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Editing managing and_sharing_objects_pt2


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Editing managing and_sharing_objects_pt2

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  • 1. JISC TechDis – Xerte Online ToolkitsEditing, managing and sharinglearning objects (Part 2)IntroductionThis tutorial continues from Part 1 and covers some additionaland more advanced steps and features including:Using RSS FeedsAdding NotesSharing LO’s for collaborative developmentGiving copies of LO’s complete with contentPeer ReviewExporting LO’s from Xerte Online ToolkitsEditing using the Xerte ‘offline’ Windows applicationImporting into Xerte Online ToolkitsPre-requisitesYou should already be familiar with the basic steps requiredto create a learning object with Xerte Online Toolkits and thesteps and features involved in managing and sharing LO’scovered in part 1 before beginning this tutorial. (see relevanttutorials if necessary) Key: New sequenceContext 1 Sequential steps with screenshots for referenceThere are some powerful features built-in to Xerte Online 2Toolkits to enable different ways to share and review LO’s and Repeated steps without screenshotsalso to facilitate efficient workflow. You may wish to use thisas a reference guide to the specific features you would finduseful.© TechDis 2009 1
  • 2. Using RSS feeds 3 As described inXerte Online Toolkits automatically provides a number of RSS part 1 of this seriesfeeds. This includes a site wide RSS feed, a feed for each 3 simply select theindividual workspace account, a unique feed for each folder in Access tab, tick theeach workspace and a site wide syndication feed. These are Public checkbox anddescribed in more detail below. click Save. 1 To ensure an LO is part of the site wide RSS or your Personal Workspace RSS, 1 first select the LO and click Properties. 2 Select the RSS Tab. If your LO is 2 not yet set to 4 public you will see a prompt to change the 4 Access Now select the RSS Tab again. If the RSS settings settings. haven’t been changed previously you should see an empty Description box and the Checkboxes to include the LO in the RSS and Export feeds will be set to No which is the default setting.© TechDis 2009 2
  • 3. People who subscribe to the feeds will see new content automatically as it is added to the feeds. 5 8 The Main Feed link is the site wide feed for this installation of Xerte Online Toolkits. The sitewide feed 6 includes LO’s created and added to the feed by anyone using the installation and in this case the link is 9 The link described as ‘your own RSS Feed’ will only include LO’s that you yourself have created and added to the feed e.g. not LO’s created by others. In this example the link 7 is: stair_McNaught 8 9 10 5 Change the RSS feed checkbox to Yes. 6 Change the Export feed Checkbox to Yes. N.B.Including content in the export feed allows other users todownload your project and make changes to it themselves. 7 Add a suitable description of your project to theDescription text box. The description will appear as part of 10 You can preview what the links contain by clicking thethe RSS feed and should be a suitable summary of your links in the RSS Properties window or by copying andobject. Remember to click Save to complete the changes. pasting the links into an RSS Reader or VLE RSS Module etc.© TechDis 2009 3
  • 4. By organising you’re LO’s into folders (covered in part 1 of this series) you can also make use of unique RSS feeds for each folder. So for instance you might 13 organise your LO’s into course or 11 group specific folders and then add the specific feeds to relevant VLE courses. 11 To obtain the RSS feed link to a specific folder select the folder in the My Projects panel and click Properties. 13 Any new LO’s added to the folder and set to be part of the RSS feeds will be displayed automatically to anyone 14 who has subscribed to the specific feed using their preferred RSS reader or to anyone visiting the VLE course where 12 the feed has been added. 14 As an example Moodle provides an RSS Feed Block which can be added12 Select the Tab labelled ‘RSS feed for this folder’ and to any course and configured to displayClick the link to preview the folder specific feed. You can then the relevant feeds.copy the link from the preview window or the properties paneland paste the feed link into the relevant VLE course.© TechDis 2009 4
