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Information andKnowledge Sharing<br />Part Two: Sharing knowledge<br />
Document Management Platforms<br />Confluence<br />Microsoft Share Point<br />E-Collaboration Tools<br />Google Docs, Drop...
Wikis<br />Mediawiki for collaboration<br />Tools for Knowledge Sharing: SocialTagging<br />Connotea, Delicious, CiteUlike...
<ul><li>Challenge:
Manypeoplecollaborating in groupsusethe same documents, createnewones, makechanges in existingdocuments
Documentsareused in different places (office, athome, on theway…) and all groupmembersneedaccessfromthere
Howtobesure, thateverybodyusesthelatestversion? Howtopreventfromchaos?</li></ul>The challenge of Document Management<br />...
<ul><li>Knowledge Management
Enterprise search
Document Management andArchiving
Central repository
Version control of documents
Collaboration
Access Control
Check in / check out of documents
Calendar, To do list, blog…
WebCMS (for Intranet)</li></ul>Documentmanagement in InstitutionsExample: Share Point<br />15.10.2011<br />
<ul><li>ETH-Bibliothek uses Microsoft SharePoint as DMS
For projectdocumentation
For collaboration in projectteams – also withexternalpartners
For the Intranet in additionto a fileserver (or in order toreplacethefileserver)</li></ul>Example: Share Point @ ETH-Bibli...
Sharepoint in project e-rara.ch<br />15.10.2011<br />
Documentmanagementwithsharepoint<br />15.10.2011<br />
SharePoint on iPad<br />15.10.2011<br />
<ul><li>Easy handlingofrightsmanagement
Accessiblefromeverywhereatanytime
Easy sharingwithcolleagues
Needs more time andresources
Structureisless flexible thanwithfolders on a fileserver</li></ul>Pros andConsof SharePoint<br />
Web basedservices: Google Docs<br />E-Collaboration<br />15.10.2011<br />
<ul><li>Google Docsas a freeservice for collaboration
Upload andgiveaccesstoexistingdocuments in different formats:
Documents (.doc, .docx, .rtf, .odt)
Presentations (.ppt, .pps)
Spreadsheets (.csv, .xls, .xlsx, .ods)
PDF Files
Create andsharenewdocuments in Google Documentformat
www.docs.google.com</li></ul>Collaborationwith Google Docs<br />15.10.2011<br />
15.10.2011<br />13<br />Fusszeile<br />
<ul><li>Easy tousedocumentsharing for groups of different institutionsorcompanies
But isit save enough? Wouldyou save importantdocuments on Google Docs?
Free, but youneed an account
Business solutionsareavailable</li></ul>Google Docs<br />15.10.2011<br />
<ul><li>MyDocuments in thecloud
Synchronisation withmanydevices
Public Folders
Sharing documentswithspecificpersonsorwiththeworld…</li></ul>Dropbox<br />15.10.2011<br />
Public folder<br />
Dropboxasvirtualfolder<br />
DropBox in iPad<br />15.10.2011<br />
Sharing documents/Folders<br />15.10.2011<br />
Tools used in thecontext of e-learning<br />E-learningand E-Collaboration<br />15.10.2011<br />
<ul><li>Moodleis also used for this Master course, but not only…
Manyuniversities (also ETH) areusingMoodle
Tosharedocuments (teacher-student; student-student; student-teacher)
Tocreateandorganize a schedule
Tostay in contactandtodiscuss (chat, blog)</li></ul>E-Learning withmoodle<br />15.10.2011<br />
15.10.2011<br />22<br />Fusszeile<br />
<ul><li>Adobe Connect – offeredby SWITCH
For membersandstudents of Swiss Universities
Login andauthentificationwithShibboleth
Supports thefollowingformats:
*.ppt, *.pptx, *.flv, *.swf, *.pdf, *.gif, *.jpg, *.png, *.mp3, *.html, or *.zip
Collaborationonlywith registered members of Swiss universities</li></ul>Adobe connect<br />15.10.2011<br />23<br />
15.10.2011<br />24<br />Fusszeile<br />
Webinarwithadobe Connect<br />15.10.2011<br />25<br />
<ul><li>Online storage
Web conferences (Webinars)
Screensharedesktopapplications
Access is limited to a smallgroupofperson (Switch AAI)</li></ul>Usecase Adobe Connect @ switch<br />15.10.2011<br />
<ul><li>Tools evaluatedby ETH and SWITCH:
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Sharing knowledge 2011

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Presentation at the Master Course in Life Sciences , module A1: Innovation and Knowledge Management, October 18 2011 in Spiez.The Master of Science (MSc) in Life Sciences is offered in cooperation with four Swiss universities of applied sciences.

