Condensed - Nonprofits Can Save Money on Tech - Feb 2010


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A PowerPoint presentation on how non-profits can save money on technology. Emphasis is on things that normally have a fee, but are low-cost or free for non-profits. This is the shorter version that has more of a focus on being used for a presentation, not to be comprehensive.

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  • CRM is Customer Resource Management (doesn’t have to be based on customers). The focus of this presentation is on things that there is usually a cost for but are free or very low cost for 501(c)(3) non-profits.
  • A full list is too long for a presentation like this. Go to for a listing and full descriptions and restrictions. The forum is at
  • A crucial item to be aware of is that Microsoft limits you to 5 “titles” and 50 copies per title every 2 years. If you are buying a server operating system from them, they require user or device licenses. That’s 2 towards the limit. After 2 years, you can order more titles. Almost all the other organizations that you can order from allow one order per year.
  • Some of the savings have been on the scale of 1/20 th (or better) of retail. There are additional savings that are not included on this slide. They will be mentioned later. This presentation will focus on the 2007-2009 timeline.
  • After the two year period, you can still install or reinstall the products you ordered or that you got via Software Assurance. Software Assurance expiring just means that after two years, any new versions will not be a free upgrade.
  • Windows 7 will be coming out for the public on October 22, 2009. It is available for those with Software Assurance as of August 6th.
  • Windows 7 Enterprise is not available at retail; however it is identical to the Ultimate version, which is $320 retail and $220 upgrade.
  • The Office 2007 Pro Plus version is not available at retail. When Office 2007 came out, we got 12 copies for free due to SA.
  • Can order Cisco products once a year. Any non-Cisco items must be ordered separately so they are not subject to the Cisco processing delay. Libraries are not included (as well as many other types of organizations; best to check the website as the list is too long).
  • SharePoint Designer 2007 is now free and succeeded by Expression Web 2 for $12. Dreamweaver 8.0 is now CS 4.0 and is $35 by Adobe.
  • Remember, prices are as of 2007 and cost of Software Assurance and shipping/handling, etc. are not included. With TechSoup, they’re all included except for S/H of SA materials.
  • Instead of paying the $54, one could have just downloaded the software and burned them to a couple of discs.
  • The + in the “Retail cost” column means that the cost listed is the least possible and likely would cost more. The + in the “Savings” column means that savings would be at least that.
  • Requires active participation. Make sure to read the details. Can take up to 4 months to be accepted.
  • Create and share documents without managing attachments.
  • Integration is one of the pain points when dealing with software.
  • Normally $10.95/month. Options: $5.95/month (if paid 10 years in advance); $9.95/mo for 1 year; $8.95/mo for 2 years; $7.95/mo for 3 years; $6.95/mo for 5 years. They have over 1500 servers, a state-of-the-art data center, and a full time staff of 70 at last count.
  • SharePoint is Microsoft’s technology for an internal website. The text link is to help spread the word to other similar organizations.
  • Some of the reasons for resistance can be quite valid. Some technologies can be overkill, out of place, or difficult to use. Small print can be a deal breaker. Watch out for new terms when deals end or renew.
