RT7 and GA6 2nd Announcement

7TH ROUNDTABLE MEETING 2 ANNOUNCEMENT ND ON SUSTAINABLE PALM OIL imes ing T ng lle Mo ha ving C Ahead in A YSI ALA PU R, M ORGANISED BY A LUM KUAL 2-4 NOVEMBE R 2009 • HOTEL I S TA N A RSPO Highlights Roundtable on Sustainable Palm Oil • Sustainability Lectures Visit www.rspo.org for more information • Challenges and Opportunities for RSPO Certified Sustainable Palm Oil (CSPO) RSPO Secretariat Sdn Bhd (787150-K) Suite A-06-04, Plaza Mont’ Kiara • Progress on Smallholder Certification 2, Jalan Kiara, 50480 Kuala Lumpur, Malaysia • Updates on RSPO Conservation and Biodiversity Initiatives Tel: +603-6203 5969 Fax: +603-6203 5869 • Scientific Papers Event Organiser Jora-Aki Technology Sdn Bhd (273056-W) • Exhibition 42/2A, Jalan Emas 5, Taman Emas, Batu 8 Cheras 43200 Selangor, Malaysia • Poster Presentations Tel: +603-9080 1107/2007 Fax: +603-9080 1170 • World Cafés, Democracy Wall, Video Presentations and Email: rt7@rspo.org Speakers’ Corner

Welcome to 7TH ROUNDTABLE MEETING ON SUSTAINABLE PALM OIL Moving Ahead in Challenging Times The RSPO, during its short but productive existence, has faced up to and provided solutions to criticisms from a global spectrum of stakeholders. Like many other organizations, RSPO has not been spared the ripples from the global financial meltdown, with main concerns about the relevance of more costly certified palm oil in already cash-strapped markets. 2009 has been a year of growth and consolidation - 34 operating units from 11 companies certified with a production capacity of ~1.75 million tonnes of sustainable palm oil. The Principles & Criteria and their assessment methodologies have been further refined. ConTenTs RSPO is addressing a host of topics from High Conservation Value Tentative Programme 3-6 areas and New Planting guidelines to Greenhouse Gas emissions, Call for papers 7 compensation schemes and habitat rehabilitation. The call at RT5 Application for Oral / 8 Poster Presentation Form in 2007 for smallholder engagement has been heard and is being Call for Sponsors 9 addressed. Sponsorship Form 10 Call for Exhibitors 11 Notwithstanding past challenges, RSPO will continue to commit to Exhibition Information 12 Exhibition Space Booking Form 13 the principles of integrity and transparency, and engagement with all RT7 Registration Form 14 stakeholders in achieving sustainability in agricultural practice. GA6 Registration Form 15 Accommodation (Hotels) 16 - 17 Hotel Reservation Form 18 Accompanying Person Programme 19 - 21 RSPO Site Tours Form 22 Information - Malaysia in Brief 23 - 24 Roundtable on Sustainable Palm Oil 2

Tentative Programme 1st November 2009 (SuNday) DAY 1 - (Pre-meetings) time ACtiVitY 0900-1300 Task Force on Smallholders Community & Chemicals Workshop (Integrated Weed Management) Biodiversity Seminar Rights to Land - Workshop 1300-1400 Lunch 1400-1700 Task Force on Smallholders (continued) Including Smallholders Group Certification Scheme Biodiversity Technical Committee Meeting Rights to Land - Workshop (continued) 1500-1800 RT7/Ga6 Registration Open 2nd November 2009 (MONday) DAY 2 - (rt7 DAY 1) time ProgrAmme sPeAker 0900-1030 opening: Chair : m.r.Chandran Venue: Grand Ballroom, advisor to the Executive Board RSPO Hotel Istana Welcome speech Jan kees Vis President RSPO RSPO Sustainability Lecture Prof. Adil najam (Boston university) Lead author for the Intergovernmental Panel on Climate Change (IPCC) Official RT7 Opening YB tan sri Bernard giluk Dompok Minister of Plantation Industries and Commodities, Malaysia 1030-1100 Coffee/tea break 1100-1300 session 1 - Challenges and opportunities for rsPo Certified Palm oil Chair: Derom Bangun (GaPKI) The WWF Scorecard of CSPO usage WWF International CSPO consumption - The FMGC perspective unilever CSPO - a Retailer’s View -Title to be comfirmed Judith Batchelar / Fiona Wheatley Sainsbury Biofuels Neste Oil 3

Tentative Programme 2nd November 2009 (MONDAY) DAY 2 - (RT7 DAY 1) Time PRogRAmme SPeAkeR 1100-1300 Session 1 - Challenges and opportunities for RSPo Certified Palm oil (continued) Chair: Derom Bangun GAPKI Supply Chain Organisation of RSPO certified marieke Leegwater Palm Oil Productschap MVO RSPO initiative in China -Title to be comfirmed To Be Comfirmed (TBC) Q&A 1300-1430 Lunch 1430-1530 Session 2 - Update on work of the RSPo Chair: Tim kileen Conservation International Recommendations from the Greenhouse Gas Arjen Brinkmann Working Group (GHG WG) Brinckmann Consultancy Update from the Integrated Weed Management mike Rutherford (IWM) project CABI The work of the RSPO Biodiversity Technical Jutta Poetz Committee RSPO Q&A 1530-1600 Coffee/tea break 1600-1800 Session 3 - Update on work of the RSPo Chair: marcello Brito Agropalma Progress on Smallholder Group Certification Scheme Agung Prawoto BIOcert Indonesia Trial Audits Scheme Smallholder TBC Progress report from the Indonesian Smallholder Asril Darussamin Working Group (INA SWG) INA SWG Progress report from the Malaysian Smallholder ilangovan kanthan Working Group Felda 1800-2000 RT7 Networking Cocktail 4

