Bid Writing Workshop:
Innovation through
technology funding call
Dr Angus I. Carpenter
JISC RSC Eastern
Anglia Ruskin Univ...
2

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & I...
3

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & I...
4
Welcome and introduction:
5
Welcome and introduction:

Who’s who today…

Malcolm Bodley

Catherine Bone

Nigel Ecclesfield

Angus Carpenter
6

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & I...
7

Project exemplars and your project ideas:

Aim of session:
By looking at last year’s call and projects we aim to give a...
8
Project exemplars and your project ideas:

Last year’s themes & projects:

1)

Last year’s call; the themes

2)

Last ye...
RSC Eastern Update September 2013

Last years call
Further Education and Skills: Development and Resources
Programme 2012 ...
RSC Eastern Update October 2013

10

Exemplar Bids - KM Training (WBL)
Free resources for hairdressing, childcare, and mor...
RSC Eastern Update October 2013

Exemplar Bids - Lagat Training (WBL)
Case study – moving to mobile devices in the workpla...
RSC Eastern Update October 2013

Exemplar Bids - Bedford College (FE)
Moodle Grades @ Bedford College - Funding £99,070
• ...
RSC Eastern Update October 2013

Exemplar Bids - Consortium (FE & Skills)
Discover JISC Inclusion Consortium - Funding £12...
RSC Eastern Update October 2013

Exemplar Bids - West Herts College (FE)
Verbal tagging project – Funding £5000
•

Audio f...
RSC Eastern Update October 2013

What we learnt - good
• A project must have very clear
objectives
• You can achieve a lot...
RSC Eastern Update October 2013

What we learnt - bad
• Not allowing enough time to
write the bid
• Failing to identify ri...
17
Project exemplars and your project ideas:

The themes of this year’s call:
Projects will be funded to:
1. Integrate new...
18
Project exemplars and your project ideas:

Take your idea and develop
or

develop and idea
Everyone padlet an idea
& pr...
19
Project exemplars and your project ideas:

Take your idea and develop
or

develop and idea
20
Project exemplars and your project ideas:

Everyone padlet an idea
& present brief explanation
21

Live Online Briefing:

Nigel Ecclesfield
22

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & ...
23

Considerations for collaborative bids:

Aim of session:
Project development stages will be covered with the intention ...
24
Considerations for collaborative bids:

Why bid for funding?
25
Considerations for collaborative bids:

To gain a track record of
securing external funds one
needs to instil confidenc...
26
Considerations for collaborative bids:

Collaboration
is key!!
But be explicit re:
- objectives
- roles &
responsibilit...
27
Considerations for collaborative bids:
28
Considerations for collaborative bids:

Key project players
Finance
dept.

Project
partners
The Study group

Senior man...
29
Considerations for collaborative bids:

Key tasks & time taken
Task

Days
Req.

Project period
Month 1
Week 1

Identify...
30
Considerations for collaborative bids:

So how much time to allocate…
Experience is essential here!
It can make or brea...
31
Considerations for collaborative bids:

Costing staff

There is no single right way!

Buy-out = £45 hr-1

Remission

Wo...
32
Considerations for collaborative bids:

Costings profile
Project code: RS1212
Project title: Cooking with eggs

Project...
33
Considerations for collaborative bids:

Risk matrix

Probability = how likely
it is going to happen

Impact - if it hap...
34
Considerations for collaborative bids:

How financial profiles help monitoring…
Project code: RS1212
Project title: Coo...
35
Considerations for collaborative bids:

Progression profile (Gantt and milestone)
Assign RAG ratings for tasks followin...
36
Considerations for collaborative bids:

Project approvals / securities…

Institutional name
37
Considerations for collaborative bids:

The boring,
but essential bit!
38
Considerations for collaborative bids:

How to get funding …
•
•
•
•

read the guidance notes
clarity in how it meets /...
39
Considerations for collaborative bids:

How to get funding … cont.
• ensure the proposal is within page/word limit
• de...
40
Considerations for collaborative bids:

How to get funding … cont.
• review and reference previous work
- read previous...
41
Considerations for collaborative bids:
Cover Sheet for Proposals
(All sections must be completed)
Business Intelligence...
42
Considerations for collaborative bids:

Past experiences: eLearning capital fund

(Styles, 2007)

(n = 56)

(40%)
(37%)...
43
Considerations for collaborative bids:

