RPC Involvement in the Recovery of Vermont’s  Transportation Network after Tropical Storm IreneNADO Webinar   Presented by...
Agenda   What happened in Vermont?     Case   Study of Southern Windsor County   What was our task and why?     Elemen...
What happened in Vermont?August 28, 2011
What happened in Vermont?
Damage across VermontMaps produced by Pam Brangan at the Irene Local Roads Response Resource Coordination Center.     9/30...
Case Study – Southern Windsor CountyMap extract from National Weather Service, 2011. Photographs from Weathersfield Facebo...
Southern Windsor County
Cavendish – Winery Road Bridge                                 Photograph by SWCRPC staff
Cavendish – Carlton Road                           Photograph by SWCRPC staff
Windsor – Brook Road   Photograph by SWCRPC staff
Weathersfield – Upper Falls Road                                   Photograph by SWCRPC staff
“Cavendish Canyon” on VT-131                   Photograph by SWCRPC staff
VT-106 in Weathersfield                          Photograph from facebook
The RPC’s task                 Photograph from Town of Weathersfield facebook page
Traditional Role ofVermont’s RPCs   Coordinated    regional planning   Transportation    planning   Local land use    p...
Transportation role of RPCsPrimarily funded through the “Transportation Planning  Initiative” (FHWA funding through VTrans...
What was our task? VTrans requested assistance from Vermont’s 11  RPCs Specific tasks   Mapping & data collection   Re...
1. RPC work inthe field   Detailed inventory    of every damaged    road segment   Inventory damaged    bridges   Inven...
Example field sheet from Chester
FEMA PA Program Roll Out   Scheduling Applicant’s Briefings & Kick Off    Meetings   Request for Public Assistance Forms...
2. RPC work at the Regional Coordination Center      Daily Status Reports      Damage Assessment Collection        Crea...
Daily Status ReportIrene Flood Damage Town Highway Regional Status ReportDaily Summary by TownTo be submitted BY NOON dail...
Daily Status Report
Damage Assessment Collection                                       Version 1                                              ...
Example Base Map of Stockbridge
Compile and ReportLocal Highway Damage AssessmentAs of September 30, 2011Road Segments Total Damaged      2,260 Still Clos...
3. RPC work at the SEOCSEOC – State Emergency Operation Center Incident Command System’s Planning and Logistics  Sections...
Lessons Learned                  Photograph by SWCRPC staff
Strengths   Pre-established relationships with municipalities       Transportation       GIS   mapping and infrastructu...
Areas for improvements   No pre-defined role for RPCs to assist VTrans in the    manner requested   Not all RPC staff ha...
RecommendationsFrom the November 2011 After Action Report Plan to include RPCs in emergency response Create funding prov...
Where are we now?                    Photograph by SWCRPC staff
Update – June 2012   2011 construction season extended into December   April 2012 – New construction season started   M...
Picture from Town of Weathersfield facebook pageQuestions?Contact:Katharine Otto kotto@swcrpc.orgPam Brangan pbrangan@ccrp...
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Lessons Learned from Irene: Regional Planning Commission Involvement in Recovery of Vermont’s Transportation Network

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On June 7, 2012, the NADO Research Foundation held a webinar explaining the impacts of Tropical Storm Irene on infrastructure and communities in Vermont, as well as the activities of the state's regional planning commissions to respond and recover from the flash flooding and inundation in partnership with Vermont Agency of Transportation and the local communities.

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Lessons Learned from Irene: Regional Planning Commission Involvement in Recovery of Vermont’s Transportation Network

  1. 1. RPC Involvement in the Recovery of Vermont’s Transportation Network after Tropical Storm IreneNADO Webinar Presented by Pam Brangan (Chittenden County RPC) and Katharine Otto (Southern Windsor County RPC) on behalf of the Vermont Association of Planning andJune 7, 2012 Development Agencies
  2. 2. Agenda What happened in Vermont?  Case Study of Southern Windsor County What was our task and why?  Element 1 – RPC work in the field  Element 2 – RPC work at the Coordination Center  Element 3 – RPC work at the State Emergency Operations Center Lessons learned Where are we now?
  3. 3. What happened in Vermont?August 28, 2011
  4. 4. What happened in Vermont?
