Docuware and Windows 8

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With DocuWare, you are ready to move with Windows 8. On your desktop …

With DocuWare, you are ready to move with Windows 8. On your desktop
or notebook, you can access your documents through Web Client, then
edit and safely store them. On your tablet or smartphone, you can use
DocuWare Mobile.

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  • 1. Ready for Windows 8 Dropbox DocuWare UsesIntegrationBy Jürgen Biffar New Interface By Claudia GöbelT he new Dropbox-Connector inte- grates DocuWare with this popularweb service, enabling the synchronization O n October 26th, Microsoft launched its new operating system Windows Windows 8 is offered in basically two versions. One runs under the name 8. It’s all about mobility: it runs not only Windows 8 and is optimized for desktopof a Dropbox folder with a DocuWare on PCs, but also on tablets and supports applications.basket as well as the automatic import the Touch interface. Microsoft wants tofrom Dropbox into DocuWare. lead users from a mouse and keyboard to The other is Windows RT which only runs touch screens. Windows 8 will look simi- on tablets with ARM processors andAll smartphones, scanners, laptops and lar to the interface already well known is only sold as pre-installed – for ex-other devices that save files in Dropbox from the Windows Phone and it will work ample, on the “Surface”, the tablet that >can now also be used to archive docu- with a new generation ofments in DocuWare. You can also easily apps.take along DocuWare documents viaDropbox on most mobile devices. Nearly With DocuWare, you are50 million people around the world are ready to move with Win-using Dropbox already to cost-effectively dows 8. On your desktopstore their files on the Internet, share or notebook, you canwith other people, and to synchronize access your documentsthem with smartphones, tablets and PCs. through Web Client, then edit and safely storeThe Dropbox-Connector can be used with them. On your tablet orour SaaS-solution DocuWare Online as smartphone, you can usewell as with traditional DocuWare in- DocuWare installations. It is now available to A DocuWare result list on a Windows RT tablettry out - free of charge - in its currentpublic beta version. nline M ore info o /dropbox DocuWare Info www.doc Nr. 45 – III/2012
  • 2. > ­ icrosoft will be simultaneously intro- M that you can continue to manage your ducing to the market. documents conveniently and easily into the future. Compared to Windows 7, Windows 8 is More info much quicker to start and shut down. Its apps are HTML 5-based, so that the DocuWare Online – live tiles can provide up-to-date Web Now in 7 Languages content or status messages from local www.doc applications. By Britta van Gehlen S ince the beginning of the year, inter- ested Partners and customers have had the opportunity to register and test DocuWare Online free of charge on a special microsite. While first available only in German and English, this microsite is now offered in additional languages: French, Italian, Spanish, Portuguese and Dutch. Register now and test DocuWare Online free of charge for 30 days! Who knows whether using multi-finger touch combinations to control comput- ing will prevail at the workplace? But nline whether you prefer to work on a PC or M ore info o m a tablet – DocuWare offers clients for both solutions, so that you can be sure www.docuware 20 Years of S ince 1992, our newsletter DocuWare Info has accompanied customers and Over the past 20 years, electronic docu- ment management has firmly established DocuWare Info prospects through the developments of document management. It initially fol- itself across all industries and in all sizes of businesses. This is not only because By Michaela Wienke lowed an info sheet called New Papyrus, of technological progress (particularly in back in the day when we first developed storage media, monitor sizes, computing the DACS Board for scanner administra- power and bandwidth), but also because tion and data compression. of the widespread acceptance of elec-                                                                                                                                                                                                                                                                                                                                                                                                                                               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                              1992 1993 1994 1995 1997 1998 1999 First edition of DOCUinfo; Emailing of documents DocuWare controls microfilm DocuINFO in International DocuINFO in 32 Bit version - Archiving of email and DACS Office supports out of DocuWare readers/printers, CD-R wins English seven languages; first DocuWare 4 color documents Windows 3.1 and OS/2, out over WORM DocuWare INTERNET-SERVER barcode recognition