Past experiences: Learning & Teaching Innovation Grant
(Witt, 2010)

Bids
Sub’e...
44
Considerations for collaborative bids:

Any questions?
45

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & ...
46

Funding call documents:

Aim of session:
By exploring the call’s documentation, we will start to identify
where the in...
47
Funding call documents:

http://www.jisc.ac.uk/fundingopportunities/funding_calls/2013/10/innovation-through-technology
48
Funding call documents:

Project’s aims:
Proposals should describe how bidders will undertake
innovative projects in th...
49
Funding call documents:

Project objectives:
Integrating new technologies: to integrate new technologies, software or
t...
50
Funding call documents:

Timeline / deadline for call:
The deadline for receipt of proposals in response to
this call i...
51
Funding call documents:

Eligibility criteria for call:
19. Proposals may be submitted by FE and skills providers funde...
52
Funding call documents:

Funding for call:
53
Funding call documents:

Project phases:
Successful projects will need to produce a detailed project plan within four w...
54
Funding call documents:

Project management:
54.

All projects will be managed following our project
management guideli...
55
Funding call documents:

Project management…cont.:

http://www.jisc.ac.uk/fundingopportunities/projectmanagement/workin...
56
Funding call documents:

Project communication:

Effective communications, both internal and external, are required in
...
57
Funding call documents:

Structure of proposals; proposal template:
58
Funding call documents:

Structure of proposals; template sections:
S1: contact details, project type & project objecti...
59
Funding call documents:

Structure of proposals; activity cost / budget:
Annex C

Example budget
template for type B & ...
60
Funding call documents:

Structure of proposals ; activity cost / budget…cont.:
Lead organisations submitting bids shou...
61
Funding call documents:

Structure of proposals ; activity cost / budget…cont.:
Non-staff costs:
Travel & expenses - 1/...
62
Funding call documents:

Structure of proposals; risk management:

http://www.jiscinfonet.ac.uk/infokits/risk-managemen...
63
Funding call documents:

http://www.jiscinfonet.ac.uk
/infokits/risk-management/
http://www.jisc.ac.uk/fundin
gopportun...
64

Contents:
Session Name

Description

Time

Registration & refreshments

Registration & refreshments

09:30

Welcome & ...
65

Putting the theory into practice:

Aim of session:
This session aims to get you pulling all the information and ideas
...
66
Putting the theory into practice:

Time

Activity description

30 min

Develop project ideas
further
&
Record on the pa...
67
Putting the theory into practice:

5
68
Putting the theory into practice:

4
69
Putting the theory into practice:

3
70
Putting the theory into practice:

2
71
Putting the theory into practice:

1
72
Putting the theory into practice:

Time up!
73

Contact:

Dr Angus I. Carpenter
email: tevims@hotmail.co.uk
skype: angus.carpenter
mobile: 07704 782028
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Jisc RSC Eastern - Tevims RSC bid writing workshop Nov 2013

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By looking at last year’s call and projects we aim to give an understanding of ;
- the types of projects JISC funds
- what worked well
- any major problems encountered
- the themes for this year’s call and your initial
ideas

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Jisc RSC Eastern - Tevims RSC bid writing workshop Nov 2013

