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Prepared for best practice workshop for Advanced Academics in 2011.

Prepared for best practice workshop for Advanced Academics in 2011.

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  • Welcome & Introductions Restrooms Cell phones Wireless access Where to find presentations Background about me Training I’ve attended – blackboard course development, liasonics, conferences, UTB,
  • Get started by establishing clear expectations on both sides.
  • There has been an increase in virtual school enrollments over time, especially during the 2010-2011 school year. In the Spring of 2010, Hays CISD joined the TxVSN network which provided access to a larger course catalog for online courses. Beginning in the Fall Semester of 2010, all courses were tuition free (TxVSN & Hays Virtual School) which also contributed to the growth. Currently, we have 160 students enrolled in online classes for the Spring 2011 semester, although they have not earned credit yet. Typically, the summer semester is the semester with the highest enrollment. If this trend continues, we are expecting enrollment this summer to be at an all time high.
  • The district wide success rate for the Fall 2010 semester was 88%. Specifically, out of 91 students enrolled in a virtual school course, 80 students passed. Classes that are most popular: DP, Health, US Government, Eco, Math New classes this year for us: It’s important to study this information and analyze why students pass, why they fail. More information about specific success and failures by class is avilable on handout in project share
  • Balancing act of “hand holding” vs “hands off”
  • Success Plan: 3 main areas Balance between hand holding and hands off Coordinate program: txvsn policies,


  • 1. Christie Rickert Hays CISD Distance Learning Specialist [email_address] http://www.hayscisd.net/virtualschool
  • 2. Materials Available @
    • Project Share
    • http://www.epsilen.com/rickertc
    • “ Share It”
    • Consider joining the Group:
    • Virtual School Best Practices
  • 3. Goal:
    • At the end of this workshop you will know how we started the online program in Hays CISD and learn strategies for success from the perspective of students, mentors, counselors, and the coordinator.
  • 4. Online Learning In Hays CISD
    • 3 High Schools (about 4,000 HS students)
    • A variety of Credit Recovery software
    • Hays Virtual School (Est. June 2008)
      • Desktop Publishing
      • Health
      • Spanish
    • Joined TxVSN in Spring 2010
  • 5. Students Earning Credit By Semester In Virtual School possible Semester Number of students
  • 6. Virtual School Success Rate By Campus District Average 88% 8 1 2 0 0 # Students That Failed 36 23 16 2 3 # Students That Passed 44 24 18 2 3 Total # of Enrollments AHS HHS LHS BMS CMS
  • 7. Virtual School Teaching Expenses Fall 2010 More info in Project Share $36.81/per student Net Cost Per Student (based on 80 students receiving credit) $2945 Net Cost $3680 TxVSN Allotment Received (47 students) $2250 Hays CISD Course Development Stipend (non-recurring cost, Sp 1B) $4375.00 Hays CISD Teacher Stipend (Paid $125 per student that passes) Expenses Revenue
  • 8. Where are we going?
    • Waiting on TxVSN announcement
    • Analyze course needs
    • Blended environments
  • 9. Strategies For Success: Coordinator
  • 10. Establish Student Support Roles
    • Academic Dean, Executive Directors
    • Counselor
    • DL Specialist
    • Camus Liaison
    • Teachers
    Look for this document in Project Share
  • 11. Liaison DL Specialist Success Plan located in Project Share Reasonable Course Load Time Commitment Asking For Help Coordinate program Registration & Logins Communicate w/ Liaisons Report grades Lead Orientation Monitor Students Progress Provide Local Support Proctor Exams Student
  • 12. Get The Word Out
    • Flyers for counseling center
      • Information outdated quickly (post on web)
    • School Announcements
    • Newsletters, Website
    • Semester schedule available
    • Classroom Visits - AHS
    Look for this document in Project Share
  • 13. Establish A Registration Process
    • Paper or online registration
    • Counselor approval
      • -> Collect Signed Commitment Form
    • Fee Collected (?)
    • Student enrolled
    • Liaison contacts student for orientation
    Look for this document in Project Share
  • 14. Plan An Orientation
    • Face To Face - Required
    • Several orientations offered, organized by course provider
    • Orientation “Checklist”
    • Website with links
    Look for this document in Project Share
  • 15. Create A Master Schedule
  • 16. Set A Drop Deadline
    • TxVSN policy: 10 Days
    • Give counselor an “8 Day Update”
    • Talk to students
    • AHS – automatic drop < 70% (summer)
  • 17. Establish Grade Reporting Procedures
    • Students see their grade online, anytime
    • Counselors
      • 8 Day Drop
      • Each progress report and report card
    • Parents
      • Progress reports and report cards *NEW*
      • Some content providers have parent accounts, or they could login as student
    • Transcript
      • Semester average entered manually
  • 18. Keep Records
    • Database for student registrations
    • Spreadsheet for information
      • By semester
      • Use filters
      • Run reports
    Look for a template in Project Share
  • 19. Know Your Content Providers
    • Contact Information
    • Policies and Procedures
      • Start/end/drop/final dates
      • Orientation
      • “ Any pace” or not?
      • Where to find due dates
      • How grades are reported
      • How to communicate with teacher
    • Use information to make course recommendations to students
  • 20. Establish Policies
    • Handbook
      • UIL
      • Transcript (GPA, Class Rank)
      • TxVSN Specific (# courses, 10 Day Drop)
      • Dropping A Course
      • Grade Reporting
      • Communication Expectations
      • Student Expectations
      • Fees
      • Out of District Enrollment
    Look for this document in Project Share
  • 21. Expected Handbook Additions
    • Registration Deadlines
    • Final Grade (Cumulative)
    • # TxVSN courses per semester – not simultaneous
    • Student withdrawals/transfers (fee based)
    • Credit Recovery vs. Original Credit
    • Criteria for course extensions
    • AP / Dual Credit - GPA
    • NCAA
    • Password disclaimer
  • 22. Strategies For Success: Counselor Advising Checklist found in Project Share
  • 23. Strategies For Success: Student
  • 24. Strategies For Success: Liaison