I have the gavel... now what? Special Libraries Leadership Summit 2014

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A "Who wants to be a millionaire" style presentation on how to have an effective meeting for volunteer leaders. The native presentation has animations that allow the presenter to reveal the correct answer after a contestant has made a guess.

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I have the gavel... now what? Special Libraries Leadership Summit 2014

  1. 1. I have the gavel… now what? Let’s play… Who wants to have an effecting meeting? Special Libraries Edition
  2. 2. Instructions • Everyone plays along – All points are cumulative. If you miss one, just keep playing – Pick the most correct answer. This isn’t a cut-and-dry topic so you may not be wrong… just not the most right. – Play to learn something, not just to be right. • Everyone has a role in making meetings successful – Even if you aren’t the chair, there are a lot of things you can learn here. • First rule always – Come prepared! The more prepared everyone is, the better it will go.
  3. 3. Confident?
  4. 4. Lifelines
  5. 5. Scoring Questi Your Correc Point Your Your on Answer t? Value Point Score 1 2 3 4 5 6 7 8 9 10   Tota                                             1 1 1 2 2 2 3 3 3 5 23  s                                            
  6. 6. #1 – 1 point How often should you meet? A - Monthly B - Quarterly C - Annually D – Only when we need to
  7. 7. #2 – 1 point How do you invite participation and keep the meeting on track? A – Control the microphone B – Publish agenda & stick to it C – Require written reports D – Let observers speak first
  8. 8. #3 – 1 point What do you do when someone goes off topic? A – Just see where it goes B – Keep discussion relevant C – Ask for a motion D – Chastise them
  9. 9. #4 – 2 points What should be the focus of every meeting? A – Reading reports B – Discussing ideas C – Making decisions D – Getting to know one another
  10. 10. #5 – 2 points What is the key to a successful year? A – Clear strategic plan B – Excellent vendor relations C – Strong, responsive Board D – Dedicated volunteers
  11. 11. #6 – 2 points Once you have consensus, how do you construct the motion? A – Write it as a group B – Have Secretary write it C – Table motion for rewrite D – Have the sponsor write it
  12. 12. #7 – 3 points What is the most important thing to do at the close of a meeting? A – Ask for motion to adjourn B – Recap commitments C – Review actions taken D – Make assignments
  13. 13. #8 – 3 points How do you construct an agenda? A – Build on the last meeting B – Use the same one each time C – Seek input from members D – Just see where it goes
  14. 14. #9 – 3 points What should the Chair do immediately after the meeting? A – Take a deep breath B – Communicate what happened C – Follow up with nonparticipants D – All of the above
  15. 15. #10 – 5 points What is the most important thing to get right about holding a successful meeting? A – Get through the agenda B – Give everyone time to speak C – End on time D – Follow Robert’s Rules
  16. 16. Winner!

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