  • Condensed - Nonprofits Can Save Money on Tech - Feb 2010

    1. 1. Saving Money on Technology TechSoup Stock has strong discounts for non-profits Google Apps is Software-As-A-Service YouTube Salesforce CRM SAAS
    2. 2. What you need to know about TechSoup <ul><li>Some of the programs that are available through TechSoup. </li></ul><ul><li>What Software Assurance is. </li></ul><ul><li>Compare TechSoup prices with retail prices. </li></ul><ul><li>What the savings are. </li></ul><ul><li>There is a forum where you can ask questions and network with other nonprofits. </li></ul>
    3. 3. Some of what you can get from TechSoup <ul><li>Microsoft Office, Microsoft Windows, network equipment, computers, advice, training, credit card processing, etc. </li></ul><ul><li>Software for backups, security, firewalls, erasing disks, privacy, accounting, reporting, developing, collaboration, databases, customer relationship management, fundraising, graphics, etc. </li></ul>
    4. 4. Useful prices at low cost <ul><li>TechSoup made it possible for staff to become more productive, have better security (spam filters, etc.), and internal organization. </li></ul><ul><li>TechSoup made it possible to have the software purchasing advantages of larger commercial companies. </li></ul><ul><li>Savings in: 2005 of $3828 ; 2006 of $7056 ; 2007 of $14,354 ; 2008 of $998 ; 2009 of $9817 </li></ul>
    5. 5. Software Assurance (SA) <ul><li>Free upgrades for two years. </li></ul><ul><li>Comes with Microsoft products acquired through TechSoup. </li></ul><ul><li>Does not come with retail products. </li></ul><ul><li>Additional savings from not having to buy new versions. </li></ul><ul><li>$27 for S/H of discs. Or just download and burn to disc or install over network. </li></ul>
    6. 6. Windows 7 <ul><li>Windows 7 is the latest version of the Windows operating system. </li></ul><ul><li>Licenses for Windows 7 acquired through TechSoup include “downgrade” rights for Windows XP Professional. </li></ul><ul><li>Requires a license for an older operating system (OS), such as Windows 98, XP, or Vista. </li></ul>
    7. 7. Windows 7 <ul><li>Latest version of the Windows operating system for the office. </li></ul><ul><li>Decent backup, interface overhaul. </li></ul><ul><li>$200 retail for the upgrade version. </li></ul><ul><li>$10 a copy at TechSoup </li></ul><ul><li>Downgrade and upgrade rights (SA). </li></ul>
    8. 8. Microsoft Office Professional with Software Assurance <ul><li>Office 2003 Pro for $440 at Staples. </li></ul><ul><li>Office 2007 Pro for $500 at Staples. </li></ul><ul><li>Office 2003 Pro Enterprise and Office 2007 Pro Plus for $20 each at TechSoup. </li></ul><ul><li>Office 2003: in 2005, 1 copy for $20; in 2006, 12 copies for $240 instead of $5280. </li></ul><ul><li>Office 2007: in 2007, 4 copies for $80 instead of $2000. </li></ul>
    9. 9. TechSoup hardware for 2007 <ul><li>Cisco 24port 1GB switch = $1649 retail; $264 TechSoup </li></ul><ul><li>Cisco ADSL/Wireless Router = $2550 ($850x3) retail; $68x3 = $204 TechSoup </li></ul><ul><li>5 years of SMARTnet tech support </li></ul><ul><li>TechSoup hardware total = $468 </li></ul><ul><li>Retail value total = $4199 </li></ul><ul><li>Savings = $3731 </li></ul>
    10. 10. TechSoup software for 2007 <ul><li>$12x2 = $24 SharePoint Designer 2007 </li></ul><ul><li>$21 TechNet Plus 1 User Subscription (2 years) </li></ul><ul><li>$20x4 = $80 Office Pro Plus 2007 </li></ul><ul><li>$2x20 = $40 Streets and Trips 2007 </li></ul><ul><li>$8x20 = $160 OneNote 2007 </li></ul><ul><li>$10x9 = $90 Vista Business Upgrade 32-bit </li></ul><ul><li>$25x2 = $50 Dreamweaver 8.0 </li></ul><ul><li>TechSoup subtotal = $465 </li></ul>
    11. 11. Retail value of 2007 TechSoup Software <ul><li>$299x2 = $598 SharePoint Designer 2007 </li></ul><ul><li>$499 TechNet Plus User Subscription (2 years) </li></ul><ul><li>$329x4 = $1316+ Office Pro Plus 2007 </li></ul><ul><li>$40x20 = $800 Streets and Trips 2007 </li></ul><ul><li>$100x20 =$2000 OneNote 2007 </li></ul><ul><li>$200x9 = $1800 Vista Business Upgrade 32-bit </li></ul><ul><li>$410x2 = $820 Dreamweaver 8.0 </li></ul><ul><li>Retail value total = $7833 </li></ul>
