7TH ROUNDTABLE MEETING 2 ANNOUNCEMENT
ND
ON SUSTAINABLE PALM OIL
imes
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Mo ha
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Ahead in
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PU R, M ORGANISED BY
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KUAL
2-4 NOVEMBE
R 2009 • HOTEL I
S TA N A
RSPO
Highlights Roundtable on Sustainable Palm Oil
• Sustainability Lectures
Visit www.rspo.org for more information
• Challenges and Opportunities for RSPO Certified Sustainable
Palm Oil (CSPO) RSPO Secretariat Sdn Bhd (787150-K)
Suite A-06-04, Plaza Mont’ Kiara
• Progress on Smallholder Certification 2, Jalan Kiara, 50480 Kuala Lumpur, Malaysia
• Updates on RSPO Conservation and Biodiversity Initiatives Tel: +603-6203 5969 Fax: +603-6203 5869
• Scientific Papers Event Organiser
Jora-Aki Technology Sdn Bhd (273056-W)
• Exhibition 42/2A, Jalan Emas 5, Taman Emas, Batu 8 Cheras
43200 Selangor, Malaysia
• Poster Presentations
Tel: +603-9080 1107/2007 Fax: +603-9080 1170
• World Cafés, Democracy Wall, Video Presentations and
Email: rt7@rspo.org
Speakers’ Corner

Welcome
to
7TH ROUNDTABLE MEETING
ON SUSTAINABLE PALM OIL
Moving Ahead in Challenging Times
The RSPO, during its short but productive existence, has faced up
to and provided solutions to criticisms from a global spectrum of
stakeholders. Like many other organizations, RSPO has not been
spared the ripples from the global financial meltdown, with main
concerns about the relevance of more costly certified palm oil in
already cash-strapped markets.
2009 has been a year of growth and consolidation - 34 operating
units from 11 companies certified with a production capacity of
~1.75 million tonnes of sustainable palm oil. The Principles & Criteria
and their assessment methodologies have been further refined.
ConTenTs RSPO is addressing a host of topics from High Conservation Value
Tentative Programme 3-6 areas and New Planting guidelines to Greenhouse Gas emissions,
Call for papers 7 compensation schemes and habitat rehabilitation. The call at RT5
Application for Oral / 8
Poster Presentation Form in 2007 for smallholder engagement has been heard and is being
Call for Sponsors 9 addressed.
Sponsorship Form 10
Call for Exhibitors 11
Notwithstanding past challenges, RSPO will continue to commit to
Exhibition Information 12
Exhibition Space Booking Form 13 the principles of integrity and transparency, and engagement with all
RT7 Registration Form 14 stakeholders in achieving sustainability in agricultural practice.
GA6 Registration Form 15
Accommodation (Hotels) 16 - 17
Hotel Reservation Form 18
Accompanying Person Programme 19 - 21
RSPO
Site Tours Form 22
Information - Malaysia in Brief 23 - 24
Roundtable on Sustainable Palm Oil
2

Tentative Programme
1st November 2009 (SuNday)
DAY 1 - (Pre-meetings)
time ACtiVitY
0900-1300 Task Force on Smallholders
Community & Chemicals Workshop (Integrated Weed Management)
Biodiversity Seminar
Rights to Land - Workshop
1300-1400 Lunch
1400-1700 Task Force on Smallholders (continued)
Including Smallholders Group Certification Scheme
Biodiversity Technical Committee Meeting
Rights to Land - Workshop (continued)
1500-1800 RT7/Ga6 Registration Open
2nd November 2009 (MONday)
DAY 2 - (rt7 DAY 1)
time ProgrAmme sPeAker
0900-1030 opening:
Chair : m.r.Chandran
Venue: Grand Ballroom,
advisor to the Executive Board RSPO
Hotel Istana
Welcome speech Jan kees Vis
President RSPO
RSPO Sustainability Lecture Prof. Adil najam
(Boston university) Lead author
for the Intergovernmental Panel on
Climate Change (IPCC)
Official RT7 Opening YB tan sri Bernard giluk Dompok
Minister of Plantation Industries and
Commodities, Malaysia
1030-1100 Coffee/tea break
1100-1300 session 1 - Challenges and opportunities for rsPo Certified Palm oil
Chair: Derom Bangun
(GaPKI)
The WWF Scorecard of CSPO usage WWF International
CSPO consumption - The FMGC perspective unilever
CSPO - a Retailer’s View -Title to be comfirmed Judith Batchelar / Fiona Wheatley
Sainsbury
Biofuels Neste Oil
3

Tentative Programme
2nd November 2009 (MONDAY)
DAY 2 - (RT7 DAY 1)
Time PRogRAmme SPeAkeR
1100-1300 Session 1 - Challenges and opportunities for RSPo Certified Palm oil (continued)
Chair: Derom Bangun
GAPKI
Supply Chain Organisation of RSPO certified marieke Leegwater
Palm Oil Productschap MVO
RSPO initiative in China -Title to be comfirmed To Be Comfirmed (TBC)
Q&A
1300-1430 Lunch
1430-1530 Session 2 - Update on work of the RSPo
Chair: Tim kileen
Conservation International
Recommendations from the Greenhouse Gas Arjen Brinkmann
Working Group (GHG WG) Brinckmann Consultancy
Update from the Integrated Weed Management mike Rutherford
(IWM) project CABI
The work of the RSPO Biodiversity Technical Jutta Poetz
Committee RSPO
Q&A
1530-1600 Coffee/tea break
1600-1800 Session 3 - Update on work of the RSPo
Chair: marcello Brito
Agropalma
Progress on Smallholder Group Certification Scheme Agung Prawoto
BIOcert Indonesia
Trial Audits Scheme Smallholder TBC
Progress report from the Indonesian Smallholder Asril Darussamin
Working Group (INA SWG) INA SWG
Progress report from the Malaysian Smallholder ilangovan kanthan
Working Group Felda
1800-2000 RT7 Networking Cocktail
4

