Sharing knowledge 2011

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Presentation at the Master Course in Life Sciences , module A1: Innovation and Knowledge Management, October 18 2011 in Spiez.The Master of Science (MSc) in Life Sciences is offered in cooperation …

Presentation at the Master Course in Life Sciences , module A1: Innovation and Knowledge Management, October 18 2011 in Spiez.The Master of Science (MSc) in Life Sciences is offered in cooperation with four Swiss universities of applied sciences.

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  • 1. Information andKnowledge Sharing
    Part Two: Sharing knowledge
  • 2. Document Management Platforms
    Confluence
    Microsoft Share Point
    E-Collaboration Tools
    Google Docs, Dropbox
    E-Learning Tools atUniversities
    Adobe Connect
    content
    15.10.2011
  • 3. Wikis
    Mediawiki for collaboration
    Tools for Knowledge Sharing: SocialTagging
    Connotea, Delicious, CiteUlike
    Tools for Knowledge Sharing: Organizing References andCollaboration
    EndNote, Citavi, Zotero
    Content
    15.10.2011
  • 4.
    • Challenge:
    • 5. Manypeoplecollaborating in groupsusethe same documents, createnewones, makechanges in existingdocuments
    • 6. Documentsareused in different places (office, athome, on theway…) and all groupmembersneedaccessfromthere
    • 7. Howtobesure, thateverybodyusesthelatestversion? Howtopreventfromchaos?
    The challenge of Document Management
    15.10.2011
  • 8.
    • Knowledge Management
    • 9. Enterprise search
    • 10. Document Management andArchiving
    • 11. Central repository
    • 12. Version control of documents
    • 13. Collaboration
    • 14. Access Control
    • 15. Check in / check out of documents
    • 16. Calendar, To do list, blog…
    • 17. WebCMS (for Intranet)
    Documentmanagement in InstitutionsExample: Share Point
    15.10.2011
  • 18.
    • ETH-Bibliothek uses Microsoft SharePoint as DMS
    • 19. For projectdocumentation
    • 20. For collaboration in projectteams – also withexternalpartners
    • 21. For the Intranet in additionto a fileserver (or in order toreplacethefileserver)
    Example: Share Point @ ETH-Bibliothek
    15.10.2011
  • 22. Sharepoint in project e-rara.ch
    15.10.2011
  • 23. Documentmanagementwithsharepoint
    15.10.2011
  • 24. SharePoint on iPad
    15.10.2011
  • 25.
    • Easy handlingofrightsmanagement
    • 26. Accessiblefromeverywhereatanytime
    • 27. Easy sharingwithcolleagues
    • 28. Needs more time andresources
    • 29. Structureisless flexible thanwithfolders on a fileserver
    Pros andConsof SharePoint
  • 30. Web basedservices: Google Docs
    E-Collaboration
    15.10.2011
  • 31.
    • Google Docsas a freeservice for collaboration
    • 32. Upload andgiveaccesstoexistingdocuments in different formats:
    • 33. Documents (.doc, .docx, .rtf, .odt)
    • 34. Presentations (.ppt, .pps)
    • 35. Spreadsheets (.csv, .xls, .xlsx, .ods)
    • 36. PDF Files
    • 37. Create andsharenewdocuments in Google Documentformat
    • 38. www.docs.google.com
    Collaborationwith Google Docs
    15.10.2011
  • 39. 15.10.2011
    13
    Fusszeile
  • 40.
    • Easy tousedocumentsharing for groups of different institutionsorcompanies
    • 41. But isit save enough? Wouldyou save importantdocuments on Google Docs?
    • 42. Free, but youneed an account
    • 43. Business solutionsareavailable
    Google Docs
    15.10.2011
  • 44.
    • MyDocuments in thecloud
    • 45. Synchronisation withmanydevices
    • 46. Public Folders
    • 47. Sharing documentswithspecificpersonsorwiththeworld…
    Dropbox
    15.10.2011
  • 48. Public folder
  • 49. Dropboxasvirtualfolder
  • 50. DropBox in iPad
    15.10.2011
  • 51. Sharing documents/Folders
    15.10.2011
  • 52. Tools used in thecontext of e-learning
    E-learningand E-Collaboration
    15.10.2011
  • 53.
    • Moodleis also used for this Master course, but not only…
    • 54. Manyuniversities (also ETH) areusingMoodle
    • 55. Tosharedocuments (teacher-student; student-student; student-teacher)
    • 56. Tocreateandorganize a schedule
    • 57. Tostay in contactandtodiscuss (chat, blog)
    E-Learning withmoodle
    15.10.2011
  • 58. 15.10.2011
    22
    Fusszeile
  • 59.
    • Adobe Connect – offeredby SWITCH
    • 60. For membersandstudents of Swiss Universities
    • 61. Login andauthentificationwithShibboleth
    • 62. Supports thefollowingformats:
    • 63. *.ppt, *.pptx, *.flv, *.swf, *.pdf, *.gif, *.jpg, *.png, *.mp3, *.html, or *.zip
    • 64. Collaborationonlywith registered members of Swiss universities
    Adobe connect
    15.10.2011
    23
  • 65. 15.10.2011
    24
    Fusszeile
  • 66. Webinarwithadobe Connect
    15.10.2011
    25
  • 67.
