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Sap -how to start fico must see

  1. 1. For more notes contact: sap.bnglr@gmail.com SAP - FI NOTESINDEX - CUSTOMIZING How to Start the Server Define Company Define Company Code Assign Company Code to Company Define Business Area Define Chart Of Accounts Assign Company Code to Chart Of Accounts Define Account Group Define Retained Earning Account Define Fiscal Year Variant Assign Company Code to Fiscal Year Variant Posting Periods Assign Variants to Company Code Open & Close Posting Period Define Document Type & Number Ranges Define Tolerance Groups Define Tolerance Groups for Employees Define Field Status Groups Enter Global Parameters Assign Field Status Variant to Company Code Or Vice Versa. How to Create a Session Define Consolidated Business Area Assign Business Area to Consolidating Business Area Maintain Financial Management Area Assign Company Code to Fm AreaFor more notes contact: sap.bnglr@gmail.com
  2. 2. For more notes contact: sap.bnglr@gmail.comTRANSACTION CODES CUSTOMIZING 1 OXO2 Define Company 2 Ox03 Define Company Code 3 Ox16 Assign Company Code to Company 4 OXO3 Define Business Area 5 OBY7 Define Chart Of Accounts 6 OB62 Assign Company Code to Chart Of Accounts 7 OBD4 Define Account Group 8 OB53 Define Retained Earning Account 9 OB29 Define Fiscal Year Variant10 OB37 Assign Company Code to Fiscal Year Variant11 OBBO Posting Periods12 OBBP Assign Variants to Company Code13 OB52 Open & Close Posting Period14 FBN1 Define Document Type & Number Ranges15 OBA0 Define Tolerance Groups for GL Accounts16 OBA4 Define Tolerance Groups for Employees17 OBC4 Define Field Status Groups18 OBY6 Enter Global Parameters19 OBC5 Assign Field Status Variant to Company Code Or Vice Versa.20 Define Consolidated Business Area21 Assign Business Area to Consolidating Business Area22 Maintain Financial Management Area23 Assign Company Code to Fm AreaFor more notes contact: sap.bnglr@gmail.com
  3. 3. For more notes contact: sap.bnglr@gmail.comHOW TO START THE SERVERDouble Click on SAP R/3 Management ConsoleGo to action on menu barSelect Start Server will be in grey and it turns to yellow and to green colorThen expand the treeDouble click on the WP Table We will find the status of the parameters in run mode.Wait till they turn to wait mode.Click refresh to come to wait mode quickly.Then minimize the screen.Then double click the SAP LogonIn logon client is 800 (always work on this)Give User Name and Password.For closing SAP click stop in the same way where we found start.DEFINE COMPANYPath: SPRO>IMG>Select Enterprise Structure > Definition>Financial Accounting >Define Company Go to New Entries Fill in All Columns Only Alpha is Allowed INDIA is define as IN English as EN Currency INR SaveServer Types 1.Development Server 2.Quality Server 3.Production ServerDEFINE COMPANY CODEPath: SPRO>IMG>Enterprise Structure>Definition>Financial Accounting> Edit, Copy,Delete, Check Company CodeDouble click on Edit, Copy, Delete, Check Company Code Go to New Entries Use only Numeric1111 Fill in All IN Country INR Currency EN Language SaveNote: The Edit Address Screen has to be created in all three servers.Company Global Industries Ltd.Search GIS (Always) Short name of the company nameContinueSaveTime zone not requiredFor more notes contact: sap.bnglr@gmail.com
  4. 4. For more notes contact: sap.bnglr@gmail.comASSIGN COMPANY CODE TO COMPANYPath: SPRO>IMG>Enterprise Structure>Assignment>Financial Accounting> AssignCompany code to CompanyGo to Position Give 1111 It is on the top Give GIL SaveDEFINE BUSINESS AREA (EXAMPLE BRANCH ACCOUNTS)Path: SPRO> IMG>Enterprise Structure >Definition>Financial Accounting >Define Business Area Go to New Entries GILD Delhi Business Area SaveWe can add any number of business areas. No need of Assigning company code tobusiness area.DEFINE CHART OF ACCOUNTS (THIS IS THE LIST OF GL ACCOUNTS)Edit Chart of Chart of Account ListPath: SPRO>IMG>Financial Accounting>GL Accounting > GL AccountsMaster Records>Preparation>Edit Chart of Accounts List Go to New Entries Give Chart of Accounts1111 GIL Description English Maint. Language 6 SIX Digit length of account numberNote: In SAP max length of GL account number is 10ASSIGN COMPANY CODE TO CHART OF ACCOUNTSPath: SPRO>IMG>Financial Accounting>GL accounting> GL accounts>Master records >Preparations>Assign Company Code to Chart of AccountsGive 1111 SaveDEFINE ACCOUNT GROUPPath: SPRO>IMG> Financial Accounting>GL Accounting> GL Accounts>Master Records>Preparations>Define Account Group Go to New Entries 1111 Chart of Accounts 1112 SHCP (Share Capital) Use 1 Series 100001 to 100099 1111 RSPO (Reserves and Surplus) Give 100100 to 100199 Current Assets CUAS 200000 to 200099 SaveFor more notes contact: sap.bnglr@gmail.com
  5. 5. For more notes contact: sap.bnglr@gmail.comNote: GL accounts are to be created in all 3 Servers. Give as many as GL Accounts inReal Time Scenario.DEFINE RETAINED EARNING ACCOUNTPath: SPRO>IMG>Financial Accounting>GL Accounting > GL AccountsMaster Records>Preparations>Define Retained Earnings Account(Retained earning means Net Profit or Loss) Give chart of Accounts 1111 ↵Note: System defined P&L Statement is ‘x’100100 give from Reserves & Surplus GroupSaveSystem gives a Message in yellow a/c 100100 not created in chart of accounts 1111Then ↵SaveDEFINE FISCAL YEAR VARIANTMaintain Fiscal Year VariantNote: System defined fiscal year variance K1 K2 K3 K4 are meant for calendar year.V3 is meant from APR to MAR. V6 is meant for JUL to JUN and V9 is meant for OCTto SEP. 12 Regular plus (V3) and 4 extra (V6) for finalizing accounts.Path: SPRO>IMG>Financial Accounting>Financial Accounting Global setting>FiscalYear>Maintain Fiscal Year Variant Select V3 Double click on periodsInterview Question: Year shift -1 : as B/s is for 2004 and as we are taking 2005 alsowe are giving like that. Go to new entriesMonth Day Period Year Shift1 31 10 -12 28 11 -13 31 12 -14 30 1 05 31 2 06 30 3 07 31 4 08 31 5 09 30 6 010 31 7 011 30 8 012 31 9 0Double click on period text Go to new Entries Language EN Period 1 (posting period) Txt 4 Text April Like wise create for 12 monthsFor more notes contact: sap.bnglr@gmail.com
  6. 6. For more notes contact: sap.bnglr@gmail.comNote: Short end Fiscal year is used when the Fiscal Year is less than 12 months (in caseof new company)ASSIGN COMPANY CODE TO FISCAL YEAR VARIANTPath: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>FiscalYear>Assign company code to Fiscal Year Variant Give V3 for our Company name (GIL) SavePOSTING PERIODSDefine variants for open posting periodsPath: SPRO>IMG>Financial Accounting>Financial Accounting Globalsettings>Document Posting Periods>Define Variants for Open Posting Periods New Entries Variant 1111 Name Posting period variant for GIL SaveASSIGN VARIANTS TO COMPANY CODEPath: SPRO>IMG> Financial Accounting>Financial Accounting Global settings>Document posting period>Assign variants to company code Give variant 1111 SaveOPEN & CLOSE POSTING PERIODPath: SPRO>IMG> Financial Accounting>Financial Accounting Global settings>Document>Posting Period>Open and Close Posting Periods Go to New Entries Give variant 1111 F4 Library Icon F4 and click + variantA Assets D Customers K Vendors M MaterialsS VNote: Keep Blank From account to To accountFrom period 1 Year 2004 to period 12 Year 2004From period 13 Year 2004 to period 16 Year 2004Only in 13th month JEs can be passed.SaveIn real time period is open for 1 month. 1 to 1, 2 to 2 etc.,DEFINE DOCUMENT TYPE & NUMBER RANGESPath: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>DocumentsDocument Header Define document typesNote: Document type SA - GL accounts DR - Customer InvoiceFor more notes contact: sap.bnglr@gmail.com
  7. 7. For more notes contact: sap.bnglr@gmail.com DZ - Customer Payment KR - Vendor Invoice KZ - Vendor Payment AA - Asset Posting AF - Depreciation Posting Select SA Select details icon Number Range 01 (system given) Click on number range info Give company code 1111 Select Change Intervals Select Insert Intervals Type 01 Year 2004 From number 1 to number 10000Note: If you activate external check box we have to give numbers manually fordocuments postings.Insert or ↵Current number shows what all postedSaveNote: These number ranges are to be created in 3 servers. These cannot be transported.DEFINE TOLERANCE GROUPS(Tolerance Group is meant for restricting Exp. Credit Limit for Debtors)Path: SPRO>IMG> Financial Accounting> GL Accounts> Business Transactions> Openitem clearing> clearing differences> define tolerance groups for GL a/cs Go to new entries Company Code 1111 Keep Tolerance Group Blank Name of the tolerance group is GIL (Global Industries Ltd)Note: Until and unless tolerance groups are defined system is not going to accept anyposting. For tolerance group table is 3043G SaveDEFINE TOLERANCE GROUPS FOR EMPLOYEES (END USERS)Path SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions>Open item clearing> clearing differences> define tolerance groups for employees Go to New Entries Company Code 1111 Keep Tolerance Group Blank Amount per document : system accepts 13 digits. So give all 9s max. Amount for open item a/c It will accept 11 digits. So give all 9s.Note: Open item means pending balances Ex: Cash Discount per line item is 3%) SaveFor more notes contact: sap.bnglr@gmail.com