  1. 1. Bid Writing Workshop: Innovation through technology funding call Dr Angus I. Carpenter JISC RSC Eastern Anglia Ruskin University (Chelmsford campus) 07th Nov. 2013
  2. 2. 2 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  3. 3. 3 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  4. 4. 4 Welcome and introduction:
  5. 5. 5 Welcome and introduction: Who’s who today… Malcolm Bodley Catherine Bone Nigel Ecclesfield Angus Carpenter
  6. 6. 6 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  7. 7. 7 Project exemplars and your project ideas: Aim of session: By looking at last year’s call and projects we aim to give an understanding of ; - the types of projects JISC funds - what worked well - any major problems encountered - the themes for this year’s call and your initial ideas
  8. 8. 8 Project exemplars and your project ideas: Last year’s themes & projects: 1) Last year’s call; the themes 2) Last year’s projects; what were funded what we learnt (good & bad)
  9. 9. RSC Eastern Update September 2013 Last years call Further Education and Skills: Development and Resources Programme 2012 –2013 33 Resource and Development Projects across the UK – 130 partners Project Details http://bit.ly/17bK8QR Resources from the programme are available on Jorum using the search tag ‘FEskills’ www.jorum.ac.uk 9
  10. 10. RSC Eastern Update October 2013 10 Exemplar Bids - KM Training (WBL) Free resources for hairdressing, childcare, and more Funding £21,800 • An online resource to support e-learning for vocational, education and training. • Freely available resources for the use of all learners, apprentices, employers and teachers. • Travel and tourism, retail, sports therapy, hospitality, beauty, customer service. www.education-net.org/
  11. 11. RSC Eastern Update October 2013 Exemplar Bids - Lagat Training (WBL) Case study – moving to mobile devices in the workplace Funding - £11,468 • Develop a Virtual Learning Library (VLL) of resources specific to the occupational areas in which we deliver • Implement and use Tablets to improve efficiency in staff delivery • Develop an electronic web based induction program www.eeles643.co.uk/RSC/ 11
  12. 12. RSC Eastern Update October 2013 Exemplar Bids - Bedford College (FE) Moodle Grades @ Bedford College - Funding £99,070 • The Grade Tracker is a module and block that has been developed by Bedford College to aid in the tracking of qualifications by staff and students for their courses. • It was written for Moodle 1.9 and, after funding from JISC regional, it is being developed for Moodle 2.x to be released to the community 12
  13. 13. RSC Eastern Update October 2013 Exemplar Bids - Consortium (FE & Skills) Discover JISC Inclusion Consortium - Funding £129,500 • Project managed by JISC TechDis • Partner driven project: The partner providers were drawn from across the FE & Skills sector • Adaptation, repurposing or contextualisation of existing resources • A Discover JISC project website is planned to be launched by the end of November 2013. The site will include: • Content for Teaching • Teaching Techniques • Case studies from project partners 13
  14. 14. RSC Eastern Update October 2013 Exemplar Bids - West Herts College (FE) Verbal tagging project – Funding £5000 • Audio feedback project to provide a more efficient procedure to mark and assess learner work. • Utilised Microsoft Office OneNote as a simple tool to provide these verbal comments to learners. • Training on audio feedback • Focus on sharing best practice • Resources available on Jorum 14
  15. 15. RSC Eastern Update October 2013 What we learnt - good • A project must have very clear objectives • You can achieve a lot with a small amount of funding • Well organised consortiums were successful in bidding and achieving project outcomes • Need a good Project Manager with time to manage 15
  16. 16. RSC Eastern Update October 2013 What we learnt - bad • Not allowing enough time to write the bid • Failing to identify risks • Focusing on kit rather than desired outcomes/objectives • Writing a bid that is not innovative • Focusing on something that is not easily shared 16
  17. 17. 17 Project exemplars and your project ideas: The themes of this year’s call: Projects will be funded to: 1. Integrate new technologies in learning and teaching, assessment and business activities 2. Overcome barriers to the adoption and use of technology in the sector 3. Develop new uses for technology or innovative adaption and rollout of technologies The sorts of things Jisc is looking to fund include: creating resources creating augmented reality resources developing new uses for technologies developing apps developing organisational/collaborative processes using digital technologies developing improving or adapting current technologies/resources See more at: http://www.jiscrsc.ac.uk/news/2013/october/innovation-through-technology-fundingcall.aspx#sthash.dCyMcwr5.dpuf
  18. 18. 18 Project exemplars and your project ideas: Take your idea and develop or develop and idea Everyone padlet an idea & present brief explanation
  19. 19. 19 Project exemplars and your project ideas: Take your idea and develop or develop and idea