3rd November 2009 (TUESDAY)
DAY 3 - (RT7 DAY 2)
Time PRogRAmme SPeAkeR
0830-1030 Session 4 - RSPo as a global initiative
Chair: Paul Norton
Venue: Grand Ballroom,
HSBC
Hotel Istana
RSPO’s commitment to COP10 Yusuke Saraya
Saraya Corporation
RSPO compliance of independent Smallholders Rukaiyah Rofiq & Sayuti
- Case Jambi Yayasan SETARA Jambi
RSPO Biodiversity Principles & Criteria Carl Traeholt & Christian Schriver
- the Challenge of making it operational
Project POTICO: Harnessing Certification Schemes to Fred Stolle & Beth gingold
Prevent Deforestation in Indonesia World Resources Institute
Thailand National Interpretation TBC
Paper 6 : TBC
Q&A
1030-1100 Coffee/tea break
1100-1300 Session 5 : open Sessions - World Cafes
Coordinator: Johan Verburg
Oxfam International
World Cafe 1 - Uptake of CSPO
World Cafe 2 - Smallholders & RSPO
World Cafe 3 - RSPO & Governments Chairpersons: TBC
World Cafe 4 - Oil Palm & Climate Change
1300-1430 Lunch (Including dedicated poster session 13.00-14.30)
1430-1530 Session 6 : open Sessions - Speakers’ corners
1. Is RSPO relevant? Facilitator:
2. Orang Utan vs Orang Miskin Teoh Cheng Hai
Facilitators: TBC
3. What NGOs want?
1530-1600 Coffee/tea break
1600-1800 Session 7 : open Sessions - Democracy wall, Video presentations
Presentations to be approved by RT7 Organising Facilitators:
Committee 1. Reza Azmi
2. Dr. Simon Lord TBC
Facilitators:
3. marcello Brito
1800 onwards Independent side events endorsed by RT7 Organising Committee
5

Tentative Programme
4th November 2009 (WEDNESDAY)
DAY 4 - (RT7 Day 3 & gA6)
Time PRogRAmme SPeAkeR
0830-1030 Session 8 : Stakeholder views
Chair: Johan Verburg
Venue: Grand Ballroom,
Oxfam International
Hotel Istana
Summary from World Cafe 1 + Q&A Dr. matthias Diemer
WWF international
Summary from World Cafe 2 + Q&A Dr. Rosediana Suharto
Summary from World Cafe 3 + Q&A Speakers: TBC
Representative from
EU Government
Summary from World Cafe 4 + Q&A Dr. ian Henson
Summary of open sessions + Q&A To Be Confirmed
1030-1100 Coffee/tea break
1100-1200 Closing Session:
Chair: Jan kees Vis
Summary of RT7 and close RSPO Secretary-General
1200-1400 Lunch
1400-1700 6th RSPO General Assembly (GA6)
(Includes coffee/tea break)
5th November 2009 (THURSDAY)
DAY 5 - (executive Board meeting)
Time PRogRAmme SPeAkeR
0900-1700 Executive Board Meeting
Whole Day Site tours to RSPO Certified Member companies
6

Call for Papers
On and Around Sustainability Practice
Along The Palm Oil Supply Chain
W
e invite organisations and research institutions involved with, of the abstract by the organiser. Failure to submit by this deadline
directly or indirectly, or with concerns along and around without prior notification of the organiser will cancel acceptance of
sustainability in the palm oil supply chain, certification, the paper.
trading and communications, as well as biodiversity or environmental • date of presentations: Tuesday, 3rd November 2009
conservation and social issues, to share their knowledge and experiences • Venue: Main Conference Hall, RT7
through oral or poster presentations during RT7.
• duration for each presentation: 20 minutes and 10 minutes for Q & a
Presentations, in oral or poster form, will provide an avenue for
gUiDeLines For PosTers
stakeholders to share understandings, ideas, experiences and lessons
learnt while stimulating debate on how to improve practices along the • Presentations must include the following:
supply chain in accordance with sustainability principles. Posters will ◊ title
gain from the added advantage of being displayed throughout RT7 well ◊ names of all authors of the paper and their affiliation
in sight within a high traffic area adjacent to the conference hall. ◊ a copy of the paper or abstract/summary (on submission)
◊ full paper (after acceptance for presentation and by the deadline
ToPiCs For orAL or PosTer PresenTATion
for full paper submissions).
• Biodiversity conservation in agricultural landscapes • abstracts are to be submitted on application by 31 august 2009, in
• Climate change and the role of agriculture MS-Word, centered (title), justified (body text), and not exceeding
• Economy vs. Conservation 150 words.
• advances in sustainable palm oil production • Posters will be mounted on panels provided by the organizers. Each
• Sustainability along the supply chain panel size is width 1.0 m x height 2.5 m.
• awareness building on Certified Sustainable Palm Oil.
• Specifications/dimensions of poster(s):
oBJeCTiVes oF orAL / PosTer PresenTATions ◊ Exposed area on panel for poster space is 80 cm (W) by 200 cm (H)
so the total area covered by the poster(s) should not exceed that.
• To support the objectives of RT7 in providing tangible displays of
◊ Recommended poster paperweight is 200 g to 250 g.
work by RSPO members and other stakeholders in producing,
◊ Poster finishing can be lamination or non-lamination.
certifying, trading and communicating Sustainable Palm Oil.
◊ use of framing and backboard(s) are not recommended.
• Having a structured and embedded part of RT7 focusing on
production and certification of RSPO certified sustainable palm oil, • Posters are to be affixed to the panel with the use of double-sided
trading and keeping track of it, promoting honest communications adhesive tapes.
about RSPO certified sustainable palm oil, providing specific focus • you are not allowed to nail, screw, drill, paint or use glue on the
on smallholder sustainable production, updating on biodiversity, panels. If this instruction is ignored, the RT7 organiser has the right
social and environmental issues and working more closely with to charge the exhibitor or contractor concerned for any damages to
governments. the panel(s).
• Provide for the widest possible dissemination of ongoing project • adequate overhead lighting will be provided by the organisers and
work or updates and maximize potential interaction with RT7 there will be no facility for any additional lighting.
participants • The poster panels will be available for viewing throughout the duration
• Showcase recent progress in sustainable palm oil production, of RT7. Please note that there will be a special poster session on 3
certification, trading and communication. November 2009 from 14.00 to 14.30. authors are expected to be
present for enquiries and comments from the viewing public.
gUiDeLines For orAL PresenTATions • acceptance of presentations will be via electronic notification by 15
• Presentations are to be in MS-PowerPoint format. September 2009.
• Presentations have to include the following: • deadline for full paper submissions is 15 October 2009. Full paper
◊ title submission is only on acceptance of the abstract by the organiser.
◊ names of all authors and their affiliation Failure to submit by this deadline without prior notification of the
◊ a copy of the paper or abstract/summary (on submission)
organiser will cancel acceptance of the paper.
◊ full paper (after acceptance for presentation and by the deadline • Posters will be set up for viewing on 1 November 2009, in the
for full paper submissions). afternoon.
• abstracts are to be submitted on application by 31 august 2009, in The Organising Committee will strive to allow for all Poster Presentations
MS-Word, centered (title), justified (body text), and not exceeding that are relevant or related to RSPO/Sustainable palm oil and the RT7
150 words. theme. However, if there are more poster proposals than panels available
• acceptance of presentations will be via electronic notification by 15 then the more relevant will be selected. The final decision on poster
September 2009. presentation approvals and allocations are the sole right of the Executive
• deadline for full paper submissions is 15 October 2009, in PdF Board of RSPO and decisions are final. all poster papers will be vetted
or MS-PowerPoint. Full paper submission is only on acceptance for content and relevance. Similar conditions apply for oral papers.
7

