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Orientation to Contentdm QuickStart for AMICAL

Orientation to Contentdm QuickStart for AMICAL



Slide presentation given to the AMICAL group outlining CONTENTdm and the QuickStart option

Slide presentation given to the AMICAL group outlining CONTENTdm and the QuickStart option



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  • Today, we will present information about CONTENTdm, so you can move forward to build the collection that is right for you.
  • CONTENTdm is a complete software solution, meaning it does not require additional programs to operate… here are some examples from our user community of the types of media and primary source materials contained in CONTENTdm collections.
  • With CONTENTdm, institutions have been showcasing their image collections, including photographs, posters, postcards, maps and more.
  • CONTENTdm provides access to PDF documents, journals, diaries, as well as hand-written documents, like the letter shown here. Here the user can view a “copy” of the original via the image on the left. On the right, the organization transcribed the letter so that the typed (ASCII) text is added to CONTENTdm so it can be indexed and searchable.
  • One of the largest number of primary resources organizations deal with are newspapers –from their community, city, town, college, university and others. You can see here examples of how CONTENTdm supports the conversion of newspapers and then serves them up for greater access.
  • You also can easily provide access to video and audio files using CONTENTdm.
  • Review Hosting Services… Capacity: In general, your collections will probably reach the 3,000 item limit first. This is because CONTENTdm manages stored images very efficiently and you have no need to store the full resolution TIFF in CONTENTdm. You save that image, and you can even refer to the location in CONTENTdm. Now, your 3,000 items might be historic black and white photos, text pages of a yearbook, newspapers, dissertations, or full color versions of these items. Again – the actual utilization will depend on your items and your choices. ----------------------------------------------------- Here are some estimates: Type 1: Black/white photos, postcards, etc. (generally 8.5 X 11 or smaller) – 250KB/item/image/page Type 2: Black/white bitonal text pages of yearbooks, newspapers, books, dissertations, theses, etc. – 1.5 MB/item/image/page Type 3: Full color larger than 4x6 inches, yearbook color pages or similar publications, etc. – 2.5 MB/page
  • Any questions about the material so far – such as the parameters of the “quick start” instance.
  • Now let’s shift gears a little now and take a close look at how exactly you would use CONTENTdm to build digital collections.
  • Hold on! What do I mean by “item”? If text is involved, and you want to make it searchable, CONTENTdm does that too.
  • So how does it work? CONTENTdm is client – server based. CONTENTdm stores, indexes and displays your metadata and digital objects on the CONTENTdm Server. Public access to your digital items —including images, newspapers, documents, audio and video—is provided through standard Web browsers. CONTENTdm can store any file format and display any file format that can be viewed in a Web browser either natively or via a plug-in. This includes all common formats such as JPEG, GIF or TIFF images; WAV or MP3 audio; AVI or MPEG video; as well as PDFs and URLs. CONTENTdm also simplifies the process of entering descriptive and administrative metadata. Through the use of click-through dialogs (wizards), metadata templates and spreadsheet-type editors, you can easily create both simple and compound metadata records. Technical metadata can be automatically generated, and text constants applied. Quick technical facts are available at: http://www.oclc.org/services/brochures/12430contentdm_techfacts.pdf
  • PC is the powerful way to do batch adds and complex editing ADD IS USEFUL FOR THE INFREQUENT AND NEW USER. Is useful to the WorldCat Connexion client user (a cataloger)
  • All of you have this functionality, and it’s the easiest of all methods.
  • When you decide you want to start adding large batches of simple items, or building structured compound objects, etc, you’ll want to investigate this powerful client.
  • We’ll use the special collection that’s been configured just for you—to get you going easily on your own!
  • As digitization has become mainstream, taken hold, no longer need to discuss why digitize. But now have new challenge – silos of information.
  • Imagine being able to search 136 million digital items from one place like you can search bibliographic records with WorldCat.
  • The Digital Collection Gateway provides users a self-service capability to synchronize their metadata with WorldCat to give their digital collections increased visibility to end-users. Staff use the Digital Collection Gateway to load digital collection metadata to WorldCat and in doing so create profiles for their digital collection metadata to be regularly harvested, uploaded, and converted to WorldCat format. In return for uploading WorldCat assigns and returns an OCLC number which can be embedded in the digital collection metadata to support future synchronizations. End-users can search, discover, and retrieve digital content from WorldCat (and its syndicates) in conjunction with the wide variety of other assets available.
  • (Intentionally repeated)