  20. 20. 20 Project exemplars and your project ideas: Everyone padlet an idea & present brief explanation
  21. 21. 21 Live Online Briefing: Nigel Ecclesfield
  22. 22. 22 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  23. 23. 23 Considerations for collaborative bids: Aim of session: Project development stages will be covered with the intention that this will make you more fully aware of all the areas you will need to address; ultimately, making the bid writing experience a less painful one!
  24. 24. 24 Considerations for collaborative bids: Why bid for funding?
  25. 25. 25 Considerations for collaborative bids: To gain a track record of securing external funds one needs to instil confidence in the funder issuing the funds To instil confidence in the funder one needs a history of successful project completion Thus, getting the first project funding to show this could be the hardest?
  26. 26. 26 Considerations for collaborative bids: Collaboration is key!! But be explicit re: - objectives - roles & responsibilities
  27. 27. 27 Considerations for collaborative bids:
  28. 28. 28 Considerations for collaborative bids: Key project players Finance dept. Project partners The Study group Senior manager (named PI) The Researcher? The Project manager
  29. 29. 29 Considerations for collaborative bids: Key tasks & time taken Task Days Req. Project period Month 1 Week 1 Identify project team / roles & responsibilities All parties sign-off Establish project codes / finance Recruit project researchers Recruit project participants Conduct activity 1 Conduct activity 2 Conduct activity 3 Review / analysis data Draft report Draft presentation Agree report amendments with team Final report submitted Week 2 Week 3 Month 2 Week 4 Week 1 Week 2 Week 3 Week 4 1 1 0.5 10 5 5 5 5 20 10 5 2 5 Monday Mon/Tues Where ‘planned’ ≈ ‘window’ allocated then a potential high risk. Thus, good idea to assign some contingency days around those tasks! http://www.jiscinfonet.ac.uk/tools/gantt-charts/
  30. 30. 30 Considerations for collaborative bids: So how much time to allocate… Experience is essential here! It can make or break: project financials project staff confidence institutional reputation project findings / impacts One estimate for time allowance is the ‘Three point estimate’: Most optimistic (MO) Most likely (ML) Most pessimistic (MP) MO (4 * ML) MP = Calc. allowance(A) 6 http://www.jiscinfonet.ac.uk/infokits/project-management/planning/estimating/
  31. 31. 31 Considerations for collaborative bids: Costing staff There is no single right way! Buy-out = £45 hr-1 Remission Working contract reduction CPD Directly recruited staff? Other?
  32. 32. 32 Considerations for collaborative bids: Costings profile Project code: RS1212 Project title: Cooking with eggs Project value: Project duration (months) Mar-10 Actual Income points Income Total 3.5 Apr-10 Profile Actual 3,000.00 0.00 6500 3,000.00 May-10 Profile Actual 0.00 0.00 0.00 Cumulative Total Profile Actual 3,500.00 0.00 3,500.00 Project Profile Profile 6,500.00 0.00 6,500.00 6,500.00 Payroll Project mgt (RS01) 150.00 150.00 150.00 450.00 Researcher 750.00 750.00 750.00 2,250.00 Project admin (RS01) 50.00 50.00 50.00 150.00 2,850.00 2,850.00 2,850.00 Payroll Total 0.00 950.00 0.00 950.00 0.00 950.00 0.00 Non-payroll 0.00 report production 0.00 0.00 1,000.00 1,000.00 dissemination workshop 0.00 0.00 1,151.00 1,151.00 consumables 0.00 0.00 150.00 150.00 contingency Non-Payroll Total 0.00 0.00 Contribution (20%) Balance 0.00 0.00 0.00 433.00 0.00 1,383.00 0.00 50.00 0.00 433.00 0.00 1,383.00 2,351.00 50.00 433.00 0.00 3,734.00 0.00 2,351.00 2,351.00 2,351.00 1,299.00 0.00 1,299.00 0.00 0.00
  33. 33. 33 Considerations for collaborative bids: Risk matrix Probability = how likely it is going to happen Impact - if it happens Proximity = fluctuating risk
  34. 34. 34 Considerations for collaborative bids: How financial profiles help monitoring… Project code: RS1212 Project title: Cooking with eggs Project value: Project duration (months) Mar-10 Income Total Profile 3,000.00 3,000.00 0.00 3.5 Apr-10 Actual Income points 6500 Identify concern costs early, re-profile projects accordingly 3,000.00 Actual May-10 Profile Actual 0.00 0.00 0.00 Cumulative Total Profile Actual 3,500.00 0.00 3,500.00 Project Profile Profile 6,500.00 0.00 6,500.00 6,500.00 Payroll Project mgt (RS01) Researcher Project admin (RS01) Payroll Total 150.00 850.00 50.00 0.00 150.00 150.00 150.00 450.00 750.00 750.00 750.00 2,250.00 50.00 950.00 50.00 0.00 950.00 50.00 0.00 950.00 150.00 0.00 Non-payroll 2,850.00 2,850.00 2,850.00 0.00 report production dissemination workshop consumables contingency Non-Payroll Total Contribution (20%) Balance 000.00 000.00 150.00 000.00 0.00 433.00 0.00 0.00 0.00 1,000.00 1,000.00 0.00 0.00 1,151.00 1,151.00 0.00 0.00 150.00 150.00 0.00 0.00 0.00 0.00 433.00 1,383.00 0.00 50.00 0.00 433.00 0.00 1,383.00 2,351.00 50.00 433.00 0.00 3,734.00 0.00 2,351.00 2,351.00 2,351.00 1,299.00 0.00 1,299.00 0.00 0.00