w w w. r s p o . o r g
Application for Oral/ Please forward completed form by post / fax / email to:
Poster Presentation rsPo secretariat sdn. Bhd. (787150-K)
Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara,
50480 Kuala Lumpur, Malaysia
Telephone: +603 6203 5969
Fax: +603 6203 5869
Email: rt7paper@rspo.org
1. orgAnisATion
Company Name
Postal address
Telephone Fax
General Email
2. ConTACT Person
Name
Position
Telephone Fax
Email
3. PresenTATion
Type (tick one only) Oral Poster
Title
author(s)
Category (tick one only) Biodiversity Conservation in agricultural Landscapes
Climate Change and the Role of agriculture
Economy vs. Conservation
advances in Sustainable Palm Oil Production
Sustainability along the Supply Chain
awareness Building on Certified Sustainable Palm Oil
8 Click here to download form

Call for
Sponsors
T
he 7th Roundtable Meeting on Sustainable Palm Oil • Sponsors do not have any ongoing disputes with
(RT7) is among the year’s key events organised for, by stakeholders, including civil society and local
and around the sustainable palm oil industry. Palm communities that have been reported to the Executive
oil, through its combined assets of high yields, marketability Board.
and versatility, represents one of the leading commodities
Please forward the completed form to dr. Vengeta Rao by
both for the present and the future. Coupled with the
post, fax or email by 15 august 2009.
unprecedented, dedicated push by RSPO for sustainability
in the sector, now extending beyond the production stage acceptance of the offer of sponsorship is subject to
to the supply chain, RT7 takes on an identity that may confirmation by the Executive Board of RSPO.
well set the pace for the future face of major industrial
Payment of the sponsorship money should be made to
and agricultural sectors. RSPO is addressing sustainability
RSPO within 15 working days after acceptance by the
in an intensified way, with special attention to the fields
Executive Board.
of biodiversity conservation, environmental protection and
social equity as well as realising the call for a smallholder
certification system. BeneFiTs
In order to help RSPO ensure the success of this important Prominent display of the organisation’s name and logo on
conference we invite organisations and other parties to the following:
participate in RT7 as sponsors. • RT7 backdrop
Sponsorship of this event presents an excellent • Official RT7 programme
opportunity for endorsement and support of the principles • all conference announcements, in print and/or
of sustainability, on a local as well as a global platform. electronic formats
Rewards will come through wide communication in and • all advertisements taken for RT7
around the conference about the identities of sponsors
• Link to the sponsor’s website from all electronic
that have contributed in realising RT7.
communications on RT7 in the RSPO website
• Two complimentary registrations to RT7
TerMs AnD ConDiTions For sPonsorsHiP
a priority concern is that the exhibition should form a link
between each sponsorship for RT7 will be for uS dollar
Fifteen Thousand only (uSd 15,000).
Ordinary Members from all the seven membership
categories are eligible to offer themselves as sponsors.
There may be more than one sponsor for each membership
category.
Conditions for the acceptance of offers of sponsorships are:
• Sponsors must be ordinary Members who have
paid their subscriptions and there are no arrears in
payments.
• Sponsors have complied with the requirement of
submission of their annual Communications of Progress
to RSPO.
9

w w w. r s p o . o r g
Sponsorship Please forward completed form by post / fax / email to:
Form rsPo secretariat sdn. Bhd. (787150-K)
Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara,
50480 Kuala Lumpur, Malaysia
Telephone: +603 6203 5969
Fax: +603 6203 5869
Email: vrao@rspo.org
1. orgAnisATion
Company Name
Postal address
Telephone Fax
General Email
2. ConTACT Person
Name
Position
Telephone Fax
Email
3. PAYMenT
Please make cheque payable to “rsPo secretariat sdn. Bhd.” before 15 August 2009. Payment may also be made directly
into any branch of HSBC Bank for the credit of the following account
Cheque No. / draft No. /
Telegraphic Transfer:
Name of account: rsPo secretariat sdn. Bhd.
Name of Bank: HsBC Bank Malaysia sdn. Bhd.
Level 1 Jalan damanlela, Pusat Bandar damansara,
damansara Heights, 50490 Kuala Lumpur, Malaysia
account No: 359-304326-102
Swift Code (TT): HBMBMYkL
Note: Please remit payment of USD 15,000 to RSPO Secretariat.
10 Click here to download form

