Cost Per Page Mps Presentation 11 10 09
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Cost Per Page Mps Presentation 11 10 09

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Cost Per Print solution offered through our Managed Print Services solution.

Cost Per Print solution offered through our Managed Print Services solution.

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  • “building animation illustrating the encompass process and green report output”During the fleet assessment process of an Encompass analysis, detailed asset information is gathered such as locations, product models and types, equipment specifications, and usage data to create an extensive report that calculates the total cost of ownership for the client. This same data now able to be leveraged to pinpoint opportunities to reduce environmental impacts of paper consumption, power consumption; the emission of dust, carbon, ozone and other substances; and the volumes of solid and water waste produced.  The report will measure the current environmental state including paper consumption, Electrical consumption, CO2 emissions, Natural Resource Consumption and calculate the recommended state and resultant "earth savings" under an optimized state on a per device level based on actual usage patterns, local regional power costs, and CO2 emissions by state.

Cost Per Page Mps Presentation 11 10 09 Cost Per Page Mps Presentation 11 10 09 Presentation Transcript

  • The Challenge
    PRINTING IS EXPENSIVE
    On average, 6.38% of annual revenues are spent on printing and managing documents (up to 14.7%)
    Average network printer contains over $400 in consumables
    HP LaserJet 4700 contains 6 consumable items totaling $1,350
    PRINTER FLEETS ARE DIFFICULT TO MANAGE
    1 device for every 2 – 3 employees
    Many different vendors, supply items, agreements, service levels
    Lack of consistent management reporting (usage, service, productivity)
    PRINTERS FLEETS ARE INEFFICIENT
    Average device utilization about 1.7%
    1% of printers are ink, but represent 10% of the cost
    Color accounts for 10% of volume, but 40% of the cost
  • What is MPS?
    A coordinated strategy to manage all aspects of a printing infrastructure including consumables, hardware, service, fleet management, reporting, process automation and device optimization. The primary goal of MPS is drive down printing costs while improving productivity & reliability.
    HAGAN MPS
    Tri-County Service
    Toner & Consumables Fulfillment
    Repair Parts / Maintenance Kits
    Supports All Makes & Models
    Coordinated Management Tools
    Enterprise-Wide Reporting
    eCommerce / Spend Management
    Creative & Flexible Billing Programs
  • On-Site Break/Fix
    Nationwide
    Helpdesk
    & Triage
    Printer Service Reporting
    Spend Management
    OEM & Compatible Toner
    Fleet Optimization
    Hardware Leasing
    Multi-Function Printer Hardware
    On-Site Fleet Management
    Consolidated CPC Billing
    Fax Device Support
    Automated Meter Collection
    Automated Toner Replenishment
    eCommerce
    Service Parts / Kits
    HP Printers
  • Supplies
    Encompass Brand Toner
    High Quality / Aggressive Price
    OEM Equivalent – Three year Guarantee
    Desktop Delivery
    Nearly All Makes / Models
    Recycling Included
    Toner Recycling
    Bin-based recycling program
    Cartridges either reused or repurposed
  • MPS Service
    -HAGAN MPS Service
    Online & Phone Helpdesk / Triage
    Centralized Dispatch
    Place Service Calls Online
    Detailed / Customized Reporting
    Support nearly all makes/models/types
    Improved Management
    Simplified Pricing / Budgeting
    Reduce / Eliminate Burden on IT Department
  • Hardware
    HP,LEXMARK,OKIDATA Partnership
    Elite level pricing direct to the customer
    Not available through depot stores (Staples, Office Depot, etc)
    End-user device procurement
    Cost / Convenience balance
    Enforce Standardization
    Leverage Rebates
    Printer Trade In
    Mix in with Toshiba Hardware
    Blend with MFP agreements
    Blend CPC pricing
  • Fleet Management
    Toshiba/Hagan
    Service
    Help Desk / Issue Resolution
    Service Requests
    Monitoring / Reporting / Device History
    (if requested)
    Ordering
    Order Hardware / Toner
    Implement Spend Management Policies
    Automated Toner Replenishment
    Order History / User Tracking
    Management
    Automated Meter Collection
    Usage Reporting (device, location, class of devices)
    Training / End-User Resources
    Population Reports
    Individual Asset Management
  • Pricing Models
    Buy Toner, Service Included
    Blended CPC, Toner, Parts, Service
    Blended CPC, MPS + Hardware*
    Blended CPC, Entire Fleet (Print, Copy, Fax)
    Cost of Ownership
    Decision Process
    * PageSmart CPC Direct
    Inclusive of all toner, parts, labor, fixed cost per page, standardized SLA’s, helpdesk, full reporting, fleet optimization services, HP hardware, accurate and predictable cost models, automated toner replenishment, meter collection.
  • Encompass
    Toshiba-proprietary Document Output Assessment
    Based on 6-Sigma, DMAIC Methodology
    Baseline Current State
    Complete Inventory of All Output Devices
    Audit of Financial Condition
    Measure Usage and Utilization
    Propose various improvement scenarios
    Fully optimize fleet based on usage, cost, proximity, functionality
    Encompass Benefits
    Average cost reduction 30% - 40%
    Streamline Operations
    Improve device availability
    Provide a visual and financial justification for change
    Eliminate redundant devices / improve device utilization
    Eliminate stores of outdated or mismatched supplies
  • Fleet Before
  • Fleet During
  • Fleet After
    Floor Stats:
    Devices
    Spend
    Emp:Dev*
    Volume
    * Based on 174 employees
    Before
    103
    $94k
    1.69
    287k
    After
    34
    $57k
    5.11
    287k
  • Encompass Green Report
    • New Addition To Encompass
    • Uses actual device data and volumes and locations from Encompass to measure environmental impact and costs using power costs by region and CO2 emissions by state.
    • Compares both Current and Optimized State:
    • Paper Consumption
    • Electrical Consumption and CO2 Emissions
    • Natural Resource and Solid Waste Impact
    • Environmental and Economic Costs
    • Impact of Duplex Printing
    • Reduced paper costs / fewer trees cut down
    • Impact of Energy Efficient Devices
    • Reduced energy costs / carbon footprint
    • Impact of recycling cartridges
    • Reduced solid waste / landfill waste