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Transcript of "Sharing knowledge 2011"

  1. 1. Information andKnowledge Sharing<br />Part Two: Sharing knowledge<br />
  2. 2. Document Management Platforms<br />Confluence<br />Microsoft Share Point<br />E-Collaboration Tools<br />Google Docs, Dropbox<br />E-Learning Tools atUniversities<br />Adobe Connect<br />content<br />15.10.2011<br />
  3. 3. Wikis<br />Mediawiki for collaboration<br />Tools for Knowledge Sharing: SocialTagging<br />Connotea, Delicious, CiteUlike<br />Tools for Knowledge Sharing: Organizing References andCollaboration<br />EndNote, Citavi, Zotero<br />Content<br />15.10.2011<br />
  4. 4. <ul><li>Challenge:
  5. 5. Manypeoplecollaborating in groupsusethe same documents, createnewones, makechanges in existingdocuments
  6. 6. Documentsareused in different places (office, athome, on theway…) and all groupmembersneedaccessfromthere
  7. 7. Howtobesure, thateverybodyusesthelatestversion? Howtopreventfromchaos?</li></ul>The challenge of Document Management<br />15.10.2011<br />
  8. 8. <ul><li>Knowledge Management
  9. 9. Enterprise search
  10. 10. Document Management andArchiving
  11. 11. Central repository
  12. 12. Version control of documents
  13. 13. Collaboration
  14. 14. Access Control
  15. 15. Check in / check out of documents
  16. 16. Calendar, To do list, blog…
  17. 17. WebCMS (for Intranet)</li></ul>Documentmanagement in InstitutionsExample: Share Point<br />15.10.2011<br />
  18. 18. <ul><li>ETH-Bibliothek uses Microsoft SharePoint as DMS
  19. 19. For projectdocumentation
  20. 20. For collaboration in projectteams – also withexternalpartners
  21. 21. For the Intranet in additionto a fileserver (or in order toreplacethefileserver)</li></ul>Example: Share Point @ ETH-Bibliothek<br />15.10.2011<br />
  22. 22. Sharepoint in project e-rara.ch<br />15.10.2011<br />
  23. 23. Documentmanagementwithsharepoint<br />15.10.2011<br />
  24. 24. SharePoint on iPad<br />15.10.2011<br />
  25. 25. <ul><li>Easy handlingofrightsmanagement
  26. 26. Accessiblefromeverywhereatanytime
  27. 27. Easy sharingwithcolleagues
  28. 28. Needs more time andresources
  29. 29. Structureisless flexible thanwithfolders on a fileserver</li></ul>Pros andConsof SharePoint<br />
  30. 30. Web basedservices: Google Docs<br />E-Collaboration<br />15.10.2011<br />
  31. 31. <ul><li>Google Docsas a freeservice for collaboration
  32. 32. Upload andgiveaccesstoexistingdocuments in different formats:
  33. 33. Documents (.doc, .docx, .rtf, .odt)
  34. 34. Presentations (.ppt, .pps)
  35. 35. Spreadsheets (.csv, .xls, .xlsx, .ods)
  36. 36. PDF Files
  37. 37. Create andsharenewdocuments in Google Documentformat
  38. 38. www.docs.google.com</li></ul>Collaborationwith Google Docs<br />15.10.2011<br />
  39. 39. 15.10.2011<br />13<br />Fusszeile<br />
  40. 40. <ul><li>Easy tousedocumentsharing for groups of different institutionsorcompanies
  41. 41. But isit save enough? Wouldyou save importantdocuments on Google Docs?
