To prepare a sales meeting agenda

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To prepare a sales meeting agenda

  1. 1. To prepare a sales meeting agenda, select topics in keeping with the objective. If youwant to motivate salespeople, what subjects would be most likely to do it? Wouldn’tsomething on enthusiasm be inspirational? What about positive thinking? Should youhave someone give an account of how he succeeded?Sales Meeting Agenda QuestionsLet’s suppose you want to train instead of motivate in your sales meeting agenda. Inwhat areas is sales training needed? Is it: product information or closing techniques?Can your sales training needs be satisfied at one sales meeting or should a series of salesmeetings be scheduled?Which training needs are most important? For example, isn’t it all important for everysales person to master his or her sales presentation? Which needs are most urgent?Shouldn’t you do something now to get them to move overstocked items?By asking questions such as these you can then decide upon appropriate subject matterfor your sales meeting agenda.Arrange Your Sales Meeting Agenda by SubjectItems for the agenda should be arranged in logical sequence. Tips on approaching thecustomer are placed before methods of presenting the product. A demonstration of theproduct should precede closing the sale.The sales vice president of an industrial concern said, “A natural sequence (in your salesmeeting agenda) makes for better understanding. Schedule any general information first.Then narrow the subject matter toward your objective, becoming more specific all thetime.”Sample Sales Meeting AgendaObjective: To make strong closers of the salespeople.1st Subject (3 minutes): Recent sales trends showing a need for closing more sales.2nd Subject (3 minutes): The steps in a sale—attention, interest, desire, action.3rd Subject (15 minutes): Step number 4—how to close, or how to prompt action.4th Subject (15 minutes): A movie or some demonstrations on trial closes.5th Subject (3 minutes): Summary, plea for application of sales training concepts in thefield, inspirational close.Sales Meeting Agenda SequenceIn the foregoing sample sales meeting agenda, note the logical sequence of subjectmatter. The need or reason for strong closing is developed before emphasis is placed onthe subject. This makes the salesperson want to learn more about closing techniques.
  2. 2. Then the steps in a sale are briefly covered. This shows the relationship of the close to theother steps, pointing up its importance. Thereafter, all emphasis is on the close itself.You will find your sales meetings to be more effective by using this approach.Review additional posts for more information on planning a Sales Meeting Agenda.Technorati Tags: Sales Meeting AgendaSales MeetingCategory: Sales Meeting — admin @ 7:44 pm — Comments (0)What will a good sales meeting do for you?There’s a sales meeting going on somewhere right now. Morning, noon, or night— asales meeting is taking place. There are more this year than last, and next year there willbe more than ever.Sales meetings or sales training seminars are popular because of one thing . . . they paydividends!They’re often the difference between profit and loss, the difference between success andfailure. Sales meetings are that important.Training meetings can work wonders for the people attending. After a snappy salesmeeting in Akron, Ohio, a salesman remarked, “I learned more about selling in one hourthan I had in the last year!” Another commented, “I always get ‘pumped up’ when I go toour sales training meeting. I’d be lost without them.”Good sales meetings are profitable for all concerned. However a sales meeting mustactually be good for everyone to benefit. If there’s reason to believe a sales meeting willnot be successful, improve your plans … or don’t stage the meeting.If there’s doubt about the need for a sales training meeting, establish the need … or don’tcall the meeting. A poor meeting is torture. Even a mediocre meeting is not acceptable.An effective sales meeting is instructional and inspirational, both interesting and exciting.Everyone attending becomes a participant, at least in spirit. They accept and approve,nodding their heads in agreement with the speakers and demonstrations.Sales Meeting = Increase In SalesYour greatest benefit will be an increase in sales. While this increase cannot always bemeasured, it is the main reason for having a sales meeting and the natural result of goodmeeting. You should expect an increase in sales. If necessary, you should insist upon it.