3rd November 2009 (TUESDAY) DAY 3 - (RT7 DAY 2) Time PRogRAmme SPeAkeR 0830-1030 Session 4 - RSPo as a global initiative Chair: Paul Norton Venue: Grand Ballroom, HSBC Hotel Istana RSPO’s commitment to COP10 Yusuke Saraya Saraya Corporation RSPO compliance of independent Smallholders Rukaiyah Rofiq & Sayuti - Case Jambi Yayasan SETARA Jambi RSPO Biodiversity Principles & Criteria Carl Traeholt & Christian Schriver - the Challenge of making it operational Project POTICO: Harnessing Certification Schemes to Fred Stolle & Beth gingold Prevent Deforestation in Indonesia World Resources Institute Thailand National Interpretation TBC Paper 6 : TBC Q&A 1030-1100 Coffee/tea break 1100-1300 Session 5 : open Sessions - World Cafes Coordinator: Johan Verburg Oxfam International World Cafe 1 - Uptake of CSPO World Cafe 2 - Smallholders & RSPO World Cafe 3 - RSPO & Governments Chairpersons: TBC World Cafe 4 - Oil Palm & Climate Change 1300-1430 Lunch (Including dedicated poster session 13.00-14.30) 1430-1530 Session 6 : open Sessions - Speakers’ corners 1. Is RSPO relevant? Facilitator: 2. Orang Utan vs Orang Miskin Teoh Cheng Hai Facilitators: TBC 3. What NGOs want? 1530-1600 Coffee/tea break 1600-1800 Session 7 : open Sessions - Democracy wall, Video presentations Presentations to be approved by RT7 Organising Facilitators: Committee 1. Reza Azmi 2. Dr. Simon Lord TBC Facilitators: 3. marcello Brito 1800 onwards Independent side events endorsed by RT7 Organising Committee 5

Tentative Programme 4th November 2009 (WEDNESDAY) DAY 4 - (RT7 Day 3 & gA6) Time PRogRAmme SPeAkeR 0830-1030 Session 8 : Stakeholder views Chair: Johan Verburg Venue: Grand Ballroom, Oxfam International Hotel Istana Summary from World Cafe 1 + Q&A Dr. matthias Diemer WWF international Summary from World Cafe 2 + Q&A Dr. Rosediana Suharto Summary from World Cafe 3 + Q&A Speakers: TBC Representative from EU Government Summary from World Cafe 4 + Q&A Dr. ian Henson Summary of open sessions + Q&A To Be Confirmed 1030-1100 Coffee/tea break 1100-1200 Closing Session: Chair: Jan kees Vis Summary of RT7 and close RSPO Secretary-General 1200-1400 Lunch 1400-1700 6th RSPO General Assembly (GA6) (Includes coffee/tea break) 5th November 2009 (THURSDAY) DAY 5 - (executive Board meeting) Time PRogRAmme SPeAkeR 0900-1700 Executive Board Meeting Whole Day Site tours to RSPO Certified Member companies 6

Call for Papers On and Around Sustainability Practice Along The Palm Oil Supply Chain W e invite organisations and research institutions involved with, of the abstract by the organiser. Failure to submit by this deadline directly or indirectly, or with concerns along and around without prior notification of the organiser will cancel acceptance of sustainability in the palm oil supply chain, certification, the paper. trading and communications, as well as biodiversity or environmental • date of presentations: Tuesday, 3rd November 2009 conservation and social issues, to share their knowledge and experiences • Venue: Main Conference Hall, RT7 through oral or poster presentations during RT7. • duration for each presentation: 20 minutes and 10 minutes for Q & a Presentations, in oral or poster form, will provide an avenue for gUiDeLines For PosTers stakeholders to share understandings, ideas, experiences and lessons learnt while stimulating debate on how to improve practices along the • Presentations must include the following: supply chain in accordance with sustainability principles. Posters will ◊ title gain from the added advantage of being displayed throughout RT7 well ◊ names of all authors of the paper and their affiliation in sight within a high traffic area adjacent to the conference hall. ◊ a copy of the paper or abstract/summary (on submission) ◊ full paper (after acceptance for presentation and by the deadline ToPiCs For orAL or PosTer PresenTATion for full paper submissions). • Biodiversity conservation in agricultural landscapes • abstracts are to be submitted on application by 31 august 2009, in • Climate change and the role of agriculture MS-Word, centered (title), justified (body text), and not exceeding • Economy vs. Conservation 150 words. • advances in sustainable palm oil production • Posters will be mounted on panels provided by the organizers. Each • Sustainability along the supply chain panel size is width 1.0 m x height 2.5 m. • awareness building on Certified Sustainable Palm Oil. • Specifications/dimensions of poster(s): oBJeCTiVes oF orAL / PosTer PresenTATions ◊ Exposed area on panel for poster space is 80 cm (W) by 200 cm (H) so the total area covered by the poster(s) should not exceed that. • To support the objectives of RT7 in providing tangible displays of ◊ Recommended poster paperweight is 200 g to 250 g. work by RSPO members and other stakeholders in producing, ◊ Poster finishing can be lamination or non-lamination. certifying, trading and communicating Sustainable Palm Oil. ◊ use of framing and backboard(s) are not recommended. • Having a structured and embedded part of RT7 focusing on production and certification of RSPO certified sustainable palm oil, • Posters are to be affixed to the panel with the use of double-sided trading and keeping track of it, promoting honest communications adhesive tapes. about RSPO certified sustainable palm oil, providing specific focus • you are not allowed to nail, screw, drill, paint or use glue on the on smallholder sustainable production, updating on biodiversity, panels. If this instruction is ignored, the RT7 organiser has the right social and environmental issues and working more closely with to charge the exhibitor or contractor concerned for any damages to governments. the panel(s). • Provide for the widest possible dissemination of ongoing project • adequate overhead lighting will be provided by the organisers and work or updates and maximize potential interaction with RT7 there will be no facility for any additional lighting. participants • The poster panels will be available for viewing throughout the duration • Showcase recent progress in sustainable palm oil production, of RT7. Please note that there will be a special poster session on 3 certification, trading and communication. November 2009 from 14.00 to 14.30. authors are expected to be present for enquiries and comments from the viewing public. gUiDeLines For orAL PresenTATions • acceptance of presentations will be via electronic notification by 15 • Presentations are to be in MS-PowerPoint format. September 2009. • Presentations have to include the following: • deadline for full paper submissions is 15 October 2009. Full paper ◊ title submission is only on acceptance of the abstract by the organiser. ◊ names of all authors and their affiliation Failure to submit by this deadline without prior notification of the ◊ a copy of the paper or abstract/summary (on submission) organiser will cancel acceptance of the paper. ◊ full paper (after acceptance for presentation and by the deadline • Posters will be set up for viewing on 1 November 2009, in the for full paper submissions). afternoon. • abstracts are to be submitted on application by 31 august 2009, in The Organising Committee will strive to allow for all Poster Presentations MS-Word, centered (title), justified (body text), and not exceeding that are relevant or related to RSPO/Sustainable palm oil and the RT7 150 words. theme. However, if there are more poster proposals than panels available • acceptance of presentations will be via electronic notification by 15 then the more relevant will be selected. The final decision on poster September 2009. presentation approvals and allocations are the sole right of the Executive • deadline for full paper submissions is 15 October 2009, in PdF Board of RSPO and decisions are final. all poster papers will be vetted or MS-PowerPoint. Full paper submission is only on acceptance for content and relevance. Similar conditions apply for oral papers. 7

