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SharePoint 2010 Readiness

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Find out what is new in SharePoint 2010 and how to prepare for it.

Find out what is new in SharePoint 2010 and how to prepare for it.

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  • PAUL WILL START 10 MINUTE TIMER Blended SharePoint 2010 & .NET Solutions
  • PAUL
  • PAULBullet Points from the email blast• How to assess your existing infrastructure• Choosing the right SharePoint licensing to fit your needs• Estimating the ROI for a SharePoint implementation• Building a Governance Committee• Pre-implementation activities including Taxonomy, Content Inventory, Site Design/Hierarchy, etc.• Skills Inventory & Requirements • Sponsorship, Training & Adoption• Avoiding the SharePoint Meltdown• Best Practices for Configuration & Deployment
  • PAULOther possible additionsWord Automation ServicesBusiness Connectivity ServicesOffice Web Applications
  • PAUL
  • PAUL
  • SURVEY - PAUL
  • MichaelThe first and most critical part of the implementation of SharePoint is actually gathering information about how everyone is going to use the solution. Gather a Governance team and discover each areas pain points or objectives that they have for a successful SharePoint implementation.Understand all of the different areas of SharePoint that will need to be implemented. Where is content currently storedWho owns the contentHow will other want to find that contentHow will different areas in your organization use SharePoint?Will they want to use workflow processes and document managementWill they be heavily dependent on document storage and searchability?Will they use it primarily for team collaboration? Will there be a need for integrating different applications with SharePoint?
  • MichaelWho will need to access the SharePoint implementation?Only internal people (domain users)?External Contractors/Partners?External Domain Users/Employees?How many people do you anticipate that will access the environment?This will point to how your physical farm will need to be constructed and also other security considerations.This will also be good time to figure out what you have to license and how many licenses you will need.Availability and RecoveryDoes your organization have any standard SLA’s that you will have to abide by?Examples would be:SharePoint only needs to be available between 6am and 10pm during the workday.SharePoint needs to be available within 2 hours of a downtime event.SharePoint needs to be recovered to specific point in time.How often will you need to backup your environment?Recovery Point Objective = How often will you be backing up your system? (The more granular the more expensive usually)Recovery Time Objective = How quickly will you be able to recover the system in event of a failure? (The faster the more expensive usually)Will different sites need different recovery objectives or SLAs? One department may only need Document storage with slight interaction with SharePoint on a daily basisAnother department (Accounting/HR) might be crippled if they are not able to access their content within an hour of an event.
  • Michael
  • MichaelThere are really a few different strategies as to what type of site structure you can build.FunctionalGenerally builds out function based areas regardless of department or division. It will usually end up being a wider set of sites than deep.As the business or company changes it is usually easy to adapt.Divisional/DepartmentalThis is how most organizations view their structure.It is completely based on the structure of the company and how the internal hierarchy of the company is formed.This can and usually does get to be a very deep structure that can affect search results and how search sees a piece of contents relevancy.This can be difficult to change as the business or company changes.HybridFor organizations that don’t or can’t fit in one structure or the other generally a middle ground can be found by merging the best of the two concepts.
  • Michael
  • Paul
  • PAUL
  • PAUL
  • PAUL
  • PAULIf they need help, we’ve had access to SharePoint 2010 for over a year – we can guide them thru the processMentionDownloads, Recording & Email invite to ECM in SharePoint 2010 WebinarExplain SharePoint GamePLAN Q & A - EVERYONE
  • PAUL
  • PAULIf they need help, we’ve had access to SharePoint 2010 for over a year – we can guide them thru the processMention Downloads, Recording & Email invite to ECM in SharePoint 2010 WebinarExplain SharePoint GamePLAN WEBINAR: Tuesday October 26th 11:00 AM PSTCOMPOSER Site: About to get a makeover as a branded 2010 site, build using Composer & MaestroPRICING / LICENSING: Free SharePoint Foundation Version – Composer Only~$299 for Foundation BuildComposer Standard and Enterprise is sold per-UserMaestro Standard and Enterprise is sold per-serverSee the site for pricing details & info in a follow-up email w/ the Q & A contentQ & A - EVERYONE
  • Transcript