  8. 8. For more notes contact: sap.bnglr@gmail.comDEFINE FIELD STATUS GROUPSPath SPRO> IMG> Financial Accounting> Financial Accounting Global settings>Document> Line Item> Controls> Maintain Field Status Variant Select 0001 Select copy as Icon on F6 Change 0001 Change FSIV to 1111 Field status name as GIL ↵ System messages whether to copy all. Say copy all System says it copies 41 parameters. (They are 41 parameters in toto) Save Select 1111 Double click on Field Status Groups It displays 41 field status groups Double click on G001 Double click on General data Make text as Req. Entry Save Double click on G001 Double click on additional account assignment Make Business Area as required entry Save Double click on G005 Double click on General Data Make text as Req. Entry Go back using Green Arrow. Double click on additional a/cs assignments. Make Business Area as Req. Entry SaveENTER GLOBAL PARAMETERSPath: SPRO> IMG> Financial Accounting> Financial Accounting Global settings>Company Code> Enter Global Parameters Select our company code 1111 Go to details Icon or F2 Click on Field Status VariantIt is showing blank as we have not assigned the company code. Keep the item as it is. Select Business Area for Financial Statements Select propose Fiscal Year Select Negative Postings allowed Select cash management activated SaveFor more notes contact: sap.bnglr@gmail.com
  9. 9. For more notes contact: sap.bnglr@gmail.comASSIGN FIELD STATUS VARIANT TO COMPANY CODE OR VICE VERSA.Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings>Document Line Item> Controls> Assign Company Code to Field Status Variant Click on 1111 In the field status variant column give 1111 Save Go back to old screen Field status variant is populated.HOW TO CREATE A SESSIONOn top system – select (pull down menu) create sessionor click on create new session icon.If we want the present screen to remain and go to new session give /O and transactioncode. If we don’t want to retail the present screen and want to go to SPRO screen theuse /NSPRONote: You can operate six sessions at a time.DEFINE CONSOLIDATED BUSINESS AREAPath SPRO> IMG> Enterprise Structure> Definition> Financial Accounting> Maintainconsolidation Business Area Go to new entries Give any thing or give 1111 for consolidated business area Description as consolidation of business area SaveASSIGN BUSINESS AREA TO CONSOLIDATING BUSINESS AREAPath:SPRO> IMG> Enterprise Structure> Assignment> Financial Accounting> AssignBusiness Area to Consolidating business area. Give GLIC for 1111 1111 for GILD SaveMAINTAIN FINANCIAL MANAGEMENT AREAPath SPRO> IMG> Enterprise Structure> Definitions> Financial Accounting>Maintain Financial Management Area Go to new entries Give 1111 in Fin Area FM area text give FM area for GIL Currency INR SaveFor more notes contact: sap.bnglr@gmail.com
  10. 10. For more notes contact: sap.bnglr@gmail.comASSIGN COMPANY CODE TO FM AREAPath SPRO> IMG> Enterprise Structure> Assignment > Financial Accounting> Assigncompany code to FM Area Select our company code 1111 type 1111 for FM Area Text GIL SaveThis ends with the primary steps for customization. After this only all other modules MM,SD etc., will work.For more notes contact: sap.bnglr@gmail.com
  11. 11. For more notes contact: sap.bnglr@gmail.com GL MASTER INDEX Creation of GL Master Posting of a Transaction How to View the Document How to View the GL Balances GL Master Change How to Block GL A/C How to Unblock GL A/C Parking Document How to Complete or Delete Parked Document Hold Document How to Complete / Delete Hold Document How to Unlock the Locked Screen Assigning Tax Procedures to our Country Assign Country to Calculation Procedure Recurring Document Define Number Ranges Creation of Recurring Document Posting of a Recurring Document to Batch How to Process the Batch Creation of Sample Document Define Number Ranges Creation of Sample Document Posting of a Document by taking Sample Document as Reference Display of Sample Document Reversal Individual Reversal Mass Reversal Accrued / Deferral Document How to Create a Reversal Reason Code GL Master Record Change Foreign Currency Postings. Define Translation Ratios for Currency Transaction Enter Exchange Rates Posting of a Transaction with Giving Rate Assigning Exchange Rate Type to the Document Posting without Giving RateFor more notes contact: sap.bnglr@gmail.com
  12. 12. For more notes contact: sap.bnglr@gmail.comTRANSACTION CODES GENERAL LEDGER 1 FS00 Creation of GL Master 2 F-02 Posting of a Transaction 3 FB03 How to View the Document 4 FS10N How to View the GL Balances 5 F-65 Parking Document 6 FBV0 How to Complete or Delete Parked Document 7 FBN1 Define Number Ranges 8 FBD1 Creation of Recurring Document 9 F.14 Posting of a Recurring Document to Batch10 F-01 Creation of Sample Document11 F-02 Posting of a Document by taking Sample Document as Reference12 FBM3 Display of Sample Document13 FB08 Individual Reversal14 F.80 Mass Reversal15 OB07 Foreign Currency Postings.16 OBB5 Define Translation Ratios for Currency Transaction17 OB08 Enter Exchange Rates18 OBS7 Assigning Exchange Rate Type to the DocumentFor more notes contact: sap.bnglr@gmail.com
  13. 13. For more notes contact: sap.bnglr@gmail.comCREATION OF GL MASTERThis is one of the Important Roles of FICO Consultant. In the real time we will havemore than 900 GL Accounts.Note: GL a/cs are to be created in all 3 servers.Transaction Code FS00Path: SAP Entry Access (Main Menu)>Accounting>Financial Accounting>GeneralLedger>Master Records>Individual Processing>Centrally(If we give Transaction code in command field we will get required field) Give Company Code Go to new session Go to System on Menu Bar Create a New Session Go to OBD4 (use transaction code) We have created Current Asset, Share Capital etc., earlier. Go to GL a/c on Menu Bar Select Create Give a/c Group Share Capital Select B/S item Once given con not be changed. Short test Equity Share Capital Long Text Equity Share Capital a/c Go to Control Data Tab Give Currency INR Select only balances in local currency Select Line Item Display Sort Key give 001 or 002 or 003 (in general) we gave 002 Select Create Bank Interest Tab Give Field Status Group as G001 SaveGive F4 to view the a/cs created GL a/c No.100002 Go to With Template (to copy the 100001) Give a/c No.100001 Company Code 1111 ↵ Change the description to Preference Share Capital (all other things will be populated as it is copied) Save GL a/c No.100100 Click create Icon Give a/c Group Reserves & Surplus Select B/S a/cs Give Short Text and Long TextSelect Control Data Currency INR Only Balances in Local CurrencyFor more notes contact: sap.bnglr@gmail.com
  14. 14. For more notes contact: sap.bnglr@gmail.com Line Item Display Sort Key G001 Go to Bank/Interest/Create Tab Filed Status Group is G005 Save Create a/c No.200005 a/c Group Current Assets B/S a/cs Short Text SBI, Give Long TextControl Data Give INR Only Bal in local currency Line item display Sort Key 002Click on Bank Interest Field Status Group G0005 Relevant to Cash Flow SavePOSTING OF A TRANSACTIONPath: Accounting>Financial Accounting> General Ledger> Document Entry>GeneralPostingTransaction code is F-02(Transaction codes are defined by SAP. We have 70826 Transaction Codes) Give Document Date F4+F2 for Current Date Document Type is SA Company Code 1111 System will pickup posting data, we can change also.Period not given. System picksup automatically.Note: Posting Key 40 is GL Debit and 50 is GL Credit Press F4 Click Right tick Double Click ↵Go to OB52 Posting Period as it gave message and we have opened 8. Save. Give amount 2500000 Business Area GILC Value Date F4 F2 Text Equity Share Capital received Give Posting Key 50 Give Equity Share Capital a/c ↵ Give * in amount column System will copy what we gave earlier. Business Area GLIC In text column give +For more notes contact: sap.bnglr@gmail.com
  15. 15. For more notes contact: sap.bnglr@gmail.comNote: Before posting the document check up whether the entry is passed correctly or not.We have to simulate the document.To simulate the document go to Menu Bar and click Simulate.SaveHOW TO VIEW THE DOCUMENTTransaction Code is FB03Path: Accounting>Financial Accounting> General Ledger>Document>Display Click Document List to know the documents available. Give Company Code Give Fiscal Year 2004 Give Document Type SA Execute Give Document No.1 and ↵ to view the document entered.HOW TO VIEW THE GL BALANCESTransaction Code is FS10NPath: Accounting > Financial Accounting> General Ledger>Account Display Balances Give GL a/c No.100001 Give Company Code Give Fiscal Year Execute Give 200005 to view Bank a/cGL MASTER CHANGENote: We can change only description. We cannot change Group, GL a/c No. CompanyCode. Go to FS00 Screen Click Change Button or GL a/c and Change (pull down menu) SaveHOW TO BLOCK GL A/CGo to FS00Give GL a/c number, which we want to block Go to GL a/c on Menu Bar Select Block Select Blocked for Posting SaveHOW TO UNBLOCK GL A/CGo to FS00 Give a/c no. which is to be unblocked Go to GL a/c on Menu Bar Select Block Deselect the blocked for posting SaveFor more notes contact: sap.bnglr@gmail.com
