Tips Tricksfor Usa Jobs


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  • Basic Review of each of these topics. Answer any questions prior to proceeding to the next section (if the group size is appropriate).
  • If you have a Student USA Jobs account and are no longer a student, you will need to create a new account under USA Jobs. If you have students that are interested in working for the government, there is a Student USA Jobs website –
  • Don’t hesitate to look at the Sample Resume. If you make your resume ‘searchable’ – then if a Department or Agency pays to ‘search’ the database your resume could be viewed if it meets the search parameter the Agency/Department sets up. If you resume is not ‘searchable’ then it will not be searched even if your resume meets their search criteria.
  • This will also include your current position.
  • Highlight the “+ Add Work Experience’ button. Employment History should reflect at least the last 10 years, but if the position you are applying for has duties similar to a position you held 15 years ago – go back 15 years!
  • Relevant coursework, licensures, certifications – could be CPR certified, etc. Highlight the “+ Add Education’ button.
  • Any type of training that you have attended, even if it was a college/university course – like GIS mapping course.
  • Additional Information includes awards, leadership activities, etc. Availability & Specific Work Environment reflects the type of work & work schedule you are interested, as well as the work-environment, retiree, student, part-time, tele-work, etc. Desired locations – you can choose multiple states & cities.
  • Make sure that all of your references are relevant and that their contact information is current & correct. Affiliations include civic groups, such as Rotary, etc.
  • Make sure you activate your resume – if you don’t activate your resume then it will not be attached to your completed application. Assistance with the USA Jobs website, including your account should be done with the USA Jobs Support Service Desk at You should allow 24-48 hours for the Support Service Desk to respond and assist you.
  • Search Agents perform the task of search the entire USA Jobs website and the posted jobs for vacancy announcements for positions that meet your selected criteria. The search agent will send you email as frequently as you schedule them to alert you – daily, weekly, etc. They will not stop until you delete the Search Agent.
  • The search criteria can be as detailed/limited or as broad/generic as possible.
  • Applicant Eligibility - If you can answer ‘Yes’ to any of these questions – click the button YES. Are you a current or former Federal civilian employee who holds or held a non-temporary appointment: In the competitive service in the Executive Branch or in a position not in the Executive branch specifically included in the competitive service by statute, or In an excepted service position covered by an interchange agreement, or Eligible for reinstatement? A Veteran eligible for veterans’ preference or separated from the armed forces under honorable conditions after 3 years or more of continuous military service? A person with non-competitive appointment eligibility?
  • Your applications tracks all of the positions that you have applied for. It is a nice feature that keeps you organized & on task.
  • Within “My Applications” – you can review the actually vacancy announcement. This is important because once a vacancy announcement closes on USA Jobs, you can not ‘search’ for that vacancy announcement. The search agent will say that there are no vacancies that meet your search criteria. Google will not even come up with that old vacancy announcement.
  • Please read the vacancy announcement carefully – if the Department or Agency can not receive upload documents via their USA Jobs account, then you need to follow the directions in the vacancy announcement to ensure that any additional documents are received by the agency by the established deadline in the vacancy announcement. Some agencies do NOT accept USA Job resumes – so it is a good idea to have a resume in a Word document that is similar in content to your USA Jobs resume. Also some agencies have their own internal application process, in addition to the USA Jobs application process – so read the vacancy announcement very carefully – the agency may not accept a USA Jobs resume, and you have to create a resume & answer the vacancy related questions through the agency’s employment portal – if this is the case – then there is usually a link within the USA Jobs vacancy announcement that takes you directly to the agency’s employment portal.
  • Maintain a current e-mail address to ensure you receive your search agent listings, as well as correspondence regarding positions that you have applied for.
