Time Management- SALT
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Time Management- SALT

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This is a PPT presentation at the SALT(Sishya Advanced Leadership Training) program at Coimbatore, India.

This is a PPT presentation at the SALT(Sishya Advanced Leadership Training) program at Coimbatore, India.

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Time Management- SALT Time Management- SALT Presentation Transcript

  • The Steps
    • Know your Purpose 1 Cor. 10:31
    • Define your Vision (Why)
    • Know your mission (What)
    • Define your Goals – (How)
    • Plan Your Time
  • Time Management Is this possible?
  • Caution
    • The only gift that is common to all of mankind
    • You cannot manage time, you can only manage yourself (actions) to effectively use time
    • Time is a Non Renewable Resource Once it is gone, it is gone. You will never see this moment again.
    • 60 seconds per minute X 60 minutes per hour X 24 hours per day = 86,400 Seconds
    • Pareto Principle : Twenty percent of your time will produce 80% of your productive output. Can you afford not to manage at-least that 20% ?
    • Parkinson’s Law : Work expands to fill the time available for it. Beware!
    • Yesterday is History
    • Tomorrow’s a Mystery
    • But Today is a Gift
    • That’s Why They Call it
    • The Present
    The Present
  • What is Time Mgt?
    • Personal Time Management is about controlling the use of your most valuable (and undervalued) resource
    • Personal Time Management does not solve your problems; it reveals them, and provides a structure to implement and monitor solutions.
    • Doing the Right things and not setting Things right
    • In control of Life, not driven by circumstances
    • Enjoying the JOURNEY of life: every day of it, not waiting for a perfect day in future
    • Having right balance in wheel of life
  • Biblical Mandate
    • "Look carefully then how you walk! Live purposefully and worthily and accurately, not as the unwise and witless, but as wise, sensible, intelligent people; making the very most of the time —buying up each opportunity—because the days are evil
    • Therefore do not be vague and thoughtless and foolish, but understanding and firmly grasping what the will of the Lord is. “Ephesians 5:15-17
  • Ten Myths about Time
    • Myth: Time can be managed
    • Myth: The longer or harder you work the more you accomplish.
    • Myth: If you want something done right, do it yourself
    • Myth: You aren’t supposed to enjoy work
    • Myth: We should take pride in working hard
  • Ten Myths about Time
    • Myth: You should try to do the most in the least amount of time
    • Myth: Technology will help you do it better, faster
    • Myth: Do one thing at a time
    • Myth: Handle paper only once
    • Myth: Get more done and you’ll be happier
  • Common Reasons
    • I am very busy. The second crisis comes in before the first has finished
    • I don’t feel I have achieved anything this year
    • I don’t have control on my life. Things pile one on top of the other
    • I wish I have more than 24 hours per day so that I can get my things done
    • The system overloads me with work. There is no time to breathe
  • Managing your Time
    • T hings to do list
    • I dentify Priority
    • M aking it happen
    • E valuate deviations
  • Creating TO DO Lists
    • Your daily list of tasks
    • Tasks that take you towards your goals
    • One Sheet a Day
    • Tasks with defined importance - Quadrant
      • Q1: important and urgent: D eadlines, fire fighting
      • Q2: important and not urgent: Planning, Holidays
      • Q3: urgent and not important: Interruptions, meetings
      • Q4: not important and not urgent: J unk mail, time wasters
  • Working with TO DO Lists
    • Create the list before you start the day
    • Prioritize - Just because you can do something doesn’t mean you should
    • 15 minutes of investment will help you everyday
    • End of day: Review Status
    • Status: C – Completed, T – Transferred, A – Abandoned, I – In progress
  • Time Wasters
    • Attempting too much
    • Not saying “No”
      • Ann Landers : People take advantage of you only with your permission.
    • Incomplete information
    • Management by crisis, fire fighting
    • Interruptions
    • Multiple Focus
    • Emotions dominate the plans
  • Procrastination
    • “… if we wait for the moment when everything, absolutely everything is ready, we shall never begin.”
    • Procrastination : Putting off the doing of something intentionally and habitually
    • If you suspect yourself; ask yourself – why am I putting this off?. If there is no reason. Do it. Do not confuse reason with excuse
    • Understand what and why of your procrastination tendency
    • Remember last time what was the gain to do it in time
    • Understand how much time it takes to do a task
    • Do not be a last minute decision taker
    • PROCRASTINATION is world’s number one time waster. Banish it from your life. There is no time like present to do any work.
  • Balance Your Life
    • Balance in Life is very important
    • Recognize each aspect of life
    • I am not getting enough time for family/personal life because of Work / Study
    • Nearly 75% of our day is spent at Work / College
    Family Work / Study Social Spiritual
  • To Realize the Value of
    • ONE YEAR, ask a student who failed a class
    • ONE MONTH, ask a mother who gave birth to a premature baby
    • ONE WEEK, ask the editor of a weekly newspaper
    • ONE DAY, ask a daily wage laborer with children to feed
    • ONE HOUR, ask the lovers who are waiting to meet
    • ONE MINUTE, ask a person who missed the train
    • ONE SECOND, ask a person who just avoided an accident
    • ONE MILLISECOND, ask the person who won a silver medal in the Olympics.
  • Remember
    • You can make money; you can’t make time
    • An inch of gold cannot buy an inch of time (Chinese proverb)
    • Yesterday is a cancelled cheque, Tomorrow is a promissory note, Today is ready cash, Use it.
    • The state of your life is nothing more than a reflection of your state of mind
    • Knowing when not to work is as important as knowing when to work.
    • God does not bow down to the machine age of man, if you must know Him, you must make time for Him – A W Tozer