  16. 16. For more notes contact: sap.bnglr@gmail.comPARKING DOCUMENTPath: Accounting> Financial Accounting> General Ledger> Document Entry>General Document ParkingTransaction Code is F-65(This is generated but not taken into GL a/cs. It is kept aside) Give document date F4 F2 Document Type SA Give Company Code Currency INR Posting Key 40 Debit Bank A/c Give Amount Give Business Area GLIC Type Text Parking of a Document Credit 50 * Value Date Text + Go to document on Menu Bar Select Park DocumentIt says Document 2 1111 Parked. We can check the balances. It will not effect thebalances.HOW TO COMPLETE OR DELETE PARKED DOCUMENTPath: Accounting> Financial Accounting> General Ledger> Document> ParkedDocuments> Post/DeleteTransaction Code FBV0 Click Company Code 1111 Give Fiscal Year 2004Note: To know the documents available go to document list. Click Document List. Give Company Code Give Fiscal Year Click Execute Give Document No. ↵ Go to Document on Menu Bar. We can Delete or Complete. Give Value Date Business Area 1111 Gives a message preliminary document is posted.HELD DOCUMENTNote: Held document is for a Shorter period a day and this is done when things are notsure about the transaction. Go to F-02 (GL Posting) Give Document Date. Give GL a/c No.200005 ↵For more notes contact: sap.bnglr@gmail.com
  17. 17. For more notes contact: sap.bnglr@gmail.com Give amount Give Business Area GILC Value Date and text also fill in. Go to Document on Menu Bar and lick hold. If it is giving any error then,Note: Go to Transaction Code SE38 and Enter. Give Programes RFTMPBLU ExecuteSelect No Termination for Read Error. Execute Save. Go to Document Select Hold. System asks for Temporary Document No. Give G1 Select Hold Document Messages that Document G1 was heldHOW TO COMPLETE / DELETE HELD DOCUMENT Go to F-02 (GL a/c Posting). Give Document Date Select Hold Document Give Number G1 Click Delete It prompts Say Yes.Note: The difference between Indian Company and Foreign Companies is GAAP.USGAAP, UKGAAP. Only difference is in depreciation. They taken positive figure butwe don’t.HOW TO UNLOCK THE LOCKED SCREEN Go to Transaction Code SM12 in commercial field Click List Go to lock Entry DeleteASSIGNING TAX PROCEDURES TO OUR COUNTRYPath: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Tax on Sales/Purchases> Basic Settings> Check Calculation Procedure Double Click on Define Procedures Go to New Entries Give TAXINJ ( Tax Indian Jurisdiction) Description Sales Tax India SaveASSIGN COUNTRY TO CALCULATION PROCEDUREPath: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Tax on Sales/Purchases> Basic Settings> Assign Country to Calculation Procedure Go to position Give Country IN ↵ Give TAXINJ in ProcedureFor more notes contact: sap.bnglr@gmail.com
  18. 18. For more notes contact: sap.bnglr@gmail.comRECURRING DOCUMENTNote: Amount and ate s fixed for the payment Ex: Leave Expenses, HP Installments,Rent, Interest.Steps: 1) Define Number Ranges 2)Create Recurring Document 3)Posting of Recurring document to Batch 4) Processing of a Batch 5) [Creation of GL a/cs] 6) How to view Recurring DocumentNote: System defined Number range for Recurring Document is x1.DEFINE NUMBER RANGESPath: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Document> Document Number Ranges> Define Document Number Ranges.Transaction Code is FBN1. Give Company code 1111 Select Change Intervals Go to Insert Intervals Give Number Range x1 From No.11001 To No.12000 Year 2004 ↵ SaveCREATION OF RECURRING DOCUMENTTC Code FBD1Path: Accounting> Financial Accounting> General Ledger> Document Entry>Reference Documents> Recurring Entry Document First Run on 01.04.2004 Last Run 31.03.2005 Interval in month 01 (i.e, Monthly) Run Date 01 to 31 (But it displays 01 only) Document Type SA Posting Key 40 A/c No.100111 Bank ↵ Give Amount Business Area GILC Please pass JE Expenses DR Expenses Payable CR Pass this in GL and do this. Give Text Give Posting Key 50 Give Account ↵ * for amount Business Area GILC Give + in Text ColumnFor more notes contact: sap.bnglr@gmail.com
  19. 19. For more notes contact: sap.bnglr@gmail.comPOSTING OF A RECURRING DOCUMENT TO BATCHTransaction Code is F.14Path: Accounting> Financial Accounting> General Ledger> Periodic Processing>Recurring Entries> Execute Give Company Code 1111 Document No.11001 Fiscal Year 2004 Document Type SA Settlement Period 01.04.2004 Click Execute System gives a message Session SAPF120 was created SaveHOW TO PROCESS THE BATCH Go to system on Menu Bar Select Services Select Batch Input Select Sessions Select SAPF120 Session Select Process Select Display errors only Check FS10N for verifying the ledger balances Give GL a/c No.100000 Give Company Code Give Fiscal Year ExecuteCREATION OF SAMPLE DOCUMENTIt is a TemplateSteps: 1) Define Number Ranges 2) Creation of Sample Documents 3) Posting of a Entry by taking Sample Document as reference 4) Display of Sample Document 5) [Creation of GL Accounts]DEFINE NUMBER RANGESNote: System defined Number Range for Sample Document is x2Go to Transaction Code FBN1 (Number Ranges) Give Company Code 1111 Select Change Intervals Select Insert Intervals Give x2 Fiscal Year 2004 Give Number Range Interval 12001 to 13000 ↵ SaveFor more notes contact: sap.bnglr@gmail.com
  20. 20. For more notes contact: sap.bnglr@gmail.comCREATION OF SAMPLE DOCUMENTTransaction Code is F-01Path: Accounting> Financial Accounting> General Ledger> Document Entry>Reference Documents> Sample Document Give Document Date Give Posting Key 40 Give Salaries a/c ↵ Give Amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 Give Salaries Payable a/c ↵ * for Amount + in Text Column SavePOSTING OF A DOCUMENT BY TAKING SAMPLE DOCUMENT ASREFERENCE Go to F-02 (Give in command field) Give Document Date Go to Document on Menu Bar Select Post with Reference Give Document No.12001 ↵ It picks up A/c No. ↵ SaveDISPLAY OF SAMPLE DOCUMENTTransaction Code is FBM3Path: Accounting> Financial Accounting> General Ledger>Document> ReferenceDocuments> Sample Document > Display Give Company Code Give Fiscal Year Click on Document Give Company Code and Fiscal Year again Execute Double Click Number to view the EntryNote: How to change the Sample Document. Transaction Code is FBM2To delete the Sample Document Transaction code is F.57For more notes contact: sap.bnglr@gmail.com
  21. 21. For more notes contact: sap.bnglr@gmail.comREVERSAL 1) Individual Reversal 2) Mass Reversal 3) Accrual / Deferred Reversal 4) Reversal of ReversalNote: Reversal of Reversal is not possible in SAPINDIVIDUAL REVERSALTransaction Code is FB08Path: Accounting> Financial Accounting> General Ledger> Document> Reverse>Individual Reversal Give Document No.10001 Give Company Code Give Fiscal Year Give Reversal Reason 01 To view the document to be reversed select display before reversal Give Document No SaveMASS REVERSAL(In real time scenario this is not allowed to the end users)Transaction Code is F.80Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> MassReversal Give Document No.10001 Give Company Code Give Fiscal YearNote: While we are going for Mass Reversal Document Nos. should be in SequentialOrder. Document Type is SA (Document Type for the GL Accounts) Select Test Run Execute We can see what we have reversed. Remove the Test Run ExecuteACCRUED / DEFERRAL DOCUMENTPath: Accounting> Financial Accounting> General Ledger> Periodic Processing>Closing> Valuate> Enter Accrued / Deferral DocumentTC Code is FBS1It means Income / expenditure pertaining to particular period should be accounted for inthe same period. As we have monthly B/S we pass o/s expenses every month and shouldreverse next month. But in SAP it makes reversal entries automatically.Prepaid is to be passed thru JE. Give Document Date F4 F2 Document Type SA Company Code 1111For more notes contact: sap.bnglr@gmail.com
  22. 22. For more notes contact: sap.bnglr@gmail.com Give Currency INR Reversal Reason 01 (In current month) Reversal Date Actual Payment / Receipt Date Posting Key 40 for Debit Give Salaries a/c Debit Give amount Give Business Area GILC Give Text Salaries for the month Posting Key 50 for Credit Give Salaries Payable a/c ↵ * for amount Business Area GILC + for Text SaveHOW TO CREATE A REVERSAL REASON CODEPath: SPRO> IMG> Financial Accounting> General Ledger Accounting> BusinessTransactions> Adjustment Posting / Reversal> Define Reasons for Reversal Go to New Entries Take next number 08 Reason Code Wrong Entry for text Select Negative PostingGL MASTER RECORD CHANGENote: We can not change GL a/c. Company Code and Account.FOREIGN CURRENCY POSTINGS.System defined Bank Buying Variant is G and System defined Bank Selling Variant is Bfor average the variant is MFor paying Vendors/Customers average is usedG for exports i.e, Buying and B is for imports i.e., for SellingSteps: 1) Check exchange rate types. Transaction Code is OB07Path: SPRO> General Settings> Currencies> Check Exchange Rate Types> Go to NewEntries> Give Exrt type G Usage Bank Buying for B Usage Bank SellingFor M Usage AverageSaveFor more notes contact: sap.bnglr@gmail.com
  23. 23. For more notes contact: sap.bnglr@gmail.comDEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTIONTransaction Code is 0BB5Path SPRO> IMG> General Settings> Currencies> Define Translation Ratios forCurrency TranslationSay Yes for the message Go to New entries.Give exchange rate type G from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 B from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1 M from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1Again give G from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 B from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1 M from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1SaveENTER EXCHANGE RATESTransaction Code is OB08Path: SPRO> IMG> General Settings> Currencies> Enter Exchange Rates Go to new Entries Give Exchange Rate G Date 01.04.04 From INR to USD 45 Direct Quotation Give Exchange Rate B, Date 01.04.04 From INR to USD, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From INR to USD, 45 Director QuotationAgain, Give Exchange Rate G, Date 01.04.04 From USD to INR, 45 Director Quotation Give Exchange Rate B, Date 01.04.04 From USD to INR, 43 Director Quotation Give Exchange Rate M, Date 01.04.04 From USD to INR, 45 Director QuotationIndirect Quotation is for Fraction or Percentage. It is better we give Direct Quotationalways, in real time situation.POSTING OF A TRANSACTION WITH GIVING RATE Go to F-02 (posting) Give Date Give Company Code Currency USD Rate 48 Give Bank Account ↵ Say Yes for message Give amount Business Area GILC Posting Key 50 amount 1000 USD ↵ * for Amount + for Text ↵ It displays amount in local currency SaveFor more notes contact: sap.bnglr@gmail.com