  • 3. rences Further refeVidecart, S.A. are .com/refUsing Resources Responsibly www.docuwBy Birgit SchuckmannT he Newark Group specializes in the recycling of paper and cardboard.Finding that they were using more and ments associated with a particular job are digitized and stored. Invoices are captured in the internally developed ERP achieved by reducing the space needed for a paper archive. The benefits of the document management system were alsomore paper in their core system and then filed felt during their annual audit: “Auditorsbusiness processes the »By optimizing our in a central document are able to conduct targeted spot tests,company began explor- business processes, we pool. The process- all via the web.“ing digital processes reduced costs while at ing of incoming (A/P)for two of its Spanish the same time fulfill our invoices - from analysissubsidiaries. “Our ac- ecological responsibilities.« to payment authoriza-counting department is tion - takes place inlocated at Newark Alberto Gorostizu the context of a digitalSan Andrés S.L. in workflow.Villava, while Videcart S.A., near Pamplo-na, handles order processing. Occasion- Time delays from circulating documentsally, documents were lost or hard to trace as well as long retrieval times have alsowhile en route between the two locations become a thing of the past. According toor misplaced because of filing errors,“ Alberto Gorostizu, cost savings were alsoexplains Alberto Gorostizu, European ITInfrastructure Manager for the Newark Alberto Gorostizu,Group International in Pamplona. European IT-InfrastructureToday, about 40,000 documents are Managercentrally archived each year, of whichapproximately 30,000 come from ac-counting and another 10,000 from orderprocessing and production. All docu-tronic tools that ultimately led to the oped reliable and easy-to-use document internal company happenings. With an-adoption of legally required document management solutions. At the same time, other layer of links, we direct you to evenretention. the company expanded its information more extensive information on a variety offerings: with DocuWare Info, we not of electronic media such as our website,The most important change in recent only report about new trends, real life blog and entries on YouTube.years was the rapid spread of the Internet case studies, and changes in the law,and the mobility of data. DocuWare but also provide hands-on tips for usingrecognized this trend early on and devel- the software, references to events and II/2002 #14 Nr. 25 I / 2006 Nr. 63 Frühling 2008 Dokumente mobil The Standard for Document Management Ein Klick zum Dokument! Entrando em uma Nova Dimensão O DocuWare 4.5 está aqui DocuWare 5 Valiosas funções inovado- A indexação de conteúdo do Una nuova dimensione nella gestione dei documenti Neuer DocuWare Web Client Jetzt NEU ras ampliaram os usos e texto pode ser usada até mes- mo para documentos previa- Dokumente sofort im Blick - Keine Spielerei: Mobiles DocuWare in Rechtliche possibilidades de aplicação La moderna architettura di server di DocuWare 5 Workflow ohne Grenzen desta nova versão do Do- mente armazenados localiza- dos em pastas de arquivos associa un’elevata protezione degli investimenti con direkt aus jedem Programm Dokumenten-Management the Cloud Anforderungen cuWare: indexação por con- teúdo do texto, conexão doDocuWare. funzionalità di massima sicurezza definendo un Fischkutter, Landkreis Aurich Ohne Installation eines DocuWare-Clients weltweit Von Birgit Schuckmann Von Max Ertl para Outlook/Exchange, Copiadores Digitais e Mais nuovo punto di riferimento in termini di scalabilità e Funktionen wie Ablegen, Suchen und Stempeln von apoio a DVD, comparações automáticas de grupo de A integração de sistemas de copiadores di- Una realtà, un prodotto: mobilità. Il miglioramento dei dettagli ha determina- Film ab! Dokumenten nutzen – mit dem DocuWare Web Client Dokumenten-Management online Von Jürgen Biffar Dokumenten-Management in Europa Von Jürgen Biffar U nabhängig von der Branche – der DocuWare-Einsatz auf Smartphones weise wurde in einer US-Klinik ein Projekt