w w w. r s p o . o r g Application for Oral/ Please forward completed form by post / fax / email to: Poster Presentation rsPo secretariat sdn. Bhd. (787150-K) Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara, 50480 Kuala Lumpur, Malaysia Telephone: +603 6203 5969 Fax: +603 6203 5869 Email: rt7paper@rspo.org 1. orgAnisATion Company Name Postal address Telephone Fax General Email 2. ConTACT Person Name Position Telephone Fax Email 3. PresenTATion Type (tick one only) Oral Poster Title author(s) Category (tick one only) Biodiversity Conservation in agricultural Landscapes Climate Change and the Role of agriculture Economy vs. Conservation advances in Sustainable Palm Oil Production Sustainability along the Supply Chain awareness Building on Certified Sustainable Palm Oil 8 Click here to download form

Call for Sponsors T he 7th Roundtable Meeting on Sustainable Palm Oil • Sponsors do not have any ongoing disputes with (RT7) is among the year’s key events organised for, by stakeholders, including civil society and local and around the sustainable palm oil industry. Palm communities that have been reported to the Executive oil, through its combined assets of high yields, marketability Board. and versatility, represents one of the leading commodities Please forward the completed form to dr. Vengeta Rao by both for the present and the future. Coupled with the post, fax or email by 15 august 2009. unprecedented, dedicated push by RSPO for sustainability in the sector, now extending beyond the production stage acceptance of the offer of sponsorship is subject to to the supply chain, RT7 takes on an identity that may confirmation by the Executive Board of RSPO. well set the pace for the future face of major industrial Payment of the sponsorship money should be made to and agricultural sectors. RSPO is addressing sustainability RSPO within 15 working days after acceptance by the in an intensified way, with special attention to the fields Executive Board. of biodiversity conservation, environmental protection and social equity as well as realising the call for a smallholder certification system. BeneFiTs In order to help RSPO ensure the success of this important Prominent display of the organisation’s name and logo on conference we invite organisations and other parties to the following: participate in RT7 as sponsors. • RT7 backdrop Sponsorship of this event presents an excellent • Official RT7 programme opportunity for endorsement and support of the principles • all conference announcements, in print and/or of sustainability, on a local as well as a global platform. electronic formats Rewards will come through wide communication in and • all advertisements taken for RT7 around the conference about the identities of sponsors • Link to the sponsor’s website from all electronic that have contributed in realising RT7. communications on RT7 in the RSPO website • Two complimentary registrations to RT7 TerMs AnD ConDiTions For sPonsorsHiP a priority concern is that the exhibition should form a link between each sponsorship for RT7 will be for uS dollar Fifteen Thousand only (uSd 15,000). Ordinary Members from all the seven membership categories are eligible to offer themselves as sponsors. There may be more than one sponsor for each membership category. Conditions for the acceptance of offers of sponsorships are: • Sponsors must be ordinary Members who have paid their subscriptions and there are no arrears in payments. • Sponsors have complied with the requirement of submission of their annual Communications of Progress to RSPO. 9

w w w. r s p o . o r g Sponsorship Please forward completed form by post / fax / email to: Form rsPo secretariat sdn. Bhd. (787150-K) Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara, 50480 Kuala Lumpur, Malaysia Telephone: +603 6203 5969 Fax: +603 6203 5869 Email: vrao@rspo.org 1. orgAnisATion Company Name Postal address Telephone Fax General Email 2. ConTACT Person Name Position Telephone Fax Email 3. PAYMenT Please make cheque payable to “rsPo secretariat sdn. Bhd.” before 15 August 2009. Payment may also be made directly into any branch of HSBC Bank for the credit of the following account Cheque No. / draft No. / Telegraphic Transfer: Name of account: rsPo secretariat sdn. Bhd. Name of Bank: HsBC Bank Malaysia sdn. Bhd. Level 1 Jalan damanlela, Pusat Bandar damansara, damansara Heights, 50490 Kuala Lumpur, Malaysia account No: 359-304326-102 Swift Code (TT): HBMBMYkL Note: Please remit payment of USD 15,000 to RSPO Secretariat. 10 Click here to download form