  24. 24. For more notes contact: sap.bnglr@gmail.comASSIGNING EXCHANGE RATE TYPE TO THE DOCUMENT Go to OBS7 (Document type and number Range) Default values can be give. B or G or M for a particular type of document. Even though we define here, we can give rate and it will take it. SavePOSTING WITHOUT GIVING RATE TC Code is F-02. (GL a/c posting) Give Date Type SA Currency USD a/c SBI Posting Key 40 ↵ 10000 USD Business Area GILC ↵ Text Post Key 50, a/c Share Capital Enter * for Amount Business Area GILC give + for text Amount in local currency is picked up (average) Save.For more notes contact: sap.bnglr@gmail.com
  25. 25. For more notes contact: sap.bnglr@gmail.com ACCOUNT PAYABLEINDEX Creation of Account Groups Creation of Number Ranges for Vendor a/c Groups Assign Number Ranges to Vendor a/c Groups Define Tolerance Groups for Vendors Create Sundry creditors gl account Creation of Vendor Master Record Define Number Ranges for Posting Invoice Posting How to View Party a/c How to make Payment Discount on Purchases Creation and Assigning Cash Discount (Income) Advance to Parties Creation Of GL Account Link Between Reconciliation Account and Special GL account Down Payment Entry Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account Clearing of Normal Item Statement of Account Request for Correspondence Maintain StatementFor more notes contact: sap.bnglr@gmail.com
  26. 26. For more notes contact: sap.bnglr@gmail.comTRANSACTION CODES ACCOUNTS PAYABLE 1 OBD3 Creation of Account Groups 2 XKN1 Creation of Number Ranges for Vendor a/c Groups 3 OBAS Assign Number Ranges to Vendor a/c Groups 4 OBA3 Define Tolerance Groups for Vendors 5 XK01 Creation of Vendor Master Record 6 FBN1 Define Number Ranges for Posting 7 F-43 Invoice Posting 8 FBL1N How to View Party a/c 9 F-53 How to make Payment10 OBXU Creation and Assigning Cash Discount (Income)11 OBYR Link Between Reconciliation Account and Special GL account12 F-48 Down Payment Entry13 F-55 Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account14 F-44 Clearing of Normal Item15 OB78 Statement of Account16 FB12 Request for Correspondence17 F.64 Maintain StatementFor more notes contact: sap.bnglr@gmail.com
  27. 27. For more notes contact: sap.bnglr@gmail.comACCOUNT PAYABLEThis is dealt by MM people usually. But we should now the flow of MM. One word inMM is MRP-Material Requirement Planning. Vendor Master need not be created in realtime scenario. But, we should have knowledge.Steps: 1) Creation of a/c Groups Exp: a) Material suppliers b) Service Providers Material suppliers are called MM Vendors. Service Providers are called FI Vendors. 2) Creation of Number Ranges for a/c Groups 3) Assign Number Ranges to Vendor Account Groups. 4) Tolerance Groups for Vendors 5) [Creation of GL accounts] Create Inventory a/c and Sundry Creditors a/c minimum. 6) Creation of Vendor Master 7) Define Number Ranges for Vendor Postings 8) Posting of a Document or Purchase Invoice.CREATION OF ACCOUNT GROUPSTC Code is OBD3Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Define a/cGroups with Screen Layout(Vendors). Go to New Entries Give GILM. Name MM Vendors for GIL Double Click on company code Data. Double Click on Accounts Management. Make Reconciliation a/c as Required Entry Save Go to New Entries Account Group GILS Name FI Vendors for GIL Double Click on company code Data Double Click on Accounts Management. Make Reconciliation a/c as Required Entry SaveNote: 1) You cant post directly to Reconciliation a/c 2) Definition of Reconciliation a/c. It is an a/c which is parallel to GL a/cCREATION OF NUMBER RANGES FOR VENDOR A/C GROUPSTC Code is XKN1Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> CreateNumber Ranges for Vendor a/cs. (we wont get the company code here) Select Change Intervals Select Insert Intervals Give 04 or the next range based on the existing range) From 300000 to 300100 ↵ Again go to Insert Intervals Give 05 Number Range from 300100 to 300200 SaveFor more notes contact: sap.bnglr@gmail.com
  28. 28. For more notes contact: sap.bnglr@gmail.comASSIGN NUMBER RANGES TO VENDOR A/C GROUPSTC Code is OBASPath: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> AssignNumber ranges to Vendor a/c Groups. Go to Position Type GILS On Number Range Give Number Range SaveDEFINE TOLERANCE GROUPS FOR VENDORSTC Code is OBA3Path: SPRO> IMG>Financial Accounting> Accounts Receivable & Accounts Payable>Vendor a/cs> business Transactions> Open Item Clearing> Clearing Differences> DefineTolerances for Customers / Vendors. Go to New Entries Give Co Code 1111 Keep Tolerance Group as Blank. Tolerance Group for Vendors SaveCREATION OF GL ACCOUNTS Go to OBD4 Check the Range Go to FS00 Give 100320 GL A/c No. Give Company Code Select Create Button a/c GMP Current Liabilities Balance Sheet a/c Text Sundry Creditors Select Control Data Tab Check Reconciliation a/c with Vendors Line Item Display Sort Key 012 (Vendor Number). Select Create Bank Interest Tab Field Status Group G067.Note: For all Reconciliation a/cs we have to assign G067 field Status Group.Vendor Master and Customer Master are called the Sub Ledgers.We are not checking the Check Open Item and Check only balance in local currency as itpicks up from the Vendor Master.If we pass Inventory DR Vendor CR system picks it up asInventory DR Vendor (Reconciliation) a/c CR Sundry Creditors CR.But the first Credit Vendor (Reconciliation) a/c is not posted in GL.For more notes contact: sap.bnglr@gmail.com
  29. 29. For more notes contact: sap.bnglr@gmail.comCREATE CURRENT ASSETS CUAS a/c Group. Name Current Assets from a/c 200000 To 200099 Save Go to FS00 Give a/c No.200010 A/c Group Current AssetsIn real time Inventory a/cs will be so many like Raw material 1, ……Raw material 10Packing Material, Stores & Spares Press control data Tab Give Company Code Short text B/s Item Sort Key 012 Line Item Display Local Currency SaveCREATION OF VENDOR MASTER RECORDTransaction Code XK01Path Accounting> Financial Accounting> A/cs Payable> Master Records> MaintainCentrally> CreateNote: Transaction Code XK02 is to change the Vendor Master Transaction Code XK03 is to view the Vendor Master Transaction Code XK04 is to view the changes which are made to the existing Vendor Master Transaction Code XK05 is to block / unblock the Vendor Master Give Company Code 1111. Give a/c Group F4 Give GILM ↵ Take Company Name ZZZZ Industries Limited Search Item ZZZ. Give address. Country IN ↵If the Vendor is our Customer as well give the same Code in Customer.↵Bank Dates Column of the Vendor for automatic Payment.There are two types of Payment. One is Online and the other is Cheque Payment.↵ Give Reconciliation a/c No. which is 100320 Sundry Creditors Sort Key 012 Cash Management Group A1 Domestic Payment ↵ Payment Terms 0001. Tolerance Group Keep Blank Check Double Invoice (Sys checks if Inv No. is repeated in Entry) ↵ Dunning Procedure is to remind the Vendor Save.For more notes contact: sap.bnglr@gmail.com
  30. 30. For more notes contact: sap.bnglr@gmail.comDEFINE NUMBER RANGES FOR POSTINGNote: For Vendor Master Document Types Document Type is KR, Number Range for it is 19 Description is Vendor Invoice Document Type is KZ, Number Range for it is 15 Description is Vendor Payment Document Type is KA, Number Range for it is 17 Description is Vendor Document (For Internal Transfers) Document Type is KG, Number Range for it is again 17 Description is Vendor Credit Memo Go to FBN1 ↵ Give Company Code 1111 Select Change Intervals Select Insert Intervals Give 19 in Number Range Give Year 2004 From No.13001 to 14001 ↵ Again go to Insert Interval Give Number Range 15 Year 2004 Number Range 14001 to 15000 ↵. Again go to Insert Interval Give Number Range 17 Year 2004 Number Range 15001 to 16000 ↵ SaveINVOICE POSTINGTransaction Code is F-43Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> InvoiceGeneral Give Document Date F4 F2Note: Posting Key 25 is Debit for Vendor Posting, Posting Key 31 is Credit for VendorPosting. Give Posting Key 31 Give Vendor a/c No.300000 ↵ Give amount 150000 Give Business Area GILC Give Text Purchase Invoice Give Posting Key 40 Give Inventory a/c 200010 ↵ * amount Business Area GILC + for Text Simulate SaveFor more notes contact: sap.bnglr@gmail.com
  31. 31. For more notes contact: sap.bnglr@gmail.comHOW TO VIEW PARTY A/CTransaction Code FBL1NPath: Accounting> Financial Accounting> A/cs Payable> Account> Display / ChangeLine Item Give Vendor a/c 300 000 Company Code 1111 Select Open Items ExecuteHOW TO MAKE PAYMENTTransaction Code is F-53Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Out goingPayment> Post Give Document Date Type KZ is automatically picked up. Bank a/c SBI a/c Give Business Area Amount 150000 Text Payment Give Vendor a/c No. Select Process Open ItemsNote: Which ever Invoice amount is going to be paid should be in Blue ColorIt will not save and it says it is not cleared. So, click on the Invoice which we want toclear. We can Simulate Save Go to F-53 Give F4 F2 for date Give Bank a/c Give 100000 for amount Give Business Area GILC Give Text A/c Vendor a/c 300000 Select Process Open Item Select Partial Payable Double click on Payment amount field. It shows 250000 and it changes to 100000. Go to Document Simulate Save Go to FBL1N to view the Ledger a/c Select Open Item Select Clear Item to see all items. Go to FS10N Sundry Creditors 100320 to view the a/cFor more notes contact: sap.bnglr@gmail.com