  5. 5. Damage across VermontMaps produced by Pam Brangan at the Irene Local Roads Response Resource Coordination Center. 9/30/2011. pbrangan@ccrpcvt.org
  6. 6. Case Study – Southern Windsor CountyMap extract from National Weather Service, 2011. Photographs from Weathersfield Facebook Page
  7. 7. Southern Windsor County
  8. 8. Cavendish – Winery Road Bridge Photograph by SWCRPC staff
  9. 9. Cavendish – Carlton Road Photograph by SWCRPC staff
  10. 10. Windsor – Brook Road Photograph by SWCRPC staff
  11. 11. Weathersfield – Upper Falls Road Photograph by SWCRPC staff
  12. 12. “Cavendish Canyon” on VT-131 Photograph by SWCRPC staff
  13. 13. VT-106 in Weathersfield Photograph from facebook
  14. 14. The RPC’s task Photograph from Town of Weathersfield facebook page
  15. 15. Traditional Role ofVermont’s RPCs Coordinated regional planning Transportation planning Local land use planning & zoning Emergency planning & preparedness Natural resource planning GIS mapping & analysis
  16. 16. Transportation role of RPCsPrimarily funded through the “Transportation Planning Initiative” (FHWA funding through VTrans)Sample of tasks which were relevant post-Irene: Infrastructure inventories – bridges, culverts, roads Facilitating regional road foreman meetings Traffic counts Regular involvement in project development and prioritization Project management Map making and data management
  17. 17. What was our task? VTrans requested assistance from Vermont’s 11 RPCs Specific tasks  Mapping & data collection  Resource matching  Communications  FEMA PA assistance  Technical assistance
  18. 18. 1. RPC work inthe field Detailed inventory of every damaged road segment Inventory damaged bridges Inventory damaged culverts where possible
  19. 19. Example field sheet from Chester
  20. 20. FEMA PA Program Roll Out Scheduling Applicant’s Briefings & Kick Off Meetings Request for Public Assistance Forms Tracking Coordination of Local Paperwork for FEMA PA Visits Provision of Maps & Base Data for FEMA Teams Attendance at PA Site Visits as Needed
  21. 21. 2. RPC work at the Regional Coordination Center  Daily Status Reports  Damage Assessment Collection  Create forms  Base maps to record damage  Compile all damage reports  Disseminate the damage report information
  22. 22. Daily Status ReportIrene Flood Damage Town Highway Regional Status ReportDaily Summary by TownTo be submitted BY NOON daily to mboomhower@ccmpo.org Preliminary assessmentDate 9/9/2011FIRST SET RPC CODE IN YELLOW PULLDOWN CELL BELOW - this will then only show towns in the RPC region in the town name column pulldownRegional Planning Commission SWCRPC Southern Windsor County RPC Road Status Bridge Status Culvert Status # Partially # Open but Open # Emergency Total # Open but # Partially Open # Emergency Total # Open but # Partially Open # Emergency TotalTown Name Damaged (e.g. 1 lane) Only # Closed Damaged Damaged (e.g. 1 lane) Only # Closed Damaged Damaged (e.g. 1 lane) Only # Closed DamagedAndover 28 5 3 36 1 1 0Baltimore 1 1 0 0Cavendish 2 67 5 74 1 1 0Chester 123 1 124 9 9 0Ludlow 110 14 124 1 2 3 0Reading 25 14 1 40 1 1 0Springfield 4 4 0 0Weathersfield 9 4 1 14 0 0West Windsor 38 1 2 41 1 1 0Windsor 3 2 5 1 1 2 0  Example of report from September 9th.
