Applying for Iowa’s 21st CenturyCommunity Learning Centers GrantWhat you need to know to write a quality 21stCentury Community Learning Centers proposal.Sponsored by the Iowa Department of Education
21CCLC Application Workshop Agenda• About the 21st Century Community Learning Centers Grant Program• Iowagrants.gov Walk-through• Components of the Online Application – Budget and Budget Narrative – System Capacity – Education, Enrichment, and Family Activities – Collaboration and Partnerships – Program Administration – Sustainability – Monitoring and Evaluation
Enhancing Iowa’s 21st Century CommunityLearning Centers• Iowa Department of Education wants to: – Be a partner – Expand access to 21CCLC across the state – Promote program quality and continuous improvement – Support the Iowa 21CCLC network• Iowa Afterschool Alliance will: – Conduct application workshops across the state – Provide TA to applicants – Organize grant scoring and provide award recommendations to DE – Support new and continuing grantees throughout 2011
The Basics – About the 21CCLC Grant Program• Formula funding to states – allocation similar to Title 1• States administer the program and are allowed to establish own grant guidelines• Supplement, not supplant, existing programming to expand access to afterschool programming• Under NCLB, program focuses on “high poverty, low achievement” districts and students in most need of raising achievement• Educational remediation + enrichment + family literacy and/or other educational servicesResource: http://www2.ed.gov/programs/21stcclc/index.html
21CCLC in Iowa• 2011 funds available: $4 million• Cohort V (2009-2014): $1 M, 4 awards• Cohort IV (2008-2013): $2.6 M, 11 awards• Cohort III (2007-2012): $1.7 M, 5 awardsResource: www.iowa.gov/educate
21CCLC in Iowa, cont.Category Total 200821CCLC Grantees 20Sites (Centers) 51Schools 130Students Served 6203Adults Served 2305Paid Staff 779Volunteers 573
New Vision for Iowa Program in 2011 Department as a partner, not regulator Integration of service-learning into grants Focus on sustainability and enhancing quality Collaboration in program development Development of an Iowa 21CCLC network
Eligibility• Absolute Priority: Programs serving students designated Title 1 school wide eligible• Competitive Priority: 1. Programs serving students from schools designated SINA 2. Proposals jointly submitted by LEA and other partner• Education agencies, CBOs, FBOs, other public and private entities – pretty much anyone!
Grant Award Information• Five year grants• Minimum award = $50,000 per site per year• Maximum award = Yrs 1-3 $100,000 per site 100% $400,000 per application Yr 4• Grant funds gradually decrease 75% over the five years Yr 5• Yr 4: grantee must demonstrate 50% sustainability and maintenance of attendance and quality for 5th yr funding
Common Elements of Quality Before &Afterschool Programs• Program is a combination of academic, enrichment, cultural, and recreational activities that guide learning and engage children and youth in wholesome activities• Goal setting and strong management• Planning for long-term sustainability• Quality afterschool staffing• Attention to safety, health, and nutrition issues• Effective partnerships• Strong involvement of families• Extended learning opportunities• Linkages between school-day and afterschool personnel• Evaluation of program progress and effectivenessFind out more information on afterschool quality at www.iowaafterschoolalliance.org.
Allowable Activities• Remedial education activities and academic enrichment learning programs, including providing additional assistance to students to allow the students to improve their academic achievement [Req];• Mathematics and science education activities;• Arts and music education activities;• Entrepreneurial education programs;• Tutoring services (including those provided by senior citizen volunteers) and mentoring programs;• Programs that provide after-school activities for limited English proficient students that emphasize language skills and academic achievement; There are more!
More Allowable Activities• Recreational activities;• Telecommunications and technology education programs;• Expanded library service hours;• Programs that promote parental involvement and family literacy [Req];• Programs that offer a service-learning component [Req];• Programs that provide assistance to students who have been truant, suspended, or expelled, to allow the students to improve their academic achievement; and• Drug and violence prevention programs, counseling programs, and character education programs.
Required in 2011: Service-LearningService-Learning is a teaching and learning strategy that integrates meaningful community service with instruction and reflection to enrich the learning experience, teach civic responsibility, and strengthen communities.Community Service vs. Service-LearningIf school students collect trash out of an urban streambed, they are providing a valued service to the community as volunteers. If school students collect trash from an urban streambed, analyze their findings to determine the possible sources of pollution, and share the results with residents of the neighborhood, they are engaging in service-learning.Resource: www.servicelearning.org
THE ONLINE APPLICATIONPlease use the printed iowagrants.gov application and scoringrubric to follow along.
Elements of the Application• General, Cross-Cutting Elements – 20 points• Budget Narrative – 20 points• Abstract – Not scored• System Capacity Summary – 20 points• Narrative: – Education, Enrichment, and Family Activities - 50 points – Collaboration and Partnerships – 30 points – Program Administration – 25 points – Sustainability – 40 points – Monitoring and Evaluation – 20 points• Competitive Priority – 10 pointsMaximum Possible Points = 230
Elements Ranked by Maximum Possible Score• Narrative: – Education, Enrichment, and Family Activities - 50 points – Sustainability – 40 points – Collaboration and Partnerships – 30 points – Program Administration – 25 points – Monitoring and Evaluation – 20 points• General, Cross-Cutting Elements – 20 points• Budget Narrative – 20 points• System Capacity Summary – 20 points• Competitive Priority – 10 points Can be deciding score• Abstract – Not scored
Scope of Operation Requirements• After school programs: – Must operate at least 3 hours per day, beginning when school dismisses – Must operate 5 days per week during the school year – Must include a service-learning experience every year of the grant – Must offer daily, nutritious snack that meets reqs of USDA National School Lunch Program for meal supplements – Must provide at least 60 minutes of meaningful physical activity weekly• Before school programs: – Must operate the before school program at least an hour per day ending just before school begins• Summer and/or Saturday programs: – Must operate at least 3 hours per day – Must offer a daily nutritious breakfast and/or snack that meets USDA reqsResource: www.fns.usda.gov/cnd/afterschool/
The Budget and Budget Narrative• Follow grant guidelines – Min and max for sites and applications – Gradual funding decreases – Required set-asides: • Eval no less than 4% • Prof. Development no less than 5% • Access up to 8% • Admin up to 8%• Budget must justify necessary and reasonable costs• Must link to activities proposed in narrative – make linkages clear to the reader!• NO MATCH REQUIRED – but evidence of partner commitment will score you points
The Budget and Budget Narrative, cont.• Follow per student, per day guidelines: $7.50 per day x no. of students x days in operation – designed to ensure cost- effective programming• Restrictions – Indirect costs must be included in administrative costs. – Unexpended grant funding cannot be carried forward in any fiscal year without prior approval by the Iowa Dept. of Education. – Applicants are discouraged from charging fees. Programming must be accessible to all students regardless of ability to pay. – Funds must not supplant existing programs. 21CCLC funds are intended to supplement existing programs.Resource: http://www.financeproject.org/publications/BeyondtheCheckbook.pdf
Sample Site Budget Site: SCHOOL/SITE NAME Student Prog. Family Literacy Annual Site Item Total Total Total Personnel $0.00 Staff Travel $0.00 Materials $0.00 Professional Develop. (min 4%) $0.00 Access, Trans. (max 8%) $0.00 Evaluation (min 4%) $0.00 Admin/Indirect Costs $0.00 Site Totals $0.00 $0.00 $0.00
Sample Grant Budget Item Yr. 1 Yr. 2 Yr. 3 Yr. 4 Yr. 5 5-yr Totals Personnel -Student $0.00 Personnel - Family Lit. $0.00 Staff Travel - Student $0.00 Staff Travel - Family Lit. $0.00 Materials - Student $0.00 Materials - Family Lit. $0.00 Professional Develop. (min 4%) - Student $0.00 Professional Develop. (min 4%) - Family Lit. $0.00 Access, Trans. (max 8%) - Student $0.00 Access, Trans. (max 8%) - Family Lit. $0.00 Evaluation (min 4%) - Student $0.00 Evaluation (min 4%) - Family Lit. $0.00 Admin/Indirect Costs - Student $0.00 Admin/Indirect Costs - Family Lit. $0.00 Annual Totals - All Sites $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
System Capacity• Provide evidence of history of grant management – Ability to carry out proposed services – Ability to meet required and proposed deadlines• Provide evidence that organization has successfully provided educational and enrichment services in the past Answer this question: Is your organization able to carry out an effective 21CCLC? How do you know?
Education, Enrichment, and Family ActivitiesGeneral Information• Proposed activities should align and support the district’s Comprehensive School Improvement Plan (CSIP)• Show engagement of School Improvement Advisory Committee (SIAC)• Community Needs Assessment – how do proposed activities meet identified community needs?• Goals, objectives, and eval measures should align with 4 Results and be measurable• Alignment with school curriculum – evidence that school and program will communicate with schools• The activities should be based in evidence-based practice, varied and inclusive
Academic Assistance• Remedial education activities, including providing additional assistance to students to allow them to improve their levels of academic achievement;• Reading and language arts activities;• Mathematics and science education activities;• Tutoring services (including those provided by senior citizen volunteers) and mentoring programs;• Programs that emphasize language skills and academic achievement for limited English proficient students;• Telecommunications and technology education programs;• Expanded library service hours;• Entrepreneurial education programs;• Assistance to students who have been truant, suspended, or expelled, to allow the students to improve their academic achievement.
Educational Enrichment• Positive youth development activities;• Service-learning;• Arts and music education activities;• Recreational activities;• Technology education;• Drug and violence prevention programs;• Character education and counseling programs;• Other learning support opportunities such as mentoring and coordinated school health;• Programs that directly address the needs of students with disabilities (learning, developmental, physical, brain injury, etc.).Resource: http://www.sedl.org/afterschool/resources/curriculum.html
Family Programming and Services More than family nights! – Reading and literacy classes that support and strengthen reading, writing, speaking, and listening skills; – Adult education classes; – GED completion classes; – English language literacy classes; – Employment and interview support classes; – Expanded library service hours.• Bring in partners to serve familiesResource: www.hfrp.org/family-involvement/
Collaboration and Partnerships• Provide evidence of partnerships and the history of those relationships – MOUs encouraged, not required• Explain how you intend to maintain partnerships• Show effective use of public funds, i.e. leveraging additional funds and utilizing other public programs to enhance 21CCLC• In development of application, you should show: – Engagement of families and youth – Engagement of School Improvement Advisory Council• Use of an advisory committee of diverse stakeholdersResource: www.afterschool.gov
Program Administration• Provide or show evidence of: – Program and fiscal management plan – Project work plan – Key personnel, credentials and expertise – Ongoing oversight to ensure program is complying with proposed timeline – Safe and accessible facility – if not in school, must explain facility and plans for safe transportation• Plan for disseminating program information – should be accessible, timely, understandable, and designed to improve program interest• Staff recruitment and training planResource: www.icyd.iowa.gov/iaa/resourcedirectory.html
Sustainability• Realistic and thorough sustainability plan• Process for identifying elements to sustain, not what to sustain• Partners and resources to sustain those elements• Community support, resources, and contingency plan• Evidence of ability to conduct comprehensive and rigorous evaluation• Plan for monitoring program effectiveness that aligns with 4 Results for Youth• Plan for internal and external use of evaluation dataResource: www.financeproject.org
Monitoring and Evaluation• Commitment to participate in PPICS tracking• Evidence of capacity to track and monitor program outcomes• Plan for evaluation, including timeline and make results public• Measures should align with 4 Results for Youth• How evaluation results will be used: – Internally for program improvement – Externally to build community supportResources: http://ppics.learningpt.org http://www.hfrp.org/evaluation
The 4 Results for Youth• All Youth have Safe and Supportive Families, Schools, and Communities• All Youth are Healthy and Socially Competent• All Youth are Successful in School• All Youth are Prepared for a Productive Adulthood
The Abstract• Should provide a clear, concise description of proposal• Include all elements of proposal, most importantly the programmatic elementsResource: www.ece.cmu.edu/~koopman/essays/abstract.html
ResourcesFor additional resources and information on quality afterschool programming, visit our website: www.iowaafterschoolalliance.org
Award Timeline Letters of Applications Intent Due Scored 21CCLC Thursday, Week of Program February 10, March 14, Orientation 2011 2011 April 2011 Applications Awards Due Announced Friday, March Week of 4, 2011 March 21, 2011
Contacts Iowa Department of Education – 21CCLCContact the Iowa Chris FensterDepartment of Education firstname.lastname@example.org all questions related to 515-326-5350iowagrants.gov andapplication clarification. Iowa Department of Education –All other questions about iowagrants.govthe 21CCLC grant program Tena Maloneand award timeline should email@example.com sent to the IowaAfterschool Alliance. Iowa Afterschool Alliance Michelle Rich firstname.lastname@example.org 515-243-2000