umgesetzt, bei dem Ärzte ihre Rezepte S usuário e muito mais. gitais e o ar- to una maggiore semplicità di utilizzo per utenti e kein Problem! Ob im Außendienst, in einer Außen- tellen Sie sich vor, Sie können künftig und sonstigen Unterlagen sofort sehen, ermöglicht es allen Anwendern, effizien- auf dem iPhone genehmigen können. q u i va m e n t o Leia sobre: amministratori. stelle oder der Zentrale – Sie greifen sicher auf Docu- aus jedem beliebigen Programm ohne lange suchen zu müssen. Klasse, ter zu arbeiten. Denn mit den mobilen Suficiência em Conteúdo automático de Inovação em DVD........... DocuWare Ware-Archive zu. Darüber hinaus vereinfacht sich die Online for Enterprise heraus mit genau einem Mausklick und ich kann aus meiner kaufmänni- F ür die elektronische Aufbewahrung von Business-Geräten lassen sich in Warte- Von der Recherchefunktionalität pro- A Die DocuWare-Website bietet Ihnen jetzt vier b sofort ist DocuWare Über doTexto e-mails do Ou- Architettura multi-tier echte Cloud-Lösung. alle Unterlagen des aktuellen Vorgangs schen Anwendung heraus direkt auf alle Unterlagen gelten eigene Gesetze. Die erste zeiten Arbeitsschritte rund um die Doku- fitieren unter anderen Steuerberater neue Multimedia-Präsentationen. Administration erheblich. verfügbar – als Grazie alla possibilità di alternare fra architettura client- Sie sich online Ausgabe der „Legal Requirements for Document A procura por texto completo tlook e Ex- Reduzindo Custos no .com/??? können anzeigen. notwendigen Dokumente zugreifen, ohne mentenverwaltung erledigen, etwa am und Wirtschaftsprüfer. Sie können das www.docuware DocuWare- Management in Europe“ stieß auf überragende de documentos é agora uma change são Departamento de Al giorno d’oggi la disponibilità di informazioni è fonda- server e multi-tier, DocuWare 5 è ideale per soddisfare le sofort mit Ihrem meine gewohnte Umgebung verlassen Bahnhof, am Flughafen, vor einer Be- iPad vor Ort bei ihren Mandanten als > registrieren und r característica padrão do Do- ambas carac- Contabilidade................. mentale per la buona riuscita di un’azienda in qualsiasi necessità di sicurezza crescenti delle aziende moderne. Lassen Sie sich mit Videos und Grafiken die Anwendung Mit dem Web Client stellen Sie weltweit die optimale Infor- Archivierung kaufmännische In jede Ihrer Anwendung können Sie jetzt zu müssen. Dann genügt ja ein einziger > Resonanz in der gesamten ECM- und IT-Branche. sprechung oder in Konferenz- System loslegen. rbeitung, Vertragsver- O DocuWare Info cuWare 4.5 – não importa se terísticas pa- parte del mondo si trovi. La disponibilità delle informa- L’amministrazione è stata semplificata in particolare per und den Nutzen modernen Dokumenten-Managements mationsversorgung für Mitarbeiter, Partner und Kunden Unterlagen, Rechnungsbea jetzt ganz bequem einen Button integrieren, der Nun liegt die zweite, überarbeite Ausgabe vor mit einem Überblick der Rechtsvorschriften in pausen. Der Klassiker ist die drão. Até en- Documentos do zioni ha contribuito notevolmente allo sviluppo di consentire la gestione di ambienti di grandi dimensioni e il vor Augen führen. Das ist effizienter und unterhaltsamer sicher. Schnell und einfach können Sie beliebig viele Konfi- mehr sind os documentos são captura- waltung und vieles eine direkte Verbindung zu Rechnungsfreigabe, die dank Completa Cinco Anos dos por escâner, por COLD, tão, o usuário MS Office Organizer....... un’economia globale caratterizzata da uniformità di pro- limite massimo di capacità di ciascun raccoglitore è stato als sich durch unzählige Datenblätter zu wühlen und gurationen eines Web Clients einrichten. Jeder Konfigura- ohne Software-Insta llation nutzbar. Abgerech- Deutschland, Frankreich, Großbritannien, Italien, Benutzer; 10 Ihren Dokumenten im Docu- DocuWare App zügig erfolgen Há cinco anos atrás, lançávamos a edição internacional cessi aziendali indipendentemente dalla lingua utilizzata. aumentato da 16 milioni a 4 miliardi di documenti. langweilige Wälzer zu konsultieren. Die Filme zeigen bild- tion lassen sich Funktionalitäten und Zugriffsrechte für nach Zahl der Österreich, Schweiz und Spanien. Jeder Beitrag como E-mail, ou como arqui- precisava do net wird monatlich Seiten Ware-Archiv herstellt. Und kann. Skontofristen werden haft neue Funktionen wie die praktische Verlinkung von Archive und Dialoge zuordnen. rund 100 000 gescannte ist in Landessprache verfasst und um eine eng- do DocuWare Info, publicada em cinco idiomas diferen- vos de PC. Um poderoso ser- módulo adicional ACTIVE IM- GB Speicher für mit