  42. 42. Free, but youneed an account
  43. 43. Business solutionsareavailable</li></ul>Google Docs<br />15.10.2011<br />
  44. 44. <ul><li>MyDocuments in thecloud
  45. 45. Synchronisation withmanydevices
  46. 46. Public Folders
  47. 47. Sharing documentswithspecificpersonsorwiththeworld…</li></ul>Dropbox<br />15.10.2011<br />
  48. 48. Public folder<br />
  49. 49. Dropboxasvirtualfolder<br />
  50. 50. DropBox in iPad<br />15.10.2011<br />
  51. 51. Sharing documents/Folders<br />15.10.2011<br />
  52. 52. Tools used in thecontext of e-learning<br />E-learningand E-Collaboration<br />15.10.2011<br />
  53. 53. <ul><li>Moodleis also used for this Master course, but not only…
  54. 54. Manyuniversities (also ETH) areusingMoodle
  55. 55. Tosharedocuments (teacher-student; student-student; student-teacher)
  56. 56. Tocreateandorganize a schedule
  57. 57. Tostay in contactandtodiscuss (chat, blog)</li></ul>E-Learning withmoodle<br />15.10.2011<br />
  58. 58. 15.10.2011<br />22<br />Fusszeile<br />
  59. 59. <ul><li>Adobe Connect – offeredby SWITCH
  60. 60. For membersandstudents of Swiss Universities
  61. 61. Login andauthentificationwithShibboleth
  62. 62. Supports thefollowingformats:
  63. 63. *.ppt, *.pptx, *.flv, *.swf, *.pdf, *.gif, *.jpg, *.png, *.mp3, *.html, or *.zip
  64. 64. Collaborationonlywith registered members of Swiss universities</li></ul>Adobe connect<br />15.10.2011<br />23<br />
  65. 65. 15.10.2011<br />24<br />Fusszeile<br />
  66. 66. Webinarwithadobe Connect<br />15.10.2011<br />25<br />
  67. 67. <ul><li>Online storage
  68. 68. Web conferences (Webinars)
  69. 69. Screensharedesktopapplications
  70. 70. Access is limited to a smallgroupofperson (Switch AAI)</li></ul>Usecase Adobe Connect @ switch<br />15.10.2011<br />
  71. 71. <ul><li>Tools evaluatedby ETH and SWITCH:
  72. 72. Adobe Connect
  73. 73. WimbaClassroom
  74. 74. Dimdim
  75. 75. Elluminate
  76. 76. Vitero
  77. 77. http://www.net.ethz.ch/services/e-collaboration/produkte/evaluation
  78. 78. Withenglishreport</li></ul>E-Learning andCollaboration Tools<br />15.10.2011<br />
  79. 79. Wikis ascollaborationtools<br />Wikis<br />15.10.2011<br />
  80. 80. <ul><li>A wiki is a website that uses wiki software, allowing the easycreation and editing of any number of interlinkedWeb pages, using a simplified markup language or a WYSIWYG text editor, within the browser.Wikis are often used to create collaborativewebsites, to power community websites, for personal note taking, in corporate intranets, and in knowledge management systems.
  81. 81. Definition: Wikipedia…</li></ul>Wikis<br />15.10.2011<br />
  82. 82. <ul><li>Wikis arecompletely web based
  83. 83. Principallypages in HTML
  84. 84. Accessiblefromanywhere
  85. 85. Login required for editingandwriting
  86. 86. Access control for reading
  87. 87. Wikipediaasmostfamousexample for a wiki</li></ul>Wiki<br />15.10.2011<br />
  88. 88. <ul><li>One organisational team in Dortmund, one in Zurich
  89. 89. Documentationplatformis a Wikimediainstallation
  90. 90. The same toolasWikipedia
  91. 91. All membershavetherighttoeditandwrite
  92. 92. Noaccess for externalpersons (so far)</li></ul>Example: Wiki for Inetbib<br />15.10.2011<br />
  93. 93. 15.10.2011<br />
  94. 94. PB Works: http://pbworks.com<br />Other Wikis<br />15.10.2011<br />
  95. 95. Sharing information<br />
  96. 96. SocialTaggingorSocialBookmarking<br />Sharing information<br />15.10.2011<br />
