GERE
ENCIANNDO A IMPLEM
MENTAAÇÃO D SISTE
DE EMAS
ERP UTILIZ
P ZANDO SOFT
O TWARES BÁSIC
COS E
CONTTROLE DE CRONOGRAMA ATRAV DA WEB
E VÉS A
(DIS
SPONÍV SOM
VEL MENTE EM ING
E GLÊS)
Ric
cardo Viana Vargas, M
a MSc, IPMA
A-B, PMP
Professor – Fundação Getúlio Vargas (F FGV) – Brasil
Professor – Fun
P ndação Institut de Administ
to tração (FIA – U
USP) - Brasil
Sócio Diretor – Macrosolutiions – Brasil
r
ricardo.var
rgas@macrosolu
utions.com.br
© Riicardo Viana Varga Todos os Direit Reservados
as. tos
Pub
blicações
PMI Global Congress No America
orth
Philadelphia – PA – E
EUA – 1999
1/7

ABSTRAC
CT
This paper presents a fast, inex
r xpensive an safe process to pla and mon
nd an nitor ERP
implementa ation proce esses like S
SAP R3. Baased in conncrete expe
eriences at industrial
unities of m
multinationa companie the proc
al es, cess is con
nsidered sim
mple and efffective to
control this kind of dyn
s namic projec
cts.
(ERP) ENTERPRISE RESOURC PLANN
E CE NING
The systems for En nterprise Resource Planning, kn nown as E ERP, are a set of
interdepend dent eleme ents organiz zed into a single and complex w whole that seeks to
capture and globally m manage the business. D to the c
Due complexity o the implem
of mentation
and to the dynamics of the bus
e siness enviro
onment, it iis necessar to ensure that the
ry e
deadlines, the scope, and the cos of the pr
sts rojects are g
guaranteed, with the low
west cost
control pos ssible. The main stages of the process are de
s escribed belo with suggestions
ow,
for fast, inexpensive a and safe immplementation, based on our con ncrete expeerience at
industrial units of multinational commpanies.
The main p
processes are:
→ Tea division and stratification.
am a
→ Imp
plementation Methodolo
n ogy, Definitio of Scope and Deadllines
on e
→ Pre
eparation of Network En
nvironment a Creation of Resour Pool
and rce
→ Def
finition of the Web Envir
e ronment
→ Con
nsolidating the Macro P
t Project and Integrated M
Managemen
nt
TEAM DI
IVISION AN STRATI
ND IFICATION
N
The first step in th solution is to stra
he atify the te
eams, takin as a base the
ng
Communic cations Planning and th company organizatio
he y onal structu
ure. Three levels are
created for the projec control. They are: production productio managem
r ct n, on ment, and
coordinatio (Exhibit 1).
on
Coordin
nation
Produc
ction
Manageement
Produc
ction
Exhibit 1 – Team stratification for project control
m
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IMPLEME
ENTATION METHODO
OLOGY, DE
EFINITION OF
SCOPE AN DEADL
ND LINES
Most of the time the m
e methodology to be used in the impllementation is that deve
y d eloped by
the actual s
software ma
anufacturer, such as AS
SAP for SAP R3 (Exhibit 2).
P t
Exhibit 2 – Ac
ccelerated SAP Implementation Assistant for project sc
cope definition.
The level o detail of the methodology, which will be universally applied in all of the
of
modules, should be d
s defined toge
ether with th implementers, as w as structuring the
he well
generic content of the work that will be con
e ntrolled by th project, and creatin a basic
he ng
Work Breakdown Structure for all of the modules.
From there each mod
e, dule is detailed until the work pack
e kages are es
stablished. The work
packages a controlle by the p
are ed project team themselv and, upon being co
ms ves ompleted,
reflect the e
execution of the methodology activ
f vity.
The group using m
p, mainly the eexpert judg gment of c consultants and imple ementers,
determines the deadlines for eac work pac
s ch ckage. A fu undamental considerattion is the
simultaneous executio of the me
on ethodology a activities in each moduule. For exa
ample, the
prototyping of the fin
g nancial and production planning, etc., should be carrie out in
n ed
parallel. If a module has compleetely differen features from the re which im
nt est, mpedes it
from fitting in with th standard methodology, it will be develo
g he d oped separately and
consolidate after the other mod
ed e dules, as is the case of the Basis group of SAP R3
s f
(Exhibit 3).