einem Benutzer zwar ohne DocuWare-Installa- lische Übersetzung ergänzt. Für weitergehende dadurch besser genutzt und tes. Até mesmo nossa edição alemã celebrou seu 10º ani- vidor de indexação extrai o tex- PORT para ter todas as fun- Per facilitare la gestione di processi e informazioni azien- Raccoglitori distribuiti e utenti mobili Dokumenten in Ergebnislisten. Auch die Einsatzbereiche sind inklusive. Sie können Die ersten jederzeit erweitern. tion am PC – nur mit Internet- Fragen sind die Fachautoren der einzelnen Unternehmen sparen bares versário este ano. Durante todo esse tempo, mantivemos to dos documentos e o coloca ções agora contidas no Docu- dali a livello mondiale, la suite di prodotti DocuWare per Grazie all’utilizzo di Internet, il client DocuWare 5 è com- neuer Module wie DocuWare REQUEST werden verständ- Möglich sind passwortgeschützter Zugriff oder ein Gast- beginnen und - mit für Sie zum Testen und Browsertechnologien. Alle Länder mit Name und Adresse genannt. Gerade Geld. Compliance-Anforderun- nossos olhos na meta de deixar você, nosso cliente, em como um índice de texto com- Ware 4.5. Para permanecer no la gestione integrata dei documenti è disponibile in 13 pletamente funzionale e in grado di accedere a tutti i rac- lich dargestellt. login ohne Angabe von Benutzer und Passwort. Nach der 30 Tage sind kostenlos . Besucher auf unserem CeBIT- für Unternehmen, die ihr Dokumenten-Manage- gen werden dabei durch den dia com o mais atual no Gerenciamento de Documentos. pleto no banco de dados inte- mais recente estágio de de- lingue ed è venduta in 50 Paesi. Si tratta di un approccio coglitori e documenti memorizzati nelle sedi aziendali prin- Anmeldung kann der Anwender Ablage- und Suchdialoge vollem Rücktrittsrecht Stand haben sich bereits live ment über die Landesgrenzen hinaus ausweiten, digitalen Kostenstellenstempel grado do SQL. Como uma al- senvolvimento, foi liberada re- realmente globale che garantisce agli utenti DocuWare, cipali in tutto il mondo, ventiquattrore su ventiquattro. È Sie wollten schon immer Ihre Kenntnisse zur revisions- sofort nutzen. Auswahllisten, gängige Suchparameter und - E não é diferente nesta edição. Veja o DVD, como o meio in bewährter DocuWare-Qua davon begeistern lassen. Eine ist die neue Broschüre ein wertvolles Hilfsmittel. gewahrt. Der Freigabevorgang ternativa ou complemento para centemente a Versão 3 do AC- fra cui aziende internazionali con filiali e uffici in tutto il sufficiente configurare l’indirizzo IP corretto nel client. Il sicheren Langzeitarchivierung vertiefen? Mehr über die Volltextsuche unterstützen ihn komfortabel. Angezeigte Das alles gibt es r und de armazenamento do futuro e a indexação por conteúdo skalierbare Basisarchitektu circa typische, spontane Reaktion: Als Mitinitiator und Sponsor bietet DocuWare kann für jedes beliebige Doku- mondo, di ottenere in qualsiasi luogo prodotti all’avan- personale che lavora da casa, gli utenti mobili e le stazioni lität. Die hoch Jahren in a organização padrão através TIVE IMPORT, que agora ofe- automatische Archivierung, beispielsweise von Rechnun- Dokumente lassen sich ganz einfach mit Anmerkungen werden seit vielen die Broschüre über die Homepage kostenlos zum do texto, tornando-se umpadrão conforme sua adminis- guardia, nonché servizi di consulenza e assistenza forniti di lavoro remote potranno essere integrati senza difficoltà der Web Client 000 „Dann kann ich ja alle zu ei- ment genutzt werden. Beispiels- de critérios de índice, o usuá- rece um novo nível de ferra- gen, Word-Dateien und E-Mails, erfahren? Wissen, wie versehen und stempeln. von mehr als 100 Download an. tração ficou mais fácil. Nós também continuaremos a tra- da partner autorizzati DocuWare che dispongono di per- nel flusso di lavoro. Gli addetti alle vendite possono mante- 10 000 Unternehmen nem Vorgang gehörigen Rech- Einen Überblick zum Dokumenten-Management rio pode, agora, localizar docu- mentas de automatização diri- Sie Workflows ganz einfach mit Stempeln gestalten? genutzt. Sie möchten zer informações sobre as soluções proporcionadas pelo sonale altamente qualificato, appositamente addestrato e nersi aggiornati con i documenti più recenti mentre sono in zufriedenen Anwendern an! nungen, E-Mails, Lieferscheine gibt unser Video unter mentos por toda e qualquer gidas à produtividade. Dann sind diese Filme genau das Richtige für Sie. Sehen Auch das Ausführen von automatisierten Arbeitsabläufen ist Sie uns einfach DocuWare que combinem inovação com confiança, dan- in possesso di certificazione DocuWare. viaggio anche