Call for
Exhibitors
A
s with previous Roundtable Conferences, the exHiBiTion gUiDeLines
organisers have included an exhibition for Trade
& Industry, Research Institutions and Government a priority concern is that the exhibition should form a link
and Non-Government Organisations & agencies. between the sessions and objectives of RT7 with exhibition
This exhibition will provide an excellent platform for materials and content. In order to promote integration
stakeholders, especially members of RSPO, to create and congruity between the two elements, guidance to
awareness on sustainably manufactured products, all potential exhibitors on the content of their booths is
communicate research and technological advances. important.
Exhibitors can build capacity on sustainability practices,
Exhibitors are required to set up their booths in the
foremost in the field of biodiversity conservation,
afternoon of Sunday, 1st November 2009, one day before
environmental protection and social equity, across the
the conference proper.
board of stakeholders along the palm oil supply chain.
Exhibits are to be taken down and removed from the
an integral part of RT7 and to run concurrently with
exhibition hall on Wednesday, 4th November 2009, after
conference proceedings, it provides the opportunity to
18.00.
capture an audience of global stakeholders from the entire
spectrum of the palm oil industry and affiliated interests
and concerns. For RT7, despite the global economic oBJeCTiVes oF exHiBiTion
turmoil, we expect close to 800 participants from more
than 40 countries. RT6 in 2008 attracted more than 600 To support the objectives of RT7 in providing tangible
participants. displays of work by RSPO Members and other stakeholders
in the promotion of the production and use of sustainable
We invite you to share your organisation’s profile, expertise palm oil, in particular:
and experiences through the 20 exhibition booths
available at RT7. To cover organisational costs, each • Provide examples or initiatives that support or
exhibition booth (3m x 3m) will cost uSd 2,000. More demonstrate approaches towards the implementation
information is provided in the exhibition guidelines below. and verification of the Principles & Criteria for
Exhibitors are also welcome to participate as delegates or Sustainable Palm Oil Production (P&C)
consider a poster presentation. • demonstrate progress made by RSPO Members in
promoting the production and use of sustainable
Selection of prospective exhibitors will be based on
palm oil
immediate relevance to RSPO and its activities as well
as on a ‘first come first served basis’. Final decision on • demonstrate progress on projects endorsed by the
selection of successful exhibitors is at the discretion of RSPO or independent initiatives demonstrating clear
the RSPO Executive Board. contribution to the RSPO goals, mission or RT7
objectives
To book a booth, please download and forward the
completed form by post, fax or email by 30 september • Provide examples or initiatives that demonstrate efforts
2009. by key players along the supply chain in the promotion
of sustainable palm oil
We look forward to your presence at RT7.
To provide a platform for stakeholders to demonstrate,
promote and exchange information on their current
activities, achievements and progress towards RSPO’s
objectives.
11

Exhibition
Information
exHiBiTion eTiqUeTTe
• Organisational promotion as part of the overall exhibition • Materials directly related to the exhibition itself (that
is acceptable, especially if it contributes towards wider must be tied into the objectives and agenda of RT7)
stakeholder collaboration, identification of the project should be used as “take-away” communication tools
and providing context or identity to the exhibits. and are encouraged
Promotions of companies or products per comm, will
• Where the provision of material from the exhibitors has
not be accepted
significant cost implications, items for sale should be
• Exhibitions to further organisational causes are stipulated within the application
acceptable, but primary concern should be the
• The use of audio-visual aids, if required, should be
promoting of wider discussion and constructive
disclosed at the application stage, in order to facilitate
approaches that reflect the character of RSPO
required support from the venue organisers
• Provision of souvenirs, memorabilia or merchandise for
either purchase or as premiums for free at or through
booths is strongly discouraged
sHeLL sCHeMe PACkAge
500 1000 1000 500
Typical corner stand Centre row stand
TerMs AnD ConDiTions
• Full payment is required with application form (non-successful application will be refunded)
• No refund will be given for cancellation received after 30 September 2009, unless you find another exhibitor to take up
your space
• The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitors’
activities on the premises, and will indemnify, defend and hold harmless the organisers from such losses, damages and
claims
• The exhibition terms and conditions form part of the contract
12

w w w. r s p o . o r g
Exhibition Space Please forward completed form by post / fax / email to:
Booking Form rsPo secretariat sdn. Bhd. (787150-K)
Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara,
50480 Kuala Lumpur, Malaysia
Telephone: +603 6203 5969
Fax: +603 6203 5869
Email: rt7exhibitor@rspo.org
1. orgAnisATion
Company Name
Postal address
Telephone Fax
General Email
2. ConTACT Person
Name
Position
Telephone Fax
Email
3. nUMBer oF BooTHs: 4. PAYMenT
Please make cheque payable to “rsPo secretariat sdn. Bhd.” before
Standard shell scheme – 30 september 2009. Payment may also be made directly into any branch
UsD 2,000 of HSBC Bank for the credit of the following account
Cheque No. / draft No. /
Telegraphic Transfer:
No. of units
ToTAL AMoUnT Name of account: rsPo secretariat sdn. Bhd.
Name of Bank: HsBC Bank Malaysia sdn. Bhd.
Level 1 Jalan damanlela, Pusat Bandar damansara,
damansara Heights, 50490 Kuala Lumpur, Malaysia
(Standard booth comes with 3m x 3m shell frame,
2 lights, overhead fascia panel with account No: 359-304326-102
company name and stand number,
Swift Code (TT): HBMBMYkL
carpeted floor, 1 unit desk,
2 chairs and 1 waste basket)
Note: Confirmation of registration is upon receipt of full payment of fee to RSPO Secretariat.
Click here to download form 13