    • Online storage
    • 68. Web conferences (Webinars)
    • 69. Screensharedesktopapplications
    • 70. Access is limited to a smallgroupofperson (Switch AAI)
    Usecase Adobe Connect @ switch
    15.10.2011
  • 71.
    • Tools evaluatedby ETH and SWITCH:
    • 72. Adobe Connect
    • 73. WimbaClassroom
    • 74. Dimdim
    • 75. Elluminate
    • 76. Vitero
    • 77. http://www.net.ethz.ch/services/e-collaboration/produkte/evaluation
    • 78. Withenglishreport
    E-Learning andCollaboration Tools
    15.10.2011
  • 79. Wikis ascollaborationtools
    Wikis
    15.10.2011
  • 80.
    • A wiki is a website that uses wiki software, allowing the easycreation and editing of any number of interlinkedWeb pages, using a simplified markup language or a WYSIWYG text editor, within the browser.Wikis are often used to create collaborativewebsites, to power community websites, for personal note taking, in corporate intranets, and in knowledge management systems.
    • 81. Definition: Wikipedia…
    Wikis
    15.10.2011
  • 82.
    • Wikis arecompletely web based
    • 83. Principallypages in HTML
    • 84. Accessiblefromanywhere
    • 85. Login required for editingandwriting
    • 86. Access control for reading
    • 87. Wikipediaasmostfamousexample for a wiki
    Wiki
    15.10.2011
  • 88.
    • One organisational team in Dortmund, one in Zurich
    • 89. Documentationplatformis a Wikimediainstallation
    • 90. The same toolasWikipedia
    • 91. All membershavetherighttoeditandwrite
    • 92. Noaccess for externalpersons (so far)
    Example: Wiki for Inetbib
    15.10.2011
  • 93. 15.10.2011
  • 94. PB Works: http://pbworks.com
    Other Wikis
    15.10.2011
  • 95. Sharing information
  • 96. SocialTaggingorSocialBookmarking
    Sharing information
    15.10.2011
  • 97.
    • In online computer systems terminology, a tag is a non-hierarchical keyword or term assigned to a piece of information (such as an internet bookmark, digital image, or computer file). This kind of metadata helps describe an item and allows it to be found again by browsing or searching. Tags are chosen informally and personally by the item's creator or by its viewer, depending on the system.
    Whatis a tag?
    15.10.2011
  • 98.
    • A folksonomy is a system of classification derived from the practice and method of collaboratively creating and managing tags to annotate and categorize content; this practice is also known as collaborative tagging, social classification, social indexing, and social tagging.
    Folksonomy
    15.10.2011
  • 99.
    • Tags areused in socialnetworksas:
    • 100. Flickr for photos
    • 101. Youtube for videos
    • 102. Last.fm for music
    • 103. Blogs
    • 104. Technorati
    • 105. Inside singleblogs (http://blogs.ethz.ch/innovethbib)
    • 106. Delicious for bookmarks of internetresources
    Where tags areused?
    15.10.2011
  • 107. SocialTaggingwithdelicious
    39
  • 108. Stacks – collectionsof links
    15.10.2011
  • 109.
    • WithDeliciousyouareabletocreate tags for internetresources
    • 110. Web pages
    • 111. Online documents of anykind
    • 112. Creatingstacks
    • 113. Youcan also shareyour tags withthecommunityorwithinyournetwork
    • 114. Create andexpandyournetwork
    • 115. Share links andstacks
    • 116. Subscribetotags (?)
    Delicious for collaboration
    15.10.2011
  • 117. Reference managementsoftware
    15.10.2011
  • 118.
    • Reference management software, citation management software or personal bibliographic management software is
    • 119. software for scholars and authors
    • 120. to use for recording and
    • 121. utilising bibliographic citations (references)
    Reference managementsoftware
    15.10.2011
  • 122. Reference managementsoftware
    15.10.2011
  • 123. RefWorks(www.refworks.com), developed in 2001 by a business unit of ProQuest, is a web-based RM that requires a fee-based license.
    Individuals can purchase a subscription (100$/year), but institutional accounts provide more options and features.
    Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html
    RefWorks
    15.10.2011
  • 124. RefWorks
    15.10.2011
  • 125.
    • Export References (fromProQuest)
    • 126. Import toRefWorks
    • 127. Organizeyourreferences (creatingfolder)
    • 128. Create a bibliography
    • 129. Write-N-Cite
    See: Tutorial(ppt)
    RefWorks
    15.10.2011
  • 130.
    • Citaviis a referencemanagementsoftwarefromSwitzerland
    • 131. Works on Windows only (actually)
    • 132. Highlyintegrated in Browser (Citavi Picker) and Microsoft Word
    • 133. Commercial product, freedemoversionavailable
    • 134. www.citavi.com
    citavi
    15.10.2011
  • 135. 15.10.2011
    49
    Fusszeile
  • 136. 15.10.2011
    50
    Fusszeile
  • 137. 15.10.2011
    51
    Fusszeile
  • 138.