  3. 3. The Sales Manager of an Eastern concern stated, “We’ve tried ‘em all—contests, pushperiods, red-letter days—everything from Christmas bonuses to a founder’s day banquet.But the best way to stimulate sales is by meetings—regular and well planned salesmeetings.”A case in point: a chain system of variety stores had few meetings. “Most stores hadmonthly get-togethers,” a vice president reported. “And to be honest about it, thosemonthly meetings were sometimes skipped. But last year we insisted on weekly salesmeetings—good weekly meetings. And sales increased 16 percent, apparently for thatreason alone.” Sales people need good sales training and whether you are planning alocal sales meeting or a national sales meeting it is critical to plan well.Review some of the other post on this blog to learn more about planning an effectivesales meeting.Technorati Tags: Sales MeetingThe Brainstorming Procedure Category: Sales Training — admin @ 12:29 pm — Comments (0)November 25, 2010Some executives say that brainstorming is the greatest thing since sliced bread. Otherssay it’s a waste of time. Brainstorming is creative thinking on a group basis. The groupshould not exceed 20 people because everyone should be brought into the “act.” Achairman and two recorders are needed. Comments are made so rapidly that one personcannot record all of them. So the recorders accept alternate comments.How To Select A Subject For Brain StormingMany subjects are suitable for creative thinking. Non-technical subjects are best. Theygive everyone a chance to contribute.Ideal subjects:“How can more store traffic be created?” “What should we name our customermagazine?” “How can our merchandise be promoted in the off-season?” “What are somenew methods of finding prospects?” “What new uses can be suggested for the versatilesalad mixer?”Select a subject on which originality, fresh thinking, and new ideas are needed. Avoid thecomplex. Further, avoid policy discussion and policy making. Brain storming is creativethinking.How To Conduct A Brain Storming SessionThe group is seated around a conference table. The chairman explains the rules.
  4. 4. No negative thoughts may be expressed. Absolutely no evaluation of any contribution ispermitted. Statements such as, “That’s ridiculous.” or, “That couldn’t possibly work.” arestrictly taboo.It’s also understood that a participant will not be held in prejudice because of the qualityof his comments. Quantity of new thought is the objective – not quality.Brain storming draws from the subconscious of each participant. Thoughts near thesurface are rapidly contributed. Then the participants dig into the subconscious for newthoughts. They search their minds. The results are usually surprising!There’s another angle worth mentioning. An absurd contribution often sparks commentthat’s not so absurd. This may lead to an idea of still greater value.Usually there are several people wanting to comment at the same time. Each raises ahand. He speaks only when recognized by the chairman.None of the contributions are acknowledged. Thus comments are made in rapidsuccession. All stops are pulled. Imagination runs wild. It’s fun!One idea may prompt another. The second idea, then, is called a “hitch hike.” Aparticipant with a “hitch hike” snaps his fingers. He’s given priority over others withraised hands. This provides continuity of thought. It causes an idea to be more fullydeveloped.When ideas have been exhausted, the session is stopped. The recorders read their notes.Any other ideas are then added.Sales MeetingTechnorati Tags: brainstormingHow To Conduct A Committee WorkshopCategory: Sales Training — admin @ 10:09 am — Comments (0)October 27, 2010We talked last time about how to appoint a committee to solve sales training problems.Here is a brief overview of the committee process when working with multiplecommittees.The general assembly is adjourned. The various committees then convene in separatemeeting places.Each committee appoints a chairman and a recorder. Their functions are exactly thoseimplied by their titles.