  35. 35. 35 Considerations for collaborative bids: Progression profile (Gantt and milestone) Assign RAG ratings for tasks following your weekly / monthly(?) meetings with project staff. Task Days Req. Week 1 Identify project team / roles & responsibilities All parties sign-off Establish project codes / finance Recruit project researchers Recruit project participants Conduct activity 1 Conduct activity 2 Conduct activity 3 Review / analysis data Draft report Draft presentation Agree report amendments with team Final report submitted 1 1 0.5 10 5 5 5 5 20 10 5 2 5 Monday Project period Month 1 Week 2 Week 3 RAG Week 4
  36. 36. 36 Considerations for collaborative bids: Project approvals / securities… Institutional name
  37. 37. 37 Considerations for collaborative bids: The boring, but essential bit!
  38. 38. 38 Considerations for collaborative bids: How to get funding … • • • • read the guidance notes clarity in how it meets / relates to the call ensure it meets the scope check the structure / format & include what is asked for: introduction/context clear work plan focussed research questions detailed methodology (eg. sample size, sampling method, data types and collection methods) data analysis methods evaluation plan outcomes & outputs dissemination plan
  39. 39. 39 Considerations for collaborative bids: How to get funding … cont. • ensure the proposal is within page/word limit • demonstrate staffing requirements are realistic eg. staff have the skills and/or experience • include sufficient information on: management structure, governance, decision-making & funding arrangements • include partnership agreements where appropriate • contains letter of commitment from all partners
  40. 40. 40 Considerations for collaborative bids: How to get funding … cont. • review and reference previous work - read previous bids - read published and grey literature • define the relationship to institutional and national strategies • identify benefits to the wider community • provide full budget information - include an institutional contribution, if permitted? • commit the time to writing the bid
  41. 41. 41 Considerations for collaborative bids: Cover Sheet for Proposals (All sections must be completed) Business Intelligence JISC Grant Funding 12/10 Name of Lead Institution: College X Name of Proposed Project: Business intelligence lead strategic planning using live data management. Name(s) of Project Partners(s) None (except commercial sector – see below) This project involves one or Name(s) of any commercial partner company (ies) more commercial sector partners NO Full Contact Details for Primary Contact: Name: Mr R Somebody Position: Vice principal Email: r.somebody@stu.ac.uk Tel: 03603 975 303 Address: College X, Marble Road, Town X, County, XX42 6YY Length of Project: 18 months Project Start Date: February 2011 Project End Date: August 2012 Total Funding Requested from JISC: Funding requested from JISC broken down across Financial Years (Aug-July) Aug10 – July11 Aug11 – July12 £17,424 Total Institutional Contributions: £32,423 £3000 Outline Project Description A really strong summary of the project given!! I have looked at the example FOI form at Appendix A and included an FOI form in this bid No I have read the Funding Call and associated Terms and Conditions of Grant at Appendix B No
  42. 42. 42 Considerations for collaborative bids: Past experiences: eLearning capital fund (Styles, 2007) (n = 56) (40%) (37%) (36%) (34%) (28%) (27%) (26%) (5%)
  43. 43. 43 Considerations for collaborative bids: Past experiences: Learning & Teaching Innovation Grant (Witt, 2010) Bids Sub’ed Call 1 Call 2 Out of Scope Bids In Scope called inter’w Bids funded 82 85 63 54 19 31 9 6 2 2 For bids submitted under Call 1, the 10 bids considered as In Scope but not called for interview were failed mainly because: - they did not address a recognised need (5 bids); - they were not considered to be innovative (5 bids). For bids submitted under Call 2, the 25 bids considered as In Scope but not called for interview were failed mainly because: - they did not address a recognised need (15 bids); - they were not considered to be innovative (2 bids); - they did not fit the vision & intended outcomes of the e-learning programme (3 bids); - they were not considered to be a realistic proposal given the timescale & resources available (5 bids)
  44. 44. 44 Considerations for collaborative bids: Any questions?
  45. 45. 45 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  46. 46. 46 Funding call documents: Aim of session: By exploring the call’s documentation, we will start to identify where the information and ideas taken from previous sessions begins to fit / map to the call’s documentation requirements.
  47. 47. 47 Funding call documents: http://www.jisc.ac.uk/fundingopportunities/funding_calls/2013/10/innovation-through-technology