senza disporre di un accesso a Internet conti- mehr wissen? Rufen Sehen Sie unser Video an: palavra que contenha. Os acer- DVD-R como Padrão Sie selbst: mit den Aufgabenlisten des DocuWare Web Clients möglich. do a você as ferramentas para enfrentar a carga diária de tos – palavras chaves/índices Muito em breve o DVD-R subs- Greg Schloemer nuo. Henriette Struss Mehr Infos papel da maneira mais simples, rápida e eficiêntepossí- encontrados – são realçados tituirá completamente o CD-R http://www.docuwa vel. E se, por via das dúvidas, você perdeu algumas das especialmente no documento como meio de armazenamen- Mehr Infos últimas edições do DocuWare Info… pode acessá-las no exibido, até mesmo em docu- to mais importante. Em 2000, From Documents to Value HYPERLINK mentos escaneados de papel. o DocuWare foi o primeiro fa- http://info.docuware DocuWare-Info DocuWare-Info Nr. 73 – II/2011 Nr. 74 – III/20112000 2002 2004 2008 2009 2010 2011 2012DocuWare for ASP, a Connection of digital copiers, Newsletter gets a New First SaaS Integration Integration with Microsoft DocuWareprecursor of Cloud fulltext search becomes new layout DocuWare solution in Windows Outlook, DocuWare Mobile OnlineComputing standard, DVD-R as leading Web Client Explorer storage medium
  • 4. Why DocuWare? Choosing the Right Document Management System By Korbinian FrankT he choices for an IT system can be mind-boggling. In the area of inte-grated document management, there are Ability to Integrate Only with seamless integration into an existing IT environment can you ben- age - the system’s administration remains simple and well-structured.a number of systems with a variety of efit from efficient processes. DocuWare Security for the Futurefeatures. And no matter how detailed a can easily be integrated with virtually Thanks to modern browser technologies,company’s list of requirements might be, any enterprise solution with the help of its apps for mobile use, and mature cloudit can still seem rather complicated to simple, menu-guided configuration tools. offerings, DocuWare is extremely well-match it all up. You’ll probably smile when Automated storage and searches also help equipped for the future and will keep youwe say: “Relax… and just choose immensely with your document handling. on the leading edge of technology.D­ ocuWare!“ But we’re here to tell you why. Scalability See for yourself: check out our WhiteData Security While a company grows, so does its Papers in the product section of ourWith DocuWare, you and your documents document pool and the requirements website.are always on the safe side. Automatic of a Document Management System.synchronization and backup techniques DocuWare cannot be beat when it comes fos More inprotect against data loss. A sophisticated to scalability. The system can be flexiblysystem of rights and flexible filtering capa- expanded from single-user up to a multi- ombilities ensure that there is no unauthorized server environment. No matter how many cuware.c maccess to your data. documents, users, and locations you man- Mail: infoliAsklepios Orthopedic ClinicLindenlohe Patient Files Always Ready By Birgit Schuckmann » By eliminating a paper archive, the clinic was able toW ith up to 7,000 patients per year, the Asklepios Clinic Lindenlohe(an orthopedic clinic) seeks to provide Since DocuWare was introduced 11 years ago, their processes were significantly improved and revved up, according to further significantly reduce its costs,“ the optimal treatment for IT Director Markus Weigert: “Wasteful emphasizes Markus each individual. Since 2001, searches and tracking of medical records Weigert. “And they have been using Docu- in-house and new storage of documents without the paper Markus Weigert, Ware in conjunction with upon a patient’s release are all part archive, we’ve even IT-Director their hospital information of the past.“ All information about a reduced the fire risk system to do just that. patient’s illness and treatment history is in the building! « now available from a central document pool for authorized employees, around the clock. For patients of the Asklepios Clinic, this means a noticeable improvement in the visits helps determine the best path quality of care, since all the informa- of therapy. Documents are no longer tion needed by their doctors to make lost when circulating from specialist to good decisions is readily available. The specialist. ability to see documents from previous All brand and product names are trade- © 2012 DocuWare Europe GmbH, Germany, marks of their respective owners.