0
Welcome to “Getting Things Done”-A Mastermind webinar with Ray Goodsir-www.mastermind.eu
1
2
“Things “ to do !!!
Success does not guarantee freedom from stress
3
1930s
1990s
The bottleneck shift - 1 
4
FROM 
“Them”- the producers
The bottleneck shift - 2
5
“Us”
TO 
“Us”- the receivers
Why the bottleneck shift? – It’s sooooo .... easy to press “send”
6
??????
How many emails do you have in your inbox?
7
<100?
<150?
<50?
<200?
<7000?
<500?
<5000?
<1000?
&lt...
Effect magnified by ………….
8
The result?
9
No separation of “job” & “personal” – just “things to do
10
And we will find you wherever you are!!
11
How much can your “psychic RAM” (your mind memory) handle?
12
Source: The Magical Number Seven, Plus or Minus Two byGeorge...
Your mind is not a good “things to do” storage place
13
or
When does your mind tell you that you should buy some new torch...
What we need – a “mind like water”
14
Mind like water – a “pebble response”
15
Mind like water – a “boulder” response!
16
17
To have a Mind like Water is to have a “perfectly appropriate response to, and engagement with, whatever is present”.
So what is the problem = Information overload? 
18
So what is the problem = Information overload? 
19
So what is the problem = Information overload? 
20
Potential Commitment Overload
Mismanaged Commitments!!
21
Each email is asking for a commitment .. even if only to delete it!
So ....... How do you manage commitments? 
22
The 2 aspects of commitment, or “self”-management
ControlKeep a record of EVERYTHING you have to do, know how to find it w...
Self-Management matrix variations
24
Crazy
Maker
Master &
Commander
Reactor
Micro
Manager
Perspective
Control
GTD Model 1: Control by the 5 stages of Mastering Workflow
 Collect
25
The GTD cycle
 Do
 Process
 Review
 Organize
Control by Mastering Workflow – Stage 1
26
Collect
Post inputs
27
Electronic inputs – emails!
28
What to do with all other electronic inputs ??????
29
Mobile phone & laptop connections
30
Camping Gear
31
Control by Mastering Workflow – Stage 2
32
Process – 1
What is your
next action?
Control by Mastering Workflow – Stage 2
33
Process - 2
Control, by Mastering Workflow – Stage 3
34
Organise
Put things in some place where you trust that you can find them again
Control by Mastering Workflow – Stage 4
35
Get clear !!
Weekly
Review
Review
Control by Mastering Workflow – Stage 4
36
Get clear !!
Get current !!
Weekly
Review
Review
Control by Mastering Workflow – Stage 4
37
Get clear !!
Get current !!
Weekly
Review
Get creative !!
Review
Control by Mastering Workflow – Stage 5
38
Just “Do” it!
GTD Model 2: Horizon of Focus (Perspective)
 50000 feet - purpose, principles  
39
Why are you on this earth?
GTD Model 2: Horizon of Focus (Perspective)
  40000 feet - vision
40
How you are going to fulfill Purpose in the long term...
GTD Model 2: Horizon of Focus (Perspective)
30000 feet - goals
41
Bring down to 12, 18 or 24 months determining what you n...
GTD Model 2: Horizon of Focus (Perspective)
20000 feet - areas of responsibility (probably about 10-20 areas)
42
What are ...
GTD Model 2: Horizon of Focus (Perspective)
 10000 feet – projects (generally 30 to 100)
43
WORK/JOB RELATED  ...............
GTD Model 2: Horizon of Focus (Perspective)
 Runway - next actions (generally translates to 150 to 220 Next Actions)
44
Yo...
..... Until you clear the Runway !!!!
45
... and would you like to travel? Get an MBA? Study philosophy?
46
Self-Management summary
47
 50000 ft
 40000 ft 
 30000 ft
 20000 ft
 10000 ft
 Runway
Perspective
Collect, Process, Organi...
If we can get the balance right, we can get at least near to .....
48
Having a“mind like water”
What you will learn at the GTD Masterclass on January 20(see info.nl@mastermind.eu)
How to manage all the large and small ...
Getting Things Done Masterclasses – 2011
Learnto do more withless time andless stress  in oneday! A Hands-onMastermind Mas...
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Transcript of "En gtd webinar slides - 2011-01-06 - rjg"

  1. 1. Welcome to “Getting Things Done”-A Mastermind webinar with Ray Goodsir-www.mastermind.eu 1
  2. 2. 2 “Things “ to do !!!
  3. 3. Success does not guarantee freedom from stress 3 1930s 1990s
  4. 4. The bottleneck shift - 1 4 FROM “Them”- the producers
  5. 5. The bottleneck shift - 2 5 “Us” TO “Us”- the receivers
  6. 6. Why the bottleneck shift? – It’s sooooo .... easy to press “send” 6 ??????
  7. 7. How many emails do you have in your inbox? 7 <100? <150? <50? <200? <7000? <500? <5000? <1000? <3000? <2000?