Call for Exhibitors A s with previous Roundtable Conferences, the exHiBiTion gUiDeLines organisers have included an exhibition for Trade & Industry, Research Institutions and Government a priority concern is that the exhibition should form a link and Non-Government Organisations & agencies. between the sessions and objectives of RT7 with exhibition This exhibition will provide an excellent platform for materials and content. In order to promote integration stakeholders, especially members of RSPO, to create and congruity between the two elements, guidance to awareness on sustainably manufactured products, all potential exhibitors on the content of their booths is communicate research and technological advances. important. Exhibitors can build capacity on sustainability practices, Exhibitors are required to set up their booths in the foremost in the field of biodiversity conservation, afternoon of Sunday, 1st November 2009, one day before environmental protection and social equity, across the the conference proper. board of stakeholders along the palm oil supply chain. Exhibits are to be taken down and removed from the an integral part of RT7 and to run concurrently with exhibition hall on Wednesday, 4th November 2009, after conference proceedings, it provides the opportunity to 18.00. capture an audience of global stakeholders from the entire spectrum of the palm oil industry and affiliated interests and concerns. For RT7, despite the global economic oBJeCTiVes oF exHiBiTion turmoil, we expect close to 800 participants from more than 40 countries. RT6 in 2008 attracted more than 600 To support the objectives of RT7 in providing tangible participants. displays of work by RSPO Members and other stakeholders in the promotion of the production and use of sustainable We invite you to share your organisation’s profile, expertise palm oil, in particular: and experiences through the 20 exhibition booths available at RT7. To cover organisational costs, each • Provide examples or initiatives that support or exhibition booth (3m x 3m) will cost uSd 2,000. More demonstrate approaches towards the implementation information is provided in the exhibition guidelines below. and verification of the Principles & Criteria for Exhibitors are also welcome to participate as delegates or Sustainable Palm Oil Production (P&C) consider a poster presentation. • demonstrate progress made by RSPO Members in promoting the production and use of sustainable Selection of prospective exhibitors will be based on palm oil immediate relevance to RSPO and its activities as well as on a ‘first come first served basis’. Final decision on • demonstrate progress on projects endorsed by the selection of successful exhibitors is at the discretion of RSPO or independent initiatives demonstrating clear the RSPO Executive Board. contribution to the RSPO goals, mission or RT7 objectives To book a booth, please download and forward the completed form by post, fax or email by 30 september • Provide examples or initiatives that demonstrate efforts 2009. by key players along the supply chain in the promotion of sustainable palm oil We look forward to your presence at RT7. To provide a platform for stakeholders to demonstrate, promote and exchange information on their current activities, achievements and progress towards RSPO’s objectives. 11

Exhibition Information exHiBiTion eTiqUeTTe • Organisational promotion as part of the overall exhibition • Materials directly related to the exhibition itself (that is acceptable, especially if it contributes towards wider must be tied into the objectives and agenda of RT7) stakeholder collaboration, identification of the project should be used as “take-away” communication tools and providing context or identity to the exhibits. and are encouraged Promotions of companies or products per comm, will • Where the provision of material from the exhibitors has not be accepted significant cost implications, items for sale should be • Exhibitions to further organisational causes are stipulated within the application acceptable, but primary concern should be the • The use of audio-visual aids, if required, should be promoting of wider discussion and constructive disclosed at the application stage, in order to facilitate approaches that reflect the character of RSPO required support from the venue organisers • Provision of souvenirs, memorabilia or merchandise for either purchase or as premiums for free at or through booths is strongly discouraged sHeLL sCHeMe PACkAge 500 1000 1000 500 Typical corner stand Centre row stand TerMs AnD ConDiTions • Full payment is required with application form (non-successful application will be refunded) • No refund will be given for cancellation received after 30 September 2009, unless you find another exhibitor to take up your space • The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitors’ activities on the premises, and will indemnify, defend and hold harmless the organisers from such losses, damages and claims • The exhibition terms and conditions form part of the contract 12

w w w. r s p o . o r g Exhibition Space Please forward completed form by post / fax / email to: Booking Form rsPo secretariat sdn. Bhd. (787150-K) Suite a-06-04 Plaza Mont’ Kiara, 2 Jalan Kiara, 50480 Kuala Lumpur, Malaysia Telephone: +603 6203 5969 Fax: +603 6203 5869 Email: rt7exhibitor@rspo.org 1. orgAnisATion Company Name Postal address Telephone Fax General Email 2. ConTACT Person Name Position Telephone Fax Email 3. nUMBer oF BooTHs: 4. PAYMenT Please make cheque payable to “rsPo secretariat sdn. Bhd.” before Standard shell scheme – 30 september 2009. Payment may also be made directly into any branch UsD 2,000 of HSBC Bank for the credit of the following account Cheque No. / draft No. / Telegraphic Transfer: No. of units ToTAL AMoUnT Name of account: rsPo secretariat sdn. Bhd. Name of Bank: HsBC Bank Malaysia sdn. Bhd. Level 1 Jalan damanlela, Pusat Bandar damansara, damansara Heights, 50490 Kuala Lumpur, Malaysia (Standard booth comes with 3m x 3m shell frame, 2 lights, overhead fascia panel with account No: 359-304326-102 company name and stand number, Swift Code (TT): HBMBMYkL carpeted floor, 1 unit desk, 2 chairs and 1 waste basket) Note: Confirmation of registration is upon receipt of full payment of fee to RSPO Secretariat. Click here to download form 13