    12. 12. SA and total spending 2007 <ul><li>$27 Small Business Server 2003 R2 </li></ul><ul><li>Retail cost: $1299 </li></ul><ul><li>$27 Systems Management Server 2003 R2 </li></ul><ul><li>Retail cost: $1309 (with 10 extra licenses) </li></ul><ul><li>Software Assurance subtotal = $54 </li></ul><ul><li>TechSoup hardware ($468) and software ($465) = $933 </li></ul><ul><li>Software Assurance + TechSoup total = $987 </li></ul>
    13. 13. TechSoup savings for 2007 Item TechSoup cost Retail cost Savings SharePoint Designer 2007 $24 (2) $598 (2) $574 TechNet Plus Direct 1 User (2 years) $21 $1200 $1179 Office Pro Plus 2007 $80 (4) $1316+ (4) $1236+ Streets and Trips 2007 $40 (20) $800 (20) $760 OneNote 2007 $160 (20) $2000 (20) $1840 Vista Business Upgrade 32-bit $90 (9) $1800+ (9) $1710+ Small Business Server 2003 R2 $27 (SA) $1299 $1272 Systems Management Server 2003 R2 (with +10 licenses) $27 (SA) $1309 $1282 Dreamweaver 8.0 $50 (2) $820 (2) $770 Cisco 24port 1Gb switch $264 $1649+ $1385+ Cisco Router for ADSL/Wireless $204 (3) $2550 (3) $2346 Totals $987 $15,139 $14,354+
    14. 14. Savings for 2008 <ul><li>$0 <oXygen/> XML Editor (5) </li></ul><ul><li>Retail cost: $240 ($48x5) </li></ul><ul><li>$112 Cisco a/b/g Access Point (2) </li></ul><ul><li>Retail cost: $870 ($435x2) </li></ul><ul><li>Total: $112 versus $1110 . Savings: $998 </li></ul>
    15. 15. TechSoup savings for 2009 If new versions of listed Microsoft products come out within 2 years, they are free. Shipping/handling is $27 or just download for free. Visual Studio comes with 2 years of MSDN Pro. There are no limits on how many times you can order the e-Skills360 courses. Item TechSoup cost Retail cost Savings Windows Vista Business Upgrade 64-Bit $150 (15) $3000 (15) $2850 TechNet Plus Single User (2 year) $21 $1200 $1179 Visual Studio 2008 Pro with MSDN Pro $48 $1000 $952 Quicken Premier 2008 (25 CD-ROMs) $90 $2000 (25) $1910 e-Skills360°: 10 Course Registrations $80 $480 $400 Sun Fire X4100 M2 x64 Server $450 (2) $2976 (2) $2526 Totals $839 $10656 $9817
    16. 16. Google for Non-Profits <ul><li>Google Grants, Google Apps, Maps & Earth, Checkout, Analytics, YouTube, Google Gadgets, Google News, Google Groups, Blogger, Google SketchUp </li></ul>
    17. 17. Google Grants <ul><li>The Google Grants program empowers non-profit organizations to achieve their goals by helping them promote their websites via advertising on Google. Google AdWords ads appear when users search on Google and when you click on one of the ads, you are brought to the website being advertised. </li></ul><ul><li> </li></ul>
    18. 18. Google Apps <ul><li>Wiki; docs; email (7GB+); video (10GB); calendars; text, video, and voice chat; etc. </li></ul><ul><li>$50/year/user; free for non-profits </li></ul><ul><li> </li></ul>
    19. 19. YouTube <ul><li>Broadcast your cause to the world's largest online video community. </li></ul><ul><li>Engage millions of potential supporters, volunteers, and donors and stimulate interest in your project through the power of online video. </li></ul><ul><li>The option to drive fundraising through a Google Checkout &quot;Donate&quot; button. </li></ul>
    20. 20. YouTube: more info <ul><li>Premium branding capabilities and increased uploading capacity. </li></ul><ul><li>Listing on the Nonprofit channels and the Nonprofit videos pages. </li></ul><ul><li>Ability to add a Call-to-action overlay on your videos to drive campaigns. </li></ul>