  8. 8. Effect magnified by …………. 8
  9. 9. The result? 9
  10. 10. No separation of “job” & “personal” – just “things to do 10
  11. 11. And we will find you wherever you are!! 11
  12. 12. How much can your “psychic RAM” (your mind memory) handle? 12 Source: The Magical Number Seven, Plus or Minus Two byGeorge A. Miller
  13. 13. Your mind is not a good “things to do” storage place 13 or When does your mind tell you that you should buy some new torch batteries? Or fire alarms? Or that magazine rack?
  14. 14. What we need – a “mind like water” 14
  15. 15. Mind like water – a “pebble response” 15
  16. 16. Mind like water – a “boulder” response! 16
  17. 17. 17 To have a Mind like Water is to have a “perfectly appropriate response to, and engagement with, whatever is present”.
  18. 18. So what is the problem = Information overload? 18
  19. 19. So what is the problem = Information overload? 19
  20. 20. So what is the problem = Information overload? 20 Potential Commitment Overload
  21. 21. Mismanaged Commitments!! 21 Each email is asking for a commitment .. even if only to delete it!
  22. 22. So ....... How do you manage commitments? 22
  23. 23. The 2 aspects of commitment, or “self”-management ControlKeep a record of EVERYTHING you have to do, know how to find it when you need it, and be aware of all options at any one time and place 23 PerspectiveBe clear about what decisions, directions and priorities will help you achieve your goals
  24. 24. Self-Management matrix variations 24 Crazy Maker Master & Commander Reactor Micro Manager Perspective Control
  25. 25. GTD Model 1: Control by the 5 stages of Mastering Workflow Collect 25 The GTD cycle Do Process Review Organize
  26. 26. Control by Mastering Workflow – Stage 1 26 Collect
  27. 27. Post inputs 27
  28. 28. Electronic inputs – emails! 28
  29. 29. What to do with all other electronic inputs ?????? 29
  30. 30. Mobile phone & laptop connections 30
  31. 31. Camping Gear 31
  32. 32. Control by Mastering Workflow – Stage 2 32 Process – 1 What is your next action?
  33. 33. Control by Mastering Workflow – Stage 2 33 Process - 2
  34. 34. Control, by Mastering Workflow – Stage 3 34 Organise Put things in some place where you trust that you can find them again
  35. 35. Control by Mastering Workflow – Stage 4 35 Get clear !! Weekly Review Review
  36. 36. Control by Mastering Workflow – Stage 4 36 Get clear !! Get current !! Weekly Review Review
  37. 37. Control by Mastering Workflow – Stage 4 37 Get clear !! Get current !! Weekly Review Get creative !! Review
  38. 38. Control by Mastering Workflow – Stage 5 38 Just “Do” it!
  39. 39. GTD Model 2: Horizon of Focus (Perspective) 50000 feet - purpose, principles 39 Why are you on this earth?
  40. 40. GTD Model 2: Horizon of Focus (Perspective) 40000 feet - vision 40 How you are going to fulfill Purpose in the long term, both personal and work oriented
  41. 41. GTD Model 2: Horizon of Focus (Perspective) 30000 feet - goals 41 Bring down to 12, 18 or 24 months determining what you need to do to make that happen
  42. 42. GTD Model 2: Horizon of Focus (Perspective) 20000 feet - areas of responsibility (probably about 10-20 areas) 42 What are the 4, 5 or 6 things you need to carry out your daily tasks and achieve your goals?
  43. 43. GTD Model 2: Horizon of Focus (Perspective) 10000 feet – projects (generally 30 to 100) 43 WORK/JOB RELATED .................. AND ............. PERSONAL e.g. Some “Youth for India” projects
  44. 44. GTD Model 2: Horizon of Focus (Perspective) Runway - next actions (generally translates to 150 to 220 Next Actions) 44 You can’t soar like an eagle to achieve your life purpose until ...........
  45. 45. ..... Until you clear the Runway !!!! 45
  46. 46. ... and would you like to travel? Get an MBA? Study philosophy? 46
  47. 47. Self-Management summary 47 50000 ft 40000 ft 30000 ft 20000 ft 10000 ft Runway Perspective Collect, Process, Organize, Review, Do Control
  48. 48. If we can get the balance right, we can get at least near to ..... 48 Having a“mind like water”
  49. 49. What you will learn at the GTD Masterclass on January 20(see info.nl@mastermind.eu) How to manage all the large and small things that you have to do in life with minimum stress and maximum effectiveness How to clear your desk “runway” to allow your mind to focus creatively on your main goals in life How to get things off your mind & into a simple system that will enable you to find things again when you need them – and to “climb back on the wagon” when you fall off!! How to avoid copying large, and ever-growing, “to do” lists from day-to-day How to make constructive decisions about what to do based on where you are, how much time you have, and how much energy you have 49
  50. 50. Getting Things Done Masterclasses – 2011 Learnto do more withless time andless stress in oneday! A Hands-onMastermind Masterclass Next Masterclasses – Amsterdam: 20 Jan, 3 Feb, 16 Feb 2011 Register Today and Enjoy a 50 Euro discount (you pay €445,- instead of €,495- Euro; when you use discount code ‘webgtd1101’ at registration (when used in combination with our ‘early bird’ discount the price goes even down to €395!) www.mastermind.eu/gtd The GTD Masterclass is also available as in-house training. For more info email Silvan Becker at: silvan.becker@mastermind.eu 50
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