  48. 48. 48 Funding call documents: Project’s aims: Proposals should describe how bidders will undertake innovative projects in the use of technology in the sector, in line with the FE and Skills Development and Resources Programme’s aims, to: 3. a. b. c. d. e. Improve the experiences of learners Develop resources, tools, products and processes that will improve the operational efficiency and effectiveness of providers Increase the capacity and capability of providers and their workforces Engage and support employers and other stakeholders to increase their engagement in the work of the sector and use of technology Increase the accessibility of learning opportunities and extend inclusion to meet learner, employer and community needs in contexts such as employment, skills and progression
  49. 49. 49 Funding call documents: Project objectives: Integrating new technologies: to integrate new technologies, software or technology-related processes in learning and teaching, assessment and business activities – such as marketing and initial assessment Overcoming barriers to the adoption and use of technology in the sector: to address identified barriers to the use of technology in organisations, to report the results and develop resources which will assist other providers to overcome those barriers and will sustain the use of technology and the benefits to be gained by its use Developing new uses for technology and / or the innovative adaption and rollout of technologies: to develop products, process or resources, or to adapt existing technologies in innovative ways 30. You will be asked to identify the primary objective being delivered in your bid
  50. 50. 50 Funding call documents: Timeline / deadline for call: The deadline for receipt of proposals in response to this call is: 12:00 noon; Friday 6th December 2013 Notification: Late January 2014 Time left to develop bid: Week beginning: 4th Nov. 11th Nov. 18th Nov. 25th Nov. 2nd Dec. Wk. No. 1 2 3 4 5 Project timescales: Start date: February 2014 Duration: up to 21 months Complete by: 31st Oct. 2015
  51. 51. 51 Funding call documents: Eligibility criteria for call: 19. Proposals may be submitted by FE and skills providers funded via the Department for Business, Innovation and Skills (BIS) 21. Proposals may be from a single FE or skills provider or from consortia. Partnership arrangements are encouraged for project types B & C (developed with other providers or outside the sector, eg. HEIs, membership / professional bodies, etc). The lead partner must meet the criteria in paragraph 19 & funds can only be allocated through the lead partner. Type A projects are not suitable for partners and should only involve the lead organisation 22. Eligible organisations (see paragraph 19) may lead a proposal in all of the three project types (ie project type A, B and C). They may also be a partner in project type B and C projects.
  52. 52. 52 Funding call documents: Funding for call:
  53. 53. 53 Funding call documents: Project phases: Successful projects will need to produce a detailed project plan within four weeks of their start date. All project plans will need to include details of the following phases: Initiation – bringing the people and other resources together to produce a plan, which sets out how you will move from proposal to implementation Development & production – implement your specifications to construct and prepare for testing the resources or applications you have designed Testing & roll-out – This phase focuses on the products of your project. You should assess and explore the limits of your resources and roll out or disseminate them within your organisation and to other providers Evaluation & dissemination – a final report covering assessments of the project’s outcomes; 1/ what was learned, 2/ how you’d do things differently, 3/ the next stages of work, 5/ how you will ensure sustainability of the work and support for users Capacity building – once you have evaluated your project you will need to consider how it can help your organisation, other providers, practitioners and learners to enhance their capacity to use technology
  54. 54. 54 Funding call documents: Project management: 54. All projects will be managed following our project management guidelines, which can be found at jisc.ac.uk/research/running-a-jisc-project. You may find these guidelines useful for writing your project proposal.
  55. 55. 55 Funding call documents: Project management…cont.: http://www.jisc.ac.uk/fundingopportunities/projectmanagement/working/governance.aspx
  56. 56. 56 Funding call documents: Project communication: Effective communications, both internal and external, are required in all aspects of the project to help organise, inform and promote the project to all those needing to know what is happening and to initiate actions that take the project forward. Our expectations regarding project communications, including any guidance, will be provided during the course of the project as appropriate. Projects must work with the Jisc Marketing and Communications team to ensure that any communication is in line with our corporate standards and values.
  57. 57. 57 Funding call documents: Structure of proposals; proposal template:
  58. 58. 58 Funding call documents: Structure of proposals; template sections: S1: contact details, project type & project objectives S2: project description - how funding helps achieve project objective(s). Identify the need for the outputs & how the resulting benefits will be realised. Address sustainability and capacity building. S3: work plan & outputs - attach high level work plan/Gantt chart, which identifies (a) outputs, (b) sets out key activities, (c) dates/timescales. Type B and C projects (>£15,000) should detail the work packages to be undertaken. S4: engaging with the community & Jisc - describe how the project will involve external organisations & work with Jisc, use other resources, evaluate the work, enhance the project outcomes, achieve wide dissemination and embed outcomes. S5: activity costs - completed by type A projects only (para 41 more info) S6: budget - completed by type B & C projects only (para 42 more info) S7: risk assessment - complete & attach a risk assessment (para 47 more info) S8: project team - provide information on experience and capacity of the team including any partners involved in the project. S9: letters of support - attach letter(s) of support from partners / supportive org’s describing how they / relevant staff will engage in the project
  59. 59. 59 Funding call documents: Structure of proposals; activity cost / budget: Annex C Example budget template for type B & C projects only Type A projects have a slightly different template
  60. 60. 60 Funding call documents: Structure of proposals ; activity cost / budget…cont.: Lead organisations submitting bids should use their usual costing and pricing practices but all costs should be clear and transparent, clarifying the number of days individuals work on activities, to - assist evaluators in determining value for money of proposals Where HEI / commercial company are partners, activity costs should use institutional costing practices and clearly identify partner contributions. - bids should indicate contributions sought from Jisc Staff costs: - payroll costs (including on-costs) for all project staff supported by audit trail (unless 100% staff) - time estimated in numbers of hours / days per project year converted to % FTE - include daily charge out rates for any consultants used
  61. 61. 61 Funding call documents: Structure of proposals ; activity cost / budget…cont.: Non-staff costs: Travel & expenses - 1/ project staff travel & subsistence (include meeting attendance) and other relevant meetings, dependent upon the project / Jisc requirements Dissemination - the cost of all proposed project dissemination activities Evaluation - cost of all proposed project formative or summative evaluation activities Additional costs - item costs dedicated to the project (inc. consumables, recruitment provide details of these. Add additional rows to the budget template as required. Overheads: Provide a breakdown of the overheads included in the project’s costs Project partners: Funding for project partners, eg staff time, clearly identified under relevant headings. Resources (eg. cash, in-kind) provided by partners clearly identified Qualitative and quantitative benefits: Provide a summary of qualitative / quantitative benefits expected from the project in order to inform the funding requested from Jisc
  62. 62. 62 Funding call documents: Structure of proposals; risk management: http://www.jiscinfonet.ac.uk/infokits/risk-management/
  63. 63. 63 Funding call documents: http://www.jiscinfonet.ac.uk /infokits/risk-management/ http://www.jisc.ac.uk/fundin gopportunities/projectmanag ement.aspx
  64. 64. 64 Contents: Session Name Description Time Registration & refreshments Registration & refreshments 09:30 Welcome & Introduction Welcome & Introduction 10:00 What are you interested in? Project exemplars and your project ideas 10:10 Live Online Briefing 11:00 Lunch Lunch 12:00 Project development process Considerations for collaborative bids 12:45 Funding call documents Aligning the project documents with your ideas 13:30 Refreshment Break Refreshment Break 14:00 Developing your project Putting the theory into practice 14:15 Discussion and Feedback Discussion and Feedback 15:15 Close 15:30
  65. 65. 65 Putting the theory into practice: Aim of session: This session aims to get you pulling all the information and ideas together, so that you leave today with; - consolidated knowledge on the call’s requirements - well developed project idea(s) - considered / built new working relations / potential new project partnerships - have a good idea of where you are at and what you need to do
  66. 66. 66 Putting the theory into practice: Time Activity description 30 min Develop project ideas further & Record on the padlet wall 20 min Present the idea so far to the group & Highlight what you plan to do next 10 min Group to discuss ideas / thoughts and plans going forward – where they would like help, etc
  67. 67. 67 Putting the theory into practice: 5
  68. 68. 68 Putting the theory into practice: 4
  69. 69. 69 Putting the theory into practice: 3
  70. 70. 70 Putting the theory into practice: 2
  71. 71. 71 Putting the theory into practice: 1
  72. 72. 72 Putting the theory into practice: Time up!
  73. 73. 73 Contact: Dr Angus I. Carpenter email: tevims@hotmail.co.uk skype: angus.carpenter mobile: 07704 782028
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