w w w. r s p o . o r g
RT7 Please forward completed form by post / fax / email to
Event Organiser:
Registration Form Jora-Aki Technology Sdn Bhd (273056-W)
42/2A, Jalan Emas 5, Taman Emas, Batu 8 Cheras
43200 Selangor, Malaysia
Telephone: +603 9080 1107/2007
7th Roundtable Meeting on Sustainable Palm Oil
Fax: +603 9080 1170
Email: rt7@rspo.org
Name
Designation
Company
Postal Address
Tel Fax E-mail
AddiTionAl PARTiciPAnTS
nAme PoSiTion
Note: Additional names may be submitted separately.
RegiSTRATion Fee
memBeR memBeR non-memBeR non-memBeR ToTAl
eARly BiRd RegulAR eARly BiRd RegulAR AmounT
uSd 350 uSd 450 uSd 450 uSd 600 uSd
Rm 1,250 Rm 1,600 Rm 1,600 Rm 2,150 Rm
Note: Please indicate number of participants in the empty box. Full payment is required for registration.
ATe
PAymenT BiRd R
eARly nded T
o
Te
Please make cheque payable to “RSPo Secretariat Sdn. Bhd.” before noW eX R e
TemB
15T SeP
H
15 october 2009. Payment may also be made directly into any branch of
HSBC Bank for the credit of the following account 2009
Cheque No. / Draft No. / Signature
Telegraphic Transfer:
Name of Account: RSPo Secretariat Sdn. Bhd.
Name of Bank: HSBc Bank malaysia Sdn. Bhd.
Level 1 Jalan Damanlela, Pusat Bandar Damansara,
Note: not required for email submission.
Damansara Heights, 50490 Kuala Lumpur, Malaysia
Account No: 359-304326-102 Date
Swift Code (TT): HBmBmyKl
14 Click here to download form

w w w. r s p o . o r g
GA6 Please forward completed form by post / fax / email to
Event Organiser:
Registration Form Jora-Aki Technology sdn Bhd (273056-W)
42/2a, Jalan Emas 5, Taman Emas, Batu 8 Cheras
43200 Selangor, Malaysia
Telephone: +603 9080 1107/2007
6th General Assembly of Members
Fax: +603 9080 1170
Email: rt7@rspo.org
1. orgAnisATion
Company Name
RSPO Membership (tick one only) Ordinary affiliate
2. rePresenTATiVe
attendee (tick one only) From the Organisation Proxy
Name
Organisation
Position
Telephone Fax
Email
3. oBserVers
nAMe PosiTion
Additional names may be submitted separately
Click here to download form
15

Accommodation
Hotels
The Conference Secretariat has reserved rooms in Hotel Istana, the venue hotel. It has also made arrangements with
special discounted rates at other hotels listed below within the vicinity and walking distance of the venue hotel. To receive
the special discount rates, all hotel reservations must be made direct with the hotel in reference to RT7 Conference
Secretariat with full payment in advance.
1. Hotel istana,
kuala Lumpur (5 star)
The Hotel is supported by an efficient road and rail transport
system with a monorail stop located just adjacent to Hotel
Istana. The convenience of a private limousine service and
a public bus and taxi network complement the Hotel’s easy
accessibility. The five-star Hotel Istana features 515 well-
appointed guestrooms and suites designed to suit every
individual’s personal and corporate needs.
It also offers versatile banqueting and convention facilities
and is complemented by authentic tastes from its three
outstanding restaurants and two lounges.
Please fax to Ms. Mazura at
+603-2149 5500 or
room rates email to: rsvn@hotelistana.com.my,
room single Double mazura.nasaruddin@hotelistana.com.my
deluxe rM 310++ rM 340++ Address: 73 Jalan Raja Chulan, 50200 Kuala Lumpur,
Club rM 470++ rM 470++ P.O. Box: 12919, 50792 Kuala Lumpur,
Malaysia
All rooms inclusive of Breakfast for one or two persons Phone: +603-2141 9988
Web: www.hotelistana.com.my
2. Crowne Plaza Mutiara Hotel,
kuala Lumpur (5 star)
The hotel has 563 contemporary guest rooms with spectacular
views of either the famous Petronas Twin Towers or the city
skyline. The hotel also houses an extensive selection of food
and beverage outlets, the award-winning angsana Spa and
Clark Hatch, the largest in-hotel fitness centre.
room rates
room single Double
deluxe rM 400++ rM 445++
Grand deluxe rM 480++ rM 520++ Please fax to Mr Suresh Kumar at
Executive Club deluxe rM 550++ rM 590++ +603-2144 2157 or
Executive Club Grand deluxe rM 630++ rM 670++ email to: suresh.kumar@crowneplazamutiarakl.com
Executive Club Grand deluxe rM 900++ rM 940++ Address: Jalan Sultan Ismail, P.O. Box 10577,
50718 Kuala Lumpur, Malaysia
Phone: +603-2148 2322
All room rates are per-room/per-night including breakfast
Web: www.crowneplaza.com/kualalumpur
16

