Jisc RSC Eastern forum 14th March 2014 Destiny Wireless Presentation


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Using digital pens/tablet for data capture in WBL

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  • This way has taken 23 days, 5 journeys back and forth to the learner and office and countless wasted non productive man hours in the assessor team and support service. An ineffective use of resources, at considerable cost to the business and the environment. What I have not added in here are the occasions when staff and learner are sick or go on holiday or simply forget to return the paperwork whereby 23 days can extend to many more days.
  • Having completed the paperwork with a digital pen, it is transmitted immediately for validation by a internal verifier at the Learning Provider who can phone the Assesor if issues are spotted, resolve them there and then and then automatically update the MIS system – in under 10 minutes
  • A digital paper form can be sent via the mobile phone or docked to a PC/laptop to send the data back to the office. Typically, this process takes approx 3 minutes. If the phone has no signal, the data is stored on the phone until it receives a signal and then is automatically sent to the server.
  • The fields on the form contain data which is either kept as a digital image of the handwriting (signatures, general notes etc) or converted to text and then exported as a csv or xml file into the MIS. Each field on the form that contains data that needs exporting into the MIS has the same name as that field in the MIS to ensure a smooth integration.
  • When Inkworks receives a form, it appears in the ‘Received’ folder and an email is sent to the client (to an email address of their choice) to notify that this form has been received and is ready for review/validation. This email can contain data from the form such as Assessor, date, employer name in the subject line so the Admin Team know who should action it.
  • If the form contains data that is required to be exported into the MIS platform (such as an ILR), then the Admin Team will open the form in Inkworks to verify that all the fields have been correctly completed. If any information is missing/incorrect then the Admin Team can correct this at this time. Once the form has been verified, it is moved into a ‘Reviewed’ folder at the press of a button and this generates the output of all required data fields into an xml or csv file. This file is then uploaded into the MIS to complete the data entry of that data into the system. The MIS system has an import function that enables this by highlighting the learner name and clicking ‘import’.
  • The average Return on Investment across all of our clients is 4.4 months and the average saving per user per month is £228. We provide a free return on investment calculation for you to demonstrate which areas will benefit from the implementation of the solution. The average reduction in Administration time to manually input data is 50%.
  • Generic benefits
  • Jisc RSC Eastern forum 14th March 2014 Destiny Wireless Presentation

    1. 1. Destiny Wireless Presentation at the RSC Eastern WBL Forum Alex Wood – Business Development Email: alex.wood@destinywireless.com Phone: 07917 604530
    2. 2. quality, evidence & control Workforce performance Employer engagement and retention Operating cost base Subcontract management & risk Availability of real time meaningful management information Environmental considerations New contracts growth (securing/scalability) Policy Changes (Government) Quality/ Learning outcome / success Efficient and sustainable processes to support apprenticeship delivery Collaboration (fear versus opportunities) vocational delivery challenges. customers perspective
    3. 3. single click upload MIS / CRM PDF Reports Assessor E-portfolio Employer Learner MAYTAS/EBS PICS YETI Others Individual Performance Management Company Performance Management Sunesis Meganexus Pro Solution Capita Unit-e
    4. 4. The Return on Investment *Based on a survey of 15 WBL clients in Summer 2013 on a 36-month contract No OF USERS COST PUPM* SAVINGS PUPM* ANNUAL SOLUTION COST* ANNUAL TOTAL SAVINGS* PAYBACK* 1-50 £56 £309 £13,047 £70,333 3.3 months 51-100 £36 £166 £29,428 £129,428 4.5 months 100 + £24 £231 £52,750 £487,500 6.4 months
    5. 5. “It’s fantastic to be able to get information back from the field and into our head office system in just a few minutes” “Through continued developments with destiny®, the digital pen has proved its worth and continues to do so” “This will not only give us flexibility as we continue to grow, but also reduce costs as we will not have to outsource form changes or design development” “After working successfully with Destiny Wireless for the last three years, we have confidence in them to support and advise us on new innovations and technologies that aid teaching and learning”
    6. 6. “Destiny has revolutionised the way ITEC works as a business and has brought a clear, measurable return on investment” “It all contributes towards an enriched and more effective work environment” “I find the Destiny process a great performance management tool” “We’ve transformed the efficiency of our operation” “The system meets all of our quality measures and audit requirements” “All of the early pilot users were amazed at how easy everything was”
    7. 7. learning provider. benefits summary near real time view of activity & performance(including sub-contract management) reduced error rates and improved data quality & compliance (verification replaces data entry) management information (more current with less errors) Enables (low cost) control and transparent mechanisms for subcontractor management Reduced costs, data entry, environmental, fuel, time and travel quality, evidence & control
    8. 8. destiny. IT’s in your hands destiny.technology on the move® Any Questions?