G-mail Class Presentation

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  • 1. GMAIL AND YOUR BUSINESS! It’s not enough to be busy, so are the ants. The question is, what are we busy about? -Henry David Thoreau
  • 2. My Agents Are Always Telling Me They Have No
  • 3. What If?
  • 4. 10 Reasons To Use Gmail
  • 5. Why Gmail?                Automatically Puts Everyone in your Contacts Calendar Is in the clouds Tasks list is in the clouds Filters so you can delegate 99% of your inbox Filters to remove the garbage / spam / delegate Its free Documents are in the clouds Keep old email accounts Tons of storage Can Archive old emails Use Gmail for marketing homebuyerbook@gmail.com Awesome search function Multiple emails Canned Response for quick response, less time in email inbox. And so much more. Lets Get Started!!!!
  • 6. Safety First While In The Clouds
  • 7. To Sign In Or Sign Up Go To Google.com
  • 8. Sign In Or Create An Account
  • 9. The Only Labels You Need Reply Voice Mail Waiting All Mail
  • 10. All Mail - Reply - Voice Mail - Waiting
  • 11. GboxZero
  • 12. Same For “Waiting” Label
  • 13. To Get Label To Show And Change Color
  • 14. If “All Mail” Isn’t Showing
  • 15. All Mail - Reply - Voice Mail - Waiting
  • 16. All Mail All Mail is your archive, a storage place for all the mail you've ever sent or received, but have not deleted. You can see a list of archived messages by clicking All Mail.
  • 17. Reply label: • Someone is requesting you to do something (with or without deadline). Examples include submitting reports, verifying something, and taking on any task. • Someone is asking you to respond to something but it requires more deep thoughts from you to respond. • Examples include people asking for your opinion or asking about your availability for an event, showing, weekly report. • After you’ve replied to emails in the this folder, you then move them to the Archive folder. Within Gmail it’s easy, you remove the Reply label by clicking on the X next to the label name.
  • 18. Waiting label: Typical emails that come in the Waiting folder: • Tracking codes for UPS or Fedex packages coming your way. 1. Examples include shipping tracking numbers from online shopping. • You delegated a task and are waiting for a response / result. 1. Examples include emails from virtual assistants, employees, and anyone you are waiting to hear from. • Confirmation from someone. 1. Examples include asking another person if he/she received something from you (like an email, attachment, sales agreement, home inspection)
  • 19. Voice Mail Voicemail is a filter I set up to manage my voicemails when they come in through Google voice. Every voicemail is sent automatically to Vicki my partner.
  • 20. The Two-minute Rule If it can be done in less than two minutes do it now 2
  • 21. The value in this rule is that you go through your inbox really fast, and initially process only what is necessary. If someone needs a quick response, you’ve taken care of that. If an email needs more attention, you can work on that later and prioritize which email gets the most attention (after your inbox is processed and at Gboxzero).
  • 22. Huge Time Saver
  • 23. Gmail has the same search algorithms as Google does
  • 24. Search Capabilities Filter Settings available
  • 25. Gmail Filters, Delegation!!!!!  Gmail's filters allow you to manage the flow of incoming messages. Using filters, you can automatically label, archive, delete, star, or forward your mail, even keep it out of Spam - all based on a combination of keywords, sender, recipients, and more.
  • 26. How My Inbox Used To Look
  • 27. How It Looks Today!
  • 28. To Filter A Message Or Spam
  • 29. To Label An Email
  • 30. To Move An Email
  • 31. Side Labels If You Would Like More
  • 32. Don’t Like Conversation View?
  • 33. Your Tasks
  • 34. www.gmail.com/tasks for your Iphone
  • 35. But I have 2 Emails Address’s 1.Have a mother ship email in Gmail 2.Forward all your email address’s to the mother ship 3.Send and receive from your default email that you want everyone to know.
  • 36. Confirmation Code
  • 37. Ninja Trick My Agents Love!
  • 38. You Will Be The Only One!!!
  • 39. Multiple Email Addresses Within One Account rsmithcrown@gmail.com r.s.m.ithcrown@gmail.com rsmithcrown@googlemail.com rsmithcrown+whateveryouwant@gmail.com
  • 40. Edit WiseStamp.com After You Download
  • 41. www.Yesware.com Track Your Opens
  • 42. Are You Connected On Facebook ~ LinkedIn ~ Twitter
  • 43. The Hardest Part Staying Out Of Your Inbox 9-11am: Do highest leverage work (Can be stuff from email of yesterday 11-11:30am: process emails (Pick a time and stick to it) 12:30pm-3:30pm: do other work (that include new tasks just processed from emails earlier in the morning) 4pm-4:30pm: process email 4:30-4:45pm: manage to do list based on tasks worked on today and the last of emails
  • 44. www.90secondagenttips.com