3. Hotel equatorial,
kuala Lumpur (5 star)
a pioneer in Malaysia’s hotel industry, Hotel Equatorial Kuala
Lumpur opened its doors in 1973 and has since been a
preferred location for personal and business entertainment.
Located strategically in the Golden Triangle, the deluxe
Business Class hotel neighbours commercial centres,
shopping areas and the entertainment strips.
room rates
Please fax to Ms. Sarimah at
room single Double
+603-2162 3848 or
Superior rM 225++ rM 275++ email to: sarimah@kul.equatorial.com
deluxe rM 265++ rM 315++
Address: Jalan Sultan Ismail,
Equator Club Executive rM 390++ rM 450++ 50250 Kuala Lumpur, Malaysia
Equator Club deluxe rM 430++ rM 490++ Phone: +603-2161 7777, Ext 8026
Web: www.equatorial.com
All rooms inclusive of breakfast
4. novotel Hotel,
kuala Lumpur (4 star)
Strategically located in the heart of Kuala Lumpur’s Golden
Triangle, the Novotel Kuala Lumpur City Centre is only a
short stroll away from the Kuala Lumpur Convention Centre,
Petronas Twin Towers, Suria KLCC and Malaysia’s answer to
Japan’s famous Ginza areas with its outdoor cafes and trendy
shops, The Bintang Walk.
room rates Please fax to
room single Double Ms Nicole Koo at
Superior rM 260++ rM 280++ +603-2147 0899 or
deluxe rM 290++ rM 310++ email to: ssm2@novotelklcitycentre.com
Equator Premier Floor rM 345++ rM 370++ Address: Novotel Kuala Lumpur City Centre No 2, Jalan
Junior Suite rM 415++ rM 440++ Kia Peng, 50450 Kuala Lumpur, Malaysia
Phone: +603-2147 0833
All rooms inclusive of Breakfast for 1 or 2 persons Web: www.novotelklcitycentre.com
5. radius international Hotel,
kuala Lumpur (3 star)
Our hotel (Radius International Hotel Kuala Lumpur), not only
convenient by location, Radius International is ideal for its
close proximity to the hip and happening Bintang Walk, which
is within walking distance to the hotel. There are good roads
and public infrastructure, allowing for accessibility for both
business and pleasure trips.
room rates Please fax to
Ms Mariana Justine at
room single Double
+603-2144 2384 or
deluxe rM 170++ rM 170++
email to: klsales@radius-international.com
Premier rM 220++ rM 220++
Address: 51-A, Changkat Bukit Bintang,
Suite rM 350++ rM 350++
50200 Kuala Lumpur, Malaysia
Phone: +603-2715 3888
All rooms inclusive of Breakfast for 1 or 2 persons Web: www.radius-international.com
17

FAx / eMAiL DireCTLY To HoTeL
Hotel Reservation
Form - RT7
2nd November to 4th November
1. Please return this form by 15th September 2009. Room reservation after 15th September 2009 will be subject to availability.
2. all room reservations must be made to the Hotel directly by faxing or emailing this form to the selected Hotel.
3. Reservation without a credit card will not be accepted.
4. Reservation may be cancelled through the Hotel only. Terms and conditions apply.
5. Rates quoted are given as in the Hotel Information provided.
PLeAse reserVe For:
Title: Mr / Ms / Mrs / dr / Others
Name: (please underline surname)
IC No / Passport No Nationality
arrival date Expected arrival Time
departure date departure Time
address
Tel Fax
Mobile No E-mail
PLeAse (3) TiCk AnD e-MAiL/FAx:
(Please refer to Hotel Accommodation page)
Please provide your credit card details to
1. Hotel istana kuala Lumpur, Malaysia guarantee your reservation.
2. Crowne Plaza Mutiara Hotel, kuala Lumpur Card Type:
VISa MaSTERCaRd aMEX
3. Hotel equatorial, kuala Lumpur
Card number
4. novotel Hotel, kuala Lumpur
5. radius international Hotel, kuala Lumpur security Code expiry Date
room Type: name printed on card
no. of rooms:
signature
room rate:
ToTAL
AMoUnT:
For oFFiCe Use onLY Received on Confirmed by
18

Accompanying
Person Programme
Malaysia’s Cultural Night City Tour
‘ A Potpourri of Malaysian Cultures ’ ‘ Metropolitan Landmarks ’
This evening tour takes you to an open air bazaar of Chinatown, A must for first time visitors to Kuala Lumpur. An interesting
a Hindu temple and a sumptuous Malay dinner accompanied by a tour which unveils the beauty and charm of the old and
cultural show. the new Kuala Lumpur - Garden City of Lights. See the
Sri Maha Mariamman Temple - The contrast of the magnificent skyscrapers and the building
smell of burning jasmine, musical
of the colonial days.
chanting of Hindu priests, intricate
carved deities an the mystical aura
combine to give you a lasting
impression of this community.
Open air bazaar of Chinatown - take a stroll through this night market,
where the locals engage in hectic bargaining for merchandise stalls Highlight of the tour:
across the streets.
Petronas Twin Towers (photo stop)
King’s Palace (photo stop)
National Monument
National Mosque (photo stop)
National museum (exclude entrance fees)
Sultan Abdul Samad Building
Handicraft Centre
Later, proceed to a Malay Restaurant for dinner and a Cocoa Boutique
Cultural Show - Help yourself to a buffet dinner where a sumptuous
variety of local dishes and delicacies await you.
Departure: Daily at 7.00 p.m. Departure: Daily at 9:30 a.m. / 2:30 p.m.
Duration: 3.5 hours Duration: 3.5 hours
Pick-up: Pick-up:
• Minimum 2 adults. 6:30 - 7: 00 p.m. 8:45 - 9: 15 a.m. / 1:45 - 2:15 p.m.
• Inclusive dinner.
• Shorts, sleeveless shirt and slippers are not allowed.
note: Apply at tour counter during registration for rT7.
19

