Time management
Upcoming SlideShare
Loading in...5
×
 

Time management

on

  • 763 views

 

Statistics

Views

Total Views
763
Views on SlideShare
763
Embed Views
0

Actions

Likes
1
Downloads
24
Comments
4

0 Embeds 0

No embeds

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
  • overall its a gud one.but a quite typical one
    Are you sure you want to
    Your message goes here
    Processing…
  • thanx for the comment Mr.Caprisatish
    Are you sure you want to
    Your message goes here
    Processing…
  • Good one..but pretty hi fi...relate the principles to day to day instances
    Are you sure you want to
    Your message goes here
    Processing…
  • nice one
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

Time management Time management Presentation Transcript

  • 3/20/2011
    1
    TIME MANAGEMENT
    TIME MANAGEMENT
  • OBJECTIVES
    At the end of this module one will be able to:
    define the key concepts associated with Time Management.
    identify the main obstacles to effective Time Management.
    understand the nature of Time Management
    understand a range of tools, techniques and concepts for Time Management
    3/20/2011
    2
    TIME MANAGEMENT
  • OBJECTIVES (cont…)
    explain the benefits of having an effective Time Management process .
    use these techniques to build an effective Time Management process that will enhance your productivity and lower your stress
    3/20/2011
    3
    TIME MANAGEMENT
    View slide
  • Introduction
    What is Time
    Management?
    Time as a
    Commodity
    Types of Time
    Over & Under
    Estimation of Time
    3/20/2011
    4
    TIME MANAGEMENT
    View slide
  • What is Time Management?
    Planning & Goal Setting
    Managing Yourself
    Dealing with Other People
    Your Time
    Getting Results
    3/20/2011
    5
    TIME MANAGEMENT
  • Time as a commodity…
    Time is the most precious thing we have
    Time is ultimately the most valuable resource
    Time and how we spend it within the organization must be managed effectively
    Time is totally perishable
    Time cannot be stored up for use later
    3/20/2011
    6
    TIME MANAGEMENT
  • Types of TIME
    Time can be categorized into two types:
    Fast time
    when absorbed in, or enjoying an activity
    Slow time
    when bored with an activity or having a bad time
    when scared
    3/20/2011
    7
    TIME MANAGEMENT
  • Time Management Principles
    Time Management Principles
    Spent Time Matrix
    Prioritization Grid
    Time-Based
    Management
    3/20/2011
    8
    TIME MANAGEMENT
  • Time Management
    The 4 waves in time management are:
    1 Notes and Checklists
    Recognition of the demands on energy & time
    2 Calendars and appointment books
    Scheduling with some focus on the future
    3 Prioritization
    Comparison of the relative worth of activities
    4 Self management
    Realization that time cannot be managed - it is ourselves that we have to manage
    3/20/2011
    9
    TIME MANAGEMENT
  • Spent Time Matrix
    Urgent
    Not Urgent
    Q2
    Q1
    Crises
    Deadlines
    Prevention
    Relationship Building
    Planning
    Recreation
    Important
    Q3
    Q4
    Interruptions
    Some Meetings
    Popular Activities
    Pleasant Activities
    Busy Work
    Time Wasters
    Trivia
    Not
    Important
    3/20/2011
    10
    TIME MANAGEMENT
  • Prioritization Grid
    Importance
    Priority 2
    Priority 1
    Priority 3
    Priority 4
    Urgency
    The main aim of prioritization is to avoid a crisis
    3/20/2011
    11
    TIME MANAGEMENT
  • Time based Management
    Fundamentals:
    Focus is on time and resources
    Pre-analysis of performance
    Analysis of goals and objectives
    Systemization of processes
    3/20/2011
    12
    TIME MANAGEMENT
  • Planning
    A plan is a road map set in real time to reach an objective or set of objectives through the use of defined resources
    3/20/2011
    13
    TIME MANAGEMENT
  • The Law of Planning
    Every minute spent in planning saves ten minutes in execution. The purpose of "personal strategic planning" is for you to increase your "return energy," and return on the mental, emotional, physical, and spiritual capital you have invested in your life and career.
    3/20/2011
    14
    TIME MANAGEMENT
  • Tips & Techniques
    Time Logs
    A time-log is an effective way to see where your time actually goes.
    Quality Time
    Quality time is where you can plan to do the most important high priority tasks .
    Managing Documents
    Have a good system for handling your documents.
    Managing Interruptions
    Try to reduce the number of interruptions.
    Managing Workspace
    How our workspace is organized has an impact on how efficient we are.
    3/20/2011
    15
    TIME MANAGEMENT
  • Summary
    Have a great planning system and use it.
    Take on realistic goals an schedule accurately.
    Do not over-commit .
    Set and agree priorities to distinguish between urgent and important tasks .
    Build in some flexibility to cope with anything unexpected.
    Control your documents, workspace.
    Define and use periods of quality time in your schedule.
    3/20/2011
    16
    TIME MANAGEMENT