A collaboration of:
Work Clearance Management
Operational Switching Achieves Greater
Safety and Best Practice Compliance
W...
●Who Are We?
●SAP at DWR
●What is Operational Switching?
●WCM at DWR
●Key points to Take Home
●Questions
What I’ll Cover
Who Are We? – State Water Project
31 Plants
701.5 miles of canals/ pipelines
21 Lakes/Reservoirs
Generate 7.6 billion kWh ...
Slide 4
• 1999 First implementation of HR, MM and basic PM
orders on 4.5B
• 2000 Full implementation of PM, FI, FM, CO, PP...
What is Operational Switching?
Commonly Referred to as “Lock
Out – Tag Out” (LOTO)
It is the safe shut down of
hazardous e...
ELECTRICAL Hazards
WATER Hazards
WCM at DWR
What were the issues?
2006 Replacement of homegrown ‘Mapper’ database
OP2 = WCM LOGGING = ?
Scared of SAP
“OTHE...
WCM at DWR
What we did/didn’t do in 2006:
Old System:
Approvals = Mapper
Switching = Excel
Logging = Mapper
New System:
Ap...
Slide 9
Icon connections
Multi or Single line
ALV Functionality
Traffic Light Status
Work Clearance Application and Do...
Slide 10
WCA:
 Simple Screens
Permit Process for
Approval
Full history
Workflows/e-mails
DWR added links to
other Z P...
Slide 11
Request for Divers Workers Request for Equipment
Slide 12
WCD:
 Simple Screens
Permit Process for
Worker Sign On/Off
Full history
Workflows/e-mails
Slide 13
WCM at DWR
Customized Reports and Print Forms
Adobe used for
all printed forms
Custom Report to
overcome SAP
date...
Slide 14
Logging at DWR
Unit Status
Logging –
tracks complete
unit history
Links to post
automatically in
Ops Log.
General...
Slide 15
Operational Log
 Midnight Reporting from SAP
Portal/Adobe Interactive Forms
All Unit Status Entries
All Operat...
Slide 16
2012! Ready for SAP Switching………..or
“What we didn’t do in 2006”
Stage 1
Stage 2
Stage 3
Stage 4
Stage 5
Stage 6
...
Slide 17
Master Data
 WCM uses Structural Lists
All equipment used for ‘switching’ must
be listed and ‘unique’
Equipmen...
Slide 18
WCD Maintenance Screen
Slide 19
Safety – Conflict Checks
Pump A Repair Pump B Repair
Tagged Condition = CLOSED Tagged Condition = CLOSED
Untagged...
Slide 20
WCD Switching Screen
Slide 21
Placement/Removal Forms
Used to perform
switching/sign on/off
Color coordinated
Carries over long
text based on
t...
Slide 22
Tags and Printers
Thermally Printed Tags
are:
Heat Resistant
Fade Resistant (2 yrs)
Oil Resistant
Water Resis...
Slide 23
Switching Details on List Edit
Slide 24
Key Points
o Since October – less than 5 issues with system statewide (all user error)
and no Operational near mi...
Slide 25
Key Points
oMaster Data needs to be updated in Production before testing in Dev
oMaster data has to be mapped in ...
Slide 26
QUESTIONS
A collaboration of:
Wendy Underhill
State of California – Department of Water Resources
wunderhi@water.ca.gov
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Work clearance management operational switching

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Work clearance management operational switching