  • Tips Tricksfor Usa Jobs

    1. 1. Tips & Tricks for USA Jobs By Junell L. Norris Human Resource Office Central Region
    2. 2. Overview <ul><li>Creating a User Account </li></ul><ul><li>Creating Your Resume </li></ul><ul><li>Creating Job Search Agents </li></ul><ul><li>Reviewing “ My Applications ” </li></ul><ul><li>Uploading Supporting Documents to “ My Portfolio ” </li></ul><ul><li>Reviewing “ My Account Profile ” </li></ul><ul><li>Basic Tips & Tricks </li></ul>
    3. 3. Creating a User Account <ul><li>Start with an easy to remember e-mail address as your log-in name. </li></ul><ul><li>Your password must have a combination of upper & lower characters, numbers & special characters. </li></ul><ul><ul><li>Whatever your password, be sure to write it down OR make sure that you can remember it. </li></ul></ul>
    4. 4. Creating Your Resume <ul><li>Decide if you’re going to make your Resume ‘Searchable’. </li></ul><ul><li>You can create up to 5 different resumes. </li></ul><ul><li>Utilize the Resume Builder within USA Jobs – it’s a simple step-by-step guide to creating a resume. </li></ul><ul><li>There is a “Sample Resume” that might be a good way to start. </li></ul>
    5. 5. Getting Started on Your Resume <ul><li>Basic Information on You – the Candidate. </li></ul><ul><li>USA Jobs will not let you continue if you have left a ‘* - required’ field empty. </li></ul>
    6. 6. Work Experience, Education & Job Training on Your Resume <ul><li>This is your employment history. </li></ul><ul><li>In the “Duties, Accomplishments, and Related Skills” field, include </li></ul><ul><ul><li>Major Duties from your current position description. </li></ul></ul><ul><ul><li>Awards you have received. </li></ul></ul><ul><ul><li>Skills you have learned or developed. </li></ul></ul><ul><li>There is a 3,000 character limit per field. </li></ul><ul><li>Use the Spell check. </li></ul><ul><li>Use the ‘+ Add Work Experience’ button to add additional positions. </li></ul>
    7. 7. Work Experience, Education & Job Training on Your Resume <ul><li>Within the Education Section, list all educational institutions you have attended. </li></ul><ul><li>Report any “Relevant Coursework, Licensures, and Certifications”. </li></ul><ul><li>There is a limitation of 2,000 characters in this field. </li></ul>
    8. 8. Work Experience, Education & Job Training on Your Resume <ul><li>Job Related training includes all types of training you have participated in. </li></ul><ul><ul><li>DOI Learn courses </li></ul></ul><ul><ul><li>USDA Graduate School courses </li></ul></ul><ul><ul><li>Supervisory Challenge </li></ul></ul><ul><li>Max of 5,000 character count. </li></ul>
    9. 9. Related Information on Your Resume <ul><li>Availability </li></ul><ul><ul><li>Type of Work & Schedule you want. </li></ul></ul><ul><li>Specific Work Environment </li></ul><ul><ul><li>Student, Retiree, Part-Time, Term, Tele-Work are a few of the types of work environments listed. </li></ul></ul><ul><li>Additional Information </li></ul><ul><ul><li>Includes job-related honors, awards, leadership activities, skills, etc . </li></ul></ul><ul><li>Desired Location(s) </li></ul><ul><ul><li>Choose the State(s) </li></ul></ul><ul><ul><li>Choose the Locale(s) </li></ul></ul><ul><ul><li>Add to Your Desired Locations List. </li></ul></ul>
    10. 10. Related Information on Your Resume <ul><li>References </li></ul><ul><ul><li>Professional </li></ul></ul><ul><ul><li>Personal </li></ul></ul><ul><li>Additional Language Skills </li></ul><ul><li>Affiliations </li></ul><ul><li>Professional Publications </li></ul>
    11. 11. Finishing Up Your Resume <ul><li>Activate Your Resume. </li></ul><ul><li>At any time you need assistance with USA Jobs contact the USA Jobs Support Service at [email_address] </li></ul>
    12. 12. Creating Job Search Agents <ul><li>You can have up to 10 different Search Agents working for you at the same time. </li></ul><ul><li>You decide how frequently you want ‘e-mail’ reminders from each search agent you create. This saves YOU time! </li></ul><ul><ul><li>You don’t have to log onto USA Jobs every day and search manually through all of the different postings. </li></ul></ul><ul><li>Search Agents will continue to search until YOU delete them. </li></ul>