    • Screenshots of Citavi
    • 139. http://www.citavi.com/de/screenshots/07_publikationsassistent_978.html
    • 140. Video (in German): Whatcan I do withCitavi?
    • 141. http://www.citavi.com/de/support/anim/tour/Rundreise.html
    Reference managementwithcitavi
    15.10.2011
  • 142.
    • Commercial Tool by Thomson Research Soft
    • 143. Probablytheleadingbibliographicsoftwareproduct on themarket.
    • 144. EndNote, EndNoteWeb (comparison)
    • 145. Manyconnectionfilestodatabasesandcataloguesareavailable
    • 146. Highlyintegratedwith Web of Knowledgeand Microsoft Word
    BIBLIOGRAPHIC MANAGEMENT SYSTEMS (BMS): ENDNote
    15.10.2011
  • 147.
    • References canbeimportedfromfiles, from Web of Knowledge, librarycatalogues (NEBIS)
    • 148. Output stylescanbedefined
    • 149. Citewhileyou Write (CWYW) in Microsoft Word andcreate a bibliography
    • 150. Tutorial for Endnote:
    • 151. http://www.ethbib.ethz.ch/service/endnote_e.html
    • 152. Video tutorialby Thomson
    Howtoworkwithendnote
    15.10.2011
  • 153. Save fromWoSto Endnote
    Save to
    EndNote Web
    EndNote
    RefMan
    ProCite
  • 154.
    • CitaviandEndNotearetools for singleusersto manage theirreferences
    • 155. So fartheycan not beused for collaboration
    • 156. Connoteacontainscollaborationelements
    Reference Management andcollaboration
    15.10.2011
  • 157.
    • Organizingandsharingreferences
    • 158. Free online reference management for all researchers, clinicians and scientists
    • 159. By Nature Publishing Group
    Connotea
    15.10.2011
  • 160.
    • Save and organize links to your references
    • 161. Easily share references with colleagues
    • 162. Access references from any computer
    • 163. Easy to use. Start creating your library today
    connotea
    15.10.2011
  • 164. SocialTaggingwithconnotea
    59
  • 165. Save itemsfromthelibrarycatalog
    Forward resultto
    Connotea
    EndNoteLocal
    Deli.cio.us
    andothers…
  • 166. Zotero (www.zotero.org), developed in 2006 is a free, open source plug-in for the Firefox browser.
    Once installed, the user simply clicks on an icon in the address bar to save the citation information in one's library without navigating away from the web page.
    At present, Zotero has an alpha version of an independent desktop client, Zotero Standalone, which will work on Mac OS, Windows, and Linux, offering independence from the Firefox browser.
    Zotero
    15.10.2011
  • 167. Free pluginforFirefox
    • to manage bibliographic data and
    • 168. to store web-page snapshots and
    • 169. other electronic objects.
    • 170. Through a separate add-on, it also allows citation in text
    • 171. http://www.zotero.org/support/screencast_tutorials
    Zotero
  • 172. Zotero
    63
  • 173. CiteULike (www.citeulike.org), developed in 2004 and sponsored by Springer Science and Business Media, is a free online RM.
    CiteULike'sprimary intention is to act as a social networking tool by letting users search for related articles or helping users to connect with researchers who have similar interests.
    CiteULike
    15.10.2011
  • 174. Citeulike: Myciteulike
    65
  • 175. CiteUlike: Groups
    66
  • 176. Mendeley (www.mendeley.com), was developed in 2008 by a Web 2.0 start-up. Mendeley offers a free package with the option to upgrade for more individual and shared storage space.
    Mendeleywas modeled after Last.fm. Like the social networking music site, it provides recommendations based on one's interests
    It offers both a desktop and web version, with Mendeley Web giving users access to social features such as sharing references with other users or discovering research trends
    Ron Gilmour: Reference Management Software: a Comparative Analysis of Four Products: http://www.istl.org/11-summer/refereed2.html
    Mendeley
    15.10.2011
  • 177. Mendeley
    15.10.2011
  • 178. SearchingStrategies:
    • Choose a subject, formulate a search
    • 179. Create a list of words
    Data resources:
    • Choose a propriatedatabase
    • 180. Comparetheresultswith Google Scholar
    • 181. Quantityand Quality of results?
    Exercices
    15.10.2011
  • 182. Savingandorganizinginformation
    Choose a platformor a tool for yourgroup (Citavi, EndNote, Delicious, Zotero, CiteUlike, Mendeley, RefWorks…)
    Save interestinginformation (articles, web sites etc.) andorganizeit (tagging)
    Share itwiththemembers of yourgroup
    Evaluate anddiscusstheexperience
    Withthetool
    Exercises
    15.10.2011
  • 183. 15.10.2011
    Thankyouforyourattention!
    Contact:
    rudolf.mumenthaler@library.ethz.ch
    http://blogs.ethz.ch/innovethbib
    www.twitter.com/mrudolf
    http://ch.linkedin.com/pub/rudolf-mumenthaler/17/5/290
    www.facebook.com/ETHBibliothek
    www.slideshare.com/ruedi.mumenthaler