  97. 97. <ul><li>In online computer systems terminology, a tag is a non-hierarchical keyword or term assigned to a piece of information (such as an internet bookmark, digital image, or computer file). This kind of metadata helps describe an item and allows it to be found again by browsing or searching. Tags are chosen informally and personally by the item's creator or by its viewer, depending on the system.</li></ul>Whatis a tag?<br />15.10.2011<br />
  98. 98. <ul><li>A folksonomy is a system of classification derived from the practice and method of collaboratively creating and managing tags to annotate and categorize content; this practice is also known as collaborative tagging, social classification, social indexing, and social tagging.</li></ul>Folksonomy<br />15.10.2011<br />
  99. 99. <ul><li>Tags areused in socialnetworksas:
  100. 100. Flickr for photos
  101. 101. Youtube for videos
  102. 102. Last.fm for music
  103. 103. Blogs
  104. 104. Technorati
  105. 105. Inside singleblogs (http://blogs.ethz.ch/innovethbib)
  106. 106. Delicious for bookmarks of internetresources</li></ul>Where tags areused?<br />15.10.2011<br />
  107. 107. SocialTaggingwithdelicious<br />39<br />
  108. 108. Stacks – collectionsof links<br />15.10.2011<br />
  109. 109. <ul><li>WithDeliciousyouareabletocreate tags for internetresources
  110. 110. Web pages
  111. 111. Online documents of anykind
  112. 112. Creatingstacks
  113. 113. Youcan also shareyour tags withthecommunityorwithinyournetwork
  114. 114. Create andexpandyournetwork
  115. 115. Share links andstacks
  116. 116. Subscribetotags (?)</li></ul>Delicious for collaboration<br />15.10.2011<br />
  117. 117. Reference managementsoftware<br />15.10.2011<br />
  118. 118. <ul><li>Reference management software, citation management software or personal bibliographic management software is
  119. 119. software for scholars and authors
  120. 120. to use for recording and
  121. 121. utilising bibliographic citations (references)</li></ul>Reference managementsoftware<br />15.10.2011<br />
  122. 122. Reference managementsoftware<br />15.10.2011<br />
  123. 123. RefWorks(www.refworks.com), developed in 2001 by a business unit of ProQuest, is a web-based RM that requires a fee-based license. <br />Individuals can purchase a subscription (100$/year), but institutional accounts provide more options and features. <br /> Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html<br />RefWorks<br />15.10.2011<br />
  124. 124. RefWorks<br />15.10.2011<br />
  125. 125. <ul><li>Export References (fromProQuest)
  126. 126. Import toRefWorks
  127. 127. Organizeyourreferences (creatingfolder)
  128. 128. Create a bibliography
  129. 129. Write-N-Cite</li></ul>See: Tutorial(ppt)<br />RefWorks<br />15.10.2011<br />
  130. 130. <ul><li>Citaviis a referencemanagementsoftwarefromSwitzerland
  131. 131. Works on Windows only (actually)
  132. 132. Highlyintegrated in Browser (Citavi Picker) and Microsoft Word
  133. 133. Commercial product, freedemoversionavailable
  134. 134. www.citavi.com</li></ul>citavi<br />15.10.2011<br />
  135. 135. 15.10.2011<br />49<br />Fusszeile<br />
  136. 136. 15.10.2011<br />50<br />Fusszeile<br />
  137. 137. 15.10.2011<br />51<br />Fusszeile<br />
  138. 138. <ul><li>Screenshots of Citavi
  139. 139. http://www.citavi.com/de/screenshots/07_publikationsassistent_978.html
  140. 140. Video (in German): Whatcan I do withCitavi?
  141. 141. http://www.citavi.com/de/support/anim/tour/Rundreise.html</li></ul>Reference managementwithcitavi<br />15.10.2011<br />
  142. 142. <ul><li>Commercial Tool by Thomson Research Soft
  143. 143. Probablytheleadingbibliographicsoftwareproduct on themarket.