Accompanying
Person Programme
Countryside & Batu Caves Tour Genting Highlands Tour
‘ Rural Landmarks and Handicrafts ’ ‘ A day with Lady Luck & excitement ’
A trip to the outskirts along the ‘Ambassador Row’, Istana Sharif Ali, Amidst the freshness of cool, crisp mountain air about 6,000 feet
Malay Villages. Our first stop at the Royal Selangor Pewter will feature
above sea level, lies Malaysia’s only casino resort. Stop at the
the largest and most modern pewter factory in the world., reputed inter-
nationally for its high quality and craftsmanship. You will be shown the
cable car station and take a skyway cable car ride, with the sky
different processes such as casting, filing, polishing, soldering, ham- above you and a tropical rainforest below. Ride up to the hilltop
mering and engraving during this factory tour. Next we stop at a Batik on the longest and fastest cable car in Southeast Asia. Fringed
Factory – to see how Batik is designed and printed. by one of the oldest tropical jungles in the world, you can try
Our last stop will be at the limestone hills of
Batu Caves that comprises of three caverns
and several smaller caves. It is the shrine your luck at Blackjack, Keno,
of Lord Murugah, a Hindu deity - a flight of 272 steps leads up Roulette or a host of other casino
to the temple cave. Another cave, called the museum cave, games. If the is not your cup of
tea, then take time off to enjoy
the numerous recreational
facilities at the indoor and
outdoor Theme Park.
There is the Corkscrew, Euro
Express Roller Coaster, Turbo
Drop, Super Toboggan & Sky
Venture - the one and only sky
diving simulator in Asia.
• Minimum 2 adults.
is filled with images of deities • Excluding: Theme Park tickets, Shows.
and murals depicting scenes from • Those below 21 years old are not allowed into the casino.
the Hindu scriptures.
Departure: Daily at 9:30 a.m. / 2:30 p.m.
Departure: Daily at 9:30 a.m.
Duration: 3.5 hours
Pick-up: Duration: 6 hours
8:45 - 9: 15 a.m. / 1:45 - 2:15 p.m. Pick-up: 8:45 - 9: 15 a.m.
note: Apply at tour counter during registration for rT7.
20

Putrajaya & Agricultural Heritage Park Historical Malacca
‘ Most intelligent city in Malaysia ’ ‘ More than 580 years of history ’
Visit St. Peter’s Church (1710) - the oldest Christian Church
still in use in Malaysia. Drive past the largest 17th century Chinese
cemetery outside of China, located at Bukit China or Chinese Hill.
Stop at the foothill to view the Sultan’s well before driving through
the Portuguese Settlement.
The journey from Kuala Lumpur to Putrajaya takes approximately
50 minutes via the highway. Our first stop will be
Taman Warisan or Agricultural Heritage Park -
a ‘living’ museum for mango, rubber, cocoa,
palm oil, durian, jackfruit, herbs and etc. A Proceed to view the famous gateway ‘Porta De Santiago’ and the
demonstration on the entire rubber-manufacturing ruins of St. Paul’s Church lined by 17th century Dutch tombstones.
process from the time it is tapped and churned Next on the list is “Red Square” - the salmon pink Dutch adminis-
out as fully smoked sheets will be shown during trative buildings which today house the Malacca Museum and
the tour. government offices. Before proceeding for lunch, we will also visit
Next, proceed to Christ Church then the ‘Abode Merciful Clouds’ or the Cheng Hoon
Putrajaya Government Teng Temple - the only temple where you can find 3 major doctrines
Centre, there are
of local Chinese belief under the same roof, Viz: Taoism, Buddhism
numerous new
and Confucianism. Take a stroll along Malacca’s Jonker street which
government complexes
ends by the banks of the Malacca river for shopping.
located in this new
township. The most
imposing structure in
Putrajaya is the thin pinkish Putra Mosque. Standing beside
Dataran Putra and facing the Putrajaya Lake, it incorporates
architectural elements from Turkestan, Kazakhstan and Morocco.
Another eye catching building is
the Prime Minister’s office - Putra Departure: Daily at 9:30 a.m.
Perdana. Other interesting places Duration: 5 hours
Pick-up: 8:45 - 9: 15 a.m.
are Putra Bridge and Prime
Minister’s residence.
Departure: Daily at 9:30 a.m.
Duration: 8 hours
Pick-up: 8:45 - 9: 15 a.m.
• Minimum 2 adults.
• Includes Lunch.
• Minimum 2 adults.
• Please wear comfortable walking shoes.
note: Apply at tour counter during registration for rT7.
21

ProPoseD
w w w. r s p o . o r g
Site Tours Please forward completed form by post / fax / email to
Event Organiser:
RSPO Certified Jora-Aki Technology sdn Bhd (273056-W)
42/2a, Jalan Emas 5, Taman Emas, Batu 8 Cheras
Member Companies 43200 Selangor, Malaysia
Telephone: +603 9080 1107/2007
Fax: +603 9080 1170
5 November 2009 Email: rt7@rspo.org
If there is sufficient interest from RT7 participants, a day long visit to nearby RSPO certified member companies (plantations) shall be
arranged.
Payment for the site visit to be announced later will be collected during the RT7 registration. all those interested are requested to fill
and forward the application form below:
(Only limited seats are available - on a first come first served basis) APPLiCATion ForM
Name
Organisation
Position
Postal address
Tel Fax
E-mail
ADDiTionAL ACCoMPAnYing Persons
nAMe PosiTion
Note: Additional names may be submitted separately.
Signature date
Note: not required for email submission.
22

