Integrated Land Records  Information System   Maine Municipal Association  Technology Conference Augusta | March 18, 2008 ...
Project Goals <ul><li>Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals...
What will the Integrated Land Records Project do?  <ul><li>Develop processes to  standardize and formalize  the: </li></ul...
Sewall Team PM:   Will Mitchell
Project Workflow
Integrated Land Records Information System: Process Overview <ul><li>Research Current Parcel Landscape  (2.1) </li></ul><u...
Research <ul><li>Identify and contact stakeholders </li></ul><ul><li>Discover and document existing and pending parcel  ca...
Research: Relevant Stakeholders <ul><ul><li>Municipal leaders, assessors, GIS professionals </li></ul></ul><ul><ul><li>Cou...
Research: Current Parcel Status <ul><li>Consider digital availability, accuracy of geometry, common data models, content s...
Research: Legal and Procedural Considerations <ul><li>Investigate legislative precedents for consolidating and managing co...
Research: Best Practices <ul><li>Contact current and potential stakeholders; document use of parcel data & attribute requi...
Conceptual Framework <ul><li>Advertise and integrate discovered best practices  </li></ul><ul><li>Articulate property data...
Attribute set  Reduced to  Minimum for  Distribution Full set of assessing Attributes attached  To parcels Private contrac...
Functional Specification  <ul><li>Advertise and integrate discovered best practices  </li></ul><ul><li>Articulate property...
Promotion <ul><li>Develop interest and stakeholder support for the initiative </li></ul><ul><ul><li>Technical champions </...
<ul><li>Use parcels/GIS to inform current initiatives </li></ul><ul><ul><li>Gateway1 </li></ul></ul><ul><ul><li>Brunswick ...
Geographic Scope <ul><li>Integrated Land Records System </li></ul><ul><ul><li>Strategy development involves multiple count...
Some Benefits Improving access to federal funding for technology and land-related initiatives Assisting economic developme...
Examples <ul><li>Current Maine parcel-centric implementations </li></ul>
Zoning Maps (Portland)
Neighborhood/Index Maps (Portland)
Overlay Reference: Wetlands (Lewiston)
Location Reference: Schools (Auburn)
Abutter Notifications: South Portland
Simple Viewer: Bath
1. Who must be involved for this plan to be successful?
2. What are or would be the greatest BENEFITS of accurate and up-to-date parcels to you and your organization?
3. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you...
4. What challenges do you anticipate in developing and distributing statewide  parcel data?
5. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral produ...
Contact:   Rich Sutton [email_address] 617-285-2151
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MMA: Maine Integrated Land Records System

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Integrated Land Records Information System Project Overview for the Maine Municipal Assn Technology Conference; 18 March 2008

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MMA: Maine Integrated Land Records System