  1. 1. A collaboration of: Work Clearance Management Operational Switching Achieves Greater Safety and Best Practice Compliance Wendy Underhill State of California – Department of Water Resources
  2. 2. ●Who Are We? ●SAP at DWR ●What is Operational Switching? ●WCM at DWR ●Key points to Take Home ●Questions What I’ll Cover
  3. 3. Who Are We? – State Water Project 31 Plants 701.5 miles of canals/ pipelines 21 Lakes/Reservoirs Generate 7.6 billion kWh year Use 12.2 billion kWh year Deliver up to 3.7 million acre ft H2O 25 million people drinking water 25 million fish produced/salvaged
  4. 4. Slide 4 • 1999 First implementation of HR, MM and basic PM orders on 4.5B • 2000 Full implementation of PM, FI, FM, CO, PP and BW • 2003 Added PM>Impress>Microsoft Project Interface • 2006 Migration to ECC 6.0 Public Sector (complete PM data migration) – added Fleet Management and Work Clearance Management – configured custom Operational Logging/Unit Status section • 2012 Went live with WCM Operational Switching and Interface to new Fueling system. SAP History at DWR
  5. 5. What is Operational Switching? Commonly Referred to as “Lock Out – Tag Out” (LOTO) It is the safe shut down of hazardous energy sources – which makes it safe to work on equipment.
  6. 6. ELECTRICAL Hazards WATER Hazards
  7. 7. WCM at DWR What were the issues? 2006 Replacement of homegrown ‘Mapper’ database OP2 = WCM LOGGING = ? Scared of SAP “OTHER” Safety Concerns Different Terminology
  8. 8. WCM at DWR What we did/didn’t do in 2006: Old System: Approvals = Mapper Switching = Excel Logging = Mapper New System: Approvals = WCA’s Sign on/off = WCD’s Switching = Excel Logging = Z Programs
  9. 9. Slide 9 Icon connections Multi or Single line ALV Functionality Traffic Light Status Work Clearance Application and Document Reporting
  10. 10. Slide 10 WCA:  Simple Screens Permit Process for Approval Full history Workflows/e-mails DWR added links to other Z Programs
  11. 11. Slide 11 Request for Divers Workers Request for Equipment
  12. 12. Slide 12 WCD:  Simple Screens Permit Process for Worker Sign On/Off Full history Workflows/e-mails
  13. 13. Slide 13 WCM at DWR Customized Reports and Print Forms Adobe used for all printed forms Custom Report to overcome SAP date range and status issues
  14. 14. Slide 14 Logging at DWR Unit Status Logging – tracks complete unit history Links to post automatically in Ops Log. General log entries occur all day
  15. 15. Slide 15 Operational Log  Midnight Reporting from SAP Portal/Adobe Interactive Forms All Unit Status Entries All Operational Log Entries List of Active Clearances (WCD’s) List of Current Unit Statuses WCA’s and WCD’s Operations staff GUI mapped to client with no time out This is our LEGAL document
  16. 16. Slide 16 2012! Ready for SAP Switching………..or “What we didn’t do in 2006” Stage 1 Stage 2 Stage 3 Stage 4 Stage 5 Stage 6 Define initial system settings Set up system master data System Design Testing Develop Business Process & Perform Final Acceptance Testing Develop Training Materials Training & Go-live Vitally Important !!!!
  17. 17. Slide 17 Master Data  WCM uses Structural Lists All equipment used for ‘switching’ must be listed and ‘unique’ Equipment master data needs to be linked to special classification Equipment must be mapped in Configuration to Operational Class and possible conditions (e.g. Open/Closed, On/Off). WCC8
  18. 18. Slide 18 WCD Maintenance Screen
  19. 19. Slide 19 Safety – Conflict Checks Pump A Repair Pump B Repair Tagged Condition = CLOSED Tagged Condition = CLOSED Untagged Condition = OPEN Untagged Condition = OPEN Valve X
  20. 20. Slide 20 WCD Switching Screen
  21. 21. Slide 21 Placement/Removal Forms Used to perform switching/sign on/off Color coordinated Carries over long text based on triggers Kept at ACC – Mobile Devices will be used in future! .
  22. 22. Slide 22 Tags and Printers Thermally Printed Tags are: Heat Resistant Fade Resistant (2 yrs) Oil Resistant Water Resistant Will not tear Uniquely numbered Operators can map to different plants/printers using custom ‘Z’ transaction
  23. 23. Slide 23 Switching Details on List Edit
  24. 24. Slide 24 Key Points o Since October – less than 5 issues with system statewide (all user error) and no Operational near miss or miss issues due to switching! oWCM Can be implemented in stages and/or Plant by Plant oPlants can be configured differently oSystem can be customized – lots of user exits oProject relies on master data – Dev/QA must be refreshed from Prod oMust be tested extensively in development
  25. 25. Slide 25 Key Points oMaster Data needs to be updated in Production before testing in Dev oMaster data has to be mapped in SPRO separately in each client oTerminology is learned in a few days o2 Day Training Sessions with 6 month access to sandbox oEnhancement Packs add ability to customize screens oWould I do it over again – YOU BET – ONLY MUCH SOONER!
  26. 26. Slide 26 QUESTIONS
  27. 27. A collaboration of: Wendy Underhill State of California – Department of Water Resources wunderhi@water.ca.gov

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