Information about
MALAYSIA
LoCATion goVernMenT
Malaysia is situated just north of the equator in Southeast Malaysia is a constitutional monarchy with a parliamentary
asia, and comprises of West Malaysia represented by the democracy. Nine of the states have hereditary rulers (sultans)
Malay Peninsula, and East Malaysia that spans the northern who, under a unique system, elect one of themselves to be
reaches of the Borneo, including dozens of small islands the constitutional monarch, or yang di-Pertuan agong, for a
dotting the surrounding seas. The country covers an area of period of five years. Malaysia has a non-political, professional
329,847 square kilometers (127,320 square miles) and is civil service, army and police and also an independent
divided into 13 states and three Federal Territories - Kuala judiciary. The Malaysian Parliament comprises the Senate
Lumpur, Putrajaya and Labuan; politically, the three Federal (dewan Negara) and the House of Representatives (dewan
Territories constitute another state - the 14th - even though Rakyat).
dispersed throughout the country. West Malaysia borders
Thailand at its northern border, in the south Singapore and is
surrounded by the South China Sea in the east and the Straits ToUrisT inForMATion
of Melaka in the west. East Malaysia lies 640 kilometers away,
across the South China Sea. Peninsular Malaysia is home to sigHTseeings
two-thirds of the country’s 27 million inhabitants. The less Tourism Malaysia’s Official Site: http://www.tourism.gov.my/
developed and still sparsely populated states of Sabah and Virtual Malaysia: http://www.virtualmalaysia.com/
Sarawak make up the eastern, Bornean part of the country. Budget airlines: http://www.lcct.com.my/pan_asian_budget_airlines.php
KTM (Malaysian Railway): http://www.ktmb.com.my/
In both West and East Malaysia, coastal lowlands give way
to a mountainous interior. Tropical vegetation abounds, and TrAVeLLing inFo
the country’s rain forests are believed to be the oldest in Visa Information: http://www.kln.gov.my/?m_id=53
the world. Its mountains include two of the highest peaks Foreign Missions in Malaysia: http://www.kln.gov.my/?m_id=56
in Southeast asia: Gunung Tahan (2,190 meters) on the AirPorTs & TrAnsPorTATion
central range of the peninsula, the Banjaran Titiwangsa, KL International airport: http://www.klia.com.my/
and Gunung Kinabalu (4,100 meters) in Sabah. Malaysia Low-Cost Carrier Terminal (LCCT): http://www.lcct.com.my/
also boasts dramatic limestone outcrops, fascinating caves KLIa Express: http://www.kliaekspres.com/
and spectacular waterfalls. The climate is humid tropical, airport Coach: http://www.airportcoach.com.my/
with a mean humidity of ~80% throughout the year and SkyBus (for LCCT): http://www.skybus.com.my/
diurnal temperatures ranging between 21 - 32°C. Weather
is influenced by seasonal monsoons - northeast and PUBLiC TrAnsPorTATion
RapidKL (Bus and LRT): http://www.rapidkl.com.my/
southwest - which alternate dry and wet seasons.
Rail Maps: http://www.klsentral.com.my/Conn_Rail.aspx
KL Monorail: http://www.klmonorail.com.my
MALAYsiA’s VAsT green CAnoPY FooD
Malaysian Food Guide: http://malaysianfoodguide.com/
about seventy percent of Malaysia remains under the cover MalaysianFood.net: http://www.malaysianfood.net/
of vegetation. Its rainforests are among the most complex and FriedChillies: http://www.friedchillies.com/
rich ecosystems in the world, home to about 12,000 - 15,000
allMalaysia: http://allmalaysia.info/
species plants, 600 species of birds and 210 species of
mammals. The country has set aside more than 1.49 million
hectares of rainforest for protection with legislation enacted to
conserve its precious rainforest and rare wildlife. Malaysia is
rich in natural resources among them the world’s largest tin
deposits and extensive reserves of oil and gas while the forests
contain valuable hardwood timber. despite embracing modern
technology to which one of the world’s tallest skyscrapers and
a huge “cyber” center for computer businesses bear witness,
the country still boasts some of the world’s densest forests (in
Sabah and Sarawak), one of Southeast asia’s busiest ports
(Georgetown) and quaint ex-colonial hill stations (Fraser’s Hill,
Bukit Larut, Penang Hill and Cameron Highlands). Even in
Kuala Lumpur, the federal capital characterized by ambitious
new building projects, exotic markets abound, filled with local
colours, scents and flavours.
23

Information about
MALAYSIA
FACTs in BrieF
Full country name: Malaysia.
Area: 329,847 sq. km.
Population: 26,888,000 million (2006 est.).
Capital City: Kuala Lumpur.
Note: Putrajaya is the administrative capital
Climate: Hot and wet all year. annual southwest (april - October) and northeast
(October - February) monsoons.
Time: 8 hours before GMT.
People: Malay and other indigenous 58%, Chinese 24%, Indian 8%, others 10%.
Religions: Muslim, Buddhist, Taoist, Hindu, Christian, Sikh.
Note: Shamanism is also practiced in East Malaysia.
Language: Bahasa Malaysia, Mandarin, Chinese dialects, English, Tamil, indigenous dialects.
Government: Constitutional Monarchy
Head of State: Seri Paduka Baginda yang di-Pertuan agong al-Wathiqu Billah al-Sultan
Mizan Zainal abidin Ibni almarhum al-Sultan Mahmud al-Muktafi Billah
Shah al-Haj (King)
Head of Government: yang amat Berhormat dato’ Sri Mohd Najib Bin Tun Haji abdul Razak
(Prime Minister)
Currency: Ringgit Malaysia (RM) (uS$ 1 = RM 3.50 approx.)
GDP: RM 451 billion (2006 est.) (uS$ 129 billion approx.)
GDP per capita: RM 14,200 (2006 est.) (uS$ 4,057 approx.)
MAJor inDUsTries AgriCULTUre ProDUCTs
Peninsula rubber and palm oil processing Peninsula rubber, palm oil, cocoa, rice.
and manufacturing, light
Sabah palm oil, subsistence crops, rubber,
manufacturing, electronics,
timber, coconut, rice.
tin mining and smelting, logging
and timber processing. Sarawak palm oil, rubber, pepper, timber.
Sabah logging, petroleum production.
MAJor TrADing PArTners
Sarawak agriculture processing, petroleum
production and refining, logging. Singapore, Japan, uSa
24