    • 1. SharePoint 2010 Readiness:Preparation for Enterprise Implementation
    • 2. Speakers
      Michael Van Cleave
      Sr. Architect & Practice Lead
      MCT, MCPD, MCTS, MCSD.NET
      Paul Papanek Stork
      SharePoint MVP & Author
      Chief Architect & Practice Lead
      MBA, MCT, MCSE, MCSD, MCDBA, MCTS, MCITP, MCPD…
    • 3. Agenda
      Assessing your needs
      What’s New in SharePoint 2010
      Choosing the right version / licensing
      Pre-Implementation Planning
      Governance and Policies
      Assessing your existing infrastructure
      Designing a Taxonomy
      Establishing Metrics for Success
      Implementation Approach & Adoption
      DIY, Outsourcing, etc.
      Driving User Adoption
      Best Practices/Avoiding Common Pitfalls
    • 4. What’s New in SP2010
      Too much to cover in a quick overview
      A few important changes for everyone:
      Fluent User Interface (the Ribbon)
      Sandboxed Solutions
      Claims based Authentication
      Managed Metadata Service
      Social Computing improvements
      Feel free to ask about other new features in SP2010 and we’ll talk about these during the Q & A…
    • 5. Which Version is Right for you?
      SharePoint Foundation
      Platform for collaboration
      Foundation for Web-based applications
      SharePoint Server Standard
      Everything in Foundation
      Enterprise Content Management
      SharePoint Server Enterprise
      Everything in SharePoint Server Standard
      Business Intelligence for the Enterprise
      Standard or Enterprise licenses for the Internet
    • 6. SP 2010 Quick Overview
    • 7. Audience Survey
      What is your primary role in implementing SharePoint 2010?
      Decision Maker, Influencer or Sponsor
      Admin, Architect or Developer
      Analyst or End User
      Consultant
    • 8. Pre-Implementation Tasks
      Create a Governance Team
      Choose people from different areas of the company with a vested interest in project
      Understand and Document your Needs
      Inventory content and content sources
      Evaluate the infrastructure (Hardware, AD, etc.)
      Identify business problems & opportunities
      Outline Line of Business Applications that will integrate with SharePoint
      Create written requirements – don’t “wing it”!
    • 9. Pre-Implementation Planning
      Who will need to access SharePoint
      Will all the users be accessing the servers internally? Externally? Both?
      How many users are you anticipating?
      Availability and Recovery
      What type of SLA’s will you have on downtime?
      How often will you be backing up your SharePoint environment (RPO/RTO)
      Will some sites in your structure have different recovery objectives than others?
      Will you be moving to Office 2010 or using any 3rd party products?
    • 10. Audience Survey
      Where are you on the SharePoint 2010 adoption curve?
      Already using SharePoint 2010
      Will upgrade once the product has been out awhile (e.g. after the first service pack)
      Unsure – need more information
      No near-term plans to upgrade
    • 11. Designing a Site Taxonomy
      Taxonomy: “the practice and science of classification”
      Can refer to sites, content, search, metadata…
      Different hierarchical structures for sites
      Functional
      Based on business functions
      Usually wide but not deep
      Divisional/Departmental
      Based on organizational structure
      Usually deeper than Functional
      Hybrid
      Combination of Functional and Hybrid
    • 12. Designing a Site Taxonomy
    • 13. Implementation Approach
      Assess internal skills/assets
      IT Pro
      Information Architecture
      Software Development
      Evangelist & Trainer
      Get outside assistance if you need it
      SharePoint 2010 is new and different – use a specialist!
      Use consultants who provide technology transfer
      Look at prior SharePoint implementation experience
      Plan for User Adoption
      Change is hard - create value for End-Users
      Train Administrators, Content Owners & End Users
      Decide what to do with legacy data
      Not everything needs to be in SharePoint
    • 14. Avoiding Pitfalls
      Don’t make it an IT-Driven project
      Involve people from all levels of the organization in planning
      Seek consensus in your planning, not democracy
      Don’t shortcut the planning process!
      Set realistic and measurable goals
      Don’t be afraid to ask for help. New technology isn’t always “Do it Yourself”
      Follow an iterative, milestone-based approach
    • 15. Best Practices
      Create a simple, flexible taxonomy - your needs will change over time
      Recruit business user champions that embrace change
      Make sure your implementation works for all of your committee’s requirements
      Establish a communications plan; SharePoint is about empowering users
      Provide training for everyone - powerful tools are rarely intuitive
    • 16. Audience Survey
      What do you see as next steps?
      Assess& Document business requirements and/or current SharePoint environment
      Planning& Design for a SharePoint 2010 implementation
      Learn more about SharePoint 2010
      Deploy SharePoint 2010 in the enterprise
    • 17. SharePoint GamePLAN
      Jumpstart your SharePoint 2010 Deployment
      2-5 Day Session with a Sr. SharePoint Architect MVP or MCM
      Includes
      Education on SharePoint 2010
      Brainstorming & Requirements Development
      Assessment – hardware, AD, skills, etc.
      Planning & Implementation Roadmap
      $8,500 + travel for a 4-day engagement
      Email Info@ShareSquared.com or
      call 800-445-1279 x300 to schedule
    • 18. Downloadable Brochures
      Several handouts are available for download from LiveMeeting:
      SharePoint 2010 GamePLAN
      Enterprise Content Management GamePLAN
      SharePoint Composer/Maestro
    • 19. Resources and Q & A
      Assessment, Planning & Implementation
      Schedule a SharePoint GamePLAN engagement
      Contact us for guidance or assistance with SP2010
      Learn more about SharePoint 2010
      Next Webinar: Social Networking Features, Integration & Governance in SharePoint 2010
      Online resources
      2010 Upgrade & Migration Resource Center
      http://technet.microsoft.com/en-us/sharepoint/ee517214.aspx
      Licensing Q&A:http://tinyurl.com/2010Licensing
      Version Comparison:http://tinyurl.com/EditionComparison
      TechNet Governance:http://tinyurl.com/SP2010Gov
      Link to AIIM Blog: http://aiimcommunities.org/users/dkruglov
      Contact Us
      Info@ShareSquared.com
      800-445-1279 - Option 2