MSE 608BOL Management of Engineering Professionals Spring 2012 - Finals Interviewing for Employment and Following up Professor: Prepared by:Dr. Mark Rajai Rijul Dhruv
Interviewing for Employment and Following upA Roadmap to Navigating the Confusing Maze of Job Hunting and Getting Hired
Communication close-up at GoogleGoogle as a leading online search engine,is helping to revolutionize advertising,publishing, geographic informationsystems, etc.Google’s “recruiting culture” termed as theworld’s first by John Sullivan of SanFrancisco State UniversityRecruiting staff look to hire the mostinnovative technical and businessspecialists in the world “Googlers have been Olympic athletes and Jeopardy champions; professional chefs and independent filmmakers”
Writing application letters and other employment messagesA resume is the centerpiece of any particular job search package Application lettersIt is a cover letter that should be accompanied along with yourprofessional resume while applying for a job.Its main objective is to open the door of an applicant for an interviewQuick tips to write effective cover letters: † Be specific † Never volunteer salary information unless an employer asks for it † Keep it short – and keep email cover letters even shorter † Show some personality † Aim for high quality
Application Letters Getting Attention: Getting attention is like advertising your letter Two most important tasks: † Clearly stating the reason for writing † Giving the recipient a reason to keep reading Building interest and increasing desire Middle section of the letter presents the strongest selling point Tips include: † Using an opening catchphrase † Showing the strongest skills benefitting the organization † Describing what you have to offer
Application Letters Motivating action Two important functions in the final paragraph of the letter: † To ask the reader for a specific action † To facilitate a reply Application Follow-Ups In case of no response, be prepared to attach a second letter to keep your file active Think creatively about a follow-up message
Understanding the interviewing process1. The Typical sequence of interviews Understanding the differences and preparing yourself for the screening, selection and final stageScreening stage Selection stage Final stage On site interview targeting Filter out unqualified Sell you on the advantages skills and experience based applicants of joining the organization on organization’s needs
Understanding the interviewing process2. Common types of interviews Structured interview Situational interview † Controlled by the interviewer to gather † A scenario based circumstance and facts your approach to handle it Open ended interview Behavioral interview † The recruiter encourages you to speak † Description of real situations in the freely past Group interview Working interview † It helps recruiters see how several † Candidate asked to perform the candidates interact with one another actual work Stress interview † E.g. A web developer asked to † It helps recruiters see how you handle write a code to build a website yourself under pressure
Understanding the interviewing process3. Interview media Importance of being responsive while getting interviewed via telephone, email, IM and video conferencing4. Understanding what employers look for in an interview Two essential factors what employers look for beyond the resume: † Will the candidate be a good fit with the organization? † Can he or she handle the responsibilities of the position?
Understanding the interviewing process5. Pre-employment testing Integrity tests † A test for all job candidates to save employers from ethical or legal infractions Personality tests † To access either general character or suitability for the demands of a specific profession Job Skills tests † Designed to assess the competency or specific abilities needed to perform a job Substance tests † Drug and alcohol testing to maintain a safer workplace Background checks † Helps employers to learn more about you † Verification of credentials on your resume
Preparing for a job interview Learn about the organization Since companies’ expect serious candidates, fine-tune your research and brush up on the facts collected Think ahead about questions Preparing for the Employer’s questions † Relate your qualifications to the organization’s needs † Be prepared to answer questions like: What was the hardest decision you ever had to make? What are your greatest weaknesses? Planning questions of your own † It helps you decide whether the work and organization are compatible with your goals and values
Preparing for a job interview Bolster your confidence Reflecting high confidence sets for a better impression and removes any apprehension from its source Emphasize on positive traits such as warmth, wit, intelligence, or charm Polish your Interview Style Staging mock interviews Effective nonverbal communication is the key to impress the interviewer The way you speak is almost as important as what you say “Every criticism, judgment, diagnosis, and expression of anger is the tragic expression of an unmet need.” - Marshall Rosenberg
Preparing for a job interview Plan to look good Conservative dressing is the best policy Best quality businesslike clothing, preferably a dark, solid color Making a positive first impression with careful grooming and attire Be ready when you arrive An organized folder containing all important documents along with your questionnaire and a pen Double-check the location and time of the interview to map out the route in advance The minute you arrive at the interviewing site, don’t fumble around for resume or list of questions
Interviewing for success The warm up Stay on toes, greet with a smile and direct eye contact Body language is the most important part The question and answer stage Dealing with questions † Emphasize on your strengths by tailoring your answers † Not limiting yourself to ‘yes’ or ‘no’ answers Listening to the interviewer † Careful attention to watch for nonverbal signals Fielding discriminatory questions † Be prepared to answer a potentially unlawful question † If encountered by a potential discriminatory question, you may ask: how is the question related to your qualifications explain that the information is personal respond to what you think is the interviewer’s real concern or answer both the question and the concern
Interviewing for success The close Concluding gracefully † Look for signs that the interview is about to end † Thank the interviewer with a warm smile and a handshake Discussing salary † Researching salary ranges in your industry is a better idea before trying to negotiate salary † Be prepared to discuss salary if the topic is raised by the interviewer Interview notes An organized written record of all job interviews to compare companies and opportunities
Following up after the interviewSix types of follow-up messages: Thank you message A brief thank you letter acknowledging the interviewer’s time and courtesy Message of inquiry Direct approach to inquire by being specific in case of no reply from the interviewer by the promised date Request for a time extension In case of pending interviews or time to decide about an offer by expressing continued interest in the company Letter of acceptance Replying back within 5 days after receiving the offer to accept & confirming vital details such as start date and salary Letter declining a job offer A warm appreciative note explaining the refusal to the offer Letter of resignation Sending this letter a.s.a.p. to your current employer stating your actual reasons for resigning
Summary Defining the purpose of application letters Describing the typical sequence of job interviews Employers lookout during interview and pre-employment testing Listing six tasks to prepare for a successful job interview Explaining the three important stages of a successful employment Identifying the most common employment messages following an interview and explaining each ones use
ConclusionKnowing yourself and your skillsets are the key to understandingwhat you have to offer to the job that you are looking forBeing extremely detail oriented with the relevant jobrequirements and qualifications to shortlist your preferencesExceptional presentable resume and application letters toimpress recruiters for a job interviewAdapting strict professional approach to comply with regularfollow-ups Presentable attitude along with witty intelligence may land youwith a job "If opportunity doesnt knock, build a door." - Milton Berle -
Thank you MSE 608BOL California State University - Northridge My personal website link: http://www.rijuldhruv.web44.net/Professor: Prepared by:Dr. Mark Rajai Rijul Dhruv
A particular slide catching your eye?
Clipping is a handy way to collect important slides you want to go back to later.