  32. 32. For more notes contact: sap.bnglr@gmail.comFOR DISCOUNT ON PURCHASES Go to F-43 Vendor Invoice For this take document date as 25.11.04 and take the posting date also same. Posting key 31 Vendor Account 300000 ↵ Amount 20000 Payment terms 002 (14 days 3% discount) ↵ Days 14 Discount 3 Text Purchase Invoice Posting Key 40 Inventory Account ↵It gives a message that Terms of Payment Changed Say Yes * for amount Business Area GILC + for text save Payment F-53 Give Date Bank account number Business Area Give Net Amount 19400 (20000-600 3% of 20000) Give text Payment Account number 300000 Click Partial Payment Click on Payment Amount It changes to assigned Invoice figure.FOR CREATION AND ASSIGNING CASH DISCOUNT (INCOME) Process Open Items New session OBXU (for assigning cash discount received account) Give Chart of account Save the rules (First screen) Select accounts(Creating other income group and create GL account namely other income before we dothe above step) Assign account number SaveADVANCE TO PARTIESIt is called Down Payment. It is called as special GL accountSteps: 1. (Creation of GL Accounts) i.e. Advance to Parties Account 2. Link Between Reconciliation Account and Special GL account 3. Posting of Invoice F-43 4. Transfer of Amount from special GL Account to Normal GL Account by clearing special GL Account 5. Clearing Normal AccountFor more notes contact: sap.bnglr@gmail.com
  33. 33. For more notes contact: sap.bnglr@gmail.comCREATION OF GL ACCOUNT Go to FS00 It falls in Current Assets Group. Hence Give GL Account Number 200030 Select Create Button Group Current Assets Check Balance Sheet Item Name Advance to Parties Account Select Control Data Tab Reconciliation a/c is vendors don’t check only balances in local currency, open item Check line item display Sort Key 012 Select Create Bank Interest tab Give Group G067 Save (even if we give G067 it is not reconciliation Account as it is a Special GL account)LINK BETWEEN RECONCILIATION ACCOUNT AND SPECIAL GLACCOUNTNote: System Defined Special GL Indicator is ‘a ‘Transaction Code is OBYRPath: SPRO> IMG> Financial Accounting> Accounts Receivable and AccountsPayable> business Transactions> Down Payment made> Define AlternativeReconciliation Account for Down Payments Double click on Special GL Indicator ‘a ‘ give Chart of Accounts 1111 ↵ Give reconciliation account number 100320 (Sundry Creditors) 200030 Special GL Account Advance to Parties Account SaveDOWN PAYMENT MADE ENTRYTransaction Code is F-48Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> DownPayment> Again Down Payment. Give Document Date Account Vendor account number 300000 Type ‘a’ Special GL Account Give Bank Accoun Give Business Area Amount 1000000For more notes contact: sap.bnglr@gmail.com
  34. 34. For more notes contact: sap.bnglr@gmail.com Text Advance Payment ↵ * for amount Business Area + for text SimulateNote: Posting Key 29 is debit for special GL for vendors. It shows 29A. ‘A’ is the key forSpecial GL account Go to F-43 (Purchase Invoice Posting) Give Document Date Give vendor a/c number Amount 500000 Business Area Text Posting Key 40 Inventory Account ↵ * for amount Business Area + for text SaveTRANSFER OF AMOUNT FROM SPECIAL GL ACCOUNT TO NORMAL GLACCOUNT BY CLEARING SPECIAL GL ACCOUNTTransaction Code is F-55Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> DownPayment> ClearingObserve KA for internal transfer. Give Document Date Give vendor a/c number Relevant Invoice number is displayed here Give fiscal year Give Text Transfer of Advance amount Select Process Down Payments Give Amount we want to transfer 500000 SaveCLEARING OF NORMAL ITEMTransaction code is F-44Path: Accounting> Financial Accounting> Accounts Payable> Account> Clear Give vendor Account number Select Process Open Items Click on amounts of KR and KA (we have to clear here now after doing the earlier step SaveFor more notes contact: sap.bnglr@gmail.com
  35. 35. For more notes contact: sap.bnglr@gmail.comSTATEMENT OF ACCOUNTTransaction Code is OB78Steps: 1) Assign Programme for correspondence typePath: SPRO> IMG> Financial Accounting> A/cs Receivable & Payable> VendorAccounts> Line Items> Correspondence> Carry out and check settings forcorrespondence> Assign programme for correspondence types. Select SAP06 (Account Statement Select Copy as button or F6 Give Company Code(If we go for New Entries see that Name of Print Programme RFKORD10Name of the Variant SAP06 should be there).↵ SaveREQUEST FOR CORRESPONDENCETransaction Code is FB12Path: Accounting> Financial Accounting> Accounts Payable> Account>Correspondence> Request Give Company Code ↵ Select SAP06 ↵ As we require Vendor give Vendor No.300000. Postings from 01.04.04 to till date or the date we want to see the report ↵ System says Accounts Statement was requestedMAINTAIN STATEMENTTransaction Code F.64Path: Accounting> Financial Accounting> Accounts Payable> Account>Correspondence> Maintain Give SAP06 for correspondence, Give Company Code Fiscal Year Execute Double Click on Dates Continue Output device LP01↵For more notes contact: sap.bnglr@gmail.com
  36. 36. For more notes contact: sap.bnglr@gmail.com HOUSE BANKSINDEX Creation of House Bank Creation of Cheque Lot Manual Cheque Updation Display Cheque Register Cheque Encashment Unused Cheques Cancellation Issued Cheque Cancellation Cancel Payment How to Create Void Reason CodeTRANSACTION CODES HOUSE BANKSSL TC Code Transaction 1 FI12 Creation of House Bank 2 FCHI Creation of Cheque Lot 3 FCH5 Manual Cheque Updation 4 FCHN Display Cheque Register 5 FCH6 Cheque Encashment 6 FCH3 Unused Cheques Cancellation 7 FCH9 Issued Cheque Cancellation 8 FCH8 Cancel Payment 9 FCHV How to Create Void Reason CodeFor more notes contact: sap.bnglr@gmail.com
  37. 37. For more notes contact: sap.bnglr@gmail.com HOUSE BANKSNote: In SAP operating Banks of the client are called House Banks. If we have 10 BanksAccounts, we should create 10 GL a/cs and 10 House Banks.Steps: 1) (Creation of GL a/cs) (Ex: ICICI Bank Account) 2) Creation of House Banks and assigning GL accounts 3) Creation of Cheque Lot 4) Purchase Invoice Posting F-43 (This we are taking as we need to show payment) 5) Outgoing Payment F-53 6) Manual Cheque updation 7) Cancellation of Payment (Cheque cancellation along with entry reversal) 8) Cheque Register DisplayCREATION OF HOUSE BANKPath: SPRO> Financial Accounting> Bank Accounting> Bank Accounts> Define HouseBanksTransaction Code is FI12 Give Company Code 1111↵ Go to New Entries House Bank SBI Bank Country IN Bank Key Give Bank No. Give Communication Details. Select Create Button Give Bank Name fully Region AP Give full address details Continue Double Click on Bank Accounts Go to New Entries Account ID CURR (Current Assets) If we have many give CURR1, CURR2 Give OD account if we have. Description Current a/c with SBI Bank Account No. Give the Number Give GL a/c No. Currency INR SaveFor more notes contact: sap.bnglr@gmail.com
  38. 38. For more notes contact: sap.bnglr@gmail.comCREATION OF CHEQUE LOTTransaction Code is FCHIPath: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable,Business Transactions, Outgoing Payments, Automatic out going payments, paymentmedia, cheque management, Define Number ranges for Cheques Give paying company code 1111 House Bank SBI or F4 Give a/c ID CURR Select change status Select change button Nothing has happened Again click on Change Button Now, we get create Button Select create button Lot No.1 Cheque No.100001 to 1001000Don’t click non-sequential as usually it is taken sequentially.But, we can not issue post dated Cheques. First Lot 10 Book Short Info Purchase Date Give Date Save Go to F-43 (Vendor Invoice) Post Invoice like we did earlier. Go to F-53 (Paying the Vendor) Do like we did earlierMANUAL CHEQUE UPDATIONTransaction Code is FCH5Path: Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Create> Manual Cheques Give Payment Document No. Give Paying Company Code Give Fiscal Year Give House Bank A/c ID CURR ↵ Cheque No.100001 Save System says Cheque 100001 created manuallyDISPLAY CHEQUE REGISTERTransaction Code FCHNPath Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Display> Cheque Register Give Paying Company Code, House Bank, A/c ID CURR ExecuteObserve the fields En-cashed / VoidFor more notes contact: sap.bnglr@gmail.com
  39. 39. For more notes contact: sap.bnglr@gmail.comCHEQUE ENCASHMENTTransaction Code FCH6Path Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Change> Additional Information/Cash Give Paying company code, Give House Bank Give a/c ID CURR Give Cheque No. ↵ Give Cheque Encashment Date Save To check en-cashed or not go to FCHNCHEQUE CANCELLATIONTypes:1) Unused Cheques Cancellation2) Issued cheque Cancellation3) Cancel PaymentsUNUSED CHEQUES CANCELLATIONTransaction Code FCH3Path: Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Void> Unused Cheques. Give Payment Company Code Give House Bank Give a/c ID CURR Give Cheque No.100002 to 100005 Void Reason Code or F4 04 Click Void System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR ExecuteISSUED CHEQUE CANCELLATIONTransaction Code FCH9Path: Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Void> Issued Cheques. Give Payment Company Code Give House Bank Give a/c ID CURR Give Cheque No.100006 Void Reason Code or F4 04 Click VoidFor more notes contact: sap.bnglr@gmail.com