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Global Project
Sales an Distributio (SD)
nd on
Accelerated
Material Managemen (MM)
nt
ABAP 4
Basis
SAP
and
IT
Product
tion Planning (PP)
Finance (FI)
F
Con
ntrolling (CO
O)
Resourc Pool
ce
Exhibit 3 – S
Structure of Implem
mentation in Parallel and objects for Global Project.
PREPARA
ATION OF N
NETWORK ENVIRON
K NMENT AND
CREATION OF RESO
N OURCE POOL
Parallel to t group w
the work in the modules, a computer n network infr
rastructure iis created
for remote manageme ent. Taking advantage of the computers made availab for the
g e ble
project teaam, a set o directories is created at the server, which will file the projects
of s d e
relative to each group in distinct folders, wiith access c
p control pos
ssible for ea user .
ach
Each team will have user acces to the se
m ss erver, separated by grroups of us sers, with
access privvileges defin beforeha
ned and.
All of those users will c
e constitute p of the po of resou
part ool urces that w now be c
will created as
a new projject file containing a lis of the sys
st stem users, as well as a set of all the other
resources to be used in the projject. The list should include the E-mail add
d dresses of
each resou urce so that the electro
t onic mail se
erver directs the messa ages, thus in
nstalled in
that same server. Wit the pool defined, ev
th very project file of every module is linked to
y s
the pool of resources, creating a n network.
The greate benefit of this structu is the ce
est f ure entralized mmanagement of the team and the
t m
better visu
ualization of the effort and the a
f availability o each resource of the pool,
of
independen of whic module it actually belongs to. With the links estab
ntly ch . e blished, it
becomes necessary to allocate th resource in the pro
n o he es oject activitie allowing all of the
es, g
responsibilities within e
each module to be esta
e ablished (Exh hibit 4).
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Exhibit 4 – In
ntegrated Resourc Pool control.
ce
DEFINITIO OF THE WEB ENV
ON E VIRONMEN
NT
The web e environment is created through a w server to be installed in the s
web server. All
information about the project can be publish as a we page us
n n hed eb sing pre-defined Web
Pages (Exhhibit 5).
Exhibit 5 – We page with gener information abo a functional gro in SAP/R3.
eb ral out oup
Through m mail box p programs fo the we
or eb, which are include in mos project
ed st
manageme software such as T
ent e, Team Inbox of MS Pro
x oject 98, the are installled in the
ey
computers of production member of the pro
rs oject so that these can update their activities
t r
without hav
ving to direc access the project manageme software saving the need to
ctly ent e, e
acquire sof
ftware user licenses and making it much easie to update the team (E
d er Exhibit 6)
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Exhibit 6 – Micro
osoft Team Inbox f Project Control by e-mail in a We Environment
for eb
These resu sugges an appar
ults st rent gain ac ccording to the scores obtained by these
o s
participants although the study must be deepened with other groups a
s, h y and other
companies to produce a working result that is more scientifically pro
s e s oven.
CONSOLID
DATING TH GLOBA PROJEC AND
HE AL CT
INTEGRAT MANA
TED AGEMENT
Finally the project files of each mo
s odule are consolidated filtered, an classified forming
d, nd d,
a global file of the pro
e oject that in
ncorporates and compares the modules item by item,
m
allowing th total con
he ntrol of the project, at the detail level desire and to the extent
ed
necessary, with a simp mouse c
ple command (E Exhibit 7 and 8).
d
Exhibit 7 – Glob Project View
bal
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Exhibit 8 – Integrated Cost in Global Project
n
CONCLUS
SIONS
The greate objective of this study was to f
est e find an inex
xpensive, sim
mple, and v
viable way
that can be employed to set up c
e complex and large scale ERP syste
d e ems, withou causing
ut
any loss of reliability in regard to h
how it functio and the failures of t program
ons e the ms.
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