Orientation to Contentdm QuickStart for AMICAL Orientation to Contentdm QuickStart for AMICAL Presentation Transcript

  • Orientation to CONTENTdm ® & QuickStart for AMICAL members Russ Hunt [email_address] CONTENTdm Product Specialist CONTENTdm Orientation June 8th 2011
  • Orientation Agenda
    • What IS CONTENTdm? and CONTENTdm “quick start” ?
    • How will your collections look through CONTENTdm?
    • How does CONTENTdm work?
      • How the pieces fit together
      • Defining terms
    • Live Demo: How do I build a collection? We will see how to:
      • Configure a CONTENTdm collection
      • Add items
      • View/search new collection!
    • CONTENTdm V6 and Next steps
    • A complete digital collection management software solution
    • Stores, manages and provides access for all digital collections
    • For organizations of all types and sizes academic libraries, public libraries, historical societies, museums, state libraries, cultural heritage organizations and others
    • Standards-based for staff and system efficiencies Dublin Core, Unicode, EAD, JPEG2000, OAI Harvesting, PHP API and more
    • Automatically creates your Web site
      • You: Organize, Catalogue, Publish
      • End users: Find, Retrieve, Use
    What is CONTENTdm?
  • CONTENTdm collections of images: Photographs, posters, postcards, maps and more
  • CONTENTdm collections of documents: Text-based letters, PDFs, journals, reports and more
  • CONTENTdm collections of newspapers…
  • CONTENTdm collections of audio and video…
  • See for yourself View additional CONTENTdm collections
    • Customers and collections
    • http://www.oclc.org/contentdm
    • Demonstration collections
    • http://cdmdemo.contentdm.oclc.org
      • Unicode (Chinese Characters)
      • JPEG2000
      • EAD
      • More…
  • What is CONTENTdm “QuickStart” ?
    • OCLC Hosting Services takes care of the server
      • And all of your digital collections
    • You build and control access to your digital collections
    • You receive fully functional CONTENTdm site allowing
      • 3,000 digital items—any format on the Web
      • Full administrative control of your collections—add/edit/delete
      • 10 GB storage
      • 3 Project Clients for batch adds and complex functions (one purchase option – OCR)
      • Access to support and documentation
      • Easy upgrade path if/when you need it
  • Your CONTENTdm “quick start” instance
    • Hosting Services
      • OCLC provides basic site customizations
      • OCLC takes care of the server software
      • OCLC backs up and keeps your data secure
      • OCLC sends you monthly e-mail reports on number of items & storage used
  • Summary: What is CONTENTdm?
    • A tool to build, manage and deliver digital collections
    • A means for you to accomplish organizational objective(s)
      • Provide visibility to archive/special collection content
      • Establish an institutional repository to share intellectual capital
      • Provide learning materials for staff, students, researchers
      • Publicise/celebrate your organisation to prospective participants, members, the public
      • Celebrate an event with an online exhibit (50 years…)
      • (insert your own objective and desired result here)
  • Section Break Line Two
    • Subtitle here
    An overview to building CONTENTdm collections
  • Three basic steps
    • Configure the Collection
    • Add items to the Collection
    • Test drive public access: browse and search
  • Definition: “collection”
    • What is a Collection?
    • A group of digital objects (items) that
      • Share the same metadata schema
      • Live on the same CONTENTdm server
    • How many Collections can I have?
      • Up to 350 collections per server
      • Up to 125 metadata fields per collection
    • How many items can be in a collection?
      • 16 million items per collection
    • CONTENTdm can store/index/search items in various formats
    • Display any file format:
      • Viewed with a Web browser natively
