In 2012, companies reported that information access was the top technical complaint by knowledge workers.Source: IDC#227780, April 2012
25% of companies with document audits (GLBA, HIPPA, SOX) in 2012 FAILED due to poor organization of content.Source: AuditAnalytics.com
60% of companies surveyed, reportedtheir SharePoint project FAILED due to poor user adoption.Source: VizIt & AIIM industry Surveys
The Problem: Content is freely created, but notconsumed. Poor metadata removes an organizations ability to organize, manage and find content.
The Solution: Improve the quality of metadata and make it easy to add.This Presentation Tells You How!
Agenda Who is Pingar What is Metadata Why is Metadata so Important How Pingar Improves SharePoint Metadata How it Works Demo and Trial
Who is ? Pingar provides document understanding tools and technologies, improving the way organizations interact with content. The technology tags documents so users don’t need to, increasing user adoption, bringing unstructured content into structured processes and improving search. Pingar enabled organizations are finding content faster, making users lives easier, and improving business processes.
What is metadata? Metadata: “Data about data” - What!? The stuff that makes your content useful!
What is Metadata? Everything has metadata SharePoint Sites Documents have Even users have have metadata metadata metadata - Creation Date - Modified Date - Department - Site Type - Author - Title - Disposition Date - Version Number - Manager - Description - Keywords - Phone Number - Administrator - Record Status - Address - Web Application - Checked In/Out - Groups
There are two types of document metadata1. Structured Metadata2. Unstructured Metadata
Structured Metadata Usually Populated by the system automatically Not found in the body of the documents Best used in document editing and creation Not great for findabilityEXAMPLE Title: “Power_Of_Metadata” Author: “Chris Riley” Lasted Modified Date: “10/13/12” Companies do OK with structured metadata
Unstructured Metadata Usually populated manually by users Found in the body ( the text ) of documents Best used in views, and search Great for findabilityEXAMPLE Keywords: “metadata, software, technology, improve” Countries: “USA, New Zealand” People: “Chris Riley, Don McMahan, Curtis Gion” Companies fail at unstructured metadata
Why use unstructuredmetadata? To organize documents Improve search results and refiners Ensures better compliance Mandatory for Workflow and BigData
What does Pingar do? Pingar App for SharePoint reads the content of documents and automatically extracts keywords or phrases Not only keywords also specific objects like people, places, times, dates, etc. 14 entities in total including 1 customizable one Automatically Populates document libraries with the right metadata This helps SharePoint users find the content they need faster, and organizations automate compliance
Why Pingar for SharePoint? Increases user adoption Knowledge workers HATE entering metadata Make document contribution faster for users Information Architects, Content Managers, & Legal will thank you Improves findability Know what a document is about without opening Automatic search refiners Greater data consistency and integrity
Why Pingar for SharePoint? Increases compliance Because you have more consistent metadata Your able to identify content by meaning Judges don’t accept “I searched” as a valid argument Brings unstructured into the structured world Without metadata you can’t do BI or BigData Execute workflow based on documents Unlock the latent business value in documents
How does it work? Pingar App for SharePoint is a Farm level solution that is enabled on document libraries Automatically reads documents, extracts keywords and specific objects as documents are uploaded to a library Allows companies to us an existing dictionary source such as a taxonomy for keyword matching, classification, and compliance
How does it work? Advanced language technology reads any document with installed iFilter The document text is sent to the Pingar Server Software Robots ( experts ) decide what words relate to the meaning of the document Each word gets assigned a score, and a type such as keyword, person, location, date, time etc. The words are sent back to SharePoint for placement in columns
How does it work? Supports & Two Versions Pingar Server in the Cloud Pingar Server on-premise Enabled on Document Libraries Populates MMS columns of your choice Automatically Extracts Keywords When: A document is uploaded A document is updated Ad-hoc via the Ribbon
Try it! on your Farm Today For SharePoint 2010 pingar.com/SharePoint For SharePoint 2013 (Office 365) bit.ly/MX-S13