w w w. r s p o . o r g RT7 Please forward completed form by post / fax / email to Event Organiser: Registration Form Jora-Aki Technology Sdn Bhd (273056-W) 42/2A, Jalan Emas 5, Taman Emas, Batu 8 Cheras 43200 Selangor, Malaysia Telephone: +603 9080 1107/2007 7th Roundtable Meeting on Sustainable Palm Oil Fax: +603 9080 1170 Email: rt7@rspo.org Name Designation Company Postal Address Tel Fax E-mail AddiTionAl PARTiciPAnTS nAme PoSiTion Note: Additional names may be submitted separately. RegiSTRATion Fee memBeR memBeR non-memBeR non-memBeR ToTAl eARly BiRd RegulAR eARly BiRd RegulAR AmounT uSd 350 uSd 450 uSd 450 uSd 600 uSd Rm 1,250 Rm 1,600 Rm 1,600 Rm 2,150 Rm Note: Please indicate number of participants in the empty box. Full payment is required for registration. ATe PAymenT BiRd R eARly nded T o Te Please make cheque payable to “RSPo Secretariat Sdn. Bhd.” before noW eX R e TemB 15T SeP H 15 october 2009. Payment may also be made directly into any branch of HSBC Bank for the credit of the following account 2009 Cheque No. / Draft No. / Signature Telegraphic Transfer: Name of Account: RSPo Secretariat Sdn. Bhd. Name of Bank: HSBc Bank malaysia Sdn. Bhd. Level 1 Jalan Damanlela, Pusat Bandar Damansara, Note: not required for email submission. Damansara Heights, 50490 Kuala Lumpur, Malaysia Account No: 359-304326-102 Date Swift Code (TT): HBmBmyKl 14 Click here to download form

w w w. r s p o . o r g GA6 Please forward completed form by post / fax / email to Event Organiser: Registration Form Jora-Aki Technology sdn Bhd (273056-W) 42/2a, Jalan Emas 5, Taman Emas, Batu 8 Cheras 43200 Selangor, Malaysia Telephone: +603 9080 1107/2007 6th General Assembly of Members Fax: +603 9080 1170 Email: rt7@rspo.org 1. orgAnisATion Company Name RSPO Membership (tick one only) Ordinary affiliate 2. rePresenTATiVe attendee (tick one only) From the Organisation Proxy Name Organisation Position Telephone Fax Email 3. oBserVers nAMe PosiTion Additional names may be submitted separately Click here to download form 15

Accommodation Hotels The Conference Secretariat has reserved rooms in Hotel Istana, the venue hotel. It has also made arrangements with special discounted rates at other hotels listed below within the vicinity and walking distance of the venue hotel. To receive the special discount rates, all hotel reservations must be made direct with the hotel in reference to RT7 Conference Secretariat with full payment in advance. 1. Hotel istana, kuala Lumpur (5 star) The Hotel is supported by an efficient road and rail transport system with a monorail stop located just adjacent to Hotel Istana. The convenience of a private limousine service and a public bus and taxi network complement the Hotel’s easy accessibility. The five-star Hotel Istana features 515 well- appointed guestrooms and suites designed to suit every individual’s personal and corporate needs. It also offers versatile banqueting and convention facilities and is complemented by authentic tastes from its three outstanding restaurants and two lounges. Please fax to Ms. Mazura at +603-2149 5500 or room rates email to: rsvn@hotelistana.com.my, room single Double mazura.nasaruddin@hotelistana.com.my deluxe rM 310++ rM 340++ Address: 73 Jalan Raja Chulan, 50200 Kuala Lumpur, Club rM 470++ rM 470++ P.O. Box: 12919, 50792 Kuala Lumpur, Malaysia All rooms inclusive of Breakfast for one or two persons Phone: +603-2141 9988 Web: www.hotelistana.com.my 2. Crowne Plaza Mutiara Hotel, kuala Lumpur (5 star) The hotel has 563 contemporary guest rooms with spectacular views of either the famous Petronas Twin Towers or the city skyline. The hotel also houses an extensive selection of food and beverage outlets, the award-winning angsana Spa and Clark Hatch, the largest in-hotel fitness centre. room rates room single Double deluxe rM 400++ rM 445++ Grand deluxe rM 480++ rM 520++ Please fax to Mr Suresh Kumar at Executive Club deluxe rM 550++ rM 590++ +603-2144 2157 or Executive Club Grand deluxe rM 630++ rM 670++ email to: suresh.kumar@crowneplazamutiarakl.com Executive Club Grand deluxe rM 900++ rM 940++ Address: Jalan Sultan Ismail, P.O. Box 10577, 50718 Kuala Lumpur, Malaysia Phone: +603-2148 2322 All room rates are per-room/per-night including breakfast Web: www.crowneplaza.com/kualalumpur 16