  40. 40. For more notes contact: sap.bnglr@gmail.com System gives a message that those Cheques are Void. Go to FCHN (Cheque Register Display) Give Company Code Give House Bank Give a/c ID CURR ExecuteCANCEL PAYMENTTransaction Code FCH8Path: Accounting> Financial Accounting> Accounts Payable> Environment> ChequeInformation> Void> Cancel Payment Give Cheque No.100007 Void Reason Code or F4 04 Reversal Reason 01 Select Cancel Payment Go to FB03 Give above Document No. Check the entry reversal.HOW TO CREATE VOID REASON CODETransaction Code is FCHVPath: SPRO> IMG> Financial Accounting> Accounts Receivable and AccountsPayable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments>Payment Media> Cheque Management>Define Void Reason Codes Go to New Entries. Give Reason Code 12 Stop Payment SaveFor more notes contact: sap.bnglr@gmail.com
  41. 41. For more notes contact: sap.bnglr@gmail.com WITHHOLDING TAX Check Withholding Countries Define Withholding Tax Type for Invoice Posting Define Withholding Tax Type for Payment Posting Define Withholding Tax Codes Define Formulas for Calculating Withholding Tax Assign Withholding Tax Types to Company Codes Activate Withholding Tax Create GL Account Define Automatic Postings Assigning W/Tax Types to Vendor MasterFor more notes contact: sap.bnglr@gmail.com
  42. 42. For more notes contact: sap.bnglr@gmail.com WITHHOLDING TAXCIN is called Country Version IndiaIf the Vendor is not Register Purchaser has to withhold 24% tax in foreign countries.SAP Labs is still finding the solution for 2% education cess on Central Excise Duty as itis not populating automatically even after it is defined. It is to be calculated manuallynow.In India Withholding of Tax is taken for the TDS Sections 194C, 194J, 194I, 192 etc.,This is to be recovered from the payment only. There will no case of recovering tax fromVendors or Customers.TDS a/c is usually TDS Recovered Payable a/cCENVAT (earlier VAT or MODVAT) is nothing but Single Point Tax in Central Excise.Central Excise Duty is to be paid before the material is dispatched. The Entry isCentral Excise Deposit a/c DR CR Bank a/cAfter the Dispatch the Entry isCentral Excise Duty Paid DR CR Central Excise DepositWhen we are buying material and using as Raw Material in our factory if the material is100000 and Cenvat is 16000 then the Entry isInventory a/c DR 100000 Excise Duty Set Off a/c DR 16000Vendor a/c CR 116000To Set Off the Entry isCentral Excise Duty Paid DR 16000 Excise Duty Set Off a/c 16000When we utilize the Inventory-Raw MaterialRaw Material Consumed a/c DR Inventory CRStepsCHECK WITHHOLDING COUNTRIESPath is SPRO, IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Basic Settings> Check Withholding TaxCountries Go to New Entries Country IN Withholding Country IN Description INDIA SaveDEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTINGPath is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Types>Define Withholding Tax Types for Invoice Posting Give Country Key IN ↵ Go to New Entries Give Withholding Tax Type as G1 (we can give any thing) Description 16% Excise Duty Select Gross AmountFor more notes contact: sap.bnglr@gmail.com
  43. 43. For more notes contact: sap.bnglr@gmail.com Rounding Rules Withholding Tax Common rounding Groups Select Post with Tax amount Select No accumulation In Control Data Select With Tax Base Manual Select manual with Tax amount 0 Select No Certificate Numbering Save Go to Next Entry Icon Give G2 2% Education Cess Select Gross Amount All other types same as G1DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTINGPath is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Type>Define Withholding Tax Type for Payment Posting Give Country Key IN ↵ Go to New Entries Give G3 Withholding Tax Type Description 2% u/s.194c Contractors Select Gross Amount Rounding Rule With Tax Comm.round Cash Discount only W/tax prior to cash discount. Click Post with Tax amount No accumulation Withholding base manual manual w/tax amount No certificate numbering Save Go to New Entries G4 Description 2% Surcharge on TDS Gross amount and all other things same as above SaveDEFINE WITHHOLDING TAX CODESPath: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes>Define Withholding Tax Codes Give Country Key IN ↵ Go to New Entries G1 Withholding Tax code Description 16% Excise Duty Percentage subject to tax 100% (as we gave gross amount) Posting Indicator 1 (Standard posting) W/tax Rate 16 SaveFor more notes contact: sap.bnglr@gmail.com
  44. 44. For more notes contact: sap.bnglr@gmail.com Click Next Entry Give G2 Give Description 2% Education Cess Percentage subject to Tax 16 (16 as it is on Excise Duty 16%) Tax Rate is 2 Save Next Entry G3 G Description 2% TDS on Contracts Percentage Subject to Tax 100 Indicator 1 Tax Rate 2 Save Next Entry G4 G Description 2% Surcharge on TDS of Contracts Percentage subject to Tax 2 Posting Indicator 1 With Tax Rate 2 SaveDEFINE FORMULAS FOR CALCULATING WITHHOLDING TAXPath: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes>Define Formulas for Calculating Withholding Tax Codes Give Country Key IN ↵ Go to New Entries Currency INRWith holding Tax Type G1, Tax Code G Country IN Valid from 01.04.04With holding Tax Type G2, Tax Code G Country IN Valid from 01.04.04With holding Tax Type G3, Tax Code G Country IN Valid from 01.04.04With holding Tax Type G4, Tax Code G Country IN Valid from 01.04.04(Transport Request: While request is coming click create. Give project name as SPROW/tax save) Select G1 double click on Formulas for calculating W/tax System says don’t go individually but continue Go to New Entries Give all 9s for To Base amount 16 W/tax save Go back twice Select G2 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax SaveGo back twice Select G3For more notes contact: sap.bnglr@gmail.com
  45. 45. For more notes contact: sap.bnglr@gmail.com Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax Save Go back twice Select G4 Double click on formulas for calculating W/tax Go to New entries Give all 9s and 2 for W/tax SaveASSIGN WITHHOLDING TAX TYPES TO COMPANY CODESPath: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Company Code> Assign W/tax types tocompany codes Go to New entries Give company code W/tax type G1 Select W/tax agent W/tax obligated from 01.04.04 to 31.03.05 Give our tax registration number for W/tax number Save Go to next entry Give G2, G3, G4 in the same manner we gave for G1ACTIVATE WITHHOLDING TAXPath: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes>company code> Activate extended withholding tax in Extended tax column save System gives message continueCREATE GL ACCOUNT Number 100330 Current liability Give company code Give text 16% excise duty a/c B/S item Select Control data tab INR Only balance in local currency Open item management Line item display Give sort key 0031(Real time) Select create bank interest tab Give field status group G001 SaveFor more notes contact: sap.bnglr@gmail.com
  46. 46. For more notes contact: sap.bnglr@gmail.com Number 100335 Create using W/template Change text 2% education cess Save Number 100340 Create using W/template Change text 2% TDS on Contractors Save Number 100345 Create using W/template Change text 2% Surcharge on TDS SaveDEFINE AUTOMATIC POSTINGSTransaction Code OBWWPath: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>Withholding Tax> Extended Withholding Tax> Postings> Accounts for withholding tax>define accounts for W/tax to be paid over Give chart of account 1111 ↵ Select debit/credit Select W/tax code Select W/tax type save W/tax G1 G 100330 100330 W/tax G2 G 100335 100335 W/tax G3 G 100340 100340 W/tax G4 G 100345 100345 SaveASSIGNING W/TAX TYPES TO VENDOR MASTER Go to XK02 Give Vendor number Select W/tax (Check) ↵ Country IN W/tax type G1 G Check liable G2 G Check liable SaveSystem gives Message Continue till it takes to next screenCheck in F-43 (Purchase Invoice)We get New screenSay Continue(If you don’t want system to calculate tax automatically remove W/tax G and type BaseAmount and W/tax amount manually) Go to Document Simulate Click on Blue Color Give Text 16% Excise Duty Next Entry 2% cess Now all are in grey color save It Wont SaveFor more notes contact: sap.bnglr@gmail.com
  47. 47. For more notes contact: sap.bnglr@gmail.com It saves Could not determine TDS Certificate number rangesNote: SPRO, IMG, Logistic General, Tax on goods movement, India, Basic Settings,Maintain Company Code Settings Go to New Entries Give Company Code Give Cenvat Document type KR FI Document SA Select Debit Select Automatic Adjustment Select immediate Credit Give First Month April Select Rounding Duty on Procurement And Removal Save Go to F-43 and check now. It will SaveFor more notes contact: sap.bnglr@gmail.com