  5. 5. Every member of each committee should be urged to give his thinking. Participation isvital.At an appointed hour, the general assembly is reconvened. Committee chairmen readreports prepared by the recorders of their respective committees. These reports may befinal. Or they may be preliminary reports, followed by more committee work.After final reports are given, there should be a summary and evaluation in the generalassembly. If appropriate, have copied summations distributed.Technorati Tags: committee meetings, problem solving, workshopSales Training Problems: How To Appoint Committees Category: Sales Training — admin @ 12:43 pm — Comments (0)September 25, 2010Every company is sometimes faced with problems in their sales process. To solve theseproblems you may need a group of people to work on it. Once you have solved theproblem you can incorporat any new processes or procedures into your sales trainingregimen.A committee should be appointed for each significant sales problem. Sometimes aproblem will have more than one phase, however. In this event, it may be best to appointa committee to work on each phase of the problem.For example, consider the problem, “What can be done to give better customer service?”This might have two distinctly separate phases. One could involve treatment of thecustomer while he’s in your store. The other phase might have to do with service at thecustomer’s home or office.For maximum effectiveness, committees should consist of four to seven people. Eachmember should have a knowledge of the problem. His occupation should be related to thematter. Where one is not acquainted with the situation, valuable time is lost in bringinghim up to date. Even then his or her effectiveness is questionable.You may have a few experts in the crowd. Spread them around. Use them as consultants.Sales Training MeetingsTechnorati Tags: committees, problem solvingThe Birth of the Workshop Sales Meeting Category: Sales Meeting Planning — admin @ 9:54 pm — Comments (0)September 8, 2010A group of bakery owners met for the first time. It was an enjoyable meeting. The fellowswere glad to get acquainted with each other. Also, the program included some interestingspeakers. They returned to their homes with the feeling that it had been a good meeting.
  6. 6. In some ways it had. But little had been done to solve the problems of the industry. Littlehad been done to improve the industry.Instead, there had been a succession of speeches that superficially stabbed at a fewfestered places, not nearly reaching the core.The next year they met again. This time they noticed that extra curricular conferenceswere quite profitable. As one bakery owner explained it, “After the meeting I spent anhour with four other fellows. They have the same problems as I do. I got more help fromthat one hour than I did from the two-day meeting.”The group soon realized that long-winded speeches were ineffective. One baker said,“Let’s get to the crux of things. Let’s solve some of our problems together. We can helpeach other.”Another chimed in, “Yes, and while some of us confer on one problem, a second groupcan discuss another matter. We might have several sections, each working on a separateproblem.”Thus a workshop was born. More on that soon…Sales MeetingTechnorati Tags: workshop meetingsHow to Organize a Workshop Sales Meeting Category: Sales Meeting — admin @ 10:00 pm — Comments (0)August 18, 2010A workshop is a meeting in which people solve their own problems with a minimum ofoutside assistance. It is a work session rather than a series of speeches. Leadership teamsare drawn from the group itself. The people learn together as a result of their own efforts.To organize a workshop, plan a general assembly as your first event. At this assembly,the group decides which problems to tackle. Make suggestions. Guide when necessary.But create the impression that they’re making the decision.Problems can be of a Positive NatureNot all the problems must concern things that are wrong. Some may be of a positivenature. The following are positive rather than negative:“What can dealers do to get more business via the telephone?”“How can better use be made of direct mail?”
  7. 7. “How can customer service be improved?”“What new promotions would be timely and profitable?”“What additional items could be merchandised successfully?”Most People Will Suggest Problems That Are NegativeBut a natural tendency is to suggest problems of a negative nature. Here are a few:“What can be done about the price cutting of our competitors?”“How can breakage in transit be reduced?”“How can travel costs of salespeople be lowered?”“How can accidents be prevented?”