  • 5. Adding Notes Sharing LO’s for collaborative developmentXerte Online Toolkits makes it very quick and easy to build up A powerful and relatively unique feature of Xerte Onlinea large collection of learning objects some of which you may Toolkits is the ability to easily enable a colleague orduplicate and organise into different folders and amend for colleagues to edit an LO you initially developed and then todifferent groups etc. To save time in the future it’s therefore continue to develop the resource collaboratively.useful to keep notes about the content and purpose of eachLO using the notes property. You might choose to summarise 15 Select the relevant LO and click Propertiesexisting or planned changes or simply to make a note of thecontent an LO contains or ideas for future reference. 15 To add notes about a particular LO first select the LO and click Properties. 16 15 17 16 Select the Shared settings tab and type the firstname, 16 Select the Notes lastname or even just 1st initial(s) of the colleagues you wish tab, add relevant to share with. N.B. Only existing users will appear e.g. those notes and click Save. who have accessed the installation at least once. This example shows typing the letter s displays two users picking N.B. The notes up the s in Sewell and the s in Simon. 16 property has a restricted length and 17 Click the link alongside each colleague to add them to the prohibits special list and enable them to edit or just read the LO. N.B. Editor is characters and the default option. carriage returns so keep your notes concise.© TechDis 2009 5
  • 6. If you have an installation of Xerte Online Toolkits in your Giving LO’s to other usersown organisation and search for a colleague without theirname appearing it may simply be that they have never Another powerful feature built-in to Xerte Online Toolkits isaccessed the installation and therefore do not yet have an the option to give a copy of an LO to other users. You mightaccount. Simply send them a link and once their account is use this to develop an LO complete with content and activitiescreated you will be able to share LO’s with them. and then give it to colleagues or even learners to further adapt. Indeed you might develop a sequence of pages with prompts for students to then develop further by adding relevant content and activity themselves. Alternatively you might develop a successful format and sequence which colleagues can then use and learn from when developing their own LO’s. 19 As usual select the relevant LO and click Properties. 20 Select the Give this project tab and as with sharing simply type the first 18 name, last name or 1st initial of the colleagues or 20 learners to whom you wish to give a copy. N.B. You will see a confirmation that the LO was18 successfully gifted You can also revisit the Shared settings to see who has but not a list toshared access and if necessary to remove that access or review at a laterchange to Read only. Once a colleague has shared access date. Thosethey will see the LO in their own workspace and be able to receiving the LO willedit and add pages but not delete the whole LO or change have full controlspecific properties. over what becomes their own copy of your LO complete with content.© TechDis 2009 6
  • 7. Enabling and using Peer ReviewThis feature enables peer review of your LO’s. However thefeature only works with installations where certain settingshave been added during installation. Contact your systemadministrator if you find the following steps do not work inyour installation.21 As usual select the relevant LO and click Properties. 23 23 Once you have saved the settings you can test the peer review link and then share the link and password with 22 colleagues. 24 You will be prompted to enter the password and click 24 Sign In.22 Select the Peer review tab, tick the On checkbox toturn Peer review On, enter a suitable password and clickSave. N.B. You will be sharing this password with those youinvite to review your LO.© TechDis 2009 7
  • 8. Exporting LO’s Xerte Online Toolkits enables the export and import of LO’s between Xerte Online Toolkits installations as well as export and import into VLE’s such as Moodle. Or you may simply wish to export for ‘offline’ use from a USB stick, CD/DVD or network drive. It’s also possible to export as a Scorm package and import into a VLE in that way or even to export and continue editing with the separate locally installed Xerte authoring tool. 26 As usual select the relevant LO and click Properties. 25 2725 Your colleagues will be able to interact with your LO andmake comments in the review text box before clicking Saveto submit their comments. N.B. You might think it’s just aseasy to send them a link to your LO and ask for feedback byemail instead of using the peer review system. However thatwould mean making your LO public whereas the peer reviewsystem provides access without having to make your LOpublic which can be useful during development and testingetc.© TechDis 2009 8