3. Hotel equatorial, kuala Lumpur (5 star) a pioneer in Malaysia’s hotel industry, Hotel Equatorial Kuala Lumpur opened its doors in 1973 and has since been a preferred location for personal and business entertainment. Located strategically in the Golden Triangle, the deluxe Business Class hotel neighbours commercial centres, shopping areas and the entertainment strips. room rates Please fax to Ms. Sarimah at room single Double +603-2162 3848 or Superior rM 225++ rM 275++ email to: sarimah@kul.equatorial.com deluxe rM 265++ rM 315++ Address: Jalan Sultan Ismail, Equator Club Executive rM 390++ rM 450++ 50250 Kuala Lumpur, Malaysia Equator Club deluxe rM 430++ rM 490++ Phone: +603-2161 7777, Ext 8026 Web: www.equatorial.com All rooms inclusive of breakfast 4. novotel Hotel, kuala Lumpur (4 star) Strategically located in the heart of Kuala Lumpur’s Golden Triangle, the Novotel Kuala Lumpur City Centre is only a short stroll away from the Kuala Lumpur Convention Centre, Petronas Twin Towers, Suria KLCC and Malaysia’s answer to Japan’s famous Ginza areas with its outdoor cafes and trendy shops, The Bintang Walk. room rates Please fax to room single Double Ms Nicole Koo at Superior rM 260++ rM 280++ +603-2147 0899 or deluxe rM 290++ rM 310++ email to: ssm2@novotelklcitycentre.com Equator Premier Floor rM 345++ rM 370++ Address: Novotel Kuala Lumpur City Centre No 2, Jalan Junior Suite rM 415++ rM 440++ Kia Peng, 50450 Kuala Lumpur, Malaysia Phone: +603-2147 0833 All rooms inclusive of Breakfast for 1 or 2 persons Web: www.novotelklcitycentre.com 5. radius international Hotel, kuala Lumpur (3 star) Our hotel (Radius International Hotel Kuala Lumpur), not only convenient by location, Radius International is ideal for its close proximity to the hip and happening Bintang Walk, which is within walking distance to the hotel. There are good roads and public infrastructure, allowing for accessibility for both business and pleasure trips. room rates Please fax to Ms Mariana Justine at room single Double +603-2144 2384 or deluxe rM 170++ rM 170++ email to: klsales@radius-international.com Premier rM 220++ rM 220++ Address: 51-A, Changkat Bukit Bintang, Suite rM 350++ rM 350++ 50200 Kuala Lumpur, Malaysia Phone: +603-2715 3888 All rooms inclusive of Breakfast for 1 or 2 persons Web: www.radius-international.com 17

FAx / eMAiL DireCTLY To HoTeL Hotel Reservation Form - RT7 2nd November to 4th November 1. Please return this form by 15th September 2009. Room reservation after 15th September 2009 will be subject to availability. 2. all room reservations must be made to the Hotel directly by faxing or emailing this form to the selected Hotel. 3. Reservation without a credit card will not be accepted. 4. Reservation may be cancelled through the Hotel only. Terms and conditions apply. 5. Rates quoted are given as in the Hotel Information provided. PLeAse reserVe For: Title: Mr / Ms / Mrs / dr / Others Name: (please underline surname) IC No / Passport No Nationality arrival date Expected arrival Time departure date departure Time address Tel Fax Mobile No E-mail PLeAse (3) TiCk AnD e-MAiL/FAx: (Please refer to Hotel Accommodation page) Please provide your credit card details to 1. Hotel istana kuala Lumpur, Malaysia guarantee your reservation. 2. Crowne Plaza Mutiara Hotel, kuala Lumpur Card Type: VISa MaSTERCaRd aMEX 3. Hotel equatorial, kuala Lumpur Card number 4. novotel Hotel, kuala Lumpur 5. radius international Hotel, kuala Lumpur security Code expiry Date room Type: name printed on card no. of rooms: signature room rate: ToTAL AMoUnT: For oFFiCe Use onLY Received on Confirmed by 18

Accompanying Person Programme Malaysia’s Cultural Night City Tour ‘ A Potpourri of Malaysian Cultures ’ ‘ Metropolitan Landmarks ’ This evening tour takes you to an open air bazaar of Chinatown, A must for first time visitors to Kuala Lumpur. An interesting a Hindu temple and a sumptuous Malay dinner accompanied by a tour which unveils the beauty and charm of the old and cultural show. the new Kuala Lumpur - Garden City of Lights. See the Sri Maha Mariamman Temple - The contrast of the magnificent skyscrapers and the building smell of burning jasmine, musical of the colonial days. chanting of Hindu priests, intricate carved deities an the mystical aura combine to give you a lasting impression of this community. Open air bazaar of Chinatown - take a stroll through this night market, where the locals engage in hectic bargaining for merchandise stalls Highlight of the tour: across the streets. Petronas Twin Towers (photo stop) King’s Palace (photo stop) National Monument National Mosque (photo stop) National museum (exclude entrance fees) Sultan Abdul Samad Building Handicraft Centre Later, proceed to a Malay Restaurant for dinner and a Cocoa Boutique Cultural Show - Help yourself to a buffet dinner where a sumptuous variety of local dishes and delicacies await you. Departure: Daily at 7.00 p.m. Departure: Daily at 9:30 a.m. / 2:30 p.m. Duration: 3.5 hours Duration: 3.5 hours Pick-up: Pick-up: • Minimum 2 adults. 6:30 - 7: 00 p.m. 8:45 - 9: 15 a.m. / 1:45 - 2:15 p.m. • Inclusive dinner. • Shorts, sleeveless shirt and slippers are not allowed. note: Apply at tour counter during registration for rT7. 19

