Making Appointments with Outlook Calendar 2007
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Making Appointments with Outlook Calendar 2007

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  • 1. John H. Evans Library & Learning Commons M AKING A PPOINTMENTS WITH O UTLOOK C ALENDAR 2007
  • 2. SlideWhy use Outlook Calendar 3 SlideMake an appointment 8 SlideMake changes, send updates 15 SlideMore information and training 17
  • 3. Why use Outlook Calendar for appointments?• At-a-glance availability information• Automatic reminders• Easy updates• Searchable record
  • 4. At-a-glance availability informationThe Scheduling Assistant shows… My availability Invitees Invitees’ availability Good times to meet A key to availability
  • 5. Automatic remindersBe reminded from 5 minutes to 2 weeks ahead of time
  • 6. Easy updatesMake changes, e-mail updates to attendees Location Date or time Details, info, agenda
  • 7. Search your calendarFind calendar items by keyword – great for reports!
  • 8. Get started!Open Outlook:1. Start Menu2. All Programs3. Microsoft Office4. Microsoft Office Outlook 2007
  • 9. Make an appointment!Click Calendar tab > New > Appointment.
  • 10. Make an appointment!Fill in what, where, when, and details.
  • 11. Make an appointment!Click Scheduling Assistant.
  • 12. Make an appointment!Type names to invite. Check availability Dragging vertical lines will change times
  • 13. Make an appointment!Click Send. Both attendees free
  • 14. Make an appointment!The appointment shows on attendees’ calendars.
  • 15. Make changes, send updatesTo make changes, double-click the appointment. Save! To cancel appointment – a cancellation e-mail will be sent Change date, time, place, reminders, attendees, etc. and click Send Update Writing a message is optional
  • 16. Make changes, send updatesIf you haven’t clicked Save, you will receive a prompt tosave changes, or send updates, or cancel and return to theappointment for more editing.
  • 17. More information and training• Microsoft Office Help menu: Microsoft Office Online• The Center for Teaching and Learning Excellence: http://it.fit.edu/instructional/ctle.php• How to Geek: http://www.howtogeek.com/tag/microsoft-office