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  2. 2. Contents • Purpose • Layout • Content • Writing ARISE TRAINING & RESEARCH CENTER
  3. 3. Purpose Clarify what employers want to know:  Can you handle the responsibilities of the job?  Do you enjoy your work?  Are you a professional and will you fit in? ARISE TRAINING & RESEARCH CENTER
  4. 4. Why Cover Letters are so Important 1. The cover letter is the first thing an employer sees. 2. Stand out from the crowd in a positive, exciting way to ensure you are the one employers are determined to hire. 3. Get the employer excited about the resume. 4. Targeting a resume and cover letter is essential in today’s competitive environment 5. Part of the whole package that WILL encourage an employer to want to get to know you better. ARISE TRAINING & RESEARCH CENTER
  5. 5. Layout Use paragraphs Paragraph 1 - introduction Paragraph 2 - support Paragraph 3 - summary of suitability Paragraph 4 - desire for an interview ARISE TRAINING & RESEARCH CENTER
  6. 6. Content 1. The job you are applying for 2. How you found out about the job 3. Why you are interested in the position 4. What qualifies you to do the work 5. Examples of related achievements 6. A closing summary of your qualifications 7. Your desire to meet for an interview ARISE TRAINING & RESEARCH CENTER
  7. 7. Writing Your Cover Letter What if I'm Not a Good Writer? - Think about what is most important to convey. - Concentrate on getting your thoughts on paper. - Revise the sentences later. ARISE TRAINING & RESEARCH CENTER
  8. 8. What Achievements should I Include? - Look at the job announcement for which you are applying. - What made you interested. - Why do you feel you are qualified? - Write the reasons in a short bullet list. Writing Your Cover Letter ARISE TRAINING & RESEARCH CENTER
  9. 9. How is it Supposed to Look? - Make sure that the header matches your resume. - Header includes your name and contact information. - Make it visually appealing and easy to read. - Do not exceed one page! Writing Your Cover Letter ARISE TRAINING & RESEARCH CENTER
  10. 10. How to Customize The Cover Letter? - Find out what that particular company's history is. - Find out what the position entails. - Find out what their future plans are. - Include the company's name in your cover letter. along with the position you are applying for. Writing Your Cover Letter ARISE TRAINING & RESEARCH CENTER
  11. 11. Tips for Writing Cover Letters  Avoid negatives - don’t mention why you left a job  Do not start every sentence with “I”.  Be clear and succinct.  Leave a space between paragraphs.  Use Formal or Neutral language.  Be Proactive. ARISE TRAINING & RESEARCH CENTER
  12. 12. Cover Letter Checklist 1. Use the same paper that you use for your resume. 2. Proofread. Proofread. Proofread. 3. Keep the letter to one page. 4. Ensure the name of the person addressed in the letter is spelled correctly and that you have his/her correct title. 5. Demonstrate that you have researched the company by including some information in one or more of your sentences. 6. Sign the cover letter with a blue or black ink pen. 7. Use clear and concise sentences. 8. Sell yourself. 9. Ensure your letter is an original and not a copy and printed on good/quality printer. ARISE TRAINING & RESEARCH CENTER
  13. 13. Opening Dear Mr./Ms. _______, I am applying for the position of ________, which was posted in ____. Dear Sir or Madam, I would like to apply for a position in the ______ Department of your ARISE TRAINING & RESEARCH CENTER
  14. 14. Showing Requirements of Job Your Requirements • Responsible for evening operations in Student Center and other facilities, including managing registration, solving customer problems, dealing with risk management and emergencies, enforcement of department policies. • Assist with hiring, training, and management of staff. Coordinate statistics and inventory. • Experience in the supervision of student staff and strong interpersonal skills are also preferred. • Valid driver's license with good driving record. Ability to travel to different sites required. • Experience in collegiate programming and management. ARISE TRAINING & RESEARCH CENTER
  15. 15. Showing Qualifications My Qualifications • Register students for courses, design and manage program software, solve customer problems, enforce department policies, and serve as a contact for students, faculty, and staff. • Hiring, training, scheduling and management of staff, managing supply inventory, and ordering. • Clean international driver's license. • Extensive experience in collegiate programming and management. • Excellent interpersonal and communication skills. ARISE TRAINING & RESEARCH CENTER
  16. 16. Dealing with Salary My salary requirements are in the range of $----- to $------, depending upon the duties and requirements of the position plus the overall benefit package offered. If the advertisement is silent on salary requirement or relocation, never include such information! ARISE TRAINING & RESEARCH CENTER
