Government information policy: Accessto public sector informationPresentation to CAUL meeting no 2. 2012
Some key developmentsYear   Report/change1964   Commonwealth Parliamentary Select Committee on Parliamentary       and Gov...
Year   Report/change2009   Engage: Getting on with Government 2.02010   Electronic distribution of the Parliamentary Paper...
Office of the Australian InformationCommissioner (OAIC)Government information responsibilities:• FoI• Privacy• Information...
Policy responsibilities include• Attorney Generals Department• Department of Finance and Deregulation,  including AGIMO – ...
6
Towards an Australian GovernmentInformation PolicyPrinciples on open public sector information1: Open access to informatio...
Major developments                     8
FoI      9
But what has happened to governmentpublishing?• Devolved responsibilities• Overall trend reduction in “publications” of  a...
Challenges: finding                      11
One agency – a decade of change• 2001 publications – where did online publications go?             Agency A: 2001 online p...
Agency in 2011•   Consistent with figures from the NBD which show reduced publishing (NBD)    by about 50% from 2001 to 20...
Commonwealth government publications recorded in NBD         8,000         7,000         6,000         5,000Titles        ...
Information publications scheme (IPS)• specifies categories of information that  must be published• 2012 OAIC survey  – 94...
But• Accessibility:  – 20% documents published under the IPS are in a    format (or multiple formats) which conform to WCA...
Discoverability                  17
Issues: Long term access  – Agencies often have only the most up to date    manual or guidance  – Around 10% of material i...
Issues• Metadata – how can we find information?  – Gaps in metadata now• Awareness  – Parliamentary papers – strong knowle...
Top 6 issues from survey• moving to open licensing,• complying with web accessibility guidelines,• applying metadata to do...
Developments• News from the NLA - Pandora plans to  harvest all Financial Management and  Accountability Act Agencies• Gov...
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Access to public sector information

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Access to public sector information

  1. 1. Government information policy: Accessto public sector informationPresentation to CAUL meeting no 2. 2012
  2. 2. Some key developmentsYear Report/change1964 Commonwealth Parliamentary Select Committee on Parliamentary and Government Publications report (Erwin report)1997 Management of Government Information as a National Strategic Resource (Wainwright report)1997 AGPS moves to NOIE2006 Joint Committee on Publications Distribution of the Parliamentary Papers Series 2
  3. 3. Year Report/change2009 Engage: Getting on with Government 2.02010 Electronic distribution of the Parliamentary Papers Series2010 FoI Act changes Establishment of Office of the Australian Information Commissioner 3
  4. 4. Office of the Australian InformationCommissioner (OAIC)Government information responsibilities:• FoI• Privacy• Information policy 4
  5. 5. Policy responsibilities include• Attorney Generals Department• Department of Finance and Deregulation, including AGIMO – some changes recommended by Williams report 2012 (http://agimo.govspace.gov.au/policy-guides-procurement/review-of-the- operational-activities-and-structure-of-agimo/) 5
  6. 6. 6
  7. 7. Towards an Australian GovernmentInformation PolicyPrinciples on open public sector information1: Open access to information – a default position2: Engaging the community3: Effective information governance4: Robust information asset management5: Discoverable and useable information6: Clear reuse rights7: Appropriate charging for access8: Transparent enquiry and complaints processeshttp://www.oaic.gov.au/publications/papers/issues_paper1_towards_australian_government_information_policy.pdf 7
  8. 8. Major developments 8
  9. 9. FoI 9
  10. 10. But what has happened to governmentpublishing?• Devolved responsibilities• Overall trend reduction in “publications” of around 50% over the past decade (recorded in NBD) 10
  11. 11. Challenges: finding 11
  12. 12. One agency – a decade of change• 2001 publications – where did online publications go? Agency A: 2001 online publications locations in 2011 On agency No longer website available online 28% 29% Pandora 24% On another website (university, OECD) 19% 12
  13. 13. Agency in 2011• Consistent with figures from the NBD which show reduced publishing (NBD) by about 50% from 2001 to 2011.• Now majority are online. 120% 100% 80% Not online 60% Online 40% 20% 0% 2001 2011 13
  14. 14. Commonwealth government publications recorded in NBD 8,000 7,000 6,000 5,000Titles 4,000 3,000 2,000 1,000 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 14
  15. 15. Information publications scheme (IPS)• specifies categories of information that must be published• 2012 OAIC survey – 94% have an IPS plan – 95% have a senior officer with IPS responsibilities – 85% publish on their website information required under the FOI Act http://www.oaic.gov.au/publications/reports/IPS_survey_report.html 15
  16. 16. But• Accessibility: – 20% documents published under the IPS are in a format (or multiple formats) which conform to WCAG 2.0 requirements, – 30% most of their documents comply, – 44% some documents comply, and – 5% none of their documents comply 16
  17. 17. Discoverability 17
  18. 18. Issues: Long term access – Agencies often have only the most up to date manual or guidance – Around 10% of material is not online (see http://www.anao.gov.au/uploads/documents/2 008-09_Audit_Report_37.pdf and this study) – Directories - only latest information online – Machinery of government changes mean website addresses change and documents are “archived” or lost 18
  19. 19. Issues• Metadata – how can we find information? – Gaps in metadata now• Awareness – Parliamentary papers – strong knowledge of standards – IPS - strong knowledge – Long term access and discovery less• Data – A plateau? 19
  20. 20. Top 6 issues from survey• moving to open licensing,• complying with web accessibility guidelines,• applying metadata to documents,• adopting charging policies that balance openness and commercialisation,• creating governance aligned to a proactive release culture, and• getting leadership support for this cultural change.http://www.oaic.gov.au/news/speeches/john_mcmillan/enabling_tomorrows_open_government_august2012.html
  21. 21. Developments• News from the NLA - Pandora plans to harvest all Financial Management and Accountability Act Agencies• Government libraries under threat (example Queensland) – who will ensure organised collections of agency publications and public access in the future? 21

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