5Ws of Event Management <ul><li>Why </li></ul><ul><li>When </li></ul><ul><li>Where </li></ul><ul><li>What </li></ul><ul><l...
Why? <ul><li>Why are we doing this event? </li></ul><ul><li>To celebrate an event (Thinking Day, Centenary) </li></ul><ul>...
When? <ul><li>When are we going to have it? </li></ul><ul><li>The year, month, date or dates </li></ul><ul><li>Time (Morni...
What? <ul><li>What type of an event? </li></ul><ul><li>Camp </li></ul><ul><li>M eeting,  I ncentive,  C onvention,  E xhib...
Where? <ul><li>Where are we going to have it? </li></ul><ul><li>Venue depends on type of event </li></ul><ul><li>Camp – su...
Who? <ul><li>Very important for Girl Guiding </li></ul><ul><li>Who is going to be on the planning team? </li></ul><ul><li>...
Programme <ul><li>Right Planning team will ensure the Right Programme </li></ul><ul><li>Concentrate on  CONTENT  of sessio...
Some tips... <ul><li>Be punctual </li></ul><ul><li>Rehearse </li></ul><ul><li>Right duties to right person </li></ul><ul><...
<ul><li>100  Places </li></ul><ul><li>with </li></ul><ul><li>100   Friends </li></ul><ul><li>in </li></ul><ul><li>100  Hou...
Group Activity <ul><li>Profile the Planning Team </li></ul><ul><li>When, What, Where and Who ( the audience) </li></ul>
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Event Planning

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A simple presentation on Event Planning

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Event Planning

  1. 2. 5Ws of Event Management <ul><li>Why </li></ul><ul><li>When </li></ul><ul><li>Where </li></ul><ul><li>What </li></ul><ul><li>Who </li></ul>
  2. 3. Why? <ul><li>Why are we doing this event? </li></ul><ul><li>To celebrate an event (Thinking Day, Centenary) </li></ul><ul><li>To felicitate someone (past Chief Commissioners) </li></ul><ul><li>Awareness Campaign </li></ul><ul><li>An annual event (like AGM) </li></ul>
  3. 4. When? <ul><li>When are we going to have it? </li></ul><ul><li>The year, month, date or dates </li></ul><ul><li>Time (Morning, Noon, Evening, Night) </li></ul><ul><li>Could be in conjunction with another event </li></ul>
  4. 5. What? <ul><li>What type of an event? </li></ul><ul><li>Camp </li></ul><ul><li>M eeting, I ncentive, C onvention, E xhibition </li></ul><ul><li>Summit </li></ul><ul><li>Conference </li></ul><ul><li>Tour </li></ul><ul><li>Combination of two or many of above </li></ul>
  5. 6. Where? <ul><li>Where are we going to have it? </li></ul><ul><li>Venue depends on type of event </li></ul><ul><li>Camp – suitable camping ground </li></ul><ul><li>MICE – Conference hall, hotel, place with accommodation </li></ul>
  6. 7. Who? <ul><li>Very important for Girl Guiding </li></ul><ul><li>Who is going to be on the planning team? </li></ul><ul><li>- number, skills, experience, knowledge </li></ul><ul><li>Who is going to be Chairman/ Co-ordinator? </li></ul><ul><li>Who is the audience? </li></ul><ul><li>- Girls, Leaders, YW, General Public, or Combination </li></ul><ul><li>Who are the invitees / sponsors? </li></ul>
  7. 8. Programme <ul><li>Right Planning team will ensure the Right Programme </li></ul><ul><li>Concentrate on CONTENT of session and not NAME </li></ul><ul><li>- “Training with a difference” and “Modern Trends in Training” might have same content </li></ul><ul><li>Method of delivery </li></ul><ul><li>- interactive session, lecture, outdoor session </li></ul><ul><li>Right Resource Person – From Girl Guides or outsider </li></ul><ul><li>Leave adequate room for meals, rest, interaction, “graveyard session” </li></ul>
  8. 9. Some tips... <ul><li>Be punctual </li></ul><ul><li>Rehearse </li></ul><ul><li>Right duties to right person </li></ul><ul><li>Protocol (Especially Guide protocol) </li></ul><ul><li>Better have refreshments at end </li></ul><ul><li>Get outsiders involved as much as possible </li></ul><ul><li>Have Plan B </li></ul><ul><li>Evaluation </li></ul>
  9. 10. <ul><li>100 Places </li></ul><ul><li>with </li></ul><ul><li>100 Friends </li></ul><ul><li>in </li></ul><ul><li>100 Hours </li></ul>
  10. 11. Group Activity <ul><li>Profile the Planning Team </li></ul><ul><li>When, What, Where and Who ( the audience) </li></ul>

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