivity from SSO (single sign on) to data sharing i.e. Contacts, Calendars Docs etc…

Google Apps in Outlook
Google Apps Sync for Microsoft Outlook
Google Apps Sync for Microsoft Outlook allows you to use Microsoft Outlook 2003 and 2007 effectively with Google Apps. You get the cost savings, security and reliability of Google Apps, while employees can use the interface they prefer for email, contacts and calendar.
Third Party Tools for Office and Google
On the Google Apps Marketplace you will find several very good applications providing integration between Microsoft Office and your Google Apps account.
Offisync is a popular app offering synchronisation between your office docs and Google Docs. Additionally Memeo have brought out Memeo connect which provides desktop access to Google Docs

Free your business with Google Apps
Email, Calendars, Word, Powerpoint presentations, Excel spreadsheets and contacts. Google Apps for Businessis the Collaboration Tool to liberate your business from the office using the latest SAAS (software as a service) technology.
Want to know more?
Contact Russell @ Spark Consulting:
P: 07 9811 037
M: 021 332 404
E: russell@teamspark.co.nz
Google Apps for NZ Businesses

Google Apps an Overview - Russell Masters

by Russell Masters on Jul 08, 2010

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