    13. 13. Creating Job Search Agents <ul><li>Search agents can be as generic or as specific as you want. </li></ul><ul><li>You can select specific employment series, locations, grade levels, even Department/Agency specifics. </li></ul>
    14. 14. Creating Job Search Agents <ul><li>Be aware of this Applicant Eligibility question/section. [Selecting the ‘ wrong ’ answer here will hamper the vacancy announcements you can view and you could miss vacancies you want to apply for.] </li></ul><ul><ul><li>If you select ‘ No ’ , the default answer, then the only vacancies you will be able to view/apply for will be the ‘ DEU ’ – Delegated Examining Unit vacancies {which are open the any U.S. Citizen.} </li></ul></ul><ul><ul><li>If you can answer ‘ Yes ’ to any of the questions listed in this section, then you need to ‘ click ’ the ‘ Yes ’ button. Then you will be able to apply for all ‘ DEU ’ and ‘ MP ’ – Merit Promotion vacancy announcements. </li></ul></ul>
    15. 15. Reviewing “My Applications” <ul><li>Watch “My Applications.” </li></ul><ul><li>This feature allows you to track the different applications that you have submitted. </li></ul>
    16. 16. Reviewing “My Applications” <ul><li>Select the Job Title you want to review from within “My Applications.” </li></ul><ul><li>You will be able to review the vacancy announcement for that position. </li></ul><ul><ul><li>If you will not have easy access to your USA Jobs account, print the vacancy announcement out prior to the closing date of the announcement in the event you are contacted for an interview - you can ask ‘insightful’ questions. </li></ul></ul>
    17. 17. Uploading Supporting Documents to “My Portfolio” <ul><li>Upload any and all Supporting Documents in “ My Portfolio ” . </li></ul><ul><ul><li>Transcripts </li></ul></ul><ul><ul><li>DD-214 </li></ul></ul><ul><ul><li>OF-306 </li></ul></ul><ul><ul><li>SF-50 </li></ul></ul><ul><ul><li>SF-15 </li></ul></ul><ul><ul><li>Other: Could be publications in a Word Document. </li></ul></ul><ul><li>Not All Department or Agencies have the ability to receive any of the above supporting documents via their USA Jobs account. </li></ul><ul><li>Read the vacancy announcement - you may need to e-mail, fax, and/or mail these documents to the agency listing the vacancy announcement. </li></ul>
    18. 18. Reviewing “My Account Profile” <ul><li>Keep your account profile up-to-date. </li></ul><ul><li>Maintain a current e-mail address! </li></ul>
    19. 19. Basic Tips & Tricks <ul><li>Print out the Vacancy Announcement </li></ul><ul><ul><li>Highlight important items, such as, submission of supporting documents, deadlines, closing date, contact information in the event you have questions. </li></ul></ul><ul><li>Remember to do the “Time Conversion” so that you are applying for the position prior to the closing date/time of the announcements {Make sure you are reading the announcement carefully.} </li></ul><ul><ul><li>Most announcements close at 12:00 Midnight (EST-Eastern Standard Time). So, if you live in Colorado (Western Time) you really only have until 10:00 pm CST to COMPLETE the entire application and submit any required supporting documents that must be submitted by the closing date/time of the vacancy announcement. </li></ul></ul>
    20. 20. Basic Tips & Tricks <ul><li>Go to the Qualifications Tab in the vacancy announcement. </li></ul><ul><ul><li>At the bottom of the page you can ‘preview’ the vacancy announcement questions, prior to applying for the position. </li></ul></ul><ul><li>Select the appropriate answer to each question prior to applying </li></ul><ul><li>OR </li></ul><ul><li>Write out your answer to any of the ‘essay’ questions in a Word Document. </li></ul><ul><ul><li>This will allow you to copy & past your answers directly into the ‘essay’ questions when you are applying for the position. </li></ul></ul><ul><ul><li>This will save you a lot of time. </li></ul></ul><ul><li>Don’t copy and paste sections of your resume into these ‘essay’ questions - your resume is going to be attached to your answers. </li></ul>
    21. 21. Conclusion <ul><li>Utilizing these basic tips & tricks will help ensure that your resume is ready for any and all vacancy announcements that you plan to apply for. </li></ul><ul><li>Don’t hesitate to contact USA Jobs Service Support Desk (help desk) via the e-mail address if you have any difficulties or questions. The Help Desk email address is </li></ul>