Accompanying Person Programme Countryside & Batu Caves Tour Genting Highlands Tour ‘ Rural Landmarks and Handicrafts ’ ‘ A day with Lady Luck & excitement ’ A trip to the outskirts along the ‘Ambassador Row’, Istana Sharif Ali, Amidst the freshness of cool, crisp mountain air about 6,000 feet Malay Villages. Our first stop at the Royal Selangor Pewter will feature above sea level, lies Malaysia’s only casino resort. Stop at the the largest and most modern pewter factory in the world., reputed inter- nationally for its high quality and craftsmanship. You will be shown the cable car station and take a skyway cable car ride, with the sky different processes such as casting, filing, polishing, soldering, ham- above you and a tropical rainforest below. Ride up to the hilltop mering and engraving during this factory tour. Next we stop at a Batik on the longest and fastest cable car in Southeast Asia. Fringed Factory – to see how Batik is designed and printed. by one of the oldest tropical jungles in the world, you can try Our last stop will be at the limestone hills of Batu Caves that comprises of three caverns and several smaller caves. It is the shrine your luck at Blackjack, Keno, of Lord Murugah, a Hindu deity - a flight of 272 steps leads up Roulette or a host of other casino to the temple cave. Another cave, called the museum cave, games. If the is not your cup of tea, then take time off to enjoy the numerous recreational facilities at the indoor and outdoor Theme Park. There is the Corkscrew, Euro Express Roller Coaster, Turbo Drop, Super Toboggan & Sky Venture - the one and only sky diving simulator in Asia. • Minimum 2 adults. is filled with images of deities • Excluding: Theme Park tickets, Shows. and murals depicting scenes from • Those below 21 years old are not allowed into the casino. the Hindu scriptures. Departure: Daily at 9:30 a.m. / 2:30 p.m. Departure: Daily at 9:30 a.m. Duration: 3.5 hours Pick-up: Duration: 6 hours 8:45 - 9: 15 a.m. / 1:45 - 2:15 p.m. Pick-up: 8:45 - 9: 15 a.m. note: Apply at tour counter during registration for rT7. 20

Putrajaya & Agricultural Heritage Park Historical Malacca ‘ Most intelligent city in Malaysia ’ ‘ More than 580 years of history ’ Visit St. Peter’s Church (1710) - the oldest Christian Church still in use in Malaysia. Drive past the largest 17th century Chinese cemetery outside of China, located at Bukit China or Chinese Hill. Stop at the foothill to view the Sultan’s well before driving through the Portuguese Settlement. The journey from Kuala Lumpur to Putrajaya takes approximately 50 minutes via the highway. Our first stop will be Taman Warisan or Agricultural Heritage Park - a ‘living’ museum for mango, rubber, cocoa, palm oil, durian, jackfruit, herbs and etc. A Proceed to view the famous gateway ‘Porta De Santiago’ and the demonstration on the entire rubber-manufacturing ruins of St. Paul’s Church lined by 17th century Dutch tombstones. process from the time it is tapped and churned Next on the list is “Red Square” - the salmon pink Dutch adminis- out as fully smoked sheets will be shown during trative buildings which today house the Malacca Museum and the tour. government offices. Before proceeding for lunch, we will also visit Next, proceed to Christ Church then the ‘Abode Merciful Clouds’ or the Cheng Hoon Putrajaya Government Teng Temple - the only temple where you can find 3 major doctrines Centre, there are of local Chinese belief under the same roof, Viz: Taoism, Buddhism numerous new and Confucianism. Take a stroll along Malacca’s Jonker street which government complexes ends by the banks of the Malacca river for shopping. located in this new township. The most imposing structure in Putrajaya is the thin pinkish Putra Mosque. Standing beside Dataran Putra and facing the Putrajaya Lake, it incorporates architectural elements from Turkestan, Kazakhstan and Morocco. Another eye catching building is the Prime Minister’s office - Putra Departure: Daily at 9:30 a.m. Perdana. Other interesting places Duration: 5 hours Pick-up: 8:45 - 9: 15 a.m. are Putra Bridge and Prime Minister’s residence. Departure: Daily at 9:30 a.m. Duration: 8 hours Pick-up: 8:45 - 9: 15 a.m. • Minimum 2 adults. • Includes Lunch. • Minimum 2 adults. • Please wear comfortable walking shoes. note: Apply at tour counter during registration for rT7. 21

ProPoseD w w w. r s p o . o r g Site Tours Please forward completed form by post / fax / email to Event Organiser: RSPO Certified Jora-Aki Technology sdn Bhd (273056-W) 42/2a, Jalan Emas 5, Taman Emas, Batu 8 Cheras Member Companies 43200 Selangor, Malaysia Telephone: +603 9080 1107/2007 Fax: +603 9080 1170 5 November 2009 Email: rt7@rspo.org If there is sufficient interest from RT7 participants, a day long visit to nearby RSPO certified member companies (plantations) shall be arranged. Payment for the site visit to be announced later will be collected during the RT7 registration. all those interested are requested to fill and forward the application form below: (Only limited seats are available - on a first come first served basis) APPLiCATion ForM Name Organisation Position Postal address Tel Fax E-mail ADDiTionAL ACCoMPAnYing Persons nAMe PosiTion Note: Additional names may be submitted separately. Signature date Note: not required for email submission. 22