  144. 144. EndNote, EndNoteWeb (comparison)
  145. 145. Manyconnectionfilestodatabasesandcataloguesareavailable
  146. 146. Highlyintegratedwith Web of Knowledgeand Microsoft Word</li></ul>BIBLIOGRAPHIC MANAGEMENT SYSTEMS (BMS): ENDNote<br />15.10.2011<br />
  147. 147. <ul><li>References canbeimportedfromfiles, from Web of Knowledge, librarycatalogues (NEBIS)
  148. 148. Output stylescanbedefined
  149. 149. Citewhileyou Write (CWYW) in Microsoft Word andcreate a bibliography
  150. 150. Tutorial for Endnote:
  151. 151. http://www.ethbib.ethz.ch/service/endnote_e.html
  152. 152. Video tutorialby Thomson</li></ul>Howtoworkwithendnote<br />15.10.2011<br />
  153. 153. Save fromWoSto Endnote<br />Save to<br />EndNote Web<br />EndNote<br />RefMan<br />ProCite<br />
  154. 154. <ul><li>CitaviandEndNotearetools for singleusersto manage theirreferences
  155. 155. So fartheycan not beused for collaboration
  156. 156. Connoteacontainscollaborationelements</li></ul>Reference Management andcollaboration<br />15.10.2011<br />
  157. 157. <ul><li>Organizingandsharingreferences
  158. 158. Free online reference management for all researchers, clinicians and scientists
  159. 159. By Nature Publishing Group</li></ul>Connotea<br />15.10.2011<br />
  160. 160. <ul><li>Save and organize links to your references
  161. 161. Easily share references with colleagues
  162. 162. Access references from any computer
  163. 163. Easy to use. Start creating your library today </li></ul>connotea<br />15.10.2011<br />
  164. 164. SocialTaggingwithconnotea<br />59<br />
  165. 165. Save itemsfromthelibrarycatalog<br />Forward resultto<br />Connotea<br />EndNoteLocal<br />Deli.cio.us<br />andothers…<br />
  166. 166. Zotero (www.zotero.org), developed in 2006 is a free, open source plug-in for the Firefox browser. <br />Once installed, the user simply clicks on an icon in the address bar to save the citation information in one's library without navigating away from the web page. <br />At present, Zotero has an alpha version of an independent desktop client, Zotero Standalone, which will work on Mac OS, Windows, and Linux, offering independence from the Firefox browser.<br />Zotero<br />15.10.2011<br />
  167. 167. Free pluginforFirefox<br /><ul><li>to manage bibliographic data and
  168. 168. to store web-page snapshots and
  169. 169. other electronic objects.
  170. 170. Through a separate add-on, it also allows citation in text
  171. 171. http://www.zotero.org/support/screencast_tutorials</li></ul>Zotero<br />
  172. 172. Zotero<br />63<br />
  173. 173. CiteULike (www.citeulike.org), developed in 2004 and sponsored by Springer Science and Business Media, is a free online RM. <br />CiteULike'sprimary intention is to act as a social networking tool by letting users search for related articles or helping users to connect with researchers who have similar interests.<br />CiteULike<br />15.10.2011<br />
  174. 174. Citeulike: Myciteulike<br />65<br />
  175. 175. CiteUlike: Groups<br />66<br />
  176. 176. Mendeley (www.mendeley.com), was developed in 2008 by a Web 2.0 start-up. Mendeley offers a free package with the option to upgrade for more individual and shared storage space.<br />Mendeleywas modeled after Last.fm. Like the social networking music site, it provides recommendations based on one's interests<br />It offers both a desktop and web version, with Mendeley Web giving users access to social features such as sharing references with other users or discovering research trends<br /> Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html<br />Mendeley<br />15.10.2011<br />
  177. 177. Mendeley<br />15.10.2011<br />
  178. 178. SearchingStrategies:<br /><ul><li>Choose a subject, formulate a search
  179. 179. Create a list of words</li></ul>Data resources:<br /><ul><li>Choose a propriatedatabase
  180. 180. Comparetheresultswith Google Scholar
  181. 181. Quantityand Quality of results?</li></ul>Exercices<br />15.10.2011<br />
  182. 182. Savingandorganizinginformation<br />Choose a platformor a tool for yourgroup (Citavi, EndNote, Delicious, Zotero, CiteUlike, Mendeley, RefWorks…)<br />Save interestinginformation (articles, web sites etc.) andorganizeit (tagging)<br />Share itwiththemembers of yourgroup<br />Evaluate anddiscusstheexperience<br />Withthetool<br />Exercises<br />15.10.2011<br />
  183. 183. 15.10.2011<br />Thankyouforyourattention!<br />Contact:<br />rudolf.mumenthaler@library.ethz.ch<br />http://blogs.ethz.ch/innovethbib<br />www.twitter.com/mrudolf<br />http://ch.linkedin.com/pub/rudolf-mumenthaler/17/5/290<br />www.facebook.com/ETHBibliothek<br />www.slideshare.com/ruedi.mumenthaler<br />
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