  48. 48. For more notes contact: sap.bnglr@gmail.com ACCOUNTS RECEIVABLE Define Account Groups Create Number Ranges for Customer Accounts Assign Number Ranges to Account Groups Creation of GL Accounts Creation of Customer Master Define Number Ranges for Postings Sales Invoice Posting How To View Customer Accounts Receipt Entry Advance from Customers Creation of GL Accounts Link Between Reconciliation a/c and Special GL a/c Advance Receipt Sales Invoice Posting Transfer of Advance from Special GL to Normal GL Account by Clearing Clearing of Normal AccountTRANSACTION CODESSL TC Code Particulars 1 OBD2 Define Account Groups 2 XDN1 Create Number Ranges for Customer Accounts 3 OBAR Assign Number Ranges to Account Groups 4 XD01 Creation of Customer Master 5 FBN1 Define Number Ranges for Postings 6 F-22 Sales Invoice Posting 7 FBL5N How To View Customer Accounts 8 F-28 Receipt Entry 9 OBXR Link Between Reconciliation a/c and Special GL a/c 10 F-29 Advance Receipt 11 F-22 Sales Invoice Posting Transfer of Advance from Special GL to Normal GL Account by 12 F-39 Clearing 13 F-32 Clearing of Normal AccountFor more notes contact: sap.bnglr@gmail.com
  49. 49. For more notes contact: sap.bnglr@gmail.com ACCOUNTS RECEIVABLEAccounts Receivable is a Subsidiary Ledger and deals with Sales & Distribution Module.Sales-Domestic, Sales-Exports, Sales-Internal, Sales-Services are the common accounts.Steps:1) Define Account Groups. SD Customer (for Material), FI Customers (for Services Ex:AMCs)2) Create Number Ranges to Customer Account Groups3) Assign Number Ranges to Customer Groups4) (Creation of GL a/cs)5) Create Customer Master Date6) Define Number Ranges for Postings7) Sales Invoice Postings8) Receipt EntryInterview Question: (We don’t create Tolerance Group again here as we gave already inVendor Master – Define Tolerance Groups for Vendors / Customers)DEFINE ACCOUNT GROUPSPath: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Customer Accounts> Master Date> Preparations for Creating Customer Master Data>Define Account Groups with Screen Layout (Customers)Transaction Code is OBD2 Go to New Entries Give a/c Group GILS Give Name SD Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry Save Go to New Entries Give a/c Group GILF Give Name FI Customers for GIL Double Click on Company Data Double Click on Account Management Make Reconciliation a/c as required entry SaveCREATE NUMBER RANGES FOR CUSTOMER ACCOUNTSTransaction Code is XDN1Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Customer Accounts> Master Date> Preparations for Creating Customer Master Data>Create Number Ranges for Customer Accounts Select Change Intervals Insert Intervals 14 700000 – 700100 ↵ Again Select Insert Intervals 15 700101-700200 ↵ SaveFor more notes contact: sap.bnglr@gmail.com
  50. 50. For more notes contact: sap.bnglr@gmail.comASSIGN NUMBER RANGES TO ACCOUNT GROUPSTransaction Code is OBARPath: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>Customer Accounts> Master Date> Preparations for Creating Customer Master Data>Assign Number Ranges for Customer Account Groups Go to Position Give GILF ↵ 14 and 15 15 SaveCREATION OF GL ACCOUNTS GO to OBD4 Current Assets 200 000 – 200 099 Go to FS00 Give 200 040 Create Account Group Current Assets B/S Item Text Sundry Debtors a/cSelect Control Data Tab Currency INR Reconciliation Customers Line Item Display Give Sort Key 031DONT SELECT Only Balances in Local Currency and Open ItemSelect Create Bank Interval Tab Give Field Status Group G067 Save Give 300 000 Create Account Group Sales P&L Item Text Sales-Domestic a/cSelect Control Data Tab Currency INR Line Item Display Give Sort Key 031 Select Only Balances in Local Currency Select Create Bank Interval Tab Give Field Status Group G029 (Revenue Accounts) DONT SELECT Open Item (means Pending Balances) SaveFor more notes contact: sap.bnglr@gmail.com
  51. 51. For more notes contact: sap.bnglr@gmail.comCREATION OF CUSTOMER MASTERTransaction Code is XD01Transaction Code XD02 is to Change Customer Master DataTransaction Code XD03 is to View Customer Master DataTransaction Code XD04 is to view Change made to Customer Master DataTransaction Code XD02 is to block / unblock Customer Master DataPath: Accounting> Financial Accounting> Accounts Receivable> Master Records>Maintain Centrally> Create Select SD Customer for GIL for a/c Group ↵ Title Company Name YYYY Search YY Give Address Country IN Select Control Data Tab(if dual select Company Code Data Icon – i.e, if Vendor and Customer are same) Recon Give Sundry Debtors A/c No. Sort Key 031 Select Payment Transactions Tab 001 Terms SaveDEFINE NUMBER RANGES FOR POSTINGSGo to Transaction Code FBN1 Give Company Code Select Change Intervals, Select Insert Intervals, Give Number Ranges 14 (the next serial of the existing) 2004 16001 – 17000 ↵ Insert Intervals 16 2004 17001-18000 ↵ Insert Intervals 18 2004 18001 – 19000 ↵ SaveSALES INVOICE POSTINGTransaction Code is F-22Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry>Invoice General Give Document Date Give Customer A/c ↵ Give Amount Business Area Text Sales Invoice Posting Key 50 Sales a/c ↵ * + Save(If we don’t make field status group as mandatory it will not prompt here – we did notmake business area as required entry earlier)For more notes contact: sap.bnglr@gmail.com
  52. 52. For more notes contact: sap.bnglr@gmail.comHOW TO VIEW CUSTOMER ACCOUNTSTransaction Code FBL5NPath: Accounting> Financial Accounting> Accounts Receivable> Account> Display /Change Line Items Give Customer a/c No. Give Co Code ExecuteRECEIPT ENTRYTransaction Code is F-28Path : Accounting> Financial Accounting> Accounts Receivable> Document Entry>Incoming Payment Give Document Date Give Bank a/c Business Area Amount Text Receipt against Invoice Number…. Give Customer a/c No. Select Process Open Items Change Color SaveGo to FBL5N Execute to view the customer a/cADVANCE FROM CUSTOMERSIt is the special GL Account. System Defined Special GL Indicator is ‘A’Steps: 1. Creation of GL Accounts ( Advance from Customers – Current liability Group) 2. Link Between Reconciliation a/c ( Sundry debtors a/c ) and Special GL Account i.e. Advance from customers 3. Advance receipt 4. Sales Invoice Posting F-22 5. Transfer of Advance from Special GL a/c to Normal GL a/c by clearing Special GL a/c 6. Clearing normal accountsCREATION OF GL ACCOUNTS Go to FS00 ( Current liability 100300 to 399) Give GL a/c number 100355 Give company code Create Account group current liabilities B/S a/c Text Advance from customers Select Ctrl tabFor more notes contact: sap.bnglr@gmail.com
  53. 53. For more notes contact: sap.bnglr@gmail.com INR Reconciliation a/c type customers Line item display Sort key 031 Select create Bank Interest Field status group G067 SaveLINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/CTransaction code is OBXRPath: SPRO> IMG> Financial Accounting> Accounts receivable and accounts payable>Business transactions> Down payment received> Define reconciliation a/c for customerdown payments Double click on Special GL Indicator A Give Chart of Accounts 1111 ↵ For reconciliation a/c Give Sundry debtors a/c number For Special GL Account Give advance for customers a/c number SaveADVANCE RECEIPTTransaction code is F-29Path: Accounting> Financial Accounting> Accounts receivable> Document Entry>Down payment > Again Down payment Give Document Date Give Customer Account Give Special GL Indicator A Give Bank Account number Give Business Area Give Amount Give Text Advance from customer, ↵ *, Business area, +, Simulate SaveNote: Posting key 19 is customer’s Special GL creditSALES INVOICE POSTING Go to F-22 Give Document Date Give Account number for customer System gives a message that down payment exists. Give Amount Give text Sales Invoice Posting key 50 Sales account ↵ *, Business area, +, Simulate SaveFor more notes contact: sap.bnglr@gmail.com
  54. 54. For more notes contact: sap.bnglr@gmail.comTRANSFER OF ADVANCE FROM SPECIAL GL TO NORMAL GL ACCOUNTBY CLEARINGTransaction code is F-39Path: Accounting> Financial Accounting> Accounts receivable> Document Entry>Down payment >Clearing Give Document Date Give Customer a/c number Give Text Transfer of advance Select Process down payments Type amount in transfer posting SaveCLEARING OF NORMAL ACCOUNTTransaction code is F-32Path: Accounting> Financial Accounting> Accounts receivable> Account> Clear Give Customer account number, Give Company Code, Select Process open items, Change color for DA and DR Equal amount SaveGo to FBL5N to viewFor more notes contact: sap.bnglr@gmail.com
  55. 55. For more notes contact: sap.bnglr@gmail.com INTEREST CALCULATION Define Interest Calculation Types Prepare Account Balance Interest Calculation Prepare Account Balance Interest Calculation Define Time Dependant Terms Enter Interest Values Define Automatic Posting Account Entry for Loan Receipt Interest Calculation RunFor more notes contact: sap.bnglr@gmail.com
  56. 56. For more notes contact: sap.bnglr@gmail.com INTEREST CALCULATIONItem Interest: Interest is calculated on Gross InvoiceBalance Interest: Bank’s take day end balance for calculating interestThere are two types of Interests. One is Balance Interest Calculation. Second one is ItemInterest Calculation. System defined Balance Interest Calculation type indicator is ‘S’,For Item Interest Calculation type indicator is ‘P’. Balance Interest Calculation type isused for GL a/cs. Item Interest Calculation type is used for Vendors and Customers. Onlyprerequisite for calculation is Interest Rate.Steps:DEFINE INTEREST CALCULATION TYPESTransaction Code is OB46Path: SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions> Banka/c Interest Calculation> Interest Calculation Global settings> Define Interest Calculationtypes Go to New Entries, Give Interest Indicator G1 (any thing) Name 5% Balance Interest, Interest Calculation type ‘S’ Name G2 5% Item Interest ‘P’ SavePREPARE ACCOUNT BALANCE INTEREST CALCULATIONTransaction Code is OBAAPath:SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>Bank a/c Interest Calculations> Interest Calculation Global settings> Prepare a/c BalanceInterest Calculation. Go to New Entries G1 Interest Calculation Indicator Frequency Months Calendar type G Output Control Check Balance plus Interest Save Next Entry or F8 G2 Frequency 01 Calendar Type G Balance Plus Interest Check SaveFor more notes contact: sap.bnglr@gmail.com