Information about MALAYSIA LoCATion goVernMenT Malaysia is situated just north of the equator in Southeast Malaysia is a constitutional monarchy with a parliamentary asia, and comprises of West Malaysia represented by the democracy. Nine of the states have hereditary rulers (sultans) Malay Peninsula, and East Malaysia that spans the northern who, under a unique system, elect one of themselves to be reaches of the Borneo, including dozens of small islands the constitutional monarch, or yang di-Pertuan agong, for a dotting the surrounding seas. The country covers an area of period of five years. Malaysia has a non-political, professional 329,847 square kilometers (127,320 square miles) and is civil service, army and police and also an independent divided into 13 states and three Federal Territories - Kuala judiciary. The Malaysian Parliament comprises the Senate Lumpur, Putrajaya and Labuan; politically, the three Federal (dewan Negara) and the House of Representatives (dewan Territories constitute another state - the 14th - even though Rakyat). dispersed throughout the country. West Malaysia borders Thailand at its northern border, in the south Singapore and is surrounded by the South China Sea in the east and the Straits ToUrisT inForMATion of Melaka in the west. East Malaysia lies 640 kilometers away, across the South China Sea. Peninsular Malaysia is home to sigHTseeings two-thirds of the country’s 27 million inhabitants. The less Tourism Malaysia’s Official Site: http://www.tourism.gov.my/ developed and still sparsely populated states of Sabah and Virtual Malaysia: http://www.virtualmalaysia.com/ Sarawak make up the eastern, Bornean part of the country. Budget airlines: http://www.lcct.com.my/pan_asian_budget_airlines.php KTM (Malaysian Railway): http://www.ktmb.com.my/ In both West and East Malaysia, coastal lowlands give way to a mountainous interior. Tropical vegetation abounds, and TrAVeLLing inFo the country’s rain forests are believed to be the oldest in Visa Information: http://www.kln.gov.my/?m_id=53 the world. Its mountains include two of the highest peaks Foreign Missions in Malaysia: http://www.kln.gov.my/?m_id=56 in Southeast asia: Gunung Tahan (2,190 meters) on the AirPorTs & TrAnsPorTATion central range of the peninsula, the Banjaran Titiwangsa, KL International airport: http://www.klia.com.my/ and Gunung Kinabalu (4,100 meters) in Sabah. Malaysia Low-Cost Carrier Terminal (LCCT): http://www.lcct.com.my/ also boasts dramatic limestone outcrops, fascinating caves KLIa Express: http://www.kliaekspres.com/ and spectacular waterfalls. The climate is humid tropical, airport Coach: http://www.airportcoach.com.my/ with a mean humidity of ~80% throughout the year and SkyBus (for LCCT): http://www.skybus.com.my/ diurnal temperatures ranging between 21 - 32°C. Weather is influenced by seasonal monsoons - northeast and PUBLiC TrAnsPorTATion RapidKL (Bus and LRT): http://www.rapidkl.com.my/ southwest - which alternate dry and wet seasons. Rail Maps: http://www.klsentral.com.my/Conn_Rail.aspx KL Monorail: http://www.klmonorail.com.my MALAYsiA’s VAsT green CAnoPY FooD Malaysian Food Guide: http://malaysianfoodguide.com/ about seventy percent of Malaysia remains under the cover MalaysianFood.net: http://www.malaysianfood.net/ of vegetation. Its rainforests are among the most complex and FriedChillies: http://www.friedchillies.com/ rich ecosystems in the world, home to about 12,000 - 15,000 allMalaysia: http://allmalaysia.info/ species plants, 600 species of birds and 210 species of mammals. The country has set aside more than 1.49 million hectares of rainforest for protection with legislation enacted to conserve its precious rainforest and rare wildlife. Malaysia is rich in natural resources among them the world’s largest tin deposits and extensive reserves of oil and gas while the forests contain valuable hardwood timber. despite embracing modern technology to which one of the world’s tallest skyscrapers and a huge “cyber” center for computer businesses bear witness, the country still boasts some of the world’s densest forests (in Sabah and Sarawak), one of Southeast asia’s busiest ports (Georgetown) and quaint ex-colonial hill stations (Fraser’s Hill, Bukit Larut, Penang Hill and Cameron Highlands). Even in Kuala Lumpur, the federal capital characterized by ambitious new building projects, exotic markets abound, filled with local colours, scents and flavours. 23

Information about MALAYSIA FACTs in BrieF Full country name: Malaysia. Area: 329,847 sq. km. Population: 26,888,000 million (2006 est.). Capital City: Kuala Lumpur. Note: Putrajaya is the administrative capital Climate: Hot and wet all year. annual southwest (april - October) and northeast (October - February) monsoons. Time: 8 hours before GMT. People: Malay and other indigenous 58%, Chinese 24%, Indian 8%, others 10%. Religions: Muslim, Buddhist, Taoist, Hindu, Christian, Sikh. Note: Shamanism is also practiced in East Malaysia. Language: Bahasa Malaysia, Mandarin, Chinese dialects, English, Tamil, indigenous dialects. Government: Constitutional Monarchy Head of State: Seri Paduka Baginda yang di-Pertuan agong al-Wathiqu Billah al-Sultan Mizan Zainal abidin Ibni almarhum al-Sultan Mahmud al-Muktafi Billah Shah al-Haj (King) Head of Government: yang amat Berhormat dato’ Sri Mohd Najib Bin Tun Haji abdul Razak (Prime Minister) Currency: Ringgit Malaysia (RM) (uS$ 1 = RM 3.50 approx.) GDP: RM 451 billion (2006 est.) (uS$ 129 billion approx.) GDP per capita: RM 14,200 (2006 est.) (uS$ 4,057 approx.) MAJor inDUsTries AgriCULTUre ProDUCTs Peninsula rubber and palm oil processing Peninsula rubber, palm oil, cocoa, rice. and manufacturing, light Sabah palm oil, subsistence crops, rubber, manufacturing, electronics, timber, coconut, rice. tin mining and smelting, logging and timber processing. Sarawak palm oil, rubber, pepper, timber. Sabah logging, petroleum production. MAJor TrADing PArTners Sarawak agriculture processing, petroleum production and refining, logging. Singapore, Japan, uSa 24

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