“What can be done about Smithfield Company’s complaint?”Prior to the workshop, determine which problems are most pressing. Advanceinformation can be quite helpful. For one thing, it indicates whether there’ll be too manynegative problems.There should be a healthy balance between the positive and negative. This producesbetter morale and a more effective workshop. You may find it advisable to prepare a fewpositive problems.They can be thrown into the hopper to offset the usual barrage of negativism.Sales MeetingTechnorati Tags: workshopsWays To Be A Good Conference Leader Category: Sales Meeting — admin @ 12:27 pm — Comments (0)July 2, 20101. Anticipate needs. Before the conference get all the data you think may be needed. Thediscussion can go off in any direction. Even a guided discussion can take unexpectedturns. So have all the files at hand. It will save time.2. Eliminate interruptions in advance. It’s folly for a dozen people to be idle while oneperson talks on the telephone. Don’t allow any members of the conference group to takecalls during the meeting.3. Have an open mind. If you don’t, why hold a conference? If an employer isdetermined that things will be a certain way, there’s no need for a conference. Merely anannouncement will serve the purpose.4. Get them acquainted. Be sure all conference members have met each other. A friendlyatmosphere relaxes everyone. Be sure to create it.5. Try to analyze. Break down the problem so you won’t have more than the group canhandle. Many subjects are too broad for an effective problem solving conference. Other
  8. 8. problems may be beyond the scope of authority of the conference group. Always analyzethe problem to determine if it is appropriate.6. Stay alert. Quick thinking is a must. Day dreaming can cause the conference leader tobe caught off guard.7. Accept all contributions. The fellow who’s not permitted to throw in his 2 cents worthwill be miffed. Perhaps his comment is unimportant to everyone else. But it’s importantto the person contributing it, so let him say a few words.8. Keep on the track. Tangents are often interesting but seldom profitable. Virtually everyconference will wander out into “right field” if permitted to do so. You, the leader, mustkeep the discussion aimed in the right direction.9. Refrain from squelching anyone. It doesn’t pay! If someone gets out of line the otherswill take care of him.10. Avoid sarcasm and ridicule. People don’t appreciate it. While it makes a guy feelsuperior to belittle one of his conference members, it’s nothing short of professionalsuicide.11. Use tact. Many people wear their feelings on their sleeves. It’s easy to offend aperson when speaking to him in front of others. How you treat a conference member isimportant. But how he feels you’ve treated him is even more important.12. Let them save face. When one conference member gets “crucified” by another, put ina good word for the loser. Help save at least part of his face.13. Have a sense of humor. An occasional laugh improves the “climate.” So be ready tolaugh, especially at yourself. “I have two or three jokes ready in advance,” said aMinneapolis conference leader. “I work them in when things start getting stale.”14. Consider early departures. Certain participants may have special interests orqualifications. Make them feel free to leave after they are no longer involved.15. Keep it moving. No one else is concerned about the progress of the conference. Besure that you are. Even the brass should not be permitted to bog down the proceedings.You must keep it moving at all costs.16. Subordinate your own opinion. Give your ideas. But consider them no moreimportant than those of any other conference member. A Texarkana sales manager said,“Nothing is worse than a conference leader who places his opinion over that of others.He’s taking unfair advantage of his position.”
  9. 9. 17. Remain in charge. Either you run the conference or others do. Don’t let it “get out ofhand.”18. Have only one speaker at a time. Side conversations are undesirable since thoseinvolved do not hear what is being said in the conference. A good way to stop a sideconversation: “Can everyone hear what Mr. Jones is saying?”19. Get distribution of discussion. Everyone should participate. One or two should not bepermitted to hog the show.20. Push for a solution. Little has been accomplished until the problem is solved. Everseen a guided missile seek out its target? It’s relentless. A good conference leader ismuch the same way. He pursues his target, a solution, refusing to be thwarted en route.Sales Meeting IdeasTechnorati Tags: conference leader, leading a conference meetingHow To Prepare Promotional Letters For Sales Meetings Category: Sales Meeting — admin @ 9:05 pm — Comments (0)June 25, 2010A promotional letter will often “ring the bell” and improve attendance at a sales meeting.Frame your letter around the four steps in a sale—attention, interest, desire, action.Example LetterMr. Jack BrightonSellMore Stores, Inc.Yourtown, U.S.A.Attention: A small fortune in one day! Seems impossible, but is it?Interest: Many dealers, like yourself, handle our merchandise. You’re doing a terrific job,too. But some of you expressed a desire to do even better. You suggested a sales meeting.You felt that more product information was needed. You also asked for tips on sellingthis particular line.Desire: You can have exactly what you want. We’ll give you an all-day meeting chock-full of money making ideas. There’ll be exhibits, displays, demonstrations, prizes, andsurprises. You’ll love it! Your sales will zoom up¬wards because of this fabulousmeeting!Action: We’ll convene from 9:30 a.m. to 4:30 p.m. on Saturday, June 6th, at the JeffersonHotel. Please be our guest for lunch that day. And if you care to bring an assistant, that’sfine.
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