Time management August 2012


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  • Hand out Eliminating Excuses
  • It’s about choice
  • You are in charge of choosing how to manage your time. Keeping your values and goals in mind will help you keep in mind what is important to you and thus help you to take responsibility for how you live.
  • Time management August 2012

    1. 1. Time Management
    2. 2. Agenda • Values • Goals • Prioritizing • Building a schedule • Procrastination • Maintaining a schedule 2
    3. 3. ValuesWhat are values?Principles or qualities that one considers important,right, or good. Carter et al. (2004) 3
    4. 4. ValuesTake a moment to think about your values Fill out the Your Values Rating Scale 4
    5. 5. GoalsWhat are goals?An end toward which effort is directed; an aimor intent. Can be long-term or short term. Carter et al. (2004) 5
    6. 6. GoalsTake a moment to think about your goals What are your goals? How do they fit with your values? 6
    7. 7. Goals“The goals that you set for yourself express yourvalues and translate them into action. Youexperience a strong drive to achieve if you buildgoals around what is important to you.” Carter et al. (2004) 7
    8. 8. ExampleLong term goals Getting a degreeYear long goals Passing your coursesSemester goals Handing in assignments on timeOne month goals Start to implement time management skillsThis week’s goals Learn some new time management tools 8
    9. 9. Prioritizing GoalsHow do you prioritize what you need to do next?It may depend on many factorsYour values and goals should be your guide to determining whatyou think is the most important task to do first. 9
    10. 10. Priorities may be different for different people Student A Student B1)Family 1)Going to school/studying2)Work 2)Socializing3)Going to school/studying 3)Work4)House hold chores 4)Belonging to organizations5)Belonging to organizations 5)Time for self6)Time for self 6)Family7)Socializing 7)House hold chores 10
    11. 11. Why talk about values, goals and prioritizing?• Your values are the driving force behind your goals• Your goals put your values into action• Prioritizing your tasks move you close achieving yourgoals• Prioritizing helps you to set a time frame for your goal• The main purpose of time management is to move youtowards accomplishing your goals 11
    12. 12. Time Management• What makes people poor time managers?• What can you do to avoid these time traps? Activator: Think about the above questions. Write down a few points.
    13. 13. What makes people poor time managers?• Procrastinating• Saying “yes” when they really don’t have the time• Planning things at a bad time of day (i.e., when you are tired)• Distractions• Not thinking ahead• Social time• Taking on too much at once
    14. 14. What can you do to avoid these time traps?• Look at the effects of procrastinating versus not procrastinating• Set reasonable goals• Break the task into smaller parts• Get started whether or not you “feel like it”• Ask for help• Shake off the judgments of others• Don’t expect perfection• Reward yourself
    15. 15. Wrap up“Of course no one is going to be able to avoidall of these time traps all of the time. Do thebest you can. The first step is an awareness ofyour particular tendencies. Once you knowhow you tend to procrastinate and waste time,you can take steps to change your habits.Time is your ally – make the most of the timeyou have.” Carter, et. al. (2004)
    16. 16. Procrastinating versus not procrastinatingThink about a situation where you procrastinated.What were the pros of procrastinating?What were the cons of procrastinating?Are you saying things to yourself to excuse your procrastination?Would you do anything differently next time?
    17. 17. Set reasonable goalsThinking back to your situation where you procrastinated,do you think that you had set reasonable goals for yourself?
    18. 18. Breaking the task into smaller partsWrite down a time management task that you are faced with right now.Write down (in any order) the steps you need to take to complete the task.Look back over the steps, can you break them down any further?Look back over your final draft of the steps and prioritize.
    19. 19. Get started whether or not you “feel like it”Think about a time when you struggled to get something started.What action did you take to get the task started?How did you feel once you had completed the task?Did you think about your big picture goal and how this task fit into it?
    20. 20. Don’t expect perfectionHabitual procrastinators are often perfectionists.Often the fear of failure prevents taking the risk that could bring success.Have you ever procrastinated because you were afraid of failing? What are the pros and cons to this type of procrastination?
    21. 21. Reward yourself!!What do you enjoy doing?What do you do to pamper yourself?Could you use these things to reward yourself for all of your hard work?
    22. 22. Time Management Session 3• Time management or self-management?• Review
    23. 23. Time Management or Self-management? “…good time management is about good self-management.” Learning Skills Services, York UniversityActivator:What do you think about this quote?Do you agree or disagree?
    24. 24. Time Management or Self-management?Time management is about takingresponsibility for how you use your time. Activator: What do you think about this statement? Do you agree or disagree?
    25. 25. What choices can I make to manage my time effectively?• Plan your schedule each week• Plan time to update your schedule daily• Make use of to-do lists• Post a calendar at home (monthly, 4 month, yearly)• Schedule time to relax• Plan for things to go wrong• Experiment to see what works best for you
    26. 26. Review• Your values are the driving force behind your goals.• Your goals put your values into action.• Prioritizing moves you closer to achieving your goals.• Prioritizing helps you to set a time frame for your goal.• The main purpose of time management is to move you towardsaccomplishing your goals.
    27. 27. Review continued• Using a time management system helps you to allocate specificamounts of time to achieving your weekly, month long,semester, year long, long-term goals.• A time management system is a concrete reminder ofupcoming due dates, commitments, responsibilities, etc…• Time traps and unexpected events are sometimesunavoidable. Giving yourself flexibility in your schedulewill help to deal with these situations when they come up.
    28. 28. Review continued• There is no one right way to mange your time. You need toexperiment and find what works best for you.• Good time management is about good self-management.• Time management is about making good decisions aboutwhich tasks to do in order to reach your desired goal.
    29. 29. ReferencesBenoit, N. (2006). Time Management. Toronto, York University.Britcher, T. (2009). Introduction to Time Management. Toronto, York University.Carter, C., et al. (2004). Keys to Success: How to Achieve Your Goals (3rd Ed). Toronto, Pearson Education Canada, Inc.Learning Skills Program (2009). Time Management. Toronto, York University.
    30. 30. Plan your schedule each week• note events that are coming up• note your goals• note your priorities (upcoming tests, assignments that are due)• decide where to fit your tasks into your schedule being mindfulto start with high priority items
    31. 31. Plan time to update your schedule daily• adds flexibility into your schedule• allows you to make adjustments based on other commitmentsthat have come up that need your attention• allows you to prioritize your activities for the day (i.e., groupingactivities together that all take place in the same location)
    32. 32. Make use of to-do lists• monthly• weekly• set up in order of priority• can post as a reminder of events or tasks that must be completed• can be placed within your agenda or wall calendar to list specificitems that need to be completed or remembered for tasks
    33. 33. Post a calendar at home• serves as a reminder of important events and deadlines• can be a monthly calendar, a wall calendar that shows only 4months at a time, a yearly calendar• can include other family members or housemates upcomingevents so that everyone is aware of the other schedules andcommitments (especially if you rely on each other fortransportation, household chores, study help, etc…)
    34. 34. Schedule time to relax• will refresh you and give you time to recharge• try scheduling at least 30 minutes a day
    35. 35. Plan for things to go wrong• planning daily scheduling time will give you flexibility for whenthings go wrong• keep in mind things like traffic, waiting in lines, delays on thesubway or bus• know who to go to for support when the unexpected happens
    36. 36. Experiment to see what works for you• Try out different methods of keep track of your time • agenda • wall calendar • electronic calendar • posted notes • lists of tasks to do for each class• colour code based on course, based on level of importance, etc• text, voicemail or email reminders to yourself• use symbols in your agenda or on your calendar to mark thelevel of importance (! *) or tentative plans (?)