  23. 23. Daily Status Report
  24. 24. Damage Assessment Collection Version 1 Version 4 Irene Flood Response - Regional Resource Coordination Irene Flood Response - Regional Resource Coordination Local Road Initial Damage Assessment Data Form Version 4 Initial Damage Assessment Data Form ***Fill out One Form for Each Damage Area*** ***Fill out One Form for Each Damage Area*** Town: _________________________________________ RPC: ___________________________Town: ____________________________________________ Date: _____________________________ Road Name/ Number and Location Description (provide Town Contact: ______________________Road Name/ Number and Location Description (fill out Town Contact: ______________________ adequate detail to locate project on a map such as road name, Title/Position: _______________________information listed below if known): _______________________ Title/Position: _______________________ route number, GPS coordinates (Lat, Long in dec. deg), E911___________________________________________________ Phone/email: ________________________ Address, Mile Marker): ________________________________ Recorded by: ________________________  GPS coordinates From:__________________________ Recorded by: ________________________ ___________________________________________________ Date: _____________________________ To: ____________________________ ___________________________________________________  E911 Address: _______________________________ Municipal Repair Priority: Bridge/Culvert Number: ____________________________ Municipal Repair Priority:  Mile Marker _______________________________  High  Medium  Low Length (feet) of Segment (for roads): __________________  High  Medium  Low  Bridge/Culvert Number: ____________________________ Residences Stranded:  Yes  Length (feet) of Segment (for roads): __________________ How Many: ____________Facility Type: (check all that apply):  Road  Bridge  Culvert  Other HighwayStatus:  Closed  Emergency vehicle only  Open with lane/weight restriction  Open, repair needed Facility Type: (check all that apply):  Road  Bridge*  Culvert  Other HighwayIf facility is closed, is a detour route in place?  Yes  No *Will a Temporary Bridge be needed before Winter?  Yes Length in feet if known: _______Damage description: _________________________________________________________________________________________________________________________________________________________________ Status:  Closed  Emergency vehicle only  Open with lane/weight restriction__________________________________________________________________________________________  Open, repair needed  Open, FixedHave temporary repairs been made:  Yes  No Cost of Temporary Repairs ________________________Describe temporary repairs: ___________________________________________________________________ If facility is closed, is a detour route in place?  Yes  NoDescribe immediate repair needs (repairs that must be made before winter): ___________________________ Will the detour be in place for more than one week?  Yes____________________________________________________________________________________________________________________________________________________________________________________ Damage description: ________________________________________________________________Describe resources needed for immediate repairs (equipment, staff, etc.): _____________________________ ____________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________Estimated immediate repair costs, if known: ______________ Have temporary repairs been made:  Yes  No Cost of Temporary Repairs _________________Will additional repairs be needed? Yes  No Will an engineering study be needed?  Yes  No Describe temporary repairs: ___________________________________________________________  Don’t knowLocation is Important for (check all that apply):  Critical access point for residents  Critical access point for businesses Does Town need assistance in getting repairs started?  Yes  Critical access route for school buses  Other (describe) _________________ Number of Homes Accessed: _________ Number of Businesses Accessed: __________ Describe resources needed: ____________________________________________________________ Other Highway Issues: ___________________________________________________________ __________________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________________________ ______________________________________________________________________________
  25. 25. Example Base Map of Stockbridge
  26. 26. Compile and ReportLocal Highway Damage AssessmentAs of September 30, 2011Road Segments Total Damaged 2,260 Still Closed 175 12/21/11 12/14/2011 12/7/2011 Emergency Only 33 Closed Bridges 43 49 52BridgesTotal Damaged 289 Still Closed 90 Closed Road Emergency Only 6 Segments 21 85 89CulvertsTotal Damaged 992 Still Closed 335
  27. 27. 3. RPC work at the SEOCSEOC – State Emergency Operation Center Incident Command System’s Planning and Logistics Sections role Assisted FEMA Incident Command System (ICS) structure was set up for the RPCS to report to VTrans with status updates to the SEOC Staffed multiple positions at SSF1 (State Support Function 1)
  28. 28. Lessons Learned Photograph by SWCRPC staff
  29. 29. Strengths Pre-established relationships with municipalities  Transportation  GIS mapping and infrastructure inventories Pre-established working relationships and partnerships with state agencies and volunteers Inter-RPC mutual aid assistance – less impacted RPCs help more impacted RPCs
  30. 30. Areas for improvements No pre-defined role for RPCs to assist VTrans in the manner requested Not all RPC staff had adequate knowledge and/or training for tasks Communications challenges Continuously changing expectations Collecting too much information
  31. 31. RecommendationsFrom the November 2011 After Action Report Plan to include RPCs in emergency response Create funding provision for approved emergency activations Train RPC staff Facilitate clear, concise and coordinated communications  List of FAQs ahead of time  Central website/ clearinghouse  Distill and prioritize information needs for local officials
  32. 32. Where are we now? Photograph by SWCRPC staff
  33. 33. Update – June 2012 2011 construction season extended into December April 2012 – New construction season started May 16, 2012 – Federal Disaster Declaration amended May 30, 2012 - Governor Shumlin signed largest transportation budget in Vermont’s history Ongoing discussion
  34. 34. Picture from Town of Weathersfield facebook pageQuestions?Contact:Katharine Otto kotto@swcrpc.orgPam Brangan pbrangan@ccrpcvt.org

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