      • Or viewed via a plug-in
      • Includes: JPEG, PNG, JPEG2000, TIFF, MrSID ® , PDF, html, WAV or MP3 audio, AVI or MPEG video
    • Assemble two or more items together and you have a
      • Compound Object
      • E.g., a book, a postcard, a thesis, etc.
    Definition: “CONTENTdm item”?
  • Server Unix (Linux, Solaris) or Windows (2003, 2008) Web browsers OCR Extension Web-based “Add”
    • Administration tools
    • Reports
    • Authorization settings
    • Export, etc.
    Custom Web interfaces CONTENTdm system architecture Project Client Library Management System WorldCat.org WorldCat Local Google ® , etc. Archival Repositories
  • First of three basic steps: 1. Configure the Collection
    • Define the metadata schema
      • Dublin Core element set offered
      • CONTENTdm only requires one field: DC.Title
        • But You may require more fields
      • Up to 350 collections
      • 125 metadata fields per collection
      • 128,000 characters per field
  • Second of three basic steps: 2. Add items to your digital collections
    • Three ways to add items:
    • CONTENTdm Web-based Add – submit digital files (any format, only simple files) through a Web browser
    • CONTENTdm Project Client – submit digital files (any format) through this CONTENTdm client
    • Connexion digital import – submit digital files through the Connexion client
  • 2. Add items to collection— through Add from the Web browser
  • 2. Add items to Collection— through a Project on the Project client
  • Third of three basic steps 3. Test public access: browse and search
    • Test-drive searching with CONTENTdm 5
    • Change the user interface on the server if needed
    • Many levels, aspects to your customization options
  • Test-drive CONTENTdm searching
    • Retrieval sets are:
    • Relevancy ranked
    • Facetted
    • Simple search:
      • Defaults to search across all collections
      • Defaults to terms joined with “or”
    • Advanced search:
      • Boolean across any/all collections
      • Fielded
      • By Proximity
      • By Date
  • Let’s go live--
    • Configure a CONTENTdm collection
    • Add items and apply metadata
    • Test drive it! Browse and search your collection
    • Adding items via Project Client
    • https://server15726.contentdm.oclc.org
    • http://cdm15726.contentdm.oclc.org
  • User resources
    • User Support Center
      • http:// www.contentdm.com/login/login.asp   (Logon)
    • CONTENTdm listserv
    • User meetings – regional and Web
    • User support
      • [email_address] (various country specific telephone numbers)
  • CONTENTdm Version 6
  • CONTENTdm Version 6
    • Simplified website customisation options
    • New software architecture
    • Many new collection display features
    • Upgrade by request
  • Next steps: share your digital collections
    • Once your digital collections are built and shared via the Web…
    • What’s next?
      • Promote your collections
      • Increase discovery through WorldCat
        • WorldCat.org
        • WorldCat Local
        • Google
        • Yahoo! Search
  • Next steps: share your digital collections
  • Digital Repository Next steps: share your digital collections
  • Search WorldCat.org
  • Next steps: share your digital collections more efficiently - Digital Collection Gateway
    • Improved access & presence for digital collections
    • Synchronize non-MARC metadata with WorldCat
    • Provide self-service staff tools to drive synchronization
    • Available for CONTENTdm collections
  • Digital Collection Gateway
    • Available NOW for all CONTENTdm collections
    • Co-operatively building the digital repository for the library community
    • Every item is special to someone,
    • The aggregate is special to most
    • The integration with other content is valuable to all
  • Welcome to *your* CONTENTdm Quick Start instance
    • Thank you and we look forward to seeing your collections!
    • Questions?
    • Russ Hunt
    • Product Specialist
    • russ.hunt@oclc.org
    CONTENTdm QuickStart