  1. 1. Integrated Land Records Information System Maine Municipal Association Technology Conference Augusta | March 18, 2008 Richard Sutton | rs@restmap.net James W. Sewall Team
  2. 2. Project Goals <ul><li>Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it into alignment with the goals of the NSGIC’s Fifty States Initiative </li></ul><ul><li>Task 2 - Recommend a conceptual framework and functional specification for an Integrated Land Records Information System (ILRIS) for the State of Maine </li></ul>
  3. 3. What will the Integrated Land Records Project do? <ul><li>Develop processes to standardize and formalize the: </li></ul><ul><ul><li>Capture (municipal, county and state levels), </li></ul></ul><ul><ul><li>Integration (attribution for parcels from municipalities augmented by county deeds registry information linked through uniform resource ID (book and page), </li></ul></ul><ul><ul><li>Maintenance and </li></ul></ul><ul><ul><li>Distribution of Cadastral Data </li></ul></ul><ul><li>Create a plan to promote & implement these processes </li></ul>
  4. 4. Sewall Team PM: Will Mitchell
  5. 5. Project Workflow
  6. 6. Integrated Land Records Information System: Process Overview <ul><li>Research Current Parcel Landscape (2.1) </li></ul><ul><li>Design a Conceptual Framework (2.2) </li></ul><ul><li>Codify a Functional Specification (2.3) </li></ul><ul><li>Promote of Project and Plan (2.x) </li></ul>
  7. 7. Research <ul><li>Identify and contact stakeholders </li></ul><ul><li>Discover and document existing and pending parcel capture and maintenance initiatives </li></ul><ul><li>Review and evaluate current participation and adherence to parcel standards by participating municipalities </li></ul><ul><li>Assess sustainable funding mechanisms to support development and maintenance of an integrated system </li></ul>TASK 2.1
  8. 8. Research: Relevant Stakeholders <ul><ul><li>Municipal leaders, assessors, GIS professionals </li></ul></ul><ul><ul><li>County leaders, Registers of Deeds, GIS professionals </li></ul></ul><ul><ul><li>State agencies, CIO, GIS professionals </li></ul></ul><ul><ul><li>Academia & Private Sector </li></ul></ul><ul><ul><li>Surveyors, Bar and Realtors’ Associations </li></ul></ul><ul><ul><li>General Public </li></ul></ul><ul><ul><li>Others… </li></ul></ul>TASK 2.x
  9. 9. Research: Current Parcel Status <ul><li>Consider digital availability, accuracy of geometry, common data models, content standards, attribute availability, best practices & interoperability </li></ul><ul><li>Identify business drivers at multiple government levels, in academia & the private sector </li></ul>TASK 2.1
  10. 10. Research: Legal and Procedural Considerations <ul><li>Investigate legislative precedents for consolidating and managing collection and distribution of land records data </li></ul><ul><li>Address municipal participation in and adherence to Maine parcel standards. </li></ul><ul><li>Investigate chain of title data feeds </li></ul><ul><li>Explore data interaction between creators and consumers </li></ul>TASK 2.1
  11. 11. Research: Best Practices <ul><li>Contact current and potential stakeholders; document use of parcel data & attribute requirements in Maine and elsewhere </li></ul><ul><li>Explore linkages between municipalities and county deeds registries including digital data distribution from registries </li></ul><ul><li>Catalog update frequency and recency </li></ul><ul><li>Assess existing distribution strategies </li></ul>TASK 2.1
  12. 12. Conceptual Framework <ul><li>Advertise and integrate discovered best practices </li></ul><ul><li>Articulate property data and transfer protocols and relationships for review and refinement </li></ul><ul><li>Produce candidate methods for instituting and maintaining a universal resource ID for land records </li></ul><ul><li>Standardize data distribution </li></ul><ul><ul><li>Cost recovery </li></ul></ul><ul><ul><li>Attribute attrition </li></ul></ul>TASK 2.2
  13. 13. Attribute set Reduced to Minimum for Distribution Full set of assessing Attributes attached To parcels Private contractors Attribute Attrition Hierarchy municipality Geodata edited To reflect change Regional/County GIS Municipal GIS Implemented by Private contractors Maine Office of GIS Implemented by property Survey performed Change approved by municipality Technical Surveyors Municipal GIS Survey added to Georeferenced Composite Implemented by state Parcels integrated With GeoLibrary : Attributes culled federal Statewide cadastre Integrated with Framework Layer county Deed Book/Page reference appended
  14. 14. Functional Specification <ul><li>Advertise and integrate discovered best practices </li></ul><ul><li>Articulate property data and transfer protocols and relationships for review and refinement </li></ul><ul><li>Produce candidate methods for instituting and maintaining a universal resource ID for land records </li></ul>TASK 2.3
  15. 15. Promotion <ul><li>Develop interest and stakeholder support for the initiative </li></ul><ul><ul><li>Technical champions </li></ul></ul><ul><ul><li>Political champions </li></ul></ul><ul><ul><li>Parcel leads in key positions </li></ul></ul><ul><ul><li>Funding leads </li></ul></ul>TASK 2.x
  16. 16. <ul><li>Use parcels/GIS to inform current initiatives </li></ul><ul><ul><li>Gateway1 </li></ul></ul><ul><ul><li>Brunswick NAS BRAC </li></ul></ul><ul><ul><li>DECD – Pine Tree Development Zones </li></ul></ul><ul><ul><li>LURC Moosehead Rezoning </li></ul></ul><ul><ul><li>Wood to Energy modeling – Treegrowth </li></ul></ul><ul><ul><li>Educational Regionalization </li></ul></ul><ul><ul><li>Mortgage relief visualization </li></ul></ul>Promotion: Apply to Actual Business Drivers TASK 2.x
  17. 17. Geographic Scope <ul><li>Integrated Land Records System </li></ul><ul><ul><li>Strategy development involves multiple counties and municipalities </li></ul></ul><ul><ul><li>Final specification must accommodate all 16 Counties, 490 municipalities and townships </li></ul></ul>
  18. 18. Some Benefits Improving access to federal funding for technology and land-related initiatives Assisting economic development projects Streamlining local property assessment and relieving burdens on local government Providing a common operating picture for all government and commercial interests Managing catastrophic emergency (violent storm, fire, flood) situations Providing information infrastructure for Regionalization
  19. 19. Examples <ul><li>Current Maine parcel-centric implementations </li></ul>
  20. 20. Zoning Maps (Portland)
  21. 21. Neighborhood/Index Maps (Portland)
  22. 22. Overlay Reference: Wetlands (Lewiston)
  23. 23. Location Reference: Schools (Auburn)
  24. 24. Abutter Notifications: South Portland
  25. 25. Simple Viewer: Bath
  26. 26. 1. Who must be involved for this plan to be successful?
  27. 27. 2. What are or would be the greatest BENEFITS of accurate and up-to-date parcels to you and your organization?
  28. 28. 3. What is the most important parcel ATTRIBUTE information (i.e., Ownership, Value, Address, Map/Lot ID, Book/Page ID) you require for your organization?
  29. 29. 4. What challenges do you anticipate in developing and distributing statewide parcel data?
  30. 30. 5. What’s the best way to encourage the towns and counties to work together to create a single, dependable cadastral product?
  31. 31. Contact: Rich Sutton [email_address] 617-285-2151

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