    21. 21. YouTube: Requirements & FAQ <ul><li>To become a YouTube Partner , you must meet these minimum requirements: </li></ul><ul><li>You create original videos suitable for online streaming. </li></ul><ul><li>You own or have express permission to use and monetize all audio and video content that you upload -- no exceptions. </li></ul><ul><li>You regularly upload videos that are viewed by thousands of YouTube users. </li></ul><ul><li>Please note: all uploaded videos are subject to the YouTube Community Guidelines and Terms of Use. </li></ul><ul><li>Why should I become a YouTube Partner? For more information on the benefits of becoming a partner, please see the Partner Benefits page. How long does the application process take? If you already have an approved AdSense account, less than 24 hours. If you don't yet have an AdSense account, becoming a partner will take up to 3 days. How do YouTube Partners earn money? Our Partner Program is a revenue-sharing program that allows creators and producers of original content to earn money from their videos on YouTube. You can earn revenue from relevant advertisements that run against your videos using Google's proprietary technology. The program is free to join. How much money will I make? There are no guarantees under the YouTube Partner agreement about how much you will be paid. Please visit the case studies above for examples of partners who have done well with the program. What type of ads will run on my content? The ads we display on your YouTube channel are determined automatically by our system. They are based on a number of contextual factors relating to your video, such as video category, for example. I applied to become a YouTube Partner, but was not accepted. Why not? Applications are reviewed for a variety of criteria, including but not limited to the size of your audience, country of residence, quality of content, and consistency with our Community Guidelines and Terms of Use. </li></ul>
    22. 22. YouTube: websites <ul><li> Tutorial on getting started </li></ul><ul><li> </li></ul><ul><li> Broadcast Your Cause </li></ul>
    23. 23. Salesforce <ul><li>Customer Relationship Management (CRM) </li></ul><ul><li>Manage a wide range of constituents in one place including donors, volunteers, board members, and more. </li></ul><ul><li>Enterprise version: $125/user/month </li></ul><ul><li>Nonprofit version: Enterprise + unlimited tabs & apps, 2,000 custom objects; 10 free licenses </li></ul><ul><li>Can get more licenses, but more difficult. </li></ul>
    24. 24. Salesforce: websites <ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul>
    25. 25. Salesforce: AppExchange <ul><li>One-stop-shop for software-as-a-service business applications. </li></ul><ul><li>800+ applications </li></ul><ul><li>With just a mouse and a Salesforce account, you can easily find, test drive, and install hundreds of pre-integrated applications from the partner and customer community. </li></ul><ul><li> </li></ul>
    26. 26. <oXygen/> <ul><li><oXygen/> XML Editor for making websites and web applications. </li></ul><ul><li>“ We plan to help any non profit (including governmental) organizations that are active in any of the following domains: Ecology, Human Aid, Renewable Energy Sources.” </li></ul><ul><li>Up to 5 free licenses and a discount on more. </li></ul><ul><li> </li></ul>
    27. 27. Dreamhost <ul><li>Free Web hosting </li></ul><ul><li>Applies to a single shared hosting plan per non-profit, hosted within only one account. </li></ul><ul><li>Domain registrations (other than any included with the plan) are not eligible for any discounts. </li></ul><ul><li> </li></ul>
    28. 28. <ul><li>FREE Professional Web Hosting which includes a dedicated IP address, domain name, both Windows 2008 and Linux hosting platforms, generous storage, bandwidth, email accounts and all other standard Web hosting features. </li></ul><ul><li>FREE Hosted Exchange Email as an alternative to the email accounts included with Pro Web Hosting package. Full Exchange seats with a free Outlook 2007 or Entourage 2008 license. </li></ul>
    29. 29. <ul><li>FREE SharePoint Hosting with unlimited users and sub-sites to help team members and volunteers collaborate on projects. </li></ul><ul><li>Requires a small text link back to the non-profit page on </li></ul><ul><li> </li></ul>
    30. 30. Things to Consider <ul><li>Real need for someone skilled in technology. </li></ul><ul><li>Lots out there, for those who know how to find them. </li></ul><ul><li>Potential resistance in your organization. </li></ul><ul><li>“ Hidden” costs and ROI. </li></ul>