  17. 17. Closing your cover letter I appreciate your taking the time to review my credentials and experience. Again, thank you for your consideration. Yours Sincerely, Your Signature (Typed Name) ARISE TRAINING & RESEARCH CENTER
  18. 18. Sample Cover Letter (unedited) Tom Jones, 1234, West 67 Street, Cardiff, CA 01741, (123)-456 7890. Date: 1st November, 2009. Mr. George Bush, National Solutions, 257, Park Avenue South, New York, NY 12345-6789. Dear Mr. Bush, I am writing with reference to your advertisement in the local Employment News magazine for want of a Software Developer. I consider that my credentials and interests match with your requirement and want to apply for the same. Presently I am deputed as an assistant at ABC for the last two years. During these years I have acquired a very good knowledge of Web technologies (Perl CGI, PHP). My responsibility includes providing back end support for the distributed applications and guiding new trainees through their jobs. Although I am enjoying my present job, I am looking out for new opportunities in the same field. I will be contacting you on Friday, 12th November, to arrange a personal meeting and discuss the prospect. Sincerely, Tom Jones. Enclosures: 1. Resume - myresume.doc ARISE TRAINING & RESEARCH CENTER
  19. 19. Sample Internship Cover Letter (unedited) Jerry Chen 123 Yanji Street, Taipei 110 00, (02)-3456 7890. Date: 11 November, 2009. Mr. Andreas Schmidt, National Marketing Inc., 257, Roosevelt Rd, Sec1, Taipei 120-789. Dear Mr. Schmidt, My unique mix of previous work experience and my status as a National University business student in my junior year studying marketing, make me an ideal candidate for a summer internship with National Marketing Inc. My experience in sales and customer relationship management, combined with my courses in marketing, has convinced me that hospitality marketing is a career option I would like to explore. More importantly, an internship with National Marketing Inc., would be mutually beneficial. Your company has an excellent reputation for customer satisfaction, and I know that the combination of my experience, education, and motivation to excel will make me an asset to your marketing department. I am sure that it would be worthwhile for us to meet. I will contact you within a week to arrange a meeting. Should you have any questions before that time, you may reach me via phone (02)-456 7890) or via email ( Thank you for your time and consideration. Sincerely, Jerry Chen, Business Management, National Taipei University of Technology. ARISE TRAINING & RESEARCH CENTER
  20. 20. Sample Recent Graduate Cover Letter Dear Mr _____, I am writing to apply for the position of Media Relations Manager. ___ is a fast-moving global institution and an outstanding communications pioneer, now poised to guide the direction of print journalism. As a recent graduate of the National Taipei University of Technology with significant experience in finance, administration and media, I bring the energy and commitment to excellence necessary to thrive in ____'s innovative environment. As the current Media Relations Coordinator of the XYZ company, I am a practiced business liaison and an able administrator. These strengths, combined with deep and varied employment and internship experience as a journalist and media consultant with ABC and DEF, prepare me to make a strong and immediate impact at ____. I am excited about the opportunity to join the ___ team as it moves to the center of the print media conversation. Thank you for your time and consideration. Sincerely, ARISE TRAINING & RESEARCH CENTER
  21. 21. Writing Follow Up Letters ARISE TRAINING & RESEARCH CENTER
  22. 22. Successful Interview Follow Up Letter 5 TIPS 1. Write the Follow-Up Letter Immediately 2. Include an Incident That Occurred at the Interview 3. Write to Every Interviewer 4. Show Your Awareness Of Company Culture 5. Write in a Positive Tone ARISE TRAINING & RESEARCH CENTER
  23. 23. First paragraph: • Thank the interviewer for taking the time to meet with you and remind him/her of the position for which you interviewed ARISE TRAINING & RESEARCH CENTER
  24. 24. Second paragraph: • Reiterate your sincere interest in the position and company. • Mention something you learned from the interview or comment on something of importance that you discussed – This will make you stand out from the other applicants. • Emphasize your strengths, experiences, skills, and accomplishments. Tweak them towards the points that the interviewer considered the most important for the position. ARISE TRAINING & RESEARCH CENTER
  25. 25. Third Paragraph • Thank the interviewer for his/her time and consideration. If you feel it is appropriate, close with a suggestion for next steps (e.g. a second interview), or mention that you plan to follow up with a phone call in a few days. ARISE TRAINING & RESEARCH CENTER
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