  • 9. 27 Select the Export tab and choose one of the two export 29 To view or edit the LO locally extract the contents of theoptions – zip or Scorm. Choose zip export to use or edit zip – usually by right clicking the file and selecting thelocally or to import into another toolkits installation. relevant option. 30 30 To view the LO double click index.htm 2828 You should be prompted to open or save the zip file. 31Choose Save and select a location of your choice. 29 31 The LO will launch in the default web browser and work in the same way as it would online.© TechDis 2009 9
  • 10. 33 32 33 Depending on your version of Xerte Online Toolkits you32 may see either learningobject.rlo, learningobject.rlt or To export as a Scorm package select the Scorm export indeed both within the extracted folder. Double clicking eitherlink and Save the zip to a location of your choice. Choose this of these files will launch the Windows application (if installed).option if you wish to import into a VLE/LMS as a Scormobject. N.B. The current page templates do not send quizdata via Scorm calls. Also if you view scormRLO.htm locally 34you will see error messages as the package tries tocommunicate with an LMS. Editing with the Xerte Windows applicationIf you have the Xerte Windows application installed (availablefrom ) you can alsocontinue to edit your exported LO’s offline. This provides auseful workflow whereby you can create an LO with XerteOnline Toolkits online, export as a zip and continue to editwith the Windows application or indeed by importing into a 34 If you opened learningobject.rlo be careful not to changelocal installation of Xerte Online Toolkits. You could also anything in the more specialised authoring environment.actually begin the process with the Windows application using Instead simply double click the Xerte Online Toolkit iconthe same Xerte Templates Wizard as with Xerte Online top left of the icon panel to launch the much easier XerteToolkits and then import the packaged LO into a Xerte Online Templates Wizard…Toolkits installation.© TechDis 2009 10
  • 11. Importing into Xerte Online Toolkits Any LO created with Xerte Online Toolkits and exported as either a zip or Scorm package can be imported back into the same Xerte Online Toolkits installation or imported into 35 another installation. Likewise an LO created with the Xerte Template Wizard from within the Windows application and Published as a zip Package can be imported in the same way. This facilitates the sharing of objects between installations and indeed between organisations where staff are willing to share development. 37 To import a zip or Scorm35 package first select the The Xerte Template Wizard looks and works in muchthe same way as it does within the online version in Xerte 37 Workspace icon and thenOnline Toolkits. Double clicking learningobject.rlt should select Properties.launch this directly but if you find yourself back in the nativeapplication simply double click the Xerte Online Toolkit icon as 38 Then select the Importdescribed in the previous step. tab and Browse to find your exported or packaged zip. 36 If you edit or create an LO 36 using the Windows application you can then Publish the LO as a zip 38 Package readyfor importing back into a Xerte Online Toolkits installation.Select Publish then Package. This prompts you to save aScorm zip package which can be imported as described in thefollowing steps…© TechDis 2009 11
  • 12. 42 A confirmation window should appear confirming that the package was imported successfully. 39 43 42 43 Select the imported LO and click Preview to further check that the import has worked...39 Select the relevant zip file and click Open. 40 Enter a New project name and click Upload. 41 Watch the progress 40 indicator bottom left of the Workspace Properties 41 window.© TechDis 2009 12
  • 13. RecapThis guide covered a range of powerful but slightly more Notescomplex features than covered in part 1. Awareness of these Make notes here to remind yourself and reflect on any ideas you had, orfeatures and options should help you become more efficient features you discovered, whilst working through this guide.when working with Xerte Online Toolkits and able to decidewhen and how to use some of these more advanced features.As in part 1 you may wish to use the following checklist totrack that you have reviewed each section and make furthernotes in the panel opposite. Using RSS Feeds Adding Notes Sharing LO’s for collaborative development Giving copies of LO’s complete with content Peer Review Exporting LO’s from Xerte Online Toolkits Editing using the Xerte ‘offline’ Windows application Importing into Xerte Online ToolkitsView an interactive version of this tutorial and others Tutorial created by Ron Mitchell for JISC TechDis service – © JISC TechDis 2009© TechDis 2009 13