  57. 57. For more notes contact: sap.bnglr@gmail.comDEFINE REFERENCE INTEREST RATESTransaction Code is OBACPath: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>Bank a/c Interest Calculations> Interest Calculation> Define Reference Interest Rates Go to New Entries Reference Interest Rate G1 Long Text 5% Balance Interest Short Text same Currency INR Date from 01.04.2004 Save Next Entry G2 5% Item Interest Date from 01.04.2004 INR SaveDEFINE TIME DEPEDENDANT TERMSTransaction Code is OB81Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>Bank a/c Interest Calculations> Interest Calculation> Define Time Dependant Terms. Go to New Entries Interest Type Indicator G1 INR eff from 01.04.2004 Sequential No.1 for debit and 2 for Credit Give 01 Terms take Debit Interest Balance Interest Cal SaveNext Entry G1 INR 01.04.2004 02 Term Credit Interest Balance Interest Calculation Save Interest Type Indicator G2 INR eff from 01.04.2004 Sequential No.01 Terms take Debit Interest Arrears Interest Save Next Entry G1 INR 01.04.2004 02 Term Credit Interest Arrears Interest Calculation SaveFor more notes contact: sap.bnglr@gmail.com
  58. 58. For more notes contact: sap.bnglr@gmail.comTO GET ALL TRANSACTION CODES IN SAP : SE16 Give Table Name TSTC ↵ We can give any Table No.ENTER INTEREST VALUESTransaction Code is OB83Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>Bank a/c Interest Calculations> Interest Calculation> Enter Interest Values Go to New Entries Reference G1 Eff from 01.04.04 Int Rate 5 G2 01.04.04 5 Save Creation of GL AccountGo to OBD4 Go to New Entries Give chart of accounts 1111 Account group INTE Name Interest Expenses From account 400600-400699 Save Go to FS00 Account number 400610 Create account Group Interest expenses P & L Account Text Interest on loan Select Ctrl data Tab INR Balance in local currency Line Item Sort Key 002 Select Create Bank Interest Tab Field status Group G001 Save Go to OBD4 Create account group secured loans Take current liability Liability series Save Go to FS00 100610 Secured loans b/s a/c SBI Term loan a/c Select Ctrl data TabFor more notes contact: sap.bnglr@gmail.com
  59. 59. For more notes contact: sap.bnglr@gmail.com INR Balance in local currency Open Item Line Item Sort Key 002 Select Create Bank Interest Tab Field status Group G005 Check relevant cash flow Give interest indicator G1 SaveDEFINE AUTOMATIC POSTING ACCOUNTTransaction Code is OBV2Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>Bank a/c Interest Calculations> Interest Postings> Prepare GL Account Balance InterestCalculations Select Accounts Give Chart of accounts 1111 ↵ Account symbol 2000 Currency INR GL Account number 400610 Account symbol 2002 Currency INR GL Account number 400610 SaveNote: 2000 is GL account Interest Paid, 0002 is Interest Paid AccountENTRY FOR LOAN RECEIPT Go to F-02 Give Document Date 01.11.04 Posting Date 01.11.04 Give Bank Account ↵ Give Amount Business area Text loan Value Date 01.11.04 Posting Key 50 SBI Term Loan Account ↵ *, Business Area, + Value Date 01.11.04 Simulate Save Loan repayment F-02 Take current Date Give amount Business Area Value DateFor more notes contact: sap.bnglr@gmail.com
  60. 60. For more notes contact: sap.bnglr@gmail.com Text Loan repayment Posting Key 50 SBI OD Account SaveINTEREST CALCULATION RUNTransaction Code is F.52Path: Accounting> Financial Accounting> General Ledger> Periodic Processing>Interest Calculation> Balances Give Chart of Accounts Give GL Account Number 100610 Give Company Code Calculation Period 01.11.04 to 31.12.04 Select Leap Year Select Post also if Value date in past, Update Execute Go to System Services Batch input Sessions Select the session RFSZIS00 Select Process Master record Select display errors only processFor more notes contact: sap.bnglr@gmail.com
  61. 61. For more notes contact: sap.bnglr@gmail.com BILLS OF EXCHANGE Entries for Bills of Exchange in Sap Creation of GL Accounts Link Between Reconciliation a/c and Special GL a/c Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c Sales Invoice Posting F-22 Bills Of Exchange Receipt F-36 Assign Bill Discounting Charges Bank Bill Discounting Reverse LiabilityTRANSACTION CODESSL TC Code Particulars 1 OBYN Link Between Reconciliation a/c and Special GL a/c 2 OBYK Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c 3 F-22 Sales Invoice Posting 4 F-36 Bills Of Exchange Receipt 5 Assign Bill Discounting Charges 6 F-33 Bank Bill Discounting 7 F-20 Reverse LiabilityFor more notes contact: sap.bnglr@gmail.com
  62. 62. For more notes contact: sap.bnglr@gmail.com BILLS OF EXCHANGEThere are two types of Bills of Exchange 1. Bills Payable 2. Bills ReceivableBill is created under Negotiable Instruments Act and it can be discounted in bank.Customer has o sign and accept the terms and then only we can discount the same in thebank to transfer write this is transfer and sign. It can be transferred to any one. Contingentliability is created when discounted. No entries are there for contingent liability. It shouldbe taken in Notes forming part of P&L and B/S.ENTRIES FOR BILLS OF EXCHANGE IN SAP1. Party account debit Sales account credit2. For Bills of Exchange Receipt Debit bills of exchange Credit sundry debtorsor Bills of exchange clearing account3. For Bills Discounting Debit Bank Debit Interest Credit Bank BillDiscounting Account4. For reversal of the liability Debit bank Bill Discounting AccountCredit Party Account (Sundry debtors bills of exchange clearing account )Note: W is the Special GL Indicator for bills of exchangeSteps: 1) Creation of GL accounts2) Link between Reconciliation a/c and Special GL a/c3) Link between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c4) Sales Invoice Posting5) Bills of Exchange Receipt6) Assign Bank Discounting GL a/c7) Bank Bill Discounting8) Reversal of LiabilitiesCREATION OF GL ACCOUNTSCreate 1) Sundry Debtors Bills of Exchange a/c (Same as Sundry Debtors) (It is alsoReconciliation a/c) 2) Bank Bill Discounting a/c (Liability a/c) 3) Bank Bill DiscountingExpenses a/c Create all the above accounts in GL Master. Also Create Bank Bills of Exchange a/c For Bank Check Post Automatically Relevant to Cash Flow Sort Key 031 for Bill Discounting Charges a/cLINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/CTransaction Code is OBYNPath: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions>B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable>Define Alternative Reconciliation a/c for Bills of Exchange Receivable Double click on Special GL Indicator ‘w’For more notes contact: sap.bnglr@gmail.com
  63. 63. For more notes contact: sap.bnglr@gmail.com Give Chart of Accounts 1111 ↵ Reconciliation a/c No. Give Sundry Debtors Account No. Special GL a/c – Give Sundry Debtors Bills of Exchange a/c SaveLINK BETWEEN BANK A/C, RECONCILIATION A/C AND BANK BILLDISCOUNTING A/CTransaction Code OBYKPath: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions>B/E Transactions> Bills of Exchange Receivable> Present Bills of Exchange at Bank>Define Bank Sub-a/cs Go to New Entries. Give Chart of Accounts 1111. Give Bank a/c Give Regular Bank a/c Usage Discounting, Special GL Indicator ‘W’ Customer Reconciliation a/c Give Sundry Debtors a/c No. Bank Sub Liability Bank Bills of Exchange a/c SaveSALES INVOICE POSTING F-2201 Customer A/c No.50 Sales DomesticBILLS OF EXCHANGE RECEIPT F-36Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Billsof Exchange> PaymentNote: Posting Key 09 is Debit for Customer Bills of Exchange a/c Posting Key 19 is Credit for Customer Bills of Exchange. Customer Bills of Exchange a/c Debit Customer a/c Credit Give Document Date Give Customer Account No. Give Special GL Indicator W ↵. Give amount Test B/E. Due on Give due date usually it is 90 days. Grace period 3 days. Select Process Open Items. Change Color Simulate Save To view B/E outstanding go to TC Code FBL3N Give GL alc No. Sundry Debtors B/E a/c No.For more notes contact: sap.bnglr@gmail.com
  64. 64. For more notes contact: sap.bnglr@gmail.comASSIGN BILL DISCOUNTING CHARGESPath: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions>B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable>Define Accounts for Bills of Exchange Transactions. Double click on Bank Discount Charges Give Chart of Accounts 1111 ↵ Account Bill Discounting Charges a/c SaveBANK BILL DISCOUNTINGTransaction Code is F-33Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Billsof Exchange> Discounting Give document date, usage Discounting Bank a/c Regular Bank a/c No Business area Amount Net Bank Charges Give amount manually (both should tally with the Gross amount) Text Bill Discounting Charges Select Bills of Exchange Give Document No.16008 Give Fiscal Year 2004 Select Bills of Exchange Go to Document simulate Bank a/c DR Bill Discounting Charges DR Liability BE a/c CR SaveNote While Entering BE Receipt (F-36) Document Number should be noted.REVERSE LIABILITYTransaction Code is F-20Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Billsof Exchange> Reverse Contingent Liability Give Document Date GL Bank Bill Discounting a/c Usage Discount ↵ Save Note Document No. Go to FB03 and FBL3N and checkFor more notes contact: sap.bnglr@gmail.com

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