Creating and Utilizing Custom Reports Heidi Aldrich Read/Write Web EDU 653
IntroductionEducators are being asked to track data on student achievement, but how?After completing this lesson educators will be able to create a custom report toanalyze classroom data in DataDirector.During this lesson educators will work within DataDirector to:-Utilize the Report application to analyze data-Create Custom Reports in order to triangulate data-Analyze the results of the classroom assessmentsAfter completion of this lesson educators will be able to:-Make informed instructional decisions that will benefit students academic success.-Share information with Personal Learning Communities (PLC) to assist in facilitatingconversations regarding curriculum and informed instruction for departments or gradelevels.-Data conference with colleagues, administrator, or parents ensuring that the resourcesand supports necessary for student achievement are provide to students with qualitydata driven evidence.
Objectives Objectives are based on the Professional Standards for Michigan Educators -1g Understand technology and its use for gathering, processing, evaluating, analyzing, and communicating ideas and information. -2c Understand the connections between instructional decisions, grading, and assessment data. Use formal and informal, as well as formative and summative, assessments to evaluate learning and ensure the academic achievement of all students.Professional Standards for Michigan Teachers (PSMT) and Alignment. (2012). In Michigan Department of Education. Retrieved October 29, 2012, fromhttp://www.michigan.gov/mde/0,4615,7-140-6530_5683_6368-33331--,00.html
DataDirector Riverside Publishing describes DataDirector as “an innovative online data management solution that puts a fast, powerful decision-support system at your fingertips. Designed to help educators meet the needs of every student and improve student performance, DataDirector helps make sense of a huge range of data to provide longitudinal tracking and reporting of student assessment data, student demographic data, and program/event attendance, as well as professional development activities, paraprofessional activities, student grades and teacher data.”The Riverside Publishing Company. (2010). In DataDirector. Retrieved October 28, 2012, from http://www.riversidepublishing.com/products/DataDirector/
Getting StartedIdentify three data points in one content area in which you will triangulate data.*K-8 Example:•STAR Reading (Beginning of Year)•MEAP Reading•ELA Common Core Interim Assessment Form A/Pre-Test9-12 Example:•ACT EXPLORE•ACT PLAN•ACT/MME Composite*Be sure to choose data points in which you have consistently collected andentered in DataDirector.
Show Me DataDirector 1.) Review the video below:Fowler, M. (Narrator). (2012). DataDirector Custom Reporting [Online video]. US: YouTube. Retrieved October 31, 2012, from http://www.youtube.com/watch?v=7LGKvfYOKK8&feature=plcp
Diving Into DataDirector2.) Login to DataDirectorTrouble logging in? Contact Heidi Aldrich at email@example.com
Diving Into DataDirector 3.) Click on Students from the App Switcher4.) Click Go in the student filterrevealing your student roster.5.) Click Make This a Report fromthe left navigation menu underSearch General.
Diving Into DataDirector6.) Click Modify Columns from theleft navigation menu under ReportEdit Options.7.) Select Click Here to addanother column
Diving Into DataDirector8.) Use the filters on the left side ofthe page to narrow the list ofavailable Data Sets (e.g.Assessments, Demographics, etc.)on the right.9.) Select the Data Set from the boxto the right that contains theinformation you would like to add toyour report.10.) Use the check boxes to add 11.) Click Next Stepdata to your report. For each boxthat you select, a report column NOTE: Repeat steps 7-containing that data will appear in 11 to add additionalyour report. columns (at least 3 data points) to your report.
Diving Into DataDirectorFinished Product:Your data can be used to analyze student growth and/or also show areas ofconcern to be able to provide support and interventions throughdifferentiated instruction.
Assessment Reflection This tool can assist you in the following areas: ∗ determining areas of strength based on student achievement ∗ reflect on teaching methods ∗ identify materials and resources that are being utilize ∗ recognize classroom instruction practices they would like to change. ∗ prompt them to voice ideas for instructional development ∗ note any additional resources that may be needed to deliver quality and data driven instructionAssessment Reflection. (n.d.). In Utilizing Custom Reports in DataDirector. N.p.: Riverside Publishing. Retrieved October 31, 2012, fromhttp://www.giresd.net/cms/lib07/MI01000537/Centricity/Domain/6/Utilizing_Reports_DD%20Workable%20Doc.%2003.20.12.pdf
Assessment ReflectionFurther action can be taken to identify low performing students. To givethe power of data to educators they must be able to use andunderstand the data. The Identifying Trends task brings the data to life.Download your Custom Report into Excel by clicking the Excel icon.
Conditional Formatting View the YouTube video “Excel 2010: Conditional Formatting” developed by GCF Learnfree.org guide educators through the process of Conditional Formatting to create an end product to be utilized in making informed instructional decision and determining necessary interventions.Assessment Reflection. (n.d.). In Utilizing Custom Reports in DataDirector. N.p.: Riverside Publishing. Retrieved October 31, 2012, fromhttp://www.giresd.net/cms/lib07/MI01000537/Centricity/Domain/6/Utilizing_Reports_DD%20Workable%20Doc.%2003.20.12.pdf
Conditional FormattingDownload the custom report into Excel and utilize the Conditional Formattingtool to identify the bottom 30% of their students based on the data within apreferred content area.
Final Product to Further Collection Final products are to be uploaded into DropBox, omitting student names and UIC numbers following FERPA (Family Education Rights & Privacy Act) guidelines. Continue your data collection by recording interventions within the 2012-13 Implemented Intervention Record summary assessment within DataDirector.Maintaining Confidentiality (2012). In Data 4 Student Success. Retrieved October 28, 2012, fromhttp://www.data4ss.org/dataforstudentsuccess/professionaldevelopment/ferpa/
EvaluationThe Gratiot-IsabellaRESD analyticassessment rubric will beused in association withconsortium wideprofessional developmentto evaluate your work.NOTE: You as educators willbe able to use your finalproduct as part of yourgrowth portfolio todemonstrate your ability toeffectively analyze data inaccordance with theeducator evaluation that hasbeen adopted consortiumwide.
ConclusionAfter completing this lesson you are able to utilize DataDirector to compileclassroom, district benchmark, and/or state data that can be used to driveinformed instruction to enhance student growth.
References∗ Professional Standards for Michigan Teachers (PSMT) and Alignment. (2012). In Michigan Department of Education. Retrieved October 29, 2012, from http://www.michigan.gov/mde/0,4615,7-140-6530_5683_6368-33331--,00.html∗ The Riverside Publishing Company. (2010). In DataDirector. Retrieved October 28, 2012, from http://www.riversidepublishing.com/products/DataDirector/∗ Maintaining Confidentiality (2012). In Data 4 Student Success. Retrieved October 28, 2012, from http://www.data4ss.org/dataforstudentsuccess/professionaldevelopment/ferpa/∗ (2011). Excel 2010: Conditional Formatting [Online video]. US: YouTube. Retrieved October 31, 2012, from http://www.youtube.com/watch?v=jTztUryXNx0∗ Assessment Reflection. (n.d.). In Utilizing Custom Reports in DataDirector. N.p.: Riverside Publishing. Retrieved October 31, 2012, from http://www.giresd.net/cms/lib07/MI01000537/Centricity/Domain/6/Utilizing_Reports_DD %20Workable%20Doc.%2003.20.12.pdf∗ Fowler, M. (Narrator). (2012). DataDirector Custom Reporting [Online video]. US: YouTube. Retrieved October 31, 2012, from http://www.youtube